Time capsule vs. External hard drive for periodic back-ups

Hope this is the right forum. At home I have the old "Back-Up" program that I use for quarterly back ups of certain files as scheduled. Love it. Was gonna set that up on our new(er) Macs here at work only to discover that program was replaced by Time Machine. Time Machine won't let me even in to see how it works without a Time Capsule or other External Hard Drive to connect to...
What I'm trying to do: Schedule monthly (or quarterly) back-ups for settings, certain important files and possibly certain programs from 4 office computers (3 iMacs and 1 Powerbook). Would love to back up to Mobile Me but can't seem to figure out how (Time Machine certainly won't let me). But then want to store the backups either online (like Mobile Me) or in a fire safe...
What I'm looking at: Possible options I've thought of include DVDs (which is really impractical), a 32 GB flash drive (but only would know how to get certain files on there), an external hard drive or a time capsule. But if I get either of those we'd only want to use it once a month and then keep it in the fire safe. Now I know Time Capsule is designed to do regular (daily, weekly, etc) backups... but can I use it to select what is backed up only at certain times and how hard/easy is it to plug in and out if I'm doing it that way. Or would it simply be better for what I'm looking for to get some other external hard drive?
I'm not very good at backing up info - but have to be responsible to at work (plus my brother just had a fire and he lost all his computers and info)... so simply not sure what is best suited for my needs?

Mongul Sec wrote:
At home I have the old "Back-Up" program that I use for quarterly back ups of certain files as scheduled.
Where has your "Back-Up" program been writing those backups?
What I'm trying to do: Schedule monthly (or quarterly) back-ups for settings, certain important files and possibly certain programs from 4 office computers (3 iMacs and 1 Powerbook).
Can you really afford to lose a month's worth of work on those computers?
What I'm looking at: Possible options I've thought of include DVDs (which is really impractical), a 32 GB flash drive (but only would know how to get certain files on there), an external hard drive or a time capsule. But if I get either of those we'd only want to use it once a month and then keep it in the fire safe.
In that case I'd use an external disk drive. Time Machine isn't really intended for what you want to do.

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My 'backup' is taking up a huge space on my hard drive but I have an external hard drive for my back ups - how do i get rid of this?

Please can you help - I have recently added an external hard drive to my Macbook so it can be used as a back up and storage to save space on my hard drive. I have deleted videos and photos from my hard drive but they are being replaced with 'backup'
how do i get rid of this ?
thanks

Welcome to Apple Support Communities
Time Machine makes local snapshots in all portable Macs with Lion or Mountain Lion. They are made in the internal drive and they are removed when your hard disk gets full, so you don't have to worry about it.
If you want to delete them, turn off Time Machine and turn it on every time you want to make a backup. You can also turn them off manually without having to turn off Time Machine, or you can delete those local snapshots > http://pondini.org/TM/30.html

Can i use time capsule as external hard drive for both mac and windows

I have a mac book pro, ipad and iphone and ipod and a windows pc
Can i use time capsule as a external hard disk only for all of the above ( including windows ) without the back up activity for mac ?

You cannot access the TC from iOS devices without a browser. eg filebrowser.
Can i use time capsule as a external hard disk only for all of the above ( including windows ) without the back up activity for mac ?
Yes, with the following proviso.. the TC is not able to back itself up.. so if you store files on the TC without backups one day you will discover all your files are gone because of a hard drive failure of the TC. TM also cannot backup TC.. so you will need to buy a proper backup software.
It is also much slower than a real NAS..
And windows can be a bit painful.. especially windows 8.. other versions should work if you spend the time getting everything set right.

