Synching mail across devices

I've been helping a friend with email on her iPad. She actually has two iPads, one for her and one for her husband. They also have a laptop each. They share one email address (BT Mail) between them, and access it on all four devices. The problem they are having is that although the inboxes etc appear to be synching properly, when an email is sent from one device they are unable to check the sent email on all four devices. So for example, if iPad #1 sends an email, if laptop #2 is the first to look in the sent mail on the email account they will see that sent email, but none of the other devices will ever download it - it's as though laptop #2 got there first!
I've checked all the settings in her BT Mail, as of course my first thought was that a copy wasn't being left on the server after a mail client is used, but unfortunately BT Mail no longer has the option to check/uncheck a box. I went through a long online-chat with BT tech support, at the end of which I was just told to contact Apple.
Does anyone out there have any ideas?
Many thanks.

Using POP3 email. If so you seen this?
Using a POP account with more than one device - Apple Support
A better solution is if your email provider uses IMAP. IMAP sync email folders between multiple devices. Meaning any device will receive the email, all sent email can be seen on the devices. If you delete email from one device the email is deleted from all the other devices. Check with your email provider to see if they offer IMAP services.
If they do not your choices are to 1) configure email on the PC to keep Mail on the mail server or 2) change email providers to something like Gmail or Outlook.com (as examples). FWIW I use Cox IMAP email and fully sync email between a Win 8.1 Update 1 laptop, a Win 7 desktop, an iPad 4, an iPhone 4 and an iPhone 5S.

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Synching Mail across computers

Are there any other ways to synch mail across iBooks without an .Mac account? I have Mac OS X v10.4 Tiger on an iBook G4 and 10.3 on an iBook.

Well, without more information about whether you're using POP because it's free, it's the only option your employer offers, etc., etc., it's hard to say what the best solution for you will be.
POP is optimized for users who access their mail from the same computer everytime. Its default behavior is to download the mail to the computer and then delete it from the server. To get the mail to another computer, you will have to synchronize all of your mailboxes between the computers, which will be a big hassle, easy to forget to do regularly, and easy to mess up, especially if you get mail regularly and use both computers often. You can tell POP servers to keep the mail on the server, but many POP servers have low limits on how much data you can store. If you're using a POP account because it's free, then there's a tricky work-around you could use, if you're not willing to find a free provider that uses the IMAP protocol. Set up a second POP account, then access the first account from the same computer every time, and set up that account to forward every mail you receive to the second account. Then access the second account from the second computer every time. This is an ugly solution, especially if you get a lot of mail, because you'll have to repeat filing/deleting actions on the second computer.
The short answer is that if you really need to access your e-mail from two computers regularly, you should use an IMAP account. Alternatively, use a web reader to access your POP mail. If you must use a POP account and don't want to use a web-based e-mail client, then you can copy the mailbox files from one computer to the other. You'll have to keep very careful track of which computer last accessed the account and is the up-to-date machine. I don't recommend this, because there's a lot of danger that you will accidentally delete mail you don't intend to.
Maybe if you provide a little more information about your mail provider (which will give us an idea of what options may be available to you - for example, Gmail allows one-time download by a second computer) any special circumstances, or specific needs you have, etc., someone can offer more useful information.

Why does my mail not sync as read across devices ios7 and mavericks

When I read an email on one device why does it not show as read on my other devices. I end up having to go through my mail three times. Is their an option I haven't clicked or is my mail not set up right.
I have various accounts running in my mac mail two gmail, two outlook.
If any one can help would greatly appreciate it. Thanks in advance.

Your email accounts have to use the imap protocol in order to sync across devices.Are all your email accounts on all devices configured to use the imap protocol?

E-mail - Mobile Device Priority

Like most people I review and manage my mail inbox whilst frequently on the move.
To do this I will use one of three devices to access my account either;
Smart phone, Samsung Galaxy; or
iPad Tablet; or
Laptop.
The device I use, will depend on the degree of mobility and the amount of information that I need to process. So, I can be on one device one minute and a few minutes later using another device.
So, my question is this when managing my e-mails how do I ensure that the account information being read from any of the devices is kept in synch with the other devices; e.g. If I review my mail on the smartphone and delete certain e-mails, I don't expect to see the same e-mails still existing when reviewing the account from either the tablet or laptop?
If I read e-mails from the smartphone and then go to my mail account on the laptop e-mails will initially show as unread, but their true status can be received by clicking the 'Send/Receive' icon ('Inbox' menu option). However deleted messges stay exactly as though I had not deleted them from the smartphone.
On the phone under the settings there is a Synch setting which governs the synch frequency, currently set at 15 minutes during peak times.
I believe this question is somewhat similar to what Apple do ensuring that all devices are in Synch and managing consistency across devices. Welcome any comments on this query?
Cheers,
Logan_3
P.S. If I delete a message using the laptop and then click the 'Send/Receive' on the smartphone the 'inbox' is immediately updated.
Solved!
Go to Solution.

