Test / Quality certificates received from Vendors

Dear Experts
Can any body suggest the way to capture the actual number
of Vendor's test certificate.
We have done all the relevant settings for the Vendor's certificate receipt in QM.
With the settings, while doing GR system is warning about checking the certificate receipt. If we put "Yes" or "No" for the certificate receipt, system gives a number to the certificate from the defined internal number range.
We tried with external number range but not getting any POP UP to enter the certificate number.
We want to capture the actual test certificate number.
If anybody has a solution for this, pl suggest.
Regards
Prasad

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FOC items received from vendor...

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Hi Danny,
Use Goods Receipt PO Document in Purchase Module.
In Goods Receipt PO Document Unit Price is entered as Zero.
*Close the thread if issue solved.
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Advance Received from Vendor

Dear All
Can anyone tell me how to do configuration for Advance Received from Vendors?
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HI,
there are two type of advances:
1) advance received from customer
2) advance payed to Vendor
1) advance received from Customer:
For the configuration go to TCODE: OBXR and diuble clcik on the line D and special Gl indicator=A. then there assign the GL account you created to capture the advances to the recon account that maintain in your customer master.
to post Customer advace payment go to TCODE:F-29.
2) Advance paid to Vendor:
For the configuration go to TCODE: OBYR and diuble clcik on the line K and special Gl indicator=A. then there assign the GL account you created to capture the advances to the recon account that maintain in your vendor master
to post vendor advance go to TCODE : F-48
hope its helpful.
Thanks.

Bank guarantees (BGs) received from Vendors

Hello
We are on ECC 6.0
Vendors are paid in advance against submission of BGs.
Similarly, retention withheld as per agreed terms of Purchase order is released before expiry of warranty / guarantee period against submission of BGs by vendors.
How do we capture BGs received from vendors in SAP?
What are the relevant t codes?
How do we create special gl indicators for such transactions?
Do we need to create a separate GL Account for BGs received from vendors?
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Vimal

I used the standard special GL indicator L meant for Account type K.
I checked on / selected noted item under Properties.
I selected others under Special gl transaction types.
Posting keys assigned are 29 (Dr to vendor) and 39 (Cr to vendor).
I created a separate GL A/c for BGs received from Vendors and assigned it to vendor reconciliation a/c.
I did all above through FBKP t code.
I assigned this Special GL A/c for BGs received for Account type K and Special gl indicator P in OBXS t code for transaction key SGA (Automatic statistical offsetting entry).
However, when i try to post this as a noted item through F-57, I get the following error after entering 39 posting key; Special gl indicator P for document type KA -
Special G/L indicator P is not defined here
Message no. F5875
Let me know what i am missing here.
Thanks.
Vimal

Quality Certificate Report for Vendor

Dear Sir,
I need a help from your end. I need a program or logic, where I can put the vendor ID, and get all the Quality certificate details of that particular vendor.
Thanks & Regards,
Kuntal

Sir,
Client is happy with QC55 & I have also provided the MCVA. Thanks for you kind help.
Right now it is OK.
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Down payment received from vendor

Hi,
i have the system where the standard is providing the Downpayment paid to vendor with acct type-K, and down payment received from customer-acct type -D.
How can we cater the senario where the compay receives the downpayment from Vendor (which is similar to customer) but when i try to create using Acct type-k the system does not allow me create.
Kindly advice and treat this as urgent ...........
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raj

Dear George,
Good morning and greetings,
The account types are pre-defined in the following way
A - Assets
D - Customer
K - Vendor
M - Material
S - GL
You cannot create anything of this sort in the standard system. Moreover, I am not getting your requirement, downpayment is normally paid to Vendor and received from customer. If you are treating a vendor as a customer also, then all you have to do is in the Control screen of Vendor you have an option of defining the customer code for that vendor and thereby the vendor and customer code are interlinked.
Kindly let me know if this meets your requirement and please let me understand your business need...if this reply is found useful please reward points.
Thanking you
With kindest regards
Ramesh Padmanabhan

Sample materials(FG) receive from Vendor

Hi all,
We need you advise on the below requirment?
Scenario: Company receive the sample materials (Finished goods) form the Vendor. After receiving this into the Company the Marketing department send this to our company customers for advertizing. Sofar they are doing this activity in out off SAP.
From now onwords they want enter this goods in SAP suystem.
So now the business busienss is looking for solution ( just kind of report in SAP) which should show the current availble stock when we run this report.
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Plese adivse how to achieve this ?
thanks,

surya,
To get a report with stock, available stock etc. in some way the information has to be inputted in SAP. How are you planning to do that?
One option is to create documents in SAP and then use these for inbound and outbound movements.
- for receiving these goods from vendor
- for sending sample goods to customers
I am not sure about Procuring part (inbound). For outbound part, please see below:
For the sample sale process:
Use FD document type - This is provided by SAP to deliver free of charge sample goods to customers.
In FD process, there is no billing document. Only sales order > delivery
Read about standard FD process in the internet.
TW

Blank questionnaire received from vendor

Hi guys,
We are working on SRM 5.0 (SAPKIBKT14) and have implemented ROS scenario. We are facing an issue with ROS questionnaires. Vendor questionnaires have been created and assigned to product categories. All questionnaires related SPRO settings have been done. We want the questionnaire to be emailed to vendor as an URL. The system sends 3 questionnaires u2013 2 general (common for all product category) and 1 product category specific. The system is correctly sending questionnaire emails once a vendor completes the initial registration. Subsequently, the vendor is able to open the link and submit the questionnaires. When I check the questionnaire in Pre Screen Supplier screen, I can see the submitted questionnaires appear as a link.
However, only 1 questionnaire u2013 one of the general questionnaires has data. The remaining all questionnaires are received blank. Further there is an error u2018Error reading partner data/categories and questionnairesu2019 after the vendor submits the questionnaires.
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SKN

