Time evaluation to generate future quotas

Hi Gurus,
We must generate absence quotas for the future(year 2015) cause personnel must request absences for next year.
We run time evaluation till 01/01/2015 to generate quotas: 2015 quotas were generated correctly.
If we run time evaluation till december 2014, all entitlements of year 2015 are reset to zero( IT2006-Absence quota).
Is this a standard sap behaviour? the only solution is to set time evaluation till the 1st of january of the next year?
Thanks a lot.
Marco.

Hi Marco,
I recommend you consider your schema and quota generation rules (V_T559L) in detail to see how system generates quota. As you know 1st of each year is a key date to generate and accrued quota to EEs.
I think the quota generation rules check the 1st day of year and gives the quota to EE. What will happen if you run time evaluation till 2015? Is there any problem in this case.
If you would you can make a small schema with separated PCRs just for qota generation in such a cases to run and generate just quota without any other effect. In this way you can develp new PCRs with new rules in V_T559L to generate quota at the end of 2014. You should take care the quota validation be the same as you would.
Regards,
Omid

Similar Messages

Use of Time Evaluation to generate Absence Quota

Hi,
We are planning to use time evaluation to generate absence quota. At the moment we are using RPTQTA00 report to generate Absence Quota. We have negative time management and since, the project has already gone live i have very limited scope to change the basic settings for example we do not have any employee subgroup to identify part time employees, PT & FT are in one employee sub-groups. We have only one ESG & PSG for time recording, time quota etc. The base entitlement is defined for the FT employees and it is reduced propertionately based on the employement percentage in IT0007. Now we are going to adopt a change in design, and planning to have specific work-schedule for PT employees. In that case, we will not have the scope to maintain %age in IT0007 for part time employees but exact no of working hours will be used. It means that system will treat the PT emploees as FT while generating absence quota and output the FT absence entitlement. As i said earlier we can not differentiate PT employees from FT employees based on ESG or PSG, i can not create a separate quota selection rule for part time employees. Hence, we are moving from running RPTQTA00 report to time evaluation for absence quota generation purpose.
Now can anybody please help finding a alternate solution for the above, if it is possible to do it through report RPTQTA00 or we have to adopt the time evaluation. In case we are going to generate absence quota through time evaluation, can we only generate absence quota and skip anything that is related to payroll.
Any comments/suggestion/advise will be very helpful to us.
Thanks.
Sujit

We are not able to generate absence quota for part-time employees as when we do that, system is treating PT employees as FT employees and the FT base entitlement is referred while calculating absence quota. i can not define separate absence entitlement for PT employees as we have only one ESG and PSG, and based on this quota selection group is defined. The QUOMO feature is defined based on work contract - employee sub-group (there is no separate emp sub-group for PT employees) - Pay Scale Group. We are having this problem as we have specific work schedule for PT employees now (Ex. we create 3 days work schedule with 15 hours: 4.5,4.5, 6 hours) and we are not maintaining employement percentage for them. So system is treating PT employee as FT employee with 100% employement percentage. Please let me know if you need any specific info to understand my issue.
Thank you so much for the response.

Time Evaluation - To generate quota on first of every month Quota Func

Hi Friends,
thers is an issue regarding quota generation on first of every month as standard functionality it will generate on end of every month but i want it to generate on first of every month without using RPTQTA00
Waiting for a positive response
Thanks In Advance

Hi,
Even i am facing issue in the same scenario..Inspite of making accural period as " Time Evaluation Period" it still gets transferred at month end & not at the start of any month.
Is there any other workaround other than Job scheduling .
Regards,
Megha

Time Evaluation: Problem with Absence Quotas

Hi Gurus,
When vacation days are keyed in advance, and at a later date are made inactive as a result of a LOA. What happens in those cases is that SAP still considers the absence valid and it remains as deducted from the vacation quotas.
How can we prevent this and allow time eval to run correctly?
Regards
Naveen

Hi Gurus,
I will try to explain it more clearly.
An employee records a vacation well in advance. for example, today I have entered vacation in IT2001 from 23.12.2009 - 31.12.2009. But then tomorrow I go on a leave of absence meaning I am on LOA from 18.12.2009 - 31.12.2009.
What is happening now is since I recroded absence already, the quota has already been deducted. But later on the next day, even though I went on LOA, the system is not considering me as inactive and neglecting the absence which I recorded.
So how should I prevent this quota from deducting?
Regards
Naveen

How to change the date generate absence quota(Time Evaluation)

Hi all experts,
Currently system use Time Evaluation, and generate absece quota in last day of month.
So any way to change that system will use differ day to generate absence quota?
Example use day 28 of each month will generate absence quota? Have any enhacement or configuration?
Thank you,

Tatsuya,
there 2 better solutions for this, one is Generate Period Parameters and according accordingly the month end date you follow and use the same period parameter in V_T559L table to your Quota.
and other Solutions is Write a PCR like Below.
ABCD     (PCR Name)
   varstcrumo
        Varstreday
             28
               hrs=1
               adddbTIME (TIME - Daily Time type - Create it in V_t555a table)
Save it and go to TM04 Schema, and put this PCR with Function ACTIO and make sure to insert this before QUOTA Function and Before CUMBT. and save it, and dont forget to put TIME Time to your Base entitlement.
you can run Time Evaluation to test it...let me know how it worked.

