The payment reference field

Hi,
The user complains that the item 1 of 4 items in one document type AB, although it had the Credit memo and the Payment Ref. fields filled with the invoice number 9054525892 it was not cleared by the customer payment. They usually work with an automatic process to clear the documents.
The customer pays an amount (he already knows the net amount) for the bank and by the return file, according to the original invoice it makes the clearing if all the documents have the same due date and Payment reference correctly filled.
I would like to know why the item 1 of the document type AB was not considered even with the paymennt reference field filled.
Does SAP recognize the payment reference just if it is a document type debit 40 / credit 11 or is it smart enough to find an ITEM inside a document to clear just it?
I believe the user created a wrong document to give a discount.... but I would like to know how SAP works with the payment reference field.
Thanks.

Hi,
Combining FI Documents Using a Payment Reference Number KIDNO.
In some countries you may be required to combine receivables, linked liabilities or cancellations in the same payment program.
This combination is carried out by filling field KIDNO in the billing header with the following values:
F2 billing documents (customer invoices) with the billing number
S1 cancellations using the reference to the corresponding F2 billing document to be canceled via the VBRK-KIDNO from the F2 billing document.
If a reference for the credit memo request exists for a billing document, then the VBRK-KIDNO value of the reference billing document is copied.
If there is no reference, then the KIDNO is given the current billing document number.
When the customer pays the invoice, it quotes the payment reference number, which enables the vendor to match the payment to the invoice more quickly.
The payment reference number consists of a sequential number and a check digit. Each country has its own rules as to how the check digit is calculated.
Regards
R.K

Similar Messages

Payment Reference Field KIDNO Not apprearing at the time of Vendor Payment

Hi,
When we are making the Vendor Payment thru F-53, we are not able to see the Payment Reference Field KIDNO there. But when the payment document is posted and we see the line items then this field KIDNO comes there as non-modifiable field. We want to fill some information there in that field for some report purposes. Can you please help me, how can I see this field as changable field at the time of making vendor paymnts thru F-53.
Regards.

Hi Senthilkumar,
Change the field status for the 'payment reference field' to optional or required, based on your requirements. You can do this in T.Code - FBKP.
Do this:
a) Check the field status group maintained in the master data of the Reconciliation account of the vendor.
b) In t.code - FBKP, click on 'Field Status Groups' and enter the variant created for your company code
c) Now from the resultant entries, double click on the field status group which has been maintained in the master data of the Reconciliation account of the vendor.
d) Double click on 'Payment transactions', you would see 'Payment Reference' there which would be having its status as 'Suppressed'. Just change it to Optional or Required!!
Regards,
Angad

Dynamics AX 2012 R3: How to populate Payment Reference field automatically?

Hi guys
I am trying to configure AX 2012 (R3) to populate the Payment Reference field automatically when processing payments through a payment journal. I have looked for a number sequence in the AR/AP parameters but so far with no luck.
Please advice
André

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Updating the Payment reference - KIDNO field using INVOICE_UPDATE

Hello All,
I need to update the field KIDNO (present in the invoice header structure ) from transaction MRRL and MRDC transactions.
How do you use the Badi INVOICE_UPDATE to update the field KIDNO?
Regards,
Sri.

Hi,
Combining FI Documents Using a Payment Reference Number KIDNO.
In some countries you may be required to combine receivables, linked liabilities or cancellations in the same payment program.
This combination is carried out by filling field KIDNO in the billing header with the following values:
F2 billing documents (customer invoices) with the billing number
S1 cancellations using the reference to the corresponding F2 billing document to be canceled via the VBRK-KIDNO from the F2 billing document.
If a reference for the credit memo request exists for a billing document, then the VBRK-KIDNO value of the reference billing document is copied.
If there is no reference, then the KIDNO is given the current billing document number.
When the customer pays the invoice, it quotes the payment reference number, which enables the vendor to match the payment to the invoice more quickly.
The payment reference number consists of a sequential number and a check digit. Each country has its own rules as to how the check digit is calculated.
Regards
R.K

Finland Payment Reference Field

We have a plant in Finland that uses SAP. Wwhen the users enter transaction FB60 - they are required to enter a payment reference.
When you read the help notes it states that DME Finland enter reference numbers with a check digit - which the system validates. When I sent a note to SAP, they confirmed this.
My issue - the payment reference being used in Finland has a "" in front of it. SAP does not accept the "" but the bank is unable to accept the reference in the bank file with out the "+", but we are unable to amend the PAYMUL file as this affects other bank information.
Does any user in Finland have this issue - and how have you resolved it? Any suggestions would be appreciated.
Regards

Apologies it was meant to show that a + is needed in front of the paymenr refernece field - but I ended up putting italics in.