2TB Time Capsule or External Hard Drive for use with Mac MINI and AppleTV

Hi,
My current setup is I have a 1TB Hard Drive linked to my intel Mac Mini via FireWire 400, the Mini shares my music and films through iTunes so that my AppleTV can pick them up.
All devices are connected to an AEBS 802.11n (early model) via Cat6 Gigabit cables.
As I have run out of space and am looking for a bigger drive, I wanted to know if I would be able to use the 2TB Time Capsule to hold my films and be able to stream them to the Mac Mini so that it may stream them through iTunes to the AppleTV.
The theory of if should work, as the devices are all Gigabit capable and connected by high quality Cat6 leads their shouldn't be network bandwith issues, I am just unsure of how quickly the TimeCapsule can read stored data from a hard drive and transmit, some of my films are HD and run 4GB plus.
The obvious answers is just to buy a bigger hard drive with FW400, however I would like to reduce the number of boxes I have under the TV, I plan to upgrade my AEBS to the latest one anyway so just thought it made sense to explore this option.
looking forward to hearing what you have to say.

Hello,
It should work in theory, but the disk access time of the TC is much slower. I was setup like you are with an external drive connected to a Mini via FW and I had true Gigabit transfer between computers.
When my hard drive failed I sold my Linksys gigabit router and bought a TC to reduce the number of boxes, but I soon learned that the read/write speed on a TC is a little bit faster than on a thumb drive! Not that great. All my machines are also connected with Cat6.
It's still OK to watch a movie though, but transferring 10+ Gb is a pain.

HT3728 Is it possible to use Time Capsule as external hard drive instead of back-up?

I wonder if it's possible.

Possible, but if you place the only copy of the data that you have on the Time Capsule, you then have to figure out how to back up that data to another drive.
Things may be simpler...with faster performance....if you add a USB or FireWire to your Mac, and then use the Time Machine to back up both the Mac and the hard drive to the Time Capsule.

Please Help - Time Capsule and External hard drive Issues

Recently, I switched from Comcast to AT&T uverse as my internet provider and I started experiencing problems.
(1) I have a 4th generation Apple Time Capsule which I am using as my router.
(2) Connected to the Apple Time Capsule - USB - is an external hard drive (not for backup with Time Machine.)
(3) I have a 2011 Macbook pro which I use to access my file on my time capsule and external hard drive.
(4) I had been using my AT&T portable Hotspot from my cell phone to get internet access on my MacBook pro from remote locations to gain access to my external hard drive which is attached to the time capsule.
(5) On August 2, 2014, I switched from Comcast to AT&T and had the AT&T turn off the router function. (I have been using the router from my apple time capsule)
(6) Under Network I switched to bridge mode.
(7) And since August 2, 2014 my time capsule has not been backup.
THE PROBLEM - I need to be able to use the hotspot function from my cell phone to gain access on the external hard drive using my MacBook Pro which I was able to do before. Now it is showing time capsule under finder but unable to connect.
Do I need to reset my Time Capsule since I have a new service provider. Everything else works fine - meaning able to get internet signal but unable to access my external hard drive and backup my time capsule. Please HELP.

(5) On August 2, 2014, I switched from Comcast to AT&T and had the AT&T turn off the router function. (I have been using the router from my apple time capsule)
(6) Under Network I switched to bridge mode.
(7) And since August 2, 2014 my time capsule has not been backup.
If you got ATT to turn off router function in their modem..
Then 6. is wrong.. You cannot have the Network switched to bridge mode..
You must have it set to dhcp and nat.
That is also why you cannot backup.. the TC is off the network.
Please change back to router mode in the TC.
Ensure the internet tab shows dhcp and you create a wireless network.
Then power down the TC... power down the ATT modem.. wait about 20min (you can try 5min.. but it might not be long enough).
Power up the ATT modem.. wait 2min for things to flash lights in de right blinkin order.. then start the TC.
Open the airport utility and make sure your TC captured the public IP and is now working as the router.
That should fix that end of it.. the hotspot end??
Tell us what happens.

