Talent Analysis Periods

Question

Hello Experts
I have a question regarding the Ehp6 Talent Analysis Periods for Performance/Potential.  We are not using the standard functionality to load performance/potential values.  We have built a custom program to load 7409/7408 due to specific requirements being different for talent then it is for performance.  With that said I'm having issues with the analysis period configuration.
Currently the standard configuration exists in the analysis period table:
Period Group     Period     Description                    Starte Date/End Date Start Day/Month and End Day/Month
SAP_DEF      SAP_JTOD  January to December 01/01/2005 12/31/9999 1 January 31 December
The defined group of analysis period being used is SAP_DEF
Even though we are using a program to upload the 7408/7409 vaules I'm having issues with the Define Process Periods and Grouping for my talent assessments which I believe are somehow linked to the Analysis Periods configuration.  I have created my forms and the scales for my forms and in the talent assessment area I see "Create" hyperlinks for everyone.
I went through and completed each assessment.  I then went into the Define Process Periods and Groups and delimited the current date entires.  I created new entries with today's date.  What I expected to see was the completed assessments under the assessment Archieve and new "Create" hyperlinks for each of my assessments.  However, nothing changed.  The assessments were in the same state as I left them..all in "Completed" status.
I'm trying to understand what controls the assessments so they get changed back to the In process status? Is the configuration linked to the Analysis period table?
Any clarification of the configuration would be much appreciated.
Thank you

Answer 1

Hi Luke,
The analysis period that is in the table now is what came standard. I didn't configure it.  It has the SAP_DEF period set from Jan to Dec with a begin date of 1/1/2005 and end date of 12/31/9999. In reading the text it says that if you only have one performance period a year (which we do) then to only create one entry. I did adjust the Calendar year setting to "Current year" for both performance and potential (even though we are using a custom program to load the values).
As far as my Determine Periods and Groupings for my assessments I want the manger to be able to "Create" a new assessment every year beginning  January 1st.  So I have several entries that look like this for example:
          Start Date     End Date
POT      1/1/2013     12/31/2013
POT      1/1/2014     12/31/2014
RISK     1/1/2013     12/31/2013
RISK     1/1/2014     12/31/2014
BAR     1/1/2013     12/31/2013
BAR     1/1/2014     12/31/2014
Analysis Period Config:
Period Group     Period     Description     Start Date     End Date     Start Mth     End Month Comp
SAP_DEF      SAP_JTOD     Jan to Dec     1/1/2005     12/31/999     Jan               Dec
Key Date for Per and Potential
Period Group      Period          Day     Month     Calendar year
SAP_DEF          SAP_JTOD     7          Feb          Current year
I have it set to 7 Feb bc that is the day that we will run our custom load program for performance/potential.