Tagged PDF in InDesign CS 5.5

Can anyone point me to a good source for learning about creating tagged PDFs? I know there are some new options in CS 5.5, but I don't really know what the full process involves. I know a fair amount about making accessible websites but very little about making accessible PDFs!
Thanks, Phyllis

Interesting stuff! I was thinking that since I'm going to make an EPUB out of our magazine that I could also make an accessible PDF while I'm at it. But I'm stripping a lot of stuff out of the magazine for the purposes of the EPUB. For example, I'm only going to include one photo for each article instead of however many are in the print version (a bunch). I'll define this stripped-down version in the Articles panel.
I was thinking that an accessible PDF could also just follow that same structure. But having watched these videos, I'm guessing an accessible PDF has to have a structure for everything, correct? All photos, etc? So I can't just base the accessible PDF on the stripped-down EPUB content?
Thanks, Phyllis

Similar Messages

Tag order in Indesign CS3 not resulting in same order in PDF

I have a lot of figures and callout boxes in my InDesign CS3 document. I've assigned tags to everything and dragged the Figure and other Story tags to the order I want them in the document structure. When I export to tagged PDF, the reading order is not correct. In Acrobat, Touch Up Reading order isn't specific enough to put callout boxes or figures in between individual paragraphs. Changing the order of the Tags in the Tag panel (in Acrobat) is the only thing that fixes this, and it is very tedious and won't help if I have to export the document again. Any suggestions very welcome.

ARHarter wrote:
Hi, I've poked around here and there and I've yet to come across what I feel is an acceptable (i.e., non-jury rigged) fix for this one. I'm formatting educational books in InDesign and I frequently find myself needing to give pages two page numbers—one for what page number it is in the book, and another for what page it is in a worksheet packet. E.g., page 63 is also page 2 of the worksheet packet Finding Prime Numbers.
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HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

How can I create an accessible tagged PDF in Illustrator CS6?

I have put alt text on the slices but when I save the file as a PDF it isn't tagged. How can I use these alt tags to make the PDF accessible? How can I tag the text in the Illustrator file so it is tagged in the PDF?

I do wonder why there are instructions on how to add alt tags in Illustrator, and they only work if you create HTML. It sounds like Illustrator is going to be a legacy product in favour of InDesign, if it can't create tagged PDFs with Alt Tags for images. In this case, the Illustrator file is placed in InDesign, so even though InDesign can create tagged PDFs, the tagging doesn't work for placed Illustrator content. So it sounds like we either do the tagging from scratch in Acrobat, as you say, or we try to bring in the content directly into InDesign and tag it there.
If only Adobe wholeheartedly supported accessible documents so we could more easily use it to meet WCAG 2.0 Level AA standards which are mandatory for our organisation. We are looking at CommonLook software to make the process of creating accessible PDFs easier and quicker. It's just hard to believe the lack of support from Adobe on this. Acrobat doesn't even come close to checking against WCAG 2AA and the online help is very hit and miss and full of broken links. For such an expensive product it's very disappointing, so thank goodness for other companies who see this as an opportunity to provide a better service.

Font issue in exported PDF from indesign

Font issue in exported PDF from indesign:
In Indesign file we have kept a sentence in “Univers LT Std” (San serif font) with all caps style that was orginally in lower case. Refer below
When we selected the sentence in exported PDF some of the characters are not selected. Refer below.
If we enable “create tagged PDF“ in export PDF setting, then the problem is solved. Refer below.
Can you please check why this problem happened? In another project also we have faced this same problem but different font “Frutiger LT Std” with all caps style. Here also same San serif font. Please check and advise to solve this issue permanently.

Without tags a PDF is a silly amount of letters, images and lines, with tags all itams a kept in their semantic context. So work with tags as it is the only way to get correct selections and export to other file types like Word DOCX.
Without tags InDesign reads from left to right from top to bottom and the font geometry might influence the correct order of letters.
Why should anyone work without tags today? If you open a tagged PDF in Acrobat DC it is much faster than without tags.

Tagged PDF, Visual Studio and Dynamic PDF

I am a noob with the Indesign but I have hands on experience with the Photoshop and Illustrator.
I am trying to create a tagged pdf form which will be used as a receipt after the web application is complete and the information are entered into that tagged pdf using Dynamic PDF.
I created the form with information like
Name Textbox
Address Textbox and so forth.
Dynamic pdf just prints the data and it doesn't matter if its textbox or not.
So, any suggestions on how to tag the pdf properly so that it read all the information in the form along with the information printed by the dynamic pdf?
I am using cloud indesign cc.