Hi Claudia,
I tried this scenario again after deleting all product category - questionnaire assignment and reentering the entries. Unfortunately, I get the same error. There are few OSS notes for Questionnaire update error but for lower service packs.
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Free ( gift) received from Vendor

Dear Group members!!
Is the below method correct
Vendor supplied 10 computers @ 50000 Rupees & gifted 1 computer
Po is created by selecting the field ( Free) in Item overview, Po released
GRN done & invoice posted .
Indicator for invoice receipt used not allowed
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example 500000/11 that is 45454/ rupees per computer
Is this method is correct pleas experts advice
Regards
shamulheq

If you r taking about settling the capitalized expenditure you have to distribute to 11 computers, but you have to use settlement not abumn

Plz tell me something about quality certificates.

Process from quality certificate creation to certificate delivery to vendor for incoming material

Quality certificates can be generated from QC21 (from Inspection Lot) or QC22 (From Material / Batch).
A Certificate profile need to be setup which consists of SAP Script (or) Adobe form. MICs (Master Inspection characteristics) can be referenced for this.
currently, Adobe Form - new technology can be implemented so that PDF document can be generated with Quality certificate details can be sent to vendor e-mail ID through custom development, if required.
I am not sure std setup for sending the quality certificate directly to vendor
Thanks,
JK

Down Payment/Deposit from Vendor

Hi Guru's
I want to post Down Payment/Security deposit received from Vendor, How do i post this document , f-48 is for down payment to Vendor, f-29 is only for Customer.
It can be posted through F-02 40 Debit Bank and Credit 39A Vendor, but client dont want to use F-02.
Kindly suggest t code for posting Down Payment/Security Deposit from Vendor.
Thanking you in Advance.
Regards
Shekhar

hi,
create one recon account for security deposits from vendors, if u want please create one special gl indicator and same recon account assign to main recon account(OBYR) what u have assign to vendor at the time of vendor creation. once configuration is compleated
u can try with tcode f-42
entry will be like this
40 Incoming bank a/c
39 A vendor A/c
rgds
gopal

RTP from Vendor to Customer

Hi Experts,
We are procuring the Returnable transport packaging from vendor with 501 + M. While delivering the vendor
returnable packaging materials (Special stock - M) to the customer, system throws an error message. Please find
below the details.
1) In MM, procuring the ret. pack material with 501 + M
2) In Sales order, we are using the order type OR with the item category - TAL. (Item Category group of Returnable packaging material is LEIH)
3) Creating Outbound delivery
4) While issuing the material, system throws an error message as "Deficit of stock from URS" This is due to the picking of materials from the URS stock and not from the special stock M.
Please let me know the procedure of issuing vendor returnable trans. packaging material to customer and we need to return the same.
by
Prabhu

Hi,
Returnable packaging material received from vendor are meant to be returned to vendor after using the contents i.e after using all the raw materials/bought out components contained therein.
As you pointed out, these belong to special stock M.
You receive them in MIGO using 501M and then you have to return them to vendor using 502M.
These are the only movements allowed for such materials.
Whereas, returnable materials with customer are different - they are to be issued to customer along with despatch of FG and they come back to you after that.
The M stock cannot be delivered to customer and vice versa.
Regards
Prabhu S

Archive incoming quality certificate from vendor

Hi All,
We are receiving the vendor quality certificate along with the raw material and we would like to store these certificates (in PDF format) in SAP.
As a part of this scenario i have created the quality certificate in QC51 against the PO. But I am unable to archive original certificate which we received along with material from the vendor.
Kindly elaborate what are the customizations settings are required to archive the quality certificate.
Thanks & Regards,
N. Laxman

First of all you have to get with your Basis person and find out where you are going to archive your certs too. Most places set up an optical drive for this purpose. This has to be done by basis. They should be able to tell you what the "link" is they have set up for the device and the repository id they have defined.. In standard SAP the link is TOA01. But if there is no device behind this link, your archiving won't work.
In config in QM, quality certificates, process output, define archive link, you would map the "link" to the object type BUS2117, for document types QMICERT and QMICERTPDF. This should be there already hopefully.
If this done, you should be able to archive you incoming COA's.
FF

Regarding Incoming quality certificate from vendor

Hi Experts ,
Please explain me with steps how the certificate process is carried out for both in outgoing & incoming case.
REgards
vivek

Hi vivek,
For Out Going Certificate.......
You need to maintain a Certificate Profile (QC01)
Assign the material to created COA profile. (QC15/QC16)
Then run trx QC21 to take print out of COA, now system will pick the result for the inspection lot,(you have enter in the selection layout for QC21 initial screen). for all those MICs that you have attached to the profile.
For In coming COA.
Maintain the QM in Procurement data in the QM view MM.
Define the certificate type the vendor furnishes with the delivery, in Q info record (QI01).
Regards,
Shyamal

Certificate from vendor

Hi, we want to have vendor mill test certificate along with the goods from the vendor when we do gr against PO? we set insp type as 01, qm active in procurement, pls advise which control key or setting is to be done to ensure the receiving vendor certificate at the time of gr? pls also advise how to verify the same.

Hi
Maintain QM procurement tick
Select control key based on Certificate.
Select certificate type Q03 --->for confirmation of certificate during GR.
During MIGO ii willask for Certificate received or not.
If you wanr confirmation during UD then
QCC0>Quality Cert>cetifcate profile-->define certi type
QCC0>QM in logistic>QM in procrement>Define Certificate Types>select Q005-->tick on Certificate check req.
this will ensure confirmation during UD with "CTCM status"
Regards
Sujit

Test / Quality certificates received from Vendors

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