Third Party Sales: Automatic PO (Purchase Order) not created.

Dear All,
I am Implementing thirdparty business process where goods are directly moved from vendor to my customer.
As per my customer requirement I want to create Automatic PO for the Purchase requisition created from Sales order.
For this I have done the following settings:
Marked vendor relevant for Automatic PO.
Marked Material relavent for Automatic PO
Marked Sales Item Category relavent for Automatic PO.
While I saved my sales order Purchase requision was created and system unabel to create the Purchase order automatically. If you encounter this situvation please share your views.
Thanks & regards

Hi
In third party you will not be able to create automatic PO
The schedule line category CS settings in VOV6 order type NB, MM item category 5 and account assignment category settings as X and in VOV7 for TAS create automatic PO ticked will ensure PR creation only and not PO
As suggested by the other friend you need to run t code ME59N or ME59 for automatic PO creation but certain condition to be met
1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;
2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;
3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;
4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.
You have to run ME59N transaction manually or schedule this as a background job
Regards
Raja

Similar Messages

Third party sales and individual purchase order MIGO DIFFERENCE?

Hi experts,
any difference between third party sales and individual purchase orders goods receipt(MIGO). What's the stock levels chages after goods receipt in both cases? How the system knows that its third party migo and individual purchase order MIGO? Can anybody clarify my question?
regards,
raju

Hi
In third party you will not be able to create automatic PO
The schedule line category CS settings in VOV6 order type NB, MM item category 5 and account assignment category settings as X and in VOV7 for TAS create automatic PO ticked will ensure PR creation only and not PO
As suggested by the other friend you need to run t code ME59N or ME59 for automatic PO creation but certain condition to be met
1) In the Purchasing View of the material master data, the "Autom. PO" field must be clicked;
2) In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be clicked;
3) The Outline Agreement or Purchasing Info Record shall be maintained which will allow the automatic copying of unit price and other conditions into PO;
4) The Source List shall be maintained for the nominated vendor which was shown in either the Outline Agreement or Purchasing Info Record.
You have to run ME59N transaction manually or schedule this as a background job
Regards
Raja

Third Party Sales - Automatic Purchase Order Creation- via SO event

Dear SAP Gurus,
We have a requirement to have automatic PO Creation for Third Party Sales Process.
To achieve it what I have done is
a) I have created an event linking using transaction SWETYPV:
Object = BUS2032, Event = ALECREATED and ALECHANGED ,
Funtion module = PUR_ORDER_CREATE_VIA_SD_EVENT.
Also I have modified the Sales Organization data to pass Purchasing Organization, Purchase Order type and Purchasing group . Its working fine . Its creating purchase order automatically.
My question here is , I'm I doing the wright method for automatic PO creation as soon as a sales order is created.
I beleive this will call for PO creation for all Sales order not only restricted to third party sales . Will it affect performance of the system or will it ignore since there is no purchase requisition.
Please advise on the pros and cons of this process

We use a fairly standard Third Party process. We use the Item Category to drive the Schedule Line Category, which is flagged as Third-Party. On the Material Master (Purchasing view), the Material is flagged for Automatic PO, same on the Vendor Master. Workflow automatically kicks in on SO save to trigger the creation of the PO for the Purchase Req.
Unfortunately, Workflow is a bit of a dark art to me, so I couldn't tell you what we have in place. My feeling is that it is bog standard though.
Cheers, Paul.
Edited by: Paul Read on Jun 29, 2009 9:41 AM

Purchase order not create in sus

Dear customizer,
Ihave implemented a plan driven procurement with sus (r/3-sus) scenario,we have a problem when we transfer idoc from r/3 to sus.In sus sistem give me this error message
"An error occured within an XI interface: Exception occurredE:BBP_PD:BBP_PD:051 -No address found for partner function type Sold-to Party E:BS:002 -"Create" is not allowed (SUS Purchase Order 4500000006 )CX_BBP_BD_ERROR===============CP; Include: CX_BBP_BD_ERROR===============CM002; Line: 57</FAULT_TEXT>"
I hope in your answer.Thank best regards.
Pernasetti Alessio

