Three level release for appropriation request (IMA11)

Hi
we are using IM for budget control and within IM, appropriation request for budget approval.
we have done the necessary configuration available in IM for budget release but still system not trigering work flow once appropriation request save. we want to sent the approval request is SAP inbox.
experts are requested to revert with steps and T Code to get approval reqest in SAP mail box.
Thanks & Regards

Hello,
Once you are sure that the configuration has been done perfectly, please check whether the system is publishing the event by going through the event log(SWEL). Before checking the event log, make sure that the event trace is on in the system by using the transaction SWELS. Once the event trace is on, save the request again and check for the event in the event log by using the tcode SWEL.
Once an event is publised in the system, use the same as the triggering event for the workflow template and then use the Sendmail step to send a mail to the SAP inbox.
Hope this will help.
Thanks,
Samson

Similar Messages

Workflow for appropriation requests

Hi friends,
This is regarding the approval process for appropriation requests.
The necessary Event linkage activation, partner determination procedure, appropriation request types, defining of approval levels for AR and other necessary configurations. When I am clicking the "for approval" button, the workflow gets started. But the corresponding person is not getting the mail in his inbox for approval.
Please give a solution asap.
regards
Pratap.V

Hi Sreenivas,
I already did this. Still the problem exists.
Frankly speaking, I know I am making a silly mistake somewhere because I have done all the major settings required. And I am finding it difficult to trace this small mistake. It will ne good if you can send some screen shots of all the configuration required for this.
regards
Pratap

Reporting options for Appropriation Request

Hi Folkes,
Can you please let me know about how we can have a summary of approvals that are in the Appropriation Request ot any view of approvals.
Or do we have any Reporting option to view the summary of approvals in the Appropriation Request.
Thanks,
Jeevan.
Edited by: Jeevan Dondapati on Mar 5, 2008 11:02 AM

Hi Srinivas,
I have some Questions regarding the above issue...
1. Transaction IMR4 appears to show only the current status of an appropriation request. Is it possible to see the sign off history of the appropriation request within that (or the other IMR) transaction?
2. Whether the 3 tables that you have specified can be queried for the sign off details?
IMAK (Appr. Request)
JEST (IQ* - Status)
TJ02T (Text for Status)
3. How do the IMR* transactions relate to the information contained in the IMA11 and IMA12 transactions?
Please provide me the answers.
Thanks,
Jeevan.

Attaching File to Appropriation Request - IMA11

Hi,
I would like to know if there is a way to attach attachments to an appropriation request via IMA11.
Thanks!
Vivian

Dear Vivian,
We can attach files i.e PDF, DOS, XLS, PPT, etc to a Appropriation request.
Go to System option on the menu (near the Help TAB)
Drill down and select Services for Objects
A new Tool Bar will be displayed. Select the first Option to create Attachments against the displayed Appropriation Request.
You might have to check the Authorization provided in the IMA11 role assigned to your ID. If authorization is not provided then you might not be able to attach the files.
For this use the Object
Manually   S_BDS_DS
Activity
01, 03, 04, 30
Business Document Service: Class
BUS2012
BUS2204
CL_COSTING_MODEL
CL_COSTING_MODEL_VALUATION
DEVC_STXD_BITMAP
Business Document Service: Class
BO     Business Object Repository object
CL     Object from class library
OT     Other objects
Provide points if solution is helpful
Regards
Vikat

Populating Persons involved for Appropriation Request

Hi All,
I am working on appropriation request workflow. When the user enters the planned value for AR, depending on the value and dept to which he belongs i need to pick up the concerned persons who will be involved in the approval process.
I am implementing BADI definition - APPREQUEST_UPDATE to identify the persons. But i am unable to fill the "Persons Involved Tab" as the badi has only import parameters and not export parameters.
As per my understanding if i fill the "Persons involved Tab" with the persons details SAP will send the workitems to all those involved.
Any inputs in this regard are highly appreciated
Thanks in advance,
Regards,
Lakshmi Narayana

Hi,
As per my understanding, Why dont you write your own custom method that populates the list of agents based on your own business logic(I mean on the initiator's dept) into the internal table ApprovalAgents and sent it back to workflow,
then everything should be taken care.
Add this step after of 'Determine approval givers involved' step of the standard template(WS00300022).
Hope this helps.
Regards,
Raja Sekhar

Unapproved appropriation request IMA11 closu

Hi,
Can anyone Please suggest how to close unapproved appropriation request created by t code IMA11.
thanks and Regards

closed

Need multi level approval for Leave request workflow in ESS

Hi All,
Our requirement is for 5 levels of approvals for the leave request raised in ESS means After employee raises leave request ,it has to be approved by 5 managers one after the other. In standard system only 1 level of workflow and approval is available so please anybody suggest the solution . Thanks in advance.

in addition to the above content your workflow consultatn have to create this ask him to
refer this document
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMDEMO/BCBMTWFMDEMO.pdf
for multiple level of aproving the leave reqest and and orgstructure have to be well formed
ravindra

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

DMS Object Linking with Appropriation Request (Ecc6.0)