How to use the Cross Reference fields in P4P

I have been receiving questions related to the Cross Reference section from many different customers and partners. This post represents my attempt to describe the Cross Reference Section and the Equivalent Numbers stored within.
Identity
A term that Kelly uses and I will borrow is “identity”. A given specification can have many identities. The basic identity is the specification number generated by GSM. This is useful during early stages of design. Once we get past a draft or development status in the workflow the organization quickly wants to identify the specification in other ways. Examples include:
Execution System Number: Operations and Supply Chain quickly need to formalize an item or material for forecasting, inventory and purchasing…
Custom Numbering Conventions: Sometimes an organization has very specific custom logic for identifying materials. Usually terms like smart numbering are used to describe their methods.
Data Migration Identifier: In some cases customers have extensive data clean up projects. As part of the effort systems and processes are developed and an identity is created. In my experience we loaded a “Base Stock” number to represent Packaging Materials. The label stock that was commonly used was historically not represented so we created a number as part of the migration project.
Identity Functionality:
The Fields: The four major fields that make up the Cross Reference section are as follows:
>>System Name: This field describes the system generating the identifier. Examples I like to use are Oracle EBS or SAP Material Master. Sometimes geography must also be concatenated to the system, i.e. Oracle EBS – NA. This occurs when the customer is a large multinational where multiple ERP implementations exist. Therefore the same material may be known by many different numbers, i.e. Oracle EBS – NA = 77432, Oracle EBS – EU = 88883.
>>System Code: The system code is merely the syntax used during integration. Using CSS or various APIs you may chose to identify the system using an abbreviation, EBSNA or SAPMM.
>>Equivalent: The value representing the identity within a given system.
>>Externally Managed: If you are using CSS or an API to receive Cross Reference data you can define the field as "Externally Manged". When a cross reference is marked in this manner the general user community will not be able to edit the field. Administrators associated with the role [Externally_Managed_Cross_Ref_Admin] can edit the field if needed.
Syndication: While some users enter equivalent numbers manually, others use integration tools to generate and transmit identities. If a given cross reference is marked as “Externally Managed” then users are unable to manually enter data. On initial syndication the specification will not have a given equivalent. The specification is sent to middleware, a number is generated by the appropriate system and the response is sent back to GSM to add the System Code to the specification with the appropriate identity value.
Copy verses Issue:
>>Copy: When a user copies a specification the Cross Reference data is NOT included. Since the identities refer to the originating specification it does not make sense to carry over to the copy. If we did then users would quickly need to delete the data.
>>Issue: When a user issues a specification it maintains the Cross Reference data. This is an important concept because it is expected that a system like GSM will have many issues related to a single ERP #. ERP systems are usually not interested in many of the fields stored in the Product Data Management system.
Reference: As raw materials are consumed as inputs into Formulation or Trade Specifications the organization may come to identify the materials based on equivalent numbers. Therefore GSM allows for an equivalent number to appear next to the GSM number.
Implementation Issue: Ingredients In Packaged Quantities
Some customers run into a situation where the ingredient specification does not represent a packaged quantity. From an R&D perspective the developer does not care if the material comes in a box or a tanker. In this situation the GSM ingredient may be represented in the ERP system by many items and therefore more than one cross reference value. These items represent packaging differences that are important to purchasing, manufacturing, warehousing, and other execution systems.
I hope this helps describe some of the purposes and implementation issues around the Cross Reference field.

