Table of Contents Styles

In the past I've successfully created tables of contents. I created the necessary styles just as I would any other style. I just now noticed a menu item called table of contents styles under Layouts. What's this for? Why is it necessary?

TOC styles are for creating TOCs based on your Paragraph Style.
You have to structure you document complete with paragraph and character styles (which should be done anyway).
Create for each level entry in the TOC a different TOC paragraph style (these are normal Paragraph Styles used for the TOC).
Define a TOC style, where you choose the Paragraph Style which is drawn into the TOC and choose the level and which TOC paragraph style will be used.
You have a great benefit for using these styles:
Changes in the document are reflected automatically (after actualization) in the TOC.
Automatic page numbers.
Several TOC in one document (Chapters, Tables, Images, Mathematical or Chemical Forms, etc.)

Similar Messages

Table of Contents - Styles not ordering as I want them to

Hi
This has been driving me crazy! Hopefully someone can help. I have set up a table of contents with 3 styles as so:
1. Chapter heading
2. Page title (with page number)
3. Sub or item headings (from each page where relevant)
However the "item" headings Keep appearing on the line above the page heading. I want them to appear after/below so they clearly illustrate the fact that those are items on that particular page. As far as I can tell I have nothing ticked or checked in the TOC paragraph styles that shouldn't be.
Below is a screenshot of the TOC's where I've marked examples of how this is appearing. Only marked a few but oviously this continues through the list.
If anyone could explain where I'm going wrong it would be most appreciated.... My deadline is looming!
Cheers

Hi Peter
Thank you so much for this. That's worked!
I had the page titles on the top right of each page (see attached). I've just run through the deck and moved all page titles to the left and now it works. You're a godsend!
For future reference though, is there any way around this? I often work with architectural drawings inserted into the pages and the books are often bound on the left edge so, to me, it feels more easy on the eye to have the page title top right. I also thought that the heirarchy in the TOC's "Include Paragraph Style" Pane would govern this regardless of it's placement on the page.
Either way, thanks for your help. First time using the forum and I'm very impressed.
Cheers

Table of contents: Style and numbering

Hi all,
I've already found some information about the page numbers in the Toc here on the forum, so thank you for posting that.
What I can't find is this: I've got my table of contents with the page numbers aligned to the right side. The toc consists all the titles I've used in my Pages document. In this document I gave these titles different numbers, i.e. I've used the styles for creating a list. So in my document I have something like this:
1 Food
1 1 Vegetables
1 1 1 Carrots
text about carrots
1 1 2 Tomatoes
text
1 2 Fruit
1 2 1 Apples
text about apples
1 2 2 Lemons
text about lemmons
2 Drinks
2 1 Hot drinks
2 1 2 Coffee
text..
I don't want to start a discussion about wheter or not a tomato is a fruit or a veg . I would like to know how i get these numbers in my Toc ? Right now I have this toc :
Food 1
Vegetables 1
Carrots 1
Tomatoes 2
Fruit 3
Apples 3
Lemons 4
Drinks 5
Hot drinks 5
Coffee 6
But I want something like this :
1 Food 1
1 1 Vegetables 1
1 1 1 Carrots 1
1 1 2 Tomatoes 2
1 2 Fruit 3
1 2 1 Apples 3
1 2 2 Lemons 4
2 Drinks 5
2 1 Hot drinks 5
2 1 2 Coffee 6
Can somebody show me how to do this ? And also, is there a possibility of changing the text layout in this Toc according to the layout I've used for these titles in my Pages document ?