Hmm!
It appears I've not solved my problem.
Whereas changing these settings on the mobile will allow for deletion of messages from the inbox and keep the smartphone in synch with the laptop, the process will not force a synch between laptop and the tablet.
I agree that using imap settings would probably resolve the problem however the following are the mail setup notes from BT;
"here are the corresponding POP and SMTP settings you need to use to access BT Yahoo! Mail.
Note: If your mail client program already has one group of server settings and can't add new POP or new SMTP servers, you need to change the server settings to access your BT Yahoo! Mail account. Write down your current settings first—you may need to revert to them later if you want to use the same program to send and receive messages from your other email addresses.
Incoming mail server settings
POP server: mail.btinternet.com
Use SSL
Port: 995
Use the setting to leave mail on the server if you also want to access BT Yahoo! Mail messages in a browser.
Outgoing mail server (SMTP) settings
SMTP server: mail.btinternet.com
Use SSL
Port: 465
Use authentication
Account Name/Login Name: Your BT Yahoo! Mail ID (your email address without the "@btinternet.com" domain, for example, "jo.bloggs")
Email Address: Your BT Yahoo! Mail address (for example, "[email protected]")
Password: Your BT Yahoo! Mail password"
Also, digging elsewhere in the help you find the following;
Sign in to BT Yahoo! Mail.
Click the gear icon in the upper-right corner of the window, and select Mail Options from the menu that appears.
On left side of the page, click Mail Accounts, then at the top of the middle column, click + Add.
In the Add account window that appears, fill out the following information:
Account Name: Any name you'd like to give for this account (for example, Work, School, etc...).
Email Address: The email address on the external email server.
Click Continue.
This step depends on whether you want to send emails only, or both send and receive emails.
To send emails only: Select Skip this, set up to send only. Then you are done, and you just need to check the email address for a confirmation from Member Services. You'll be able to send emails from the new address once you've clicked the link in the email verifying the account.
To send and receive emails: Fill out the information in the Add accountwindow:
Username and Password: Please note that the user name is different than your email address. Typically it is the text in your email address before the @ symbol. Your password is whatever you use to access your external email account and not necessarily your BT password.
POP server: Enter your (POP) Mail Server name. This information should be obtained from your external email provider. Only POP mail servers are supported at this time.
Deliver email to: You can choose which folder to route messages addressed to this account.
Select any Advanced Optionsyou'd like to use by checking the appropriate boxes:
Use Filters: If you use filters, click a check in Use Filters to run all messages retrieved from your External Mail account through your BT Yahoo! Mail filters. Any messages that are not filtered will be placed in the folder you choose in the list labeled Deliver incoming messages to:.
Override default POP port: If your email provider uses a different Port setting on their POP server, you will need to edit this field. Note: If you are using an account that requires a secure connection (SSL), please use port 995.
Retrieve new messages only: Disabling this option may download all messages in the external email account each time you check the account from BT Yahoo! Mail.
Leave mail on POP server: Specify whether messages retrieved to your BT Yahoo! Mail account will also remain in your external mail account or whether they will be deleted from your external mail server.
Click Save.
Notice the text highlighted red!!
It seems using BT Mail Users at present would never be able to use multiple devices!

Is there any way to synch mail on two Macs so it doesn't have to be read twice?

Is there any way to process mail once instead of having to go through it again on each device? If you read or delete a message is there any way to have this synched on other devices?

Use ones that do :-)
Any service that does not provide IMAP, in my opinion, is not a service you want.
I suppose the alternative is to use webmail. Yuk.
Grant

How to delete emails across devices

I want to be able to delete emails once but find if I delete from my iPad mini or iPhone, they still appear on the iMac desktop. How do I get deletions to synch across all three devices?

Unless your email account is an IMAP account, you have to delete the email on each device. The actions in a POP email account do not sync across devices. That only works with IMAP accounts.

Can't synch mail, contacts, calendars in iCloud since IOS 7

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If you get the error "Backup not successful" and you've tried deleting the last backup and trying to back up manually without luck, try the following test: Go to...
Settings>iCloud>Storage & Backup>manage Storage, tap your device name in the Backups section, then look under Backup options. Turn off all apps from backup and then do a manual backup. If that doesn't work, then this post will not help. If the backup works, then go back to the app list and turn some on and try another backup. If successful, keep repeating these steps. If it fails at some point, then try to zero in on the one app that seems to make the backup fail. (I had this problem and found one app failing, probably due to a corrupt data file.)
This process will take time, but if a backup works with no app data being used but clearly fails with the original settings, then somewhere in the mix of apps is a "bad" one.