Hi,
Please check the following things.
Check whether the roles delivered by SAP meet your requirements. If not, you can create new roles and assign transactions to them. We recommend that you copy standard roles and tailor them to your requirements.
All users assigned to a respective role are then allowed to carry out the transactions. If required, you can refine the authorization check on the tab page Authorizations.
Standard SAP Single-roles
SAP_EC_SUS_ADMIN_PURCHASER (for purchasing administrators - SAP Supplier Self-Services)
SAP_EC_SUS_BIDDER (for bidders - SAP Supplier Self-Services)
SAP_EC_SUS_DISPATCHER (for dispatchers - SAP Supplier Self-Services)
SAP_EC_SUS_INVOICER (for invoicers - SAP Supplier Self-Services)
SAP_EC_SUS_ORDER_PROCESSOR (for order processors - SAP Supplier Self-Services)
SAP_EC_SUS_MANAGER (for managers - SAP Supplier Self-Services)
SAP_EC_SUS_SERVICE_AGENT (for service agents - SAP Supplier Self-Services)
If you want to use SAP Supplier Self-Services, proceed as follows:
1. Select one of the following single roles:
SAP_EC_SUS_ADMIN_PURCHASER
SAP_EC_SUS_ADMIN_VENDOR
SAP_EC_SUS_BIDDER
SAP_EC_SUS_DISPATCHER
SAP_EC_SUS_INVOICER
SAP_EC_SUS_MANAGER
SAP_EC_SUS_ORDER_PROCESSOR
SAP_EC_SUS_PRODUCT_MANAGER
SAP_EC_SUS_SAR_PROCESSOR
SAP_EC_SUS_SERVICE_AGENT
SAP_EC_SUS_SERVICE_MANAGER
2. Choose Change Roles.
3. Choose the Personalization tab page.
Note: The personalization applies to all roles, meaning the user can also create his own roles, for example copying the delivered SAP SUS roles. He can tailor these roles to his requirements by changing the SUS-specific attributes (BBP_SUS_ROLE_ATTRIBUTES).
1. Select the entry BBP_SUS_ROLE_ATTRIBUTES (SUS-specific role attributes).
2. Choose Change values.
A dialog box for maintaining SUS-specific roles appears.
3. If required, perform the following steps:
If the role should be displayed in the SUS User Management (UM) and should be able to be assigned to the relevant user by the supplier administrator, set the indicator to display the role in SUS UM.
If the user should be displayed as a service agent for the purchaser, set the Service agent indicator.
If you want to define the user as an SRM administrator, set the SRM administrator indicator. The user is then authorized to change all supplier data.
If want to assign the role SUS administrator automatically to the user during registration, set the SUS administratorindicator.
Sets the relevant indicators if you want users to receive the following notifications: Notification If Purchase Order Not Opened, Notification If Purchase Order Response Is Missing, Notification If ASN Is Missing, Notification If ConfirmationIs Missing, Notification If Invoice Is Missing,
Award the points for the help.
BR,
Vijay Mittal

SRM Purchase Order not Created Automatically

SRM 7.0 Extended Classic Scenario:
Issue: When creating a standard shopping cart in SRM the Purchase Order is not created in SRM (or in R3). Eventhough the shopping cart is fully approved and has a vendor assigned. The overall shopping cart status remains approved,the line items status shows 'item in transfer process'. Otherwise there are no errors in the application monitor. Nothing appears in table BBP_DOCUMENT_TAB
Considerations: Everything is working fine for limit shopping cart, the PO gets created automatically and the SC has status follow-on document created.
Also, this was working fine for standard orders, it seems that support pack 7 or 8 broke this functionality, yet I do not see any notes regarding the issue. Any ideas on what controls the automatic PO generation or how it could work for limits but not standard SC's would be greatly appreciated.
Thanks,
Matt
Edited by: Matt Joseph on Nov 17, 2010 10:27 AM