Hi,
Please follow the following steps to tag pdf manually-
1. Choose Window > Utilities > Tags to display the Tags panel.
2. Choose View > Structure > Show Structure to display the Structure pane, to the left of the Document window.
3. Choose Add Untagged Items from the Structure pane menu.
4. Select a page item in the document.
5. Select a tag in the Tags panel.
Note the following suggested uses for certain imported tags:
Artifact : The Artifact tag lets you hide page items, such as page numbers or unimportant objects, when viewing the exported
PDF file in Reflow view, which displays only tagged items; see your Adobe Acrobat documentation. This is especially useful for
viewing PDF files on a handheld device or in other PDF readers.
Cell : Use this tag for table cells.
Figure : Use this tag for placed graphics. The Figure tag is applied to all untagged graphics placed in your document when you
choose Add Untagged Items.
Paragraph tags (P, H, H1–H6) : These tags have no effect on the exported PDF text when viewed in Reflow view. However,
they can be useful in some situations when exporting a PDF file to HTML format.
Story : Use this tag for stories. The Story tag is applied to all untagged text frames when you choose Add Untagged Items. For
example, suppose you have an InDesign document formatted with three paragraph styles: Head1, Head2, and Body. First,
map these paragraph styles to the H1, H2, and P tags, respectively. Next, export to PDF. Finally, when you export the PDF
document to HTML or XML in Acrobat, the paragraphs tagged as H1, H2, and P will display appropriately (such as with large
bold letters in H1) in a web browser.
i hope this will help you, in case not then let me know.

Unable to create PDF/A with PDF from InDesign

Hello,
I'm trying to create PDF/A document from InDesign CS4 with Adobe Acrobat 9.
I create my PDF from InDesign (I create a tagged PDF).
For each document create from InDesign, I receive this message from the Preeflight "Convert to PDF/A (sRGB)" of Acrobat.
PDF document is not compliant with PDF/A-1a (2005)
- Structured PDF : Type entry in a structure element not "StructElem"
- Structured PDF : Type entry missing
Thank for your help.
Cyril.

Hi graffiti,
let me clarify my question. Indesign doesn't export to PDF/A1a.
Acrobat has to convert a tagged PDF 1.5 document generated by indesign to PDF/A1a.
If anyone could explain the errors to me:
- Structured PDF : Type entry in a structure element not "StructElem"
- Structured PDF : Type entry missing
...this would also be greatly appreciated so i can narrow my search.
Since you guys are the PDF experts and Acrobat does the conversion i believe this forum is the place to find answers.
(Also the problem has already been presented on the indesign-forum: http://forums.adobe.com/message/1959226#1959226 where the advise was to pose the question here)

Tagged INDD -- Tagged PDF

Hi,
I thought that when you tag all elements in an InDesign layout and then play with their order inside the Structure panel (in InDesign), this tagged order would be preserver when exporting into PDF activating the checkbox "Tagged PDF".
But when I do so and open the PDF in Acrobat, then open de reading order panel, I find that this order does not match the one I set in the Structure panel in InDesign.
The manual says it may do it, but I cannot find out...
Anyone in similar situation that may help? Thanks
Ignacio

UPDATE:
I have spent a long time trying to find an answer to this to no avail. I have finally contacted Adobe Tech Support and explained the issue that concerns me and I have had a response from a senior expert on InDesign/Acrobat/Accessibility.
The issue is as follows:
When you prepare an InDesign document so that the generated tagged pdf is fully accessible for screen readers and the like (create TOC, include bookmarks, add document structure, tag untagged items, map styles to tags, tag uneccessary content as artifacts, include alt tags for images etc.) the bullets in bulleted lists cause the pdf to fail the Full Accessibility Check in Acrobat Pro. The full accessibility report will flag bullets as 'Inaccessible Page Content - the element is not contained within the document structure tree'. This is acceptable from the targeted end user audience (viz those with impaired vision using screen readers) because , as Acrobat states "Content that is not attached to the structure tree will not be available via assistive technology like screen readers." Well you don't really want the screen reader saying "Bullet" or similar everytime it comes across one, do you?
The problem is that the pdf "fails" the full accessibility check and when you are being paid to create fully accessible pdf's, this scares the client somewhat.
The solution:
I explained the above to the Adobe expert and asked if there was an efficient way, in InDesign CS2, to tag all "bullets" as artifacts so that they would be ignored by screen readers AND be seen as artifacts by the Acrobat Pro Full Accessibility Checker and hence pass the check. His answer was NO. I said in the past I had tediously, laboriously gone through the documents in Acrobat pro and marked every bullet as 'background' (= an artifact) to make it pass the Full access checker successfully. Surely, I asked, there must be a simpler way to do this? No, was his answer! "It's extremely cumbersome... but it's the only way"
Aaaahhh.

