Timecard auto approve

Hi,
I have a requirement where in the approval should go to HR Supervisor if he is a admin(Exempt enployee), Project manager for Projects and if they do not approve in 48 hours it should auto approve.
Can someone please help me with this???

You can write the time entry rule and based on the scenarios, set the corresponding approval styles of auto approve or HR supervisor or project manager. Your TER will return the approval style based on your logic which will be applied on the timecard for approval.
--Shiv

Similar Messages

Question OTL Timecard (Auto-Approval).

Hi All,
I'm facing a problem while uploading the time via OTL API's.
I'm using below OTL API's to upload the time.
1.hxc_timestore_deposit.create_timecard_bb
2.hxc_timestore_deposit.create_day_bb
3.hxc_timestore_deposit.create_detail_bb
4.hxc_timestore_deposit.execute_deposit_process
By these API's I am able to submit the timesheet with status as 'SUBMITTED' but not as the 'APPROVED' status.
Is there any setup/profile option to auto-approve these timesheets.
Can any of guys let me know what is the exact issue.
Thanks in Advance.
--Raja

Raja,
What is the approval style defined for the timecard?
Timecards are always created in the Submitted or Saved mode. If you want the auto approval, make sure that the corresponding approval style is defined in the setup.
--Shiv

Timecards Auto approve

Hi,
I have a requirement to auto approve the time cards of the employees
but in case of exceptions like Delay or No show
the time card should be assigned to his supervisor to approve it
it's all done now but the problem that when I submit a card contains normal and exceptional hours type
only the exception is shown to the supervisor
for ex.
regular hours : 6 hrs [won't be sent to supervisor]
delay : 2 hrs
the delay hrs only will be sent to approval
But I want to send the whole time card with all the records
Any Idea ??
thanks in advance
BR,

You should use a data interdependency rule in the approval stylle to identify if there is a 'delay' component in the timecard.
The approval data interdependency rule is a type of Time Entry Rule which evaluates the data on the timecard and returns a value to OTL indicating 'Requires Approval' or 'Does NOT require Approval'. If you use this in an approval rule, the rule components (e.g. who will approve) will only be executed if approval IS required. Otherwise, it can default to Auto-Approve.
Your data interdependency rule could include a time category as a way of identifying if there is any 'Delay' entered.
Hope that helps explain how it should work.
Regards
Tim

How to setup timecard auto approval for ceo...no supervisor

we are currently running approvals on timecard based on supervisor
the ceo does not have a supervisor and we would like it to autoapprove
we are having trouble getting it working
any thoughts ideas? how have people done this?

also
u can use
NOTE:
You have "OTL: Defer approval process on timecard submission" profile set to YES -
which means notification will be sent to the approver only after "Workflow Background Process" has been run.
and
1. Log into 'System Administrator' responsibility
2. Navigate to: Profile > System
3. Check 'Responsibility' checkbox and enter the responsibility you are using to run 'Workflow Background Process'
4. Enter "PA: AutoApprove Timesheet" in the 'Profile' field and hit 'Find'
5. Set "PA: AutoApprove Timesheet" profile to YES at the responsibility level. Save the changes.
on user
Regards,
Khalid Seif
HRMS Lead Consultant
[email protected]

Timecard submitted from OTL Timekeeper screen is auto approved.

Hi all
Timecards submitted from OTL Timekeeper screen are auto approved even if I set the Time Store Approval Style preference to Supervisor Approval and link the preference to Timekeeper responsibility using Eligibility Criteria tab.
I am expecting the timecard should go for an approval to supervisor since the approval style preference is set to Supervisor Approval but its auto approved as soon as the timecard is submitted. May I know the reason why the timecard is auto approved or am I missing any setup to send the approval notification to supervisor. Here the customer would like send the approval notification to supervisor if the timecard is submitted from timekeeper screen. Please advice.
Please note that timecard submitted from self-service time is sending the approval notification to supervisor as expected.
Thanks for your help.
Regards
Nag

Hi
Thanks for the response.
As per my understading, prefereces linked to responsibility wouldn't be considered if the timecard is submitted for approval through timekeeper. In my case, i have three different users employee, admin & manager. If either employee or admin submit the timecard then it should be sent to approval for manager. If manager submits the timecard then the timecard should be autoapproved. Pls note that all three will be using three different responsibilities to submit the timecard. I have created 4 differents of preferences.
The preferences are linked as follows:
Default preferece (Auto Approval) linked to All People with precedence 10
Employee preference (Supervisor Approval ) linked to Self-Service Time responsibility with precedence 20
Admin preference (Supervisor) linked to OTL time-keeper responsibility with precedence 30.
Manager preference(Auto Approval) linked to OTL Super Time-Keeper responsibility with precedece 40.
With the above setup, approvals are working fine as expected but if the timecard is submitted by admin then it's getting auto-approved.
To fix the issue, i have changed the setup slightly as below
Default preferece (Supervisor Approval ) linked to All People with precedence 10
Employee preference (Supervisor Approval ) linked to Self-Service Time responsibility with precedence 20
Admin preference (Supervisor) linked to OTL time-keeper responsibility with precedence 30.
Manager preference(Auto Approval) linked to OTL Super Time-Keeper responsibility with precedece 40.
With this setup, timecard submitted by admin is going for an approval to manager (as desired) but if manager submits the timecard then the workflow sends a notification to the manager for approval which is not expected.
Is there anyway to have different approval styles for both manager & admin. If admin submits then it should be sent for approval otherwise if manager submits then it should be auto approved.
Please advice.
Thank you so much for your help.
Regards
Nag

OTL - Auto Approving timecard

Hi,
We have got an issue where timecards get auto approve for cases given in metalink note 443432.1. What I want to know - is there anyways we can stop auto approve? Through some profile option or something.
Thanks!