Actually, yes, it was tedious, but I gave the numbering in the heading styles a fair go. tried my own indented numbering styles. When the doc becomes large enough, the auto-numbering breaks. I write fairly intense technical docs, with legal (or tiered) numbering, I cannot afford either the incorrect numbering, or the ToC not showing the numbered heading.
Typing the number into the heading, and using say 4 heading styles for four level of detail (tiers), works well. But do not start until the doc is fairly stable, and thus the numbers do not change. These numbers show up in the ToC very nicely. You can use didferent ToC Heading styles and make that look good as well.
And, yes, I have requested the feature. What I really want is the heading sytle to remember the indent/tier level and keep track of it; and not get lost in a large doc; THEN showing that number in the ToC.
Cheers
Derek

Table of Contents Style Issue

I am a new user of InDesign 5 and am working with a Table of Contents that was prepared for me in my office. I have updated my text and inserted a few pages into my document and now have some odd formatting showing up in the TOC. I have deleted my text, added it back in, applied different styles and checked to be sure that I don't have any overrides applied. The issue is that the leader (....) seems not to be showing up for about 1/4 of my TOC entries. Any help would be appreciated.
Grainy (sorry) Image below (note items: Filter 4, Import 11, Export 21 as examples)
Thanks!

jclarke2,
You got verify all the styles envolved.
Try first verify this:
For each style included has to be similar like this example. The "entry style" can't be "[Same style]" like on the pic. You have to create one style and verify if don't have any tag besides the leader.
Good luck!

Table of Contents - Title style

Hi there,
some issues (for me) when I'm trying to give a paragraph style to the TITLE within a Table of Contents. This is my starting point:
Then I select "indice_TOC" for the title style and I "save the style" (replacing previuos style):
Then I close the panel but when I reopen the TOC I find the title style has not been saved:
The only way to get the saved style is to manage styles from "Table of Contents Styles". Yes, I know, this is a possible workaround but the problem is that I can save any other changement in this window save (sic!) the title style. Please give a look and let me know where I'm wrong.
Thanks, K.

Rh is using Word's default TOC style.
If you are generating using the project's CSS, or any other CSS, then you are stuck with fixing each document.
If you generate to a Word template, then open the template and modify the TOC style to be left aligned. I just tried it and it works fine.
See www.grainge.org for RoboHelp and Authoring tips
@petergrainge

Table of contents file not taking book files into account

Hi everyone,
I've used Indesign's book panel to manage the chapters in a book that I've typeset. I set up the table of contents style (in a TOC document which is part of the books panel) and made sure that it used all the book chapters when compiling the table of contents by checking the option in the TOC styles diaglogue box.
For some reason, the table of contents is ignoring all of the styles in the chapter files so it's not including anything in the table of contents other than a few headings that are within the file that contains the table of contents.
I'm noticing that Indesign is creating a whole lot of duplicate files with a string of numbers appended to the file name, eg.
Newbook_Cha531549083577
These seem to duplicates of the chapter files but I have no idea why Indesign is creating them so I'm wondering whether I've got some corruption happening and whether this may be causing the problem with the table of contents.
Has anyone had a similar problem and if yes, is there any solution?
Really appreciate any advice.

Peter,
I'm having the same problem as gwh. The TOC won't go beyond the first document. All my style names are the same. I don't have style groups.
To make the book I began with one long document that included all the chapters. I broke it into chapters by copying and pasting into new .indd documents (each one created by Save As from the first) and adding all those documents to the book.
Generating the TOC from the one long .indd document works perfectly. I just can't get it to generate from the book (.indb) doc.
I have all the documents in the book open. I have the first one active (in front). I generate the TOC, and I get only the entries for the first document. Here's a screenshot of my TOC box. I must be missing something really simple, huh? (I'm using CS5)

Indesign to ebook-kindle: how to make table of contents link/jump to first page each chapter?

I have successfully completed the "ebooks: from adobe indesign to the kindle store.pdf"
I have InDesign CS 5, not 5.5.
I did the indesign doc - export to epub, then converted that epub in Calibre to MOBI format for kindle.
But how do I make a table of contents that link or jump to the beginning of its respective chapter head?
THANKS!!!

Yes, that fixed it, thanks! I had no idea they clashed like that. I ruthlessly purged all other tables of contents, and then used Layout > Table of Contents to create a new one, and it worked.
It made more sense after seeing in this thread that table of contents styles are more like presets or entities than styles.