How to backup MacBook Pro without AirPort Time Capsule or External hard drive

How to backup MacBook Pro without AirPort Time Capsule or External hard drive

This is crude but if you need a work around, just plug the USB drive directly into the iMac.. copy the files to it.. then plug it into the TC.
You also do not need to use the TC as an intermediary between your iMac and MBP.. just turn on sharing in the computer.. so you can directly copy files from one to the other.. Macs have public access directory preconfigured for each user account.
As far as mounting the TC..
In finder use Go, Connect to server.. and type.
AFP://TCname or TCipaddress
Where TCname is the actual name of the TC.. I strongly recommend you follow SMB network rules.. ie if your TC has a name like
Fred Blog's Time Capsule 2445566.
It is too long.. it has spaces and it has non-alphanumeric characters.
Shorten it to FredTC
No spaces no characters that are NOT alphanumeric.
TCIPaddress is simply the standard IP.
You can also use CIFS://TCname which according to the article forces the connection back to SMB1 rather than SMB2 which as usual is broken.
But I would definitely use AFP if possible. I cannot understand the decision to move to SMB as standard.

Using Time Capsule as external hard drive

Hi. I have a Mac Book Pro, and external hard drive, and now, a Time Capsule. Since I don't have a Mac, all photos and music (occasional backups, etc.) have been stored on the one external hard drive. I got the Time Capsule to replace the external hard drive as primary (keeping it as secondary)–in addition to using the Time Machine.
If I'm understanding correctly, I open finder, open Shared>AirPort>Data–and then drag and drop all the files currently on the external hard drive onto this window? Is this correct? Will it COPY, and be accessibe, and not cause problems?
Will it mean, as I hope it means, that my MacBook and iPad will be able to open and use iTunes and iPhoto through this AirPort? (Instead of having to plug-in the external drive.)
I'd love to use the Time Machine as well. But can hold off, continuing to back up only occassionally, since this dual purposing may not to be advised?
Thank you for your guidance.

Will there be a problem running Time Machine in the back ground while using the Time Capsule's internal hard drive manually?
No.
Thus far, instead of using Time Machine in an automated mode, I've turned it on when I want to make a new back-up. Will it be necessary to run Time Machine in manual mode only or can I use its automated feature?
Or–I may be seeing the light–will running the two in tandem allow me to save each new back-up on both devices simultaneously, keeping both drives up to date?
I would suggest that you consider changing your backup strategy. Time Machine was designed to be an automatic "run and forget" operation that performs incremental backups of your Mac's internal hard drive. It will also backup an external hard drive attached directly to your Mac. Running it manually is not very effecient and you stand the chance of not getting a very recent (they run once an hour) backup when you need it.
For Time Machine I would suggest that you continue to use your external hard drive as is and dedicate your new Time Capsule for Time Machine backups. If you still need more external storage, you can always add additional external USB hard drives to the USB port on the Time Capsule.
Even better you will also want to include a second "full-clone" method to your backup strategy. This method will make a full copy of your Mac's internal disk drive that is bootable. Why do this? In case your Mac has a fatal hard disk crash, you can use the clone backup to boot your Mac back up and continue to use it within seconds. Without the clone backup, you would first need to install a new drive, then load a fresh copy of OS X, and then, perform a restore from Time Machine. This can take a while.
To perform these clone backups, I would recommend that you get another external USB hard drive with a capacity at least twice that of your current internal drive. I use Western Digital My Passport drives for this purpose, but any similar drive should do. To create the clone backup I would suggest using either SuperDuper! or Carbon Copy Cloner.
I would suggest that you create a new clone backup at least once a month or more often if your data is critical to you. Just connect a dedicated clone drive to any available USB port on your Mac and run the clone software to make the clone backup.

1st Gen Time Capsule and External Hard Drive Issues

I have a 1st generation Time Capsule and have never had any luck connecting an external hard drive (both Western Digital MyBook and Seagate FreeAgent Pro) via an USB hub for an extended period. They will connect for a few hours or up to a day or two before they lose the connection and look up the wi-fi connection (although the internet and connected printer don't seem affected). Thought it might be an issue with the powered hub, but have same issue with both (Belkin and APC). I have read that others have had similar issues.
For laughs, I connected a dinky personal drive (WD My Passpoert 750gb) to the USB hub and it came up instantly and had no issues for the 12+ hours it was connected. Question #1: can I run a portable drive for an extended period of time (weeks, months, years) via USB hub without killing it?
Also, I would like to house my large iTunes and iPhoto libraries to be accessed by 3 different MacBooks. Question #2: is a NAS drive connected directly via ethernet to the TC is the best answer?
I am spoiled by the simplicity of the plug-and-play connectivity of Apple products. Is there a mysterious sequence of procedures that I need to follow to get the Time Capsule to play well with the USB connected HDs?
Thanks in advance for your help.