First of all PO should be created then you can see entry in doc table.
u Note 1480994 - How to process a shopping cart with status I1111?
see SAP treatment and some work around..
Symptom
Shopping Cart is stuck in status I1111 (Item in transfer process).
Other terms
Application Monitor, I1112, I1111, Monitor Shopping Cart
Reason and Prerequisites
This is a FAQ note, which shows how to treat such Shopping Carts.
Solution
Shopping Cart status I1111 (Item in transfer process) is a temporary status, which means that shopping cart is being processed in order to generate a follow-on document.
However, it is possible that status I1111 becomes permanent and, in this case, shopping cart status is inconsistent.
There are some procedures to be considered when shopping cart is stuck in status I1111.
Report BBP_ALERT_SB_NOTTRANSFERED is available to change the status of the shopping cart item from I1111 to 'Error in transmission' (I1112) and later on, it is possible to retransfer this shopping cart from Application Monitor/Monitor Shopping Cart transactions.
Note 441768 provides more information about this report.
However, BBP_ALERT_SB_NOTTRANSFERED works in a time stamp. BBP_ALERT_SB_NOTTRANSFERED will check shopping carts created after date specified in table BBP_CONTROL.
To check this information, go to SE16 -> BBP_CONTROL and as input parameter provide the report name. Here you will see the last date that report has been run.
If you have a shopping cart in status I1111 which is older than date specified in table BBP_CONTROL, you have to change manually the time stamp specified in such table. You have to specify an older date (before shopping cart creation).
Doing this, you can run report BBP_ALERT_SB_NOTTRANSFERED and cart in question will have status I1112 assigned.
Once status I1112 is assigned to shopping cart, you can retransfer it from Application Monitor (BBPWEBMONITOR transaction in SAP_GUI) or Monitor Shopping Cart in the web.
To transfer Shopping Carts from BBPWEBMONITOR, some settings need to be done.
Following notes should be considered:
550044
FAQ Alert monitor RZ20 does not show any alerts
396102
BBP Alert monitor RZ20 does not work
387701
The Shopping Card are not transfered after "resubmit"
According note 387701, workflows WS10000214 and WS10000215 have to be activated. One of them is to delete shopping cart item using Application Monitor and the other one is to resubmit the cart. Then, once this settings are done, you can retransfer I1112 carts from Application Monitor.
If all settings are done and you have a cart with status I1112 that it is not appearing in Application Monitor, report BBP_ALERT_SC_STATUS_ERROR is available, which checks the carts in status I1112 and put them in the Application Monitor, in order to allow you to transfer them again. Note 631513 explains about this report.
Additional notes to be considered in this scenario:
1159609
Transfer function does not create local purchase orders
1233037
BBP_MON_SC: Shopping cart transfer ends in status I1111
1040878
Cannot transfer shopping carts with status I1112
Header Data
Release Status: Released for Customer
Released on: 09.08.2010 16:04:09
Master Language: English
Priority: Recommendations/additional info
Category: Consulting
Primary Component: SRM-EBP-SHP Shopping Cart
Secondary Components: SRM-EBP-APM Application Monitors
Affected Releases
Release-Independent
Related Notes
1233037 - BBP_MON_SC: Shopping cart transfer ends in status I1111
1159609 - Transfer function does not create local purchase orders
1040878 - Cannot transfer shopping carts with status I1112

Purchase order not created for correct item in WGSREQ

Hi Experts,
When we use inbound Idoc type WGSREQ in Retail, with 2
items for example, where the one item is incorrect, to create
a purchase order, the system incorrectly does not generate a
document for the correct item.

Dear Plamen,
Check following points
(a) Article master listed or not for your Store / DC
(b) Info record is there or not?
(c) Check Vedor master extended to relevant purchase organization or not?
Hope this info will be useful.
Regards,
Muralidhara

Purchase Order not created for a Shopping Cart

We have a few Shopping Carts created in SRM which did not transmit as PO to our backend R/3 system. This happened because our R/3 system went down for a couple of hours and the Shopping Carts were created during this time. We tried to submit these Shopping Carts through the Application monitor later and the SRM system gave a message "Processed Successfully". However, POs for these Shopping Carts were not created and the Shopping Carts have a status of "Item in transfer process".
The Shopping Carts have already got a PO number assigned to them through the SRM system. However these PO's have not been created in the backend R/3 system
We are struggling to find the failed RFC calls with the help of BASIS so that we can possibly reprocess them. Alternatively we are also looking for a way to retrigger the PO creation for these Shopping Carts.
I need ideas to resolve this issue.
Many thanks in advance.
Susmit