Absence Quota In Time Evaluation

Hi,
I am working on Absences,i done the configaration part for abxebnce quota and i excute the report RPTQTA00.Its working fine for all Absence QTs.
But while i am running the PT60 its displaying only one Absence QT. I need to see the all the Absences QTs for that Ee.
Can U any body help me Hw to See the all Abs. QTs of that Ee.
Thanks In Advance
Swarupa

Hi
Executing RPTQTA00 and Time Evaluation are two different concept of Quota Generation. You have to executed RPTQTA00 before than Time Evaluation for Ee then you can see all the Absence quotas via time evaluation.
Once you execute time evaluation you can do the following :
click any of the date then click Manage Time Account > Quota > ABWKONTI.
In ABWKONTI you will see those quotas, which you generated via RPTQTA00 (but depends upon the Selection rule you've customized in V_T559L) and the till date Quota Generation for those Absences for which you put the button on Increase.
e.g., Ee DOJ 01.01.2008, you run RPTQTA00 on 01.01.2008 and CL and SL gets generated as follows :
CL Quota - 01.01.2008 to 31.12.2008
SL Quota - 01.01.2008 to 31.12.2008
After this you are executing Time Evaluation and you client execute time evaluation on daily basis. so when you run time evaluation on 01.01.2008 system will check the increase button in customization of Time Evaluation and credited the Quota depending upon the customization u've did in V_T559L (like you want to accrue Ee quota on a daily basis or calendar year.) so system reflects everyday quota for such absences in the log you can view these daily generated quotas in various sections of Time Evaluation.
hope it suffice
Regards
Pradeep

Not able to generate the absence quota WITHOUT Time Evaluation

Hi ALL,
When i try to generate the absences quota for employees without time evaluation using program RPTQTA00, I am not able to generate it.
And i am getting "E You have not selected any generation rules".
Kindly if any one come across this issue please throw some light and do a favour.
thanks all

Hi,
Pls check the follwing tables if u have made correct assignments
v_t559l
v_554s
v_556c
Check Quoma Feature
Check what status u selected in IT7
Check if ur using correct Schema
If ur Using RPTQTA00 then use No Generation,and if ur using PT60/RPTIME00 change it to Increase.
Check if u have maintained correct quota groupings.
Revert back if its not solved
Regards

Absence quota should not get generate in Time Evaluation

Hi All,
For some employees we lock the payroll. But whenever we run the time evaluation every month employees who are under lock payroll their absence quota is getting generated every month. It should not happen..
Please provide solution for this....
Regards,
Sita

Hi,
Due to some reasons some employees payroll data was stopped for payment. for this they delimited in infotype 0001 start date and payroll area to 90 ie. stop payment.
So whenever they run time evaluation every month through payroll area wise the employees who are under stop ment their quota is also getting generated. How to stop generating quota?
Regards,
Sita

Quota updation upon accural in no time evalution(TMSTA=0)

Dear Team,
We went go live on one and half year back and using no time evaluation for all employee in info type 7.
At the time of financial year starting we will generate Absence quotas say CL, PL through RPTQTA00,
Entitlement is 12 days,Hence April month it self, record will be created in info type 2006.
In mid of month/year Joining employee, based on prorate base entitlement will be updated in info type 2006.
Now Client/My requirement is:
He does" t want to give total entitlement in april it self. every month 1 leave needs to updated. (12 days entitlement for CL, hence prorate base 1 day in April once we run in Payroll, 2 days (11) in May, 3 days (11+1) in june.. so on and so fourth...
How we can configure this. Please help me on this.
Regards,
MVR

Hi,
Try the following setting.
SPRO -> IMG -> Time Management -> Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas -> Calculating Absence Entitlements -> Rules for Generating Absence Quotas -> Set Base Entitlements
In this select your Quota type and give ENTITLEMENT CONSTANT as 1.
RELATED TO PERIOD as Accrual Period
SPRO -> IMG -> Time Management -> Time Data Recording and Administration -> Managing Time Accounts Using Attendance/Absence Quotas -> Calculating Absence Entitlements -> Rules for Generating Absence Quotas -> Define Generation Rules for Quota Type Selection
In this, double click your Quota Type then Goto Accrual Period Tab and select Month
Now, the Program RPTQTA00 has to be run run every month with suitable Data Selection Period
Thanks and Regards
Kiran