Table of Contents help

I have written a document that has 49 pages.It is a book of poetry.I have all the titles of each poem in a different font size.I would like to create a table of contents that displays the name of each poem with the correct page number.I do not know anything about how to do this or anything about paragraph styles.I know you must have to define the style then apply it to do it properly but can you lay it out in black & white because i am totally lost.
anyone acan contact me if they wish on any means just ask for my number & we can figure this out

Do all your titles look the same? Or do you have different looks for each poem?
If they're all the same, click in one and then in the Paragraph Styles panel, choose New Style and call it Title.
Now click in each Title and apply that style by clicking on the name in the panel.
Now use that style to drive your Table of Contents style.
Dave

Table of Contents only working on first chapter

Working with InDesign CS3 Mac. We have a booklet with several chapters. The table of contents is in its own chapter. For some reason it is only creating a table of contents for what would be the following first chapter. The rest of the following chapters are not showing up. I believe we have all the styles correct and the page numbering implemented correctly for those chapters. Does anyone have any ideas on what we could be missing or doing wrong. Thanks in advance for any help.

I am assuming you are using InDesign's Book feature and have each chapter added as a document in the Book?
Open the document that is going to have the Table of Contents in it from the Book panel.
Then edit the Table of Contents Style and enable the Include Book Documents option.
If you don't see this option, then click More Options first.
Now try updating the Table of Contents.
Cari

How can I change the paragraph style of the Table of Contents entries themselves?

From what I can see, all Table of Contents entries are the same font, size, indentation and layout when the book is viewed in Portrait mode on an iPad. I have long subheadings in my Table of Contents, and they get truncated!
How can I modify the style definition of the TOC entries themselves so that they will display in a smaller font size with less indenting, etc.?

Modifying the TOC: http://support.apple.com/kb/PH2752?viewlocale=en_US
Have you tried altering the style of the default items on the TOC page?

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters are showing up as green, which is fine in the chapter but not in the TOC.

My table of contents does not use the entry style I select for words in the paragraph that have character styles applied to them in the chapter, so some of the letters, specifically parameters, are showing up green, which is fine in the chapter but not in the TOC. I can manually fix this in the TOC by changing the character style to none after the toc has been generated, but I don't want to do this.

What application are you running? Please ask this in the forum of the product you're using.

When opening a word document, I get this:The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document. Is there a way to solve this?

The table of contents is empty because none of the paragraph styles selected in the Document Inspector are used in the document.
The above is what I get when I open a word document. Is there a way to solve this?

Hmmm. Apply the styles?
Peter

How do I create a table of contents with a nested style paragraph?

I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?

apricotanna wrote:
I'm having difficulty figuring out how to generate my Table of Contents with a nested style. In this screen shot, "SPECIAL EVENTS" is considered level one and the pink circled "Fittest Firm Challenge" is level 2. Because it is a nested style, it is picking up the entire paragraph. I don't want to put in a paragraph break because that would add too much space in the magazine since there are a lot of other listings like this. I've tried reading through other people's discussions but I'm totally lost with the explanations. Is there a simple workaround or solution to this?
You're asking InDesign to do something it's not designed to do, namely, to treat a nested-style section of a paragraph as an independent paragraph. That's called a "run-in paragraph" in Adobe FrameMaker, and it's been a beloved feature there since FrameMaker was introduced in '89, about ten years before InDesign.
You can make a formal feature enhancement request here: Wishform Many InDesign features have come into being from user requests, so lend your voice, and be patient. Explain why you think a run-in paragraph feature would be useful.
Others have asked about this, and there are a number of workarounds that may or may not be suitable for you. Let's hope that some of the more-intense forum folks can help you with a useful search term for this forum, so that you can review what's been suggested and tried in the past, and what results you can expect.
In the meantime, you might consider inserting the second-level heading in an inline anchored text frame in the paragraph. It will be an independent paragraph but you can adjust appear on the same line as following paragraph. Then you can extract it for the TOC.
Here's an example:
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Table of contents from lists or character styles