Not sure if you received an answer or not, but this is what we have had to do in the past:
1. Run BBP_PD for the shopping cart to see what the purchase requisition number will be on the backend system. The requisition number will still be provided even if it fails to transfer to the backend.
2. Run FM BBP_PD_SC_RESUBMIT. The object key field will be the requisition number; the object ID field will be the shopping cart number.
Hope this helps.
Monique Stephens

Third Party Sales-Automatic PO generation

Hi
I am using Item cat.TAS & Automatic PO Generation is ticked in TAS.
Schedule line cat. CS.but automatic PR is getting generated & PO is not getting generated...
Pls help...
Amol

Hi,
As far as my knowledge goes, we will be getting only PR and Not PO. You need to create PO in ME21N, with reference to this PR.
The Automatic PO Generation field in Item Category is used for creating PO for ALE Process (you can get in F1 Help)
Regards
Vamsi Javaji.

Instance of Purchase order not Created

Hi Floks,
We are trying to change the Quantity of PO item using user exit J_1I7_MIGO_SAVE during the MIGO. We are calling BAPI_PO_CHANGE,but it is returning an error message " Instance 4400000245 of object PurchaseOrder could not be changed ". Can anyone help us in solving this error.
Can we use the bapi in the above user eixt or not.
Regards,
Suresh.

I believe u r trying to chnge the PO when it is already being processed by MIGO transaction.
Mayb dats y the error message.
Try to change the Quantity using the BAPI in standalone mode through se37.
Edited by: Kanwardeep Singh Gill on May 25, 2010 6:15 PM

Manual G/L postings for COGS in third party sales

Hello,
I have a scenario where we have the COGS G/L which is blocked for Manual postings. Now in case of a Third party sales scenario when the PO is created from the Sales order it is a account assigned PO so the G/L determined from GBB- VAX is the COGS G/L. But now as this G/L is locked for manual posting I am not able to process the PO.
Is there anyway I can bypass this lock for this particular scenario.
Kindly advise,
Points will be awarded,
Thanks

Hi,
Create a new G/L account for COGS -THIRD PARTY SALES
but dont select the check box "automatic postings only" & save the G/L account.
Now assign the same G/L account in VAX- GBB in OBYC.
Hope it will work for you and then reward.
Regards,
Biju K

Third party sales availabilty Checking

Hello,
I have configured third party sales . In the development system it is creating purchase requisition and purchase orders and working fine. But when I transport to QA system , the sales order is performing availability check and confirming orders against the inventory . I can see the purchase requisition information in the schedule line , but purchase requistion is not getting created . Please help
thanks in advance
Tom

Hi,
Check the OSS notes Note 210423 - Availability screen for third-party items.
The details are;
Summary
Symptom
The Availability Control Screen is displayed when you create a sales order even though no availability check should be carried out for a third-party item or individual purchase order item (item category TAS and TAB).
Additional key words
Third-party order, third-party, availability check, individual purchase order
Cause and prerequisites
Solution
This is a standard functionality.
The Availability Control Screen is confused here with the Purchase Order Scheduling Screen. You can tell which screen you are on by the header of the screen:
Availability control: Availability check for non- TAS / TAB items
Purchase order scheduling: Scheduling for TAS / TAB items
The Purchase Order Scheduling Screen, like the availability screen, is always displayed if the requested delivery date cannot be observed because the realistic delivery date of the purchase requisition comes after the requested delivery date.
If the requested delivery date of the customer is sufficiently far in the future, the purchase order scheduling screen is not displayed.
Source code corrections
Header Data
Release Status:     Released for Customer
Released on:     03-29-2000 22:00:00
Master Language:     German
Priority:     Recommendations/additional info
Category:     Consulting
Primary Component:     SD-SLS-SO-TP SD Third-party order processing
Affected Releases
Release-Independent
Regards,