HT2500 how can I synch mail between an iMac and Macbook Air?

I have a Macbook Air running10.7.4 and an iMac running similar. I use Mail as local tool for my hotmail account but this means inevitably that mail is nt synched between the iMac and MBA. I want to be able to access my mail from both computers but only do so nce. I would love to be able to synch mail folders between the two so that I could keep my mail in order. Only having to read/delete once would be a further benefit

set it up as an IMAP account instead of POP. IMAP syn with server (which also means other devices using that mail sync too) where as POP doesn't modify what's on the server. most hotmail accounts setup by default as POP

Syncing across devices

I updated to Yosemite on my two Macs. I have previously uodated my iPad and iPod Touch to ios8. Now I can't sync across devices. What happened?

Firstly, MobileMe is dead, and there is no question of paying for it.
Your signature says you have 10.6.6 - is this correct? If it isn't please correct it to prevent confusion. if it is, you should firstly get the 10.6.8 combo updater to get it as high as Snow Leopard will go.
If you want to use iCloud's full facilities you need to upgrade to Lion: this is $29.99 in the Mac App Store (which you will need 10.6.8 to access). Your Mac will need to meet the requirements:
Mac computer with an Intel Core 2 Duo, Core i3, Core i5, Core i7, or Xeon processor
2GB of memory
OS X v10.6.6 or later (v10.6.8 recommended)
7GB of available space
and your iPad will need to be running iOS5.
If you have not migrated your MobileMe account to iCloud, go to http://me.com (on your Mac) and follow the link to migrate: you need to do so as a matter of urgency as we don't know for how much longer this will be possible.
That done, in theory you should be able to access your email in Mail at the same server settings, but this hasn't worked for everyone: you can set Mail up manually to access your iCloud email:
Entering iCloud email settings manually in Snow Leopard or Leopard
Once migrated, your mail will also be available at http://icloud.com
Strictly speaking Snow Leopard cannot sync your calendars: there is an unsupported hack which has worked for some people.
If you can't, or don't want to, upgrade to Lion you might be interested in BusyCal, which is an iCal-like calendar application with extra facilities: it can sync with the iCloud Calendar while running on Leopard, Snow Leopard or Lion. A single user licence (two machines allowed) is $49.99.

Why can't I use iBooks Text Books across devices?

iBooks 2 is incredible with its introduction of Text Books, as is the ability for anyone with a Mac to start developing texts via iBooks Author. This has revolutionary potential written all over it.
BUT, just one thing Apple:
Why in the last year have you pushed so hard to integrate/sync devices via the Cloud, only to introduce a phenomenal tool like the Text Books which can only be used on one device, the iPad, and almost blatantly makes no intention to talk to other devices?
I have invested in the whole Apple product line. I am invested in the ecosystem entirely. Why can I not start reading/note taking from my Biology Text in class on my iPad, continue skimming it from where I left off on my iPhone while going home on the train, and finally pull up the Text Book in iBooks on my Macbook (complete with my notes from the day) where I ultimately want to cut and paste my noted text to be used as quotes in a term paper I am composing in Pages (and what if Pages even talked to iBooks and auto formatted a Bibliography based on the text I have dragged and dropped)? As a student this scenario is not only very forseeable, but neccessary if I am to go over to a digital book format.
Why is this not possible? Should I honestly believe it is the result of poor planning, or rather a strategy to boost iPad sales by making Text Books explicit to the iPad?
After all, in a parallel analogy to the above, Apple ecosystem users can currently: start a film on their iPad, pick up where they left off on their iPhone, and then ultimately finish the film on their Mac or Apple TV. I can even start a normal book on my iPad and leave a bookmark, which I can later pick up on my iPhone. This is awesome and exemplifies the consideration and rigorous thought that I have grown to expect Apple to put in to their products. The devices talk to each other and "it just works." But is apple really allowing all of this, except when it comes to TEXTBOOKS, which is an educational tool?
If the digital Text Books are really going to do so much to revolutionize education, then shouldn't Text Books be available across ALL devices and to all people who ALREADY own iOS/OSX devices in order to reach its maximum potential for influencing a change in education? If these tools are really so revolutionary and represent a paradigm shift, then they will speak for themselves and schools will naturally get on board and dole out the money for the class sets of iPads.
Please Apple, I switched over for a reason. Mostly due to your philosophies and ability to make things that "just work". Don't sell out here. Not allowing Text Books to be accessed across devices does not have the markings of a "paradigm shift in the dark ages of education", but instead reeks of a slick marketing scam by the most successful company in the world to pump tax money out of education budgets into the overflowing pockets of Apple. Shame on you. That is not giving to education, that is taking.
Make good and develop TextBooks to work across ALL iOS/OSX devices, please.
Respectfully,
A teacher/student