Dear All,
ECC 6.0(ERP 2005)
Steps:- (Error in Object Link for Appropriation Request)
I am opening DIR in change mode
going to object links TAB
attaching object link for appropriation request
saving the DIR
Re-opening the same DIR with Appropriation Req. Object link
going to object link TAB
double clicking the attached object for Appropriation Req.
Error****this does take me to maintained TCODE IMA11 for Appropriation Req. "but it does not display specific attached object"
I mean it is not displaying attached object (Appropriation req.,Variant) it just take me to initial screen of IMA11....
IF any one knows possible solution pls. reply
Regards,
Tushar Dave

Hi Dave,
please change the transaction from IMA11to IMA3 and see if the request is now
displayed. In transaction SPRO under
Cross-Application Components
-> Document Management
 -> Control Data
 -> Maintain Key Fields
the entry for object IMAV should look like this:
IMAV IMA3 POSNR1
I hope this information will help you.
Best regards,
Christoph

How to fill Functional Area on Appropriation request

Hi guys!
We faced a problem to fill standart field IMAK-FKBER (functional area) on Appropriation request. Despite the fact it exists in standart table, there are no standart ways to fill that field through IMA1N or IMA11.
However we assigned FA NG000001 to a Cost center 10000001 and defined that cost center in AR, but still after saving chnages no value changed in IMAK-FKBER?
Does anyone know which organisational units (company code, business area, functional location) effect on the value of functional area in IMAK table? Or is there other way to define FA for appropriation request?
Any help appreciated.

Hi Kir Zu,
I suspect this is an obsolete field, since it makes little sense to be derived from anything at all, while at the same time it is not on the screen.
SAP has a number of obsolete fields even in Customizing activities that allow an entry, but ignored by standard programs.
The best way to confirm it would be to look through ABAP code for AR data save. You can try to populate it with a user exit, but it also makes little sense since the field is not visible.
Also look at the function that creates WBS-element/Order from IMA11, it is passing the master data values to respective WBS/Order and your ABAPer can see if Functional Area is passed or not.
Functional Area makes sense only for Account Assignment Objects used in Financial Accounting, while AR is not an account assignment object.
Regards,
Paulo

Security enhancement in Appropriation Request

Hi All,
Is it possible to enhance the security enhancement in Appropriation request (IMA11)
For example :
Applicant : user 1
Approval 1: user 2
Approval 2: user 3
Approval 3: User 4.
Once the approval 1 ...approve the AR...he cannot change the AR master data....
Plz help.
Cheers,
Nies

hi,
Appreciate if you could explain in detail .
Cheers,
Nies

Re: Approving two plan variants in an appropriation request

Hi All
I have created a variant 01 for appropriation request and approved it. I want to supplement the same appropriation request with a new budget. So , I created a new variant , and assigned it to a new plan version...But the problem here is I was unable to approve the new variant...The approval button is grayed out...Can anyone help me out please...Why the system is not letting me to approve the new plan variant.

Hi ,
as I said variants are like quotations, so you have to maintain it...........
in case of rolling up plan values you have to select respective status profile before rolling up respective variant version or variant version range....... (IM34)
1. approved status profile...
2. created status profile..
3. released status profile...... like that
- give both CRTD & APPRD versions in IM34... select status profile for approved & roll up
then check in IM36 ...
Regards,
Venkatesh

Smartform for change Request

Hi,
i have a problem when a try to send long texts to a smartform. when i fill in the long texts in change request, the program won't make a notification, only a log. i would like to have the long texts in the smartform. could anybody help me with that? or is there a standard smartform for change request?
regards Henk

K usually denotes it is a definition (header). Generally when the transports are released it creates files at the server level. For each request there could be 2 or more files created. K9xxxxx.D11 is the header file, R9xxxxx is the data file, sometimes D9xxxxx is also created for data.
Hope it helps.
-Cheers

Info for Change Request

Hi Experts,
I have doubt.
Change requets are having ID like D11K93213.
Regarding naming.....
I got "D11" as of development client. But i didnt get anythng about "K" .
Can you please clarify this. Is there any standard naming conventions for this.
Thanks and advance.
Thanks and Regards
Deepak

K usually denotes it is a definition (header). Generally when the transports are released it creates files at the server level. For each request there could be 2 or more files created. K9xxxxx.D11 is the header file, R9xxxxx is the data file, sometimes D9xxxxx is also created for data.
Hope it helps.
-Cheers

How to assign approvaal policy for a request template in OIM 11g

When I request for resource in OIM 11g, It's always going for Default approval of xelsysadm.
I want this Request level approval must go to "Beneficiary Manager approval". While requesting I am selecting request template (which I created) for Provision resource as Request type.I have already set "Beneficiary Manager approval" as request level approval for this request template.
I have created one approval policy, How can I assign this approval Policy to request template so that When i submit this request , it should go to my Manager approval.
Regards,
J

Hi Rajiv,
I do not need approval of Operational level. I want to stop the approval process after request level approval.
Here you are saying to create a new approval policy and set as AUTO Approval as true. There are some default approval policies which comes with OIM 11g and one of the approval policy is trigeering the Operaional level approval. So I think I do not need to create new approval policy and I can use exsting approval policy and modify as you suggested selecting AUTO APPROVAL and create approval rule as request template=="XYZ".
I am not sure which default approval policy trigeering the Operational approval now. Can you pls tell me that?
Can you pls confirm that, there is only way to restrict Opertional Approval by selecting "AUTO APPROVAL" true and put the approval rule as request template=="XYZ"
Thanks Rajiv for your help all the time.

Three level release for appropriation request (IMA11)

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