SD Third Party sales error

Hi Friends,
In Third Party sales everything I did properly that created sales order for Third part Item ( BANS), when we save the sales order system has given the Purchase requistion. Then I go to ME57 in that I have specified the PR NO system has generated the Purchase order. But in in MIGO when I specify the PO NO system throws a error that purchase order has no itmes.
Can u plz help me out
Thx& regards
Satish

Hi Satish,
The Issue might be Release Procedure.
Please go T.code ME54N.
Ex: PR creator - clerk or Business user -
Approver    - Supervisor                 -   R1
Approver -   Project Lead              -   R2
Approver   - Asst. Manager             - R3
Approver   - HOD/General Manager - R4
Please find the below link
http://wiki.sdn.sap.com/wiki/display/ERPLO/ReleaseprocedureforPurchaseRequisitioninMM
Hope this will help you
DASARADHA

Diff. types of Third Party Sales?

Hi All,
what r different types of Third party Sales?
One i know is high Sea Sales ????
Correct me if i am wrong.
Reg,
Amol

Hi,
There are two types of 3rd party sales
1) Vendor drop shipment (Vendor will directly deliver the stock to the customer)
In this scenario no GR will be done
2) 3rd party sales via individual purchase order (Which is creation of PO and receive the stock from the vendor which in turn deliver the stock to the customer )
In this scenario GR will be done
Thank you,
Ram
Edited by: Ram 1979 on Jan 11, 2010 12:46 PM

Third party sale scenario: COGS not allowed as automatically posted.

Dear Gurus,
I have come across this error during execution of third party sale scenario.
When the user enters a PO with reference to PR which is in reference to SO, one error pops up which says COGS cannot be automatically posted only.
When I deselect the "Post automatically" tick, the PO can be saved.
Process we are following during third party sale process:-
1. Sales order.
2. PR with reference to Sales order.
3. Purchase order with reference to PR.
4. Statistical GR with reference to PO.: COGS Dr. To GR/IR Clearing account Cr.
5. Sales Invoice: Customer Dr. To Sales Cr.
6. MIRO: GR/IR Clearing account Dr. To Vendor Cr.
I have my own doubts on the statistical GR part. Can you pls. validate the same.
Also in case of third party sale, what will be the CO object as COGS is not created a cost element. (SAP standard)
Regards,
Harnish Shah

Hi
Please check the steps for 3rd business process.
Sales Order:VA01
List of Sales Order:VA05
Purchase Order with reference to Purchase Requisition: ME21N
Inbound Delivery:VL31N Material Receipt:MIGO
Result Recording Work list:QE51N
QM Usage Decision:QA32
Activities due for Shipping `Sales Orders, fast display` VL10A　(VL01N)
Post of Goods Issue (PGI):VL02N
Post of Goods Deliver:VLPOD
Post the Billing doc VF01 or Maintain the Billing due list-VF04
Release Billing Document for Accounting VFX3
Delivery Document list ZVL05
Edit Work list for Invoice List VF24
Output of Billing Document VF31
Customer Payment F-28
As per my knowledge once psot the PGI,System will upddate COGS values.
Regards
asuvamsi

Purchase Requestion for Third Party Sales Order

Hello Team
I want the system to create Purchase Requisition automatically and some times Manually (Possible if both Option are available) for the Sales Order which belongs to Third Party.
How to achieve this?
Thanks
Nick

Hi Nick
Following are the steps of third party:
1) Creation of third party sales order
2) Generation of automatic purchase reqisition through the configuration of schedule line CS in SD.(schedule line is determined by the item categoty and the mrp type.
please dont maintain mrp type in the material master.so that it will determin CS directly.
in the tcode VOV6,please check whether the document type NB is maintained for CS.
This will created auto PR).
3) You can check the PR Number in the schedule line tab of sales order.PR requirement will not be available in the MD04.
4) Manually create a PO for vendor with item category S.
5) There will be no GR in this case.
6) Create an invoice verification document.
7) Create an invoice from the SD side w.r.t Sales order.
Hope this might have answered ur question
Reward if useful
Shawn

Third Party Sales: Automatic PO (Purchase Order) not created.

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