IDCS6/IDCC MACOSX 10.6 and up: Inability to create tagged PDF during "Export PDF" in Data Merge

I have a rather odd question concerning an obscure feature of InDesign but have to ask it concerning a somewhat over-engineered solution to an ongoing problem. I will try to give an abridged version but forgive me if I ramble...
I have a solution that splits a large PDF based on bookmarks in the document. The InDesign file doesn't use bookmarks itself; but has paragraph styles that have been tagged using the expert tagging feature of the paragraph style. Once in Acrobat, I am able to make new bookmarks from structure and voila... bookmarks that were based on tags.
For this solution to work, a checkbox in the General window of the export PDF dialog box called "Create Tagged PDF" needs to be checked
This checkbox is normally available when exporting PDFs from InDesign. However, when attempting to export PDF from the Data Merge panel, the dialog changes.
The parts highlighted in green I expect to change; but the red change is unexpected and for my purposes, fouls up what I'm trying to do.
I should stress that if the data merge file is merged to one large new InDesign file, then this problem doesn't happen. However, the amount of data that I'm dealing with (tens of thousands of records) would take too much time and be double-handling.
Is this greying out of the checkbox a glitch; is it intentional; or am I missing something?
Concerning alternative ways of making bookmarks from a data merged PDF:
I have tried using manual bookmarks applied to form fields and only the actual words that were made as a bookmark appear in the PDF;
Merging to a new InDesign file is not an option given the record lengths that I work with (from 10,000 - 100,000)
Acrobat does have a way of automatically tagging an untagged document; however the results have been less than desirable so far.
There are a few third party applications for Acrobat that allow dynamic bookmarks based on type in certain positions, but many of these applications are Windows based. Mac compatible PDF-SAM looks promising but have had no testimonials on whether or not tasks like mine are possible.
Colin

Can also confirm that too Uwe. I thought those particular issues may just have to do with using the default [High Quality Print] setting... but no, Create Acrobat Layers and Include Hyperlinks can't be done regardless of how sophisticated the options within the export Adobe PDF dialog box (during data merge) is.
I know this is a user-to-user forum but from time to time I see Dov Isaacs on here and was hoping he may have some insight. Even if the answer still remains that it can't be done, at least I can then consider more alternatives for this uncanny and frustrating procedure.
Colin

Exporting to Tagged PDF: Why would every single line of text come out as a separate Span tag?

I've inherited an InDesign file for which I have to generate a 508-compliant PDF. Normally this is pretty smooth with InDesign, and most issues have historically been pretty easy to fix.
With this document, though, every single individual line is exporting to tagged PDF as a separate <Span> tag.
I've turned off overrides and hyphenation, and looked for manual line breaks. I've also tried exporting it out to IDML and opening that, and the resulting PDF was no better.
If anyone has an idea of whether there's some odd setting I'm missing that could explain why this is happening, that would be very helpful!

Thank you for being so helpful and constructive.
I tried to look at the ASDL settings, john46 but it's asking me for my HomeHub password... the only password I have is for our wireless network and that one doesn't work.
I can't test the phone line right now because I'll have to disconnect the internet and I'm currently working on another computer whilst chatting on this one with you. However I will do that later. I'll also look at the RogerB link you provided.
Truth is, we're pensioners who use the internet but we havent a grain of technical understanding between us. We're old fashioned enough to admit that we just want someone who knows what he's doing to come here and fix it for us. It's already cost us £130 for an engineer to come out from OpenReach to tell us the phone line is OK and it's the router causing the problem. Best case scenario is that another BT engineer who knows about broadband comes out and does it because the last BT person that I spoke to in Delhi did actually confirm that there is a fault on the BT side. I'm getting so frustrated right now I'll probably call out an independant I find in Yellow Pages and get charged an arm and a leg again and I'll then cancel with BT in a fit of pique.

Is tagged pdf possible with Photoshop?

