Template for users without Adobe

I have a fairly complicated design challenge I'm trying to work out.  I work as the inhouse designer for a small dental office and they present "before" and "after" photos to their patients with braces.  I've been asked to create a fun background image to frame the photos that can then be saved as a template that the general office staff can use to drop the photos into themselves.  The problem I'm facing is that the general office staff doesn't have any layout or photo editing software.
Has anyone faced a problem like this before, or have any ideas on how to solve it?  They first presented this problem to me on Friday and I only had a few hours to put something together, so I just created a PDF of the background image for them to print.  When the patient came in for his "after" photo (which was after I had left for the day), they resized the photo in Word, printed it along with his "before" photo and then cut and pasted the two photos onto the printed background by hand.  I've wondered if I could save the background template as a Word document, but I don't think the staff could also use Word to crop and place the photos within the larger design.  The only other idea that comes to mind is some kind of dummy-proof Web template, similar to what Mac provides for iPhoto albums, but I'm afraid such a project would not only be beyond my current skill set but also beyond the time and money the client would be willing to commit.
Thanks in advance for your help,
Jesse

i was looking for a real identity like you to ask that is that really true that what they show in picture or advertisement drawing print media is the true experience or just making fake images in adobe just to make an impression for thier client? Hope to here from you soon

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