To answer the general question, a drive that is constantly spinning is both more likely to be damaged and less likely to give issues of access to the USB.. the one fights the other. Feel the small passport drive and see if it is continually spinning.. if so that could account for it maintaining connection.. although according to your testing 12hrs is not long enough to know for sure. Feel the other drives. If they spin down and then when you try to access them, do they spin up? Or is it the spin down time that dictates the time they are available on the network. It may simply be a case of usb connected to a router is not getting the correct spin up info.
IMHO a NAS is the right way to do this.. especially if you have multiple computers accessing it. USB is not a fast connection. Especially hanging off the TC series 1, were not renowned for speed. A NAS is not that expensive now and using a mirrored raid you at least have some protection. Remember to always have the source files in mulitple locations. A NAS can also work as an itunes server, which the TC cannot. And the connection from gigabit ethernet to sata is not made via usb.
As a secondary option.. open your series 1 TC and put in a 2TB hdd.. this is well documented.. larger sizes give trouble but the series one can easily be updated to 2TB.. remember also the power supply in a series one can go at any moment. Get ready for it, plan for it.. one day it will happen.

Time Capsule as external hard-drive, as back-up drive with Time Machine

Two questions today:
I understand that I can use the Time Capsule as an external hard-drive while using it as my back-up location, using Time Machine. It has been suggested that to do this, it is best to partition the Time Capsule to prevent the TM program from confusing the files it manages, the data files from the backed-up files. (I hope I got that right.) I believe I read in this forum that one can partition the TC after the fact, and not destroy any data on it. Is this possible? A clerk at the Apple Store in San Francisco told me that I would want to partition, but that it would require that I erase the TC. Which to believe?
Secondly, how does TM create the back-ups? I have used SuperDuper and appreciated the difference in how (and what) it backs up. My example: my first back-up involved having an 80gb external drive attached to my computer and TM backed up both my HD and the External Drive. I then turned off the TM. Today I turned it on and allowed it to back-up every hour as it is designed to do, but without the 80gb External drive attached. When I checked the newer back-ups, they all showed the original configuration of HD and 80gb external drive.
So for it's incremental back-ups, does TM back up new files and updated files without deleting missing files? Is it an additive process? Or does it at some point delete missing files from it's most recent back-up? Or since it recognized that it was backing-up two different drives, it will always keep them separate, maintaining one (80gb External drive), even as it backs-up and changes the other (the HD)?
O.K. a third request. Has anyone published a manual on TM and/or TC with this level of understanding so we can make the most of it's 1 TB storage capacity?
Thanks in advance, LeRoy

LeroyHoward wrote: So, does this mean that TM never deletes a file?
It will when it starts to run out of space and it should likely be the oldest deleted files first.
As I understand it, as long as I have a multi-linked file icon on the TM, I have the original data. And everytime the TM backs-up, it recreates every multi-linked file icon on the previous back-up. Right? So, if you delete a file by mistake, you can go back and find it. But I see a contradiction here. If you delete it on your desktop, shouldn't it be deleted from the back-up of that desktop? We expect it to be on earlier back-ups, but not the most recent one right? So, eventually as the TM fills up and begins deleting earlier back-ups, that data will be lost.
The newest timeline will not point/display the deleted file(s), but it still exists on the backup until the backup drive fills up and needs to erase deleted data.
I'm trying to understand this aspect of the TC and TM, because we want to use it as both an external HD and as one of our back-ups. Any light you can shed on this will be greatly appreciated.
Thanks, LeRoy
Read Glenn's response to dedicating TC to TM backup and the difficulty in partitioning the TC HDD.
Glenn Carter wrote:
However, this is not an option for Time Capsule users as there is not an easy way of partitioning the Time Capsules’ internal had disk without elaborate effort. In this case, use the Time Capsule hard disk solely for Time Machine backups. Then attach an additional hard disk to the Time Capsules USB port and store additional files there. This added disk will still be available to all Macs that can access the Time Capsule.
This works to share the files on the USB HDD attached to TC, but if you want this drive backed up by TM (and this drive is formatted HFS+), then it needs to remain plugged into the Mac directly for TM to back it up.