I am a casual photoshop user. I need to design a tagged pdf documents which is accessible to use with Dynamic PDF. When I searched online, lot of people are using Indesign but I have never used it. So, is it possible to create tagged pdf document from PS or I need to learn Indesign? Any tutorial would be really helpful for me as well if its possible from Photoshop.
Thanks

No, PS doesn't add PDF tags.
Mylenium

I need to create a PDF from InDesign that people can edit in Reader or Acrobat

I need to create a PDF from InDesign that people can edit (for example, change a name from "John" to "Johnny") from either Adobe Reader or Adobe Acrobat. I have already looked at forms, but they do not keep your font colors, faces, and sizes and just make everything that is selected as a text form Black, 12pt, Times New Roman.
Can anyone here help me?

Vincent,
If you use Acrobat pro, generate your .pdf file and then save it as (french version):
... so that anyone using Acrobat Reader (or Pro, of course) can modify the .pdf file (with limitations), add comments, ...
If you want to try to "protect" your .pdf file, you can try with this (in the "Préférences" menu (french version)):

How can I edit text in a tagged PDF?

I have created an accessible test form in Acrobat Pro X. Now that it has all been tagged and reading order touched up, the client wants to change the text. Is there any way to edit text at this point or do I have to create an entirely new tagged accessible form (very time consuming)?
I have tried:
TouchUp Reading order - when I select the block of text, nothing lights up on the TouchUp window
Form > Edit Document Text - I can place a cursor but it won't do anything.
Thank you for any help!

For Tagged PDF the replace page approach ought to be avoided.
The behavior seen when replace page is used for an existing page having annotations is not present.
Insert of a tagged PDF into another PDF can be a problem as well. The "incoming" structure tree is always placed at the end of the existing structure tree.
Manually remediating this can become nasty very quickly.
Using the Touchup / Edit text tool on a 'good' tagged PDF ought to be avoided as well.
Be well...

How do I export to PDF in InDesign without the hidden layers

Hi there
This is probably a simple solution but I am trying to export a document to PDF in InDesign without the hidden layers.
i.e - I have created a document that includes images etc from an existing PDF.
When I open the new PDF and use the 'find' tool, Pro is highlighting words on the hidden (original pdf).
I have tried exporting only the visible layers but is there a setting in InDesign that I can use to export only the visible content to pdf?
Thanks in advance.

Jenjimay wrote:
I have tried exporting only the visible layers but is there a setting in InDesign that I can use to export only the visible content to pdf?
Even if you mask off part of a PDF, or place a white rectange on top of it, the text will still be selectable. Other than with raster images, InDesign is not smart enough to clip off parts of a PDF (or rather, it's smart enough to leave them as they are). PDFs can contain incredibly complex objects, and any clipping routine would probably make as many mistakes as it solves problems.
Introduce a small Transparency to this image or one on top of it, then export with Acrobat 4 (PDF 1.3) settings. Since that old version does not support native transparency, ID is forced to redraw the image, and then it will clip off excess data.

PDF/A-1b compliant PDF from InDesign exported PDF

Hi folks. I need to produce a pdf/a-1b compliant pdf from an InDesign document and it is giving me fits. Because InDesign offers no native option to export pdf/a-1b compliant files, I have been exporting my document with the available presets (I've tried all of them), then running the pdf/a-1b conversion in Acrobat. However, this conversion fails every time, usually on font subset and colour issues depending on how I set up the initial export from InDesign. The only way I have managed to get a file to pass the conversion is to export from InDesign, save that pdf as images, rebuild the original pdf from the image files, then run the pdf/a-1b preflight from Acrobat. Trouble is that this results in a serious loss of resolution that I can't have for my purposes. Anyone have any ideas on how I can produce a pdf from InDesign that will pass the pdf/a-1b preflight in Acrobat?

You have to do it in Acrobat Pro after PDF export.

How do I open a pdf in inDesign CC?

how do I open a pdf in inDesign CC?
Thanks!

Lulu_Malaysia wrote:
Why after so many years, Indesign still couldn't open an PDF????
I really need this function!
Hopefully Adobe couldn't solve this problem in future version!
PDFs are designed to be a FInal file format. They are never intended to be edited in anyway.
Adobe don't support this function for many reasons.
InDesign, Illustrator, Photoshop or any other Adobe product is not a multi-purpose PDF editor and you shouldn't be opening a PDF in Illustrator or Photoshop unless that PDF was specifically made with those programs.
To open a PDF in InDesign you need specialist software as mentioned above.
The correct workflow is to edit the existing InDesign document.
If you don't have that original InDesign document, then you need to recreate it from the start.
If you don't want to do that - then you need to buy the software that Converts the PDF to InDesign.

Tagged PDF in InDesign CS 5.5

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