My understanding is that you can use the Cloud on any device you want but only one at a time. Just as you can install the Creative Collections on as many computers as you wish but it can only be activated on two at a time but which is not really true since you can only use one of them at a time anyway.
I think the wording about this should change.
For insance I travel and may or may not wish to lug a laptop with me. It is my understanding that I can when raveling log into the CC download m apps and use them on any computer capable of running the apps and work away, But since I am logged in at a different location on a different device it will only work on that device.
And this is the way it shoulkd work because say you travel and your laptop is lost or stolen then you should be able to still use your apps and also stop them from working on the lost computer by logging in somewhere else.
This is the way Iunderstand the advantages of the Cloud. It is designed to be flexible and not inhibiting.
Now on the other had if I ahsd an assistant that I want to use these apps then it makes sense to purchase a license for them as well.
It is one license for one user as it should be but that user can access it where ever they need it.
That is my understanding.

If my wife and I share our Imac but have separate Iphones and Ipads, can we set up 2 separate Iclouds on the Imac? Or do we have 1 Icloud account and synch our individual devices separately?

If my wife and I share our Imac but have separate Iphones and Ipads, can we set up 2 separate Iclouds on the Imac? Or do we have 1 Icloud account and synch our individual devices separately?

Set 2 independent users on the iMac, each can then have their own accounts (iCloud, iTunes etc)

Calendar won't sync across devices and other issues

Hello all,
I am running latest versions of IOS 8 on IPAD Air2, iPhone5S and latest Yosemite on IMAC intel last year model.
There are few issues here....
In Mavericks when I edited an event in calendars it would show up almost immediately on my phone. No more. In Yosemite I would edit an event and it seems like a 50/50 chance it would RETAIN in the Yosemite calendar. And if it does, it does no sync across devices. This is a pain in my ***.
Second issue is when I use the 'shutdown' feature top left corner of OS X, the unit would begin to shut down then the spinning logo would keep spinning and unit would never shut down. The energy saver would take effect. I come from work thinking it was shut down, press the power button on back and the unit 'wakes' and continues with spinning shutdown logo.
Third issue, my iPhone randomly asks for the iCloud password, even though it is enable across all of my three devices.
Other than these issues I love Yosemite and IOS 8, but these are really kicking me from behind.
I appreciate any and all help!
Thanks

OK, are you sure the events you are adding are added to an icloud calendar, only iCloud calendars will sync. Tap the calendar button to make sure all your calendars are iCloud calendars. Are changes making it to iCloud.com

Photos will not sync across devices in iOS 8.1

I have iOS 8.1.1 on both my iPad and my iPhone 5. After installing the new iOS and selecting 'iCloud Photo Library (Beta)' on both devices, the 'my photo stream' folder has disappeared and photos will not sync across devices. Everything was fine prior to installing the new iOS. Can anyone help me to fix this? Thank you!

Hi sueb21,
Welcome to the Apple Support Communities!
If you are using iCloud Photo Library Beta there are some differences from what you may be use to. Please read over the attached article for information on how your pictures are now organized and for how you can turn it off if you choose to do so.
iCloud Photo Library beta FAQ - Apple Support
What happened to the My Photo Stream and Camera Roll albums?
The Camera Roll and My Photo Stream album are replaced with an All Photos album, which gives you the same compact scroll view, now with all your photos and videos organized by the date they were added. Learn more about finding photos in iOS 8.
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Have a great day,
Joe

Need common interface across devices for word processing and spreadsheets with shared files

Need software for Mac, PC, iPad & iPhone with common word processing interface across devices (spreadsheet as well).
Need shared access to files through home NAS or cloud.
Trying MS Office 365, Google Docs & Sheets, OpenOffice,
Trying iCloud, Google Drive, OneDrive, DropBox, WD MyCloud.
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Office, Office for Mac and the Office Apps for iOS can all read from and write to OneDrive. You can create folder structures however you want them, and read files from them normally though the Apps.
You do need an Office 365 subscription for certain editing features on the iPhone Office Apps though.
As to a backup, from either the PC or the Macbook, you should be able to simply drag and drop your files to the external drive form the OneDrive folder.
https://itunes.apple.com/us/app/onedrive/id823766827?mt=12
You can access your documents from anywhere, as long as you have an internet connection. Updates are applied almost immediately.
Why did One Drive not work?

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Hello Mr Majik.
The following Knowledge Base article provides some great recommendations for working with your issue:
iCloud: Troubleshooting Documents in the Cloud
http://support.apple.com/kb/TS3991
Thanks for reaching out to Apple Support Communities.
Cheers,
Pedro.

Synching mail across devices

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