Time Evaluation quota not transferred

Hi,
For a couple of employees when i run time evaluation, quota type 91 gets generated and transferred but quota type 93 does not. It remains 0.
On analyzing the logs, i found that for these employees, there is an entry in table QTTRANS with the quota amount that was supposed to be transferred.
According to doc on help.sap.com, {Table QTTRANS indicates the status of the transfer pool for each day. The cumulated entitlements are indicated until they have been transferred to the *Absence Quotas *infotype (2006) or until the entitlement has expired.}
This means the quota amount for quota type 93 is being generated, but is not being transferred to infotype 2006. Also, the transfer time in the rule is not being shown on ad-hoc basis for these two employees for this particular Quota type. The other quota type 91 which is evaluated on exactly the same basis is working fine.
I have checked the transfer period in config and it is monthly. Also, for other employees in the same grouping PSG, ESG, quota is being generated and transferred correctly.
Quota of 2.5 should be transferred on the last day of every month.
Further, analysis of QTTRANS over a period of time reveals the following results:
Jan05 Quota transferred : 0 ;Table QTTRANS: 2.5
Feb05 Quota transferred : 2.5 ;Table QTTRANS: 2.5
Mar05 Quota transferred : 2.5 ;Table QTTRANS: 5.0
Apr05 Quota transferred : 7.5 ;Table QTTRANS: 2.5
May05 Quota transferred : 10 ;Table QTTRANS: 2.5
Jun05 Quota transferred : 10 ;Table QTTRANS: 5.0
Jul05 Quota transferred : 10 ;Table QTTRANS: 7.5
Aug05 Quota transferred : 17.5 ;Table QTTRANS: 2.5
Sep05 Quota transferred : 20 ;Table QTTRANS: 2.5
Oct05 Quota transferred : 20 ;Table QTTRANS: 5.0
Nov05 Quota transferred : 25 ;Table QTTRANS: 2.5
Dec05 Quota transferred : 25 ;Table QTTRANS: 5.0
For the entire year, it should have generated and transferred 30 but actually it is 25.
I would be very grateful if anyone can point out the cause of this issue.
Thank you,
Regards,
Zubair

HI,
You can view in IT2006 accumulated Quota means current year Quota + carry over Quota. In Time cluster tables "QTTRANS" you can view Quota transfer value.
Refer T.code: Pt66 for Time cluster tables.

Time evaluation generate check out entry

Dear Gurus,
How can we generate Check out entries thru Time evaluation?
The sales employees come to office in the morning, they punch in and leave for sales activity. They don't get overtime, but pay / absence quota deducted if they don't check in in the system.
While running Time evaluation, I am getting error in TE03 (delimiting error). I hv tried creating second entry using TF00. Its not working. Has anybody any solution for this?
Regards,
Vijay

Hi Gurus,
I am rephrasing my requirements. have 2 queries,
1. Sales Employees make only Clock In entries. System should generate the clock out entry or should not throw any error message. System should consider total working time from daily work schedule.
   - TE30 function is generated the entry in TEVEN table based on planned end time, but we need to create the entry in IT2012 otherwise, while processing next days entry, it generates error.
   - Will TF00 create an entry in Time Events IT2051 ? IF yes, how can I tweak TF00 rule to generate Time out entry.
2. General Staff working hours need to be calculated from Shift Start even if they come early. Max working time is 12 hours with 4hrs from start of end of Shift period
   - If shift start is 7AM, I have defining Start tolerance as 6AM to 7:05AM, but still the system is considering the Clock In time for hours worked.
I have to write this condition. How to write ?
   If Clock-in Time < Start Time
      Then   TIP->From = Start Time
I believe it has to be put in TL10 after rounding the Check in & check outs.. so as to update table TIP,
Please suggest,
Regards,
Vijay

Absence quota generation with PCR in Time Evaluation

Dear All,
I am generation absence quota Annual leave = 50 through PT60- ZM04. Its daily calculation and transfered at the month end.
The quota entitlement is 30 days per year.
I have written this pcr. Have configured a time type too. but not sure why its not generating any quota.
The time type I have configured is:
Time Type: 0097
Save as day balance - No Formation
Save as period balance - 1
Store for time accounts - 1
Have assigned the time type 0097 in Base entitlement for Absence quota generation as Day Balance and even in generation rules.
Have placed the PCR with ACTIO Z003 before CUMBT fucntion.
The PCR Z003 is:
000010 D HRS?0
000020 *
000030 = D OUTAQTYP
000040 = **
000050 = 50 Z GCY ZQTY
PCR ZQTY is:
000010 D OUTWPMOLGA
000020 **
000030 99 HRS=FR50C ADDDB0097Z ADDDB0097 HRS=D0097
I didnt mention anywhere in configuration or PCR that its 30 days per year.
Do I need to do this?
Have I missed out anything, please help me.
Thanks & regards,
Majid