You need to get jmf.jar in your CLASSPATH, either on the command line, in an environment variable, by putting a symlink in $JAVA_HOME/lib/ext, whatever works for you. Have you done that? Once it's in the classpath, you can run jmstudio from any directory with the command "java JMStudio".
Items in the bin directory are just shell scripts, run with "sh jmstudio" or whatever suits your shell (on Mac OS X, copy one of these guys and append ".command" to the filename to make him double-clickable in the Finder).
--invalidname

How to set a default value in the "Our reference"-field in purchse orders?

Hi!
When creating a purchase order the "Our reference"-field in the Communication-tab is empty. Is it possible to configure this so that the field is filled by default with the name of the person who is creating the PO?

Hi,
There is a button named Personal Settings on ME21N screen. Click on that button --> Click on second tab of Default Values --> Click on More fields --> Select Our reference and maintain the default value. This will always come up at the time of creation of PO.
Hope this serves the purpose.
Thanks...
Edited by: vilas amrutkar on Feb 17, 2009 5:17 AM

SQL Query to list the "Optional reference" field of all packages in cm 2012

Guys, could you please point me to the correct view to extract the "Optional reference" property of all application? I've got a powershell script to get that from WMI, but i really am expecting a way to extract it from ConfigMgr DB if that's
available in CM Db.
Thanks,
Delphin.
Kindly mark as answer/Vote as helpful if a reply from anybody helped you in this forum. Delphin

Thank you torsten for helping me out here.
I've managed to come up with a query to list the Display name, package verison and optional reference property.
;WITH XMLNAMESPACES ( DEFAULT 'http://schemas.microsoft.com/SystemCenterConfigurationManager/2009/AppMgmtDigest')
select DisplayName, SDMPackageDigest.value('(/AppMgmtDigest/Application/CustomId/@ResourceId)[1]', 'nvarchar(10)') [Optional Reference]
,sdmpackageversion
from fn_ListApplicationCIs(1033)
order by DisplayName
But the problem here is, I'm looking for the value AB00001 from that XML but it actually giving me Res_631986121. Can someone help me to get the value AB00001 from that xml file?
<CustomId ResourceId="Res_631986121">AB00001</CustomId>
Kindly mark as answer/Vote as helpful if a reply from anybody helped you in this forum. Delphin

Make the Payment Terms field only editable by a user

In the customization, itu2019s possible to make Payment Terms of a Purchase Order as display only field (Delivery/InvoiceTab - Header of a PO). This configuration applies for every user who creates or updates the purchase order. It is possible to make that only one user can edit this field as optional entry?
Iu2019ve checked on security and thereu2019s not an authorization object for this configuration. Is there any other way to do this?
Thank you.
Best Regards.

Hello,
You cannot change property of field selections at user level. One way you can accomplish this requirement is by using transaction variant (Transaction SHD0).
Thanks,
Venu

Payment reference not in payment run F110

Dear FI'ers,
We post an invoice with payment reference file BSEG-KIDNO filled.When we create payment proposal through F110 the field REGUO-KIDNO is not filled. When we go into detail the file REGUE_KIDNO is filled.
How to create payment proposal with payment reference field filled? I guess it has something to do with the fact that payments for multple invoices are added so then no payment reference can be defined for the payment.
Any ideas?
Best regards,
Michaël
EDIT: Even with individual paymnts selected for the vendor th file dos not get filled.
Edited by: spimic on Mar 25, 2011 12:10 PM

User transaction FBZP
Separate payment for each ref. was ticked for company codes.
Also make the Payment reference field optional through field control.

Posting Invioce with payment reference ( KIDNO) using INVOIC01 idoc

Hi SAP Gurus,
We have a process to post invoices in the system using IDoc basic type Invoic01.
The requirement is that vendor will pass the payment reference in the XML message and we need to populate this payment reference value in the payment reference field in invioce (in payment tab, techinical field name is KIDNO).
I am struggling to find the segment in the idoc which holds this value and qualifier if any to be used to post this automatically.
Can any one help please?
Edited by: Rish SAP consultant on May 5, 2011 1:58 PM