Copying data to time capsule from external hard drive too slow....

is there a way to make the transfer of data from a external hard drive that is plugged into the time capsule, transfer faster?
im transfering 11gb and it says it will take 3 hours to complete.
there must be a faster way to transfer all my data, in less time?
thanks,

If you are copying any important information to the TC directly (example: iTunes library, iPhoto library, Movies), please make sure that you implement a backup solution for these files. The Airport Utility has an Archive function which will backup the entire TC to an externally attached USB drive.
For faster data transfer, you could try connecting your Mac to the TC with Gb Ethernet and than attach the external USB drive to your Mac. I would expect a Mac connected drive to transfer faster to the TC (faster than a USB drive connected to the TC) as the Mac has much more memory and compute power.
You could connect the drive to your Mac and observe the transfer rate before waiting 3 hours on the other configuration.

Time capsule with external hard drive

My wife and I just recently became an all Mac family and I am looking into backing up our files. We have approximatly 1 TB of Photos and 1 TB of Music/Movies. We are photographers (well, my wife is, I just take blurry photos) and so we expect the size of our Photos to grow.
We both have Macbook Pros and a mac mini (1 TB of storage). Connected to our mini is a an 8 TB external hard drive currently set up as a Raid 10, so I have effectivly 4 TB storage with 4 TB of back up. My plan was to buy an Air Port Extreme to replace our 4 year old wireless router, and I see some of the Air Port Extreme's have time capsul storage built in.
My question is, our photos, music and movies will be kept on my EHD, which is mirrored and will make its own back up. Is it worth buying an Air Port Extreme with time capsule to back up everything? We will primarly be keeping programs word documents and home school stuff on the Mini and everything on our Macbook Pros will be files we take from the EHD.
Also, should I plug the EHD into the Air Port Extreme or the Mini?
I formated the EHD on the mini, so it is set up as journaled, not FAT32.

Connected to our mini is a an 8 TB external hard drive currently set up as a Raid 10, so I have effectivly 4 TB storage with 4 TB of back up.
I would quibble with you on the use of the word backup.. Mirror yes.. you have a mirror.. but that does not represent a backup. But you also suggest later that you have a separate backup as well .. if so you have not listed what exactly this is.
The issue is if you delete a file.. it is deleted from the array.. if you manage to corrupt a file.. it is corrupted in the array.. worse yet.. if you corrupt a library.. very real possibility with the way apple stores files.. and I do hope your are storing original RAW versions.. so the library will then be corrupted in both sections of the array.
How is this connected to the mini? I hope it is a recent mini and using thunderbolt??
The best backup imho is a 4TB drive plugged into the array by usb or whatever is the fastest port it has.. esata would be great.. expensive but thunderbolt even better. Does the software with the array have some inbuilt backup?? They are usually the best way to do it. I would even consider a second cheap USB stored offsite.. friends house. Thieves love those big disk arrays.. they are worth a lot of money.. and they collect your TC/AE along with the rest.
Now all this might be already part of what you are doing so please take it simply that you didn't list it.
My question is, our photos, music and movies will be kept on my EHD, which is mirrored and will make its own back up. Is it worth buying an Air Port Extreme with time capsule to back up everything? We will primarly be keeping programs word documents and home school stuff on the Mini and everything on our Macbook Pros will be files we take from the EHD.
Also, should I plug the EHD into the Air Port Extreme or the Mini?
I formated the EHD on the mini, so it is set up as journaled, not FAT32.
You can use Time Machine in the notebooks to do a backup of the current configuration of them. Without needing to do the backup of the EHD which is really too big to do effectively. TM is very good at keeping incremental backups.
A Time Capsule is good value considering the price of the hard disk now.. so you can buy an Extreme and run it with USB drive.. but the TC with inbuilt drive is a better option in that the drive speed of the internal far superior to the usb2 drive.
The new AC models are still somewhat buggy.. I think I would wait a bit for Apple to get their act together.. a few months probably. Of course I only see the people with issues here.. but the firmware is still immature.
I read a review recently by a guy I respect on our local forum.
http://forums.whirlpool.net.au/forum-replies.cfm?t=2125865
Compared to the Asus N66U model.. the AE wasn't even in the same class. And that is not AC but just 900mbps (so called) N wireless. That the AE was totally outclassed is somewhat of a surprise.. they are basically identical.. the chipset both use is standard broadcom. That means Apple has tried to do funny stuff instead of sticking with the broadcom OEM linux firmware.. they have to rewrite it in NetBSD.. and this is going to take some time to debug.
For now you can use TM to network drive,, just as easily as to a TC.
See http://code.stephenmorley.org/articles/time-machine-on-a-network-drive/
This is plainly opinionated.. and others might be in better position to post.. so go ahead and tear me to shreds.. but I would take great care.. before leaping at new edge technology.. unless you like the bleeding edge.