The approval style form includes a number of components.
The first component is a 'data interdependency rule'. In this section you can create a validation rule for whether the data needs approval. This can be done for each receiving application for the timecard information.
The second section determines the approval method. e.g. HR Supervisor, Project Manager etc.
IIn the data interdependency section, the rule is coded in a Fast Formula. The FF can call an external function, so basically any logic is possible. The prupose of the rule is to return a flag indicating if the data for a specific application needs approval. If the FF returns Y(es) then the subsequent approval method for that application will be invoked.
Using this method, you can control what data requires approval and what does not.
If you extend this to use time categories, you can effectively determine if a subset of data requires approval.
Hope this help! It's a rather complex part of OTL that can take a long time to explain.
Regard
Tim

List of notifications which got auto approved

Hi Experts,
Can you please let me know the query to track list of notifications(Timecards) got auto approved? What is the status if they had auto approved?
Thanks
Regards,
MK

If you can identify the routing rule in WF_ROUTING_RULES then you can create a query using it along with WF_NOTIFICATIONS (columns MESSAGE_TYPE, MESSAGE_NAME) - could add WF_COMMENTS to be more precise.
If you cannot spot the routing rule in WF_ROUTING_RULES then this can prove difficult.

Auto Approval EBP Purchase Order is not updating the status at the header

Hi There ,
We are facing an issue in EBP auto approval PO ,
The process level schema is set to Auto Approval (Standard 9CBUS2201_EX01_55)
During the PO creation , the standard schema is triggered and it gets approved .
The status of the PO in the Approval Tab is showing as Approved .
But in the docuemnt level the status is still Awaiting Approval .
While checking in SWI1 we came to know that an error has happened in the Task TS40007972
and the Guid ID of SRM Purchase is initial that has made the status(EV_STATUS) as initial .
The ERROR is from the below class & method.
Class: /SAPSRM/CL_WF_PROCESS_MGR_SBWF
Method:GET_PROCESS_DECISION_STATUS
Can anyone suggest to overcome this issue .It will be very usefull if anyone could suggest debugging possibility if any .
Regards,
Arun.

Have you tried notes?
1625513 - Workflow without approval is Awaiting approval status
1724251 - Workflow log error: CREATE_DECISION_SETS cannot be executed

Auto Approval of Self User Registration Fails OIM 11g R2

Use Case : Auto Approval of Self User Registration
Steps followed
1. A New Approval Policy created with Auto Approval flag set as True for Request Level Approval.
2. A New Approval Policy created with Auto Approval flag set as True for Operation Level Approval.
3. The field Organization was pre populated using the Pre Population Adapter, as mentioned below.
+<AttributeReference name="Organization" attr-ref="act_key" type="Long" widget="ENTITY" length="256" required="false" available-in-bulk="false" entity-type="ORGANIZATION">+
+<PrePopulationAdapter name="OrgPrepopulateAdapter" classname="com.plugin.OrgPrepopulateAdapter"/>+
+</AttributeReference>+
4. A new user was created using the "Register New user" Link.
5. Log in as System Adminstration and under Track requests, found that the New request has failed.
6. On click of Request link, the request details shows the Organization field has populated with the expected value.
7. The Logs suggests that the Request failed due to Organization field going Null.
LOG
[2013-02-12T15:50:39.138+05:30] [oim_server1] [ERROR] [] [oracle.iam.request.impl] [tid: [ACTIVE].ExecuteThread: '7' for queue: 'weblogic.kernel.Default (self-tuning)'] [userId: oiminternal] [ecid: e171ff3c1743d36a:6c2e4f90:13ccdc4a231:-8000-00000000000006f8,0] [APP: oim#11.1.2.0.0] Exception thrown java.lang.IndexOutOfBoundsException: Index: 0, Size: 0
[2013-02-12T15:50:39.138+05:30] [oim_server1] [ERROR] [] [oracle.iam.request.impl] [tid: [ACTIVE].ExecuteThread: '7' for queue: 'weblogic.kernel.Default (self-tuning)'] [userId: oiminternal] [ecid: e171ff3c1743d36a:6c2e4f90:13ccdc4a231:-8000-00000000000006f8,0] [APP: oim#11.1.2.0.0] Exception thrown Index: 0, Size: 0[[
java.lang.IndexOutOfBoundsException: Index: 0, Size: 0
     at java.util.ArrayList.RangeCheck(ArrayList.java:547)
     at java.util.ArrayList.get(ArrayList.java:322)
     at oracle.iam.requestactions.approval.operationlevel.OrgBasedMethodology.getOrgDetails(OrgBasedMethodology.java:215)
-------------

Use Case : Auto Approval of Self User Registration
Steps followed
1. A New Approval Policy created with Auto Approval flag set as True for Request Level Approval.
2. A New Approval Policy created with Auto Approval flag set as True for Operation Level Approval.
3. The field Organization was pre populated using the Pre Population Adapter, as mentioned below.
+<AttributeReference name="Organization" attr-ref="act_key" type="Long" widget="ENTITY" length="256" required="false" available-in-bulk="false" entity-type="ORGANIZATION">+