Hi,
I sent a message to SAP asking how to include the KIDNO in the IDOC. They said that it wasn't possible to add the payment reference in the electronic invoice without using custom code:
Unfortunately there is no KIDNO-Field provided within Invoic*-Idocs.
In the IDOC definition for E1EDK02 there exist a qualifier 071 (KIDNO)
but it is not used. This qualifier is used only in other function
modules and scenarios.
You have to use userexits and program your own functionality importing
and exporting KIDNO.
Within SAP Standard the functionality to transfer BSEG-KIDNO within
inter company billing from the document of the one company code to
the idoc to be posted in the secondary company code is not provided.
But you can use note 562193 as an example how to fill this field
in the customer function '002'.
Should you wish to have this functionality added to future releases
please consider entering a development request. Please see note 11 for
more on this.
Apologies for not having a more favourable answer and thank you for yourunderstanding.
Br Linus Hellsing

Changing "Payment Reference" in AR Invoices

Hi All,
I'm very new to SAP B1. I want to overwrite(by using DI API) the "Payment reference" field in the invoice for a particular customer when closing the Payment. Please somebody give any idea.
Thank you.
Best Regards,
Buddhika
Edited by: Buddhika Malwana on Sep 16, 2008 3:45 PM
Edited by: Buddhika Malwana on Sep 16, 2008 3:47 PM

Hi Buddhika,
The description of this field Payment reference itself is clear enough. It is a reference field. That means you can put a short text to remind you the unique property of this payment against others. Like Vender/Customer Reference or other reference, the usage is for identifying this payment more easily
Thanks,
Gordon

Payment Reference

Hi All,
While Posting an invoice, I am entering some value in the PAYMENT REFERENCE field (BSEG-KIDNO). And when I am paying this invoice through Payment run (F110), i expect the value in the Payment reference of the paid invoice to be copied to the Payment Reference field of the payment document. But the Payment reference field is empty in the payment document.
Please suggest how can I copy the Payment Reference value from the invoice to payment document, while processing the APP (F110).
Thanks
Ron

I am not sure whether standard functionality can populate payment reference field value.
you can build a FI user exit for transaction F110. However I dont see payment reference field is Open for substitution on BSEG table. I see XREF1,2, 3, SGTXT & ZUONR fields are open. Open means user exit will substitute values in those field through user exit code.
RGGBS000 is standard user exit program. copy to ZRGGBS000 if no user exits are already created. then ask ABAP guy will create this program and user exit logic. Provide user exit logic to him/her.
thanks

Removal of payment reference no

Hi,
At the time of entry of a customer receipt, we have entered the same against the invoice using the partial payment option. Thus the DZ document contains the reference of the RV document. This field is normally editable when you go into the change mode of the document.
Now we had to reverse the billing document due to some reason. Post reversal, the payment reference field in the customer receipt document is not editable. The customer ledger now shows that the part payment has been made against a billing document which has been reversed.
Request your help to rectify this problem.
Regards,
Sateesh

Hi Gaurav,
Thanks for your reply. My understanding was that if the customer line item is open, then the payment reference field is editable, not otherwise. In this case, the invoice (RV) document has been reversed, but both the line items are still open. Hence, system should have allowed me to edit the payment reference field.
Regards,
Sateesh

Invoice Reference Number "V" + Blank Payment Terms field

Hi Experts
Need your validation on one point. I have credit memos with invoice reference number field filled with "V" but payment terms in document is blank.
Payment terms in Vendor Master Data is XXXX (Net due 30 days). But when I run the Payment Program within 30 days for this vendor, the credit memo is picked up and adjusted.
Is my understanding correct that it is because of the following reasons -
By putting V in invoice reference number, the system will overlook the payment terms mentioned in Vendor Master Data and follows whatever is mentioned in the document.
And because the payment term field is empty in the document, it is taking baseline date as payment due date and thus picks the document in F110 program.
Points will be rewarded to replies with explanations.
Regards
Arjun

Arjun,
please check my comments:
By putting V in invoice reference number, the system will overlook the payment terms mentioned in Vendor Master Data and follows whatever is mentioned in the document.
In all cases the document entry overlook the master data entry. The vendor works as default values during document entry.
And because the payment term field is empty in the document, it is taking baseline date as payment due date and thus picks the document in F110 program.
Don't change the document defaul entry if you want the vendor assignment. If it's blank you have to assign same Payment terms from you vendor otherwise you will have only the baseline date.
Best Regards

The payment reference field

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