I have a legal document and I want to create a table of contents that includes, not just Headings (Article I, II, III, etc.) but also the sub headings (eg: Artilcle IV.3) which were created as numbered lists. If I give the list item a paragraph style it will put the whole text into the TOC. If I put a carrige return after a List heading it makes the body text as a new number in the list. Is there some wat to get either lists or character styles into the TOC? Can you have an in-line paragraph style? Here's what the document looks like:
Article VII Heading
List Heading. body text...
a)   Sublist heading body text
b)   Sublist heading body text
List Heading. body text...
Is there any way to do this so that the TOC reads something like this:
Article I   Heading              ....... page 2
          2. List Heading          ....... page 2
            a) Sublist Heading   ....... page 2
            b) Sublist Heading   ....... page 2
          3. List Heading          ....... page 3
Article II                              ....... page 3
etc. ??
I could do this manually, but this is document is being edited now and again and I don't want to have to change the TOC everytime we make a small chage to the document.
Thanks,
Brendan

The numbering and lettering are automatically generated by the List I selected.
It's been a few months since I did this, so I'm trying to remember exactly how the process went.
I've edited Bylaws and Constitutions like this several times for several non-profit organizations over the years, first on MS-DOS with floppy-discs using WordPerfect, later Windows and MS-Word, and now Mac OS-X and Pages '09. With each new iteration of software it keeps getting less painful, but it's still not a piece of cake.
This time, I began with scanned images of the last printed original copy (2008) for a document that no longer existed in any original computer format (1994). I imported the scans into Optical Character Recognition software included with my Canon printer/scanner.
I was determined NOT to re-type the whole document from scratch, so the editing I describe WAS time-consuming and a bit tedious, but still a bit less painful that starting from scratch. I'm a volunteer and retired. A paid fast(er) touch-typist working in an office (and their supervisor) might strongly disagree!
After cleaning up a few OCR-generated typos, I was also determined not to manually re-create the outline format and the table of contents if at all possible. Even 1980's WordPerfect on floppy discs could automatically generate an outline and a table of contents from marked text!
I used Lists to generate the desired outline format similar to the original, in some cases, correcting errors, but as shown in the above example, there are a few A's without B's and so on, because the original document (1994) was formatted that way, and I didn't want to substantially re-write the Bylaws at this time. (Save that for another day!)
As I edited, with the printed original by my computer, I did delete the original outline I's, A's, 1's a's, and so on as I went through, letting List do the re-numbering, and using Style to format the newly numbered headings.
Simple shortcuts when auto-generating lists: a [Tab] moves the active heading to the next-lower designation, and [Shift]+[Tab] moves it to the next-higher designation. Occasionally, I have to just use [Delete] to back up over the suggested letter, and start over again with [Return] to force the next letter/number.
And opening Inspector, Text, Lists, as shown in the example above, might help you more easily 'control' the outcome, as does Inspector, Document, TOC, noted earlier.
Hope this helps!

Table of Contents - Character style differentiation

After reading another post from the end of July regarding the same subject, I fear that there may be no solution, but I just want to confirm and ask for clarification.
It the table of contents of my PhD thesis there are a few titles that have individual words in small caps based on convention for the subject area I have worked on. As I understand, Pages 09 does not allow one to apply character styles to portions of text in the ToC. Am I right?
In the other post, the respondent wrote "The only way round this would be to export the TOC text and bring it back in as regular text without the links."
I don't understand what this means. Export the text to where? And what text? Just the word I need? And how does one "bring it back in as regular text? What does it mean without links?
I have to submit in 5 days, so I have to quickly figure out an alternative solution!
Thanks for any help you can provide.

drewfisk wrote:
It the table of contents of my PhD thesis there are a few titles that have individual words in small caps based on convention for the subject area I have worked on. As I understand, Pages 09 does not allow one to apply character styles to portions of text in the ToC. Am I right?
Yes! TOC is as flexible in formatting as the text is in Pages.
In the other post, the respondent wrote "The only way round this would be to export the TOC text and bring it back in as regular text without the links."
I don't understand what this means. Export the text to where? And what text? Just the word I need? And how does one "bring it back in as regular text? What does it mean without links?
Copy the whole TOC when you have finished you writing of the thesis. Paste the TOC in i.e. TextEdit and do the changes. Copy and paste the TOC back to Pages. It will have lost its link the text so any changes will not make any change in the TOC.
_http://support.apple.com/kb/TS2127_

Table of Contents Styles

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