Setting up Time Capsule and external hard drive

Hi,
In the past i've been using Time Machine for backing up all my data from my Mac Book Pro to a 120GB lacie external hard drive.
I've now purchased a Time Capsule and want to know the best way to transfer my backup data from the External HD to my Time Capsule.
Once that is done, i want to mount my External HD to the Time Capsule so i can use it as external storage for music, photos etc. and access it from my laptop when required.
Is this possible and recommended.
I've also got a PS3 and was wondering whether i can hook this up to all of the above as well.

read these hypertexts and then you'll determine its a no no...different file system.
http://www.appleinsider.com/articles/08/04/04/exploringtime_capsule_feature_and_suitabilityreview.html

Time capsule as external hard drive doesn't get backed up by Time machine

hi my set up is as follows:
iMac 1 TB, with a time capsule 1 TB used as an external hard drive to store media and iTunes files. My problem is that I have a 3TB external hard drive which I used to back up my iMac. I had thought it would also back up the time capsule automatically (yes it is not in in the exclude section on time machine). Unfortunately, it does not appear to recognise that time capsule is merely a hard drive. Any fixes? Help gratefully received as I really need the media files backed up in case the time capsule hard drive fails (which I believe is quite common).

I answerered on your other thread.. TM cannot back network drives.. never has been able to.. and probably never will be able to, as it depends on the HFS+ format structure.
Use a third party backup.. superduper.. CCC.. plenty of others available.. easy with media files as you are probably not changing them often.. a simply file copy via terminal can probably work fine much like we would script backup files with robocopy on windows. I am sure such products will exist.
Here we go, a script wrapper for rsync.
http://www.davidwaring.net/projects/backup.html

Using Time Capsule as external hard drive on a PC, and beyond...

I need to achieve two separate things with my new 500GB TC. The first is to send it to a friend on the other side of the country for her to use Time Capsule with her PC as an external hard drive.
I then want to take those files (once sent back to me from CA), and put them on my computer. After that I just want to use Time Capsule with Time Machine, but I'm pretty sure I can figure that set-up out.
My question is, is this possible? And if so, what is the easiest process to tell my PC friend in order for her to connect Time Capsule as an external?
The reason I am attempting to do this is because I didn't see a need to buy an external and TC as well. The guy at the Mac store said it would be easy to do this, but I'm rather computer illiterate.
That being said, I apologize for my ignorance in regards to the use of Time Capsule, but any help would be greatly appreciated. Thanks!
Brody M. Nasse

Well, you just hook the Time Capsule up (either wirelessly or wired via ethernet) and for the PC you will want to install AirPort Utility, run it, and then she will be able to copy files to it. Then when it gets back to you you can run AirPort Utility (it is located in Applications/Utilities) and then access the files she put on your Time Capsule.

Time capsule vs. External hard drive for periodic back-ups

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