Hi,
This you can do through config also without using PCR.
Base entitlement is 30 for calender year. Selection rule- Accrual period is daily and transfer time is time evaluation period.
Use appropriate rounding rule in selection rule.
Rgds,
Lata

Absence Quota Carry Forward without Time Evaluation (TQTR)

Dear Experts,
The client requires the left over from 2 quota types to be carry forward to 1 quota type next years.
e.g. from Annual Leave and Casual Leave is to be carry fowarded to following year's Annual Leave. As well as the total quota for Annual Leaves cannot exceed 60.
Now the problem is, if we were using Time Evaluation here, i know i couldve done it through TQTR, which woudve been very convinient. But we arnt generating quotas through the rule, neither are using TM00 or TM04.
Your help and input in this regard would be highly appreciated.
Thanks
S.N.

http://scn.sap.com/docs/DOC-35168
for #1..assuming your quota follows calendar year 01/01 to 12/31. Refer to above link for more details. The idea is to do the following 3 steps in order to generate a carry forward quota bank.
1. Setup a quota type "17" in the quota configuration and attach a daily balance time type to this quota type. E.g ZQ17
2. Write a custom PCR...to read remaining balance for current year's quota ban on 12/31..and store this in a different time type. ZREM
3. in the same PCR...on 01/01 (next day)...read the previous days balance in ZREM using HRS=LZREM...and assign this balance to ZQ17...this will generate you quota bank for 17 for the next year.
for #2...
instead of update program locking the previous years quota banks...its better for update program to create a IT2013 adjustment to 0 out the balance of the previous years quota. This can be an LSMW upload. You can get remaining balances of current quota banks for all applicable employees and then load IT2013...with reduce entitlement as radio button option.

Absence Quota creation during Time evaluation - Orgnaisational Assg change

Hello Experts,
I have one emplyee for whom the Transfer action has been run - his personal subarea has been changed from 1633 to 1654
obviously the ps grouping for time quota type changed form 35 to 40.
so function QUOTA is creating different quota for this employee than what there exist right now for infotype 2006.
so during time evaluation below error is comming.
    Error entry no. 83 Error when creating absence quota
    A complex application error has occurred
Kindly let me know how to overcome this error.
Thanks Jay

The reason 'error no. 83' occurs in RPTIME00 is because function QUOTA
is trying to generate a quota type which does not exist for the employee
on a specific day. It must have existed some time before. Normally,
the function QUOTA displays an error message concerning the
non-existing quota types. In this case, the 'error no. 83' can only
occur in the following scenarios:
1. If you deleted a quota type that was to be generated
2. If an employee has an organizational reassignment to a personnel
   subarea or employee subgroup which have different groupings for quota
   types and for these groupings the 'old' quota type does not exist.
Function QUOTA checks to determine if the quota types to be generated
are valid. If the quota type is not valid anymore (see reason 2) then
you will get a warning message.
"the problem in these situations was the following:
RPTIME00 is trying to generate a quota for a validity interval
(defined in table T559D) during which the employee belongs to two
different groupings, due to the transfer.
In your case the quota type should be generated with a validity interval
that begins before the employee's organizational change.
Unfortunately, for the time between the validity begin up to the
transfer of the employee there is no entry in table T556A for this quota
type.
or check the config of this quota running Rptquota_check in se38
Therefore, it is possible to solve the problem by defining a dummy
quota type for the 'old' groupings of the employee (table T556A).

Absence quota addition after Time Evaluation

Hi Experts,
This is regarding Time Evaluation.
Time Evaluation Configuration is fine. Absence quota is getting generated in days.
But while adding to the previous balance it's treated as hours and the net balance is coming as hours.
Example, Absence quota from previous year = 15 hrs
Quota generated = 0.77 days
After generation the total is 15 + 0.77 = 15.77 hours.
Please advise what could be the problem . Thanks

Hi ,
Thanks for your reply.
Cause :
Actually the employee had moved from one Personnel area to another but due to the settings same Absence quota was applicable to the employees in both cases.
Now i am not able to delimit the record in 2006 from transfer date.
Edited by: Tomesh Sahu on Jul 21, 2009 10:17 AM

Time evaluation to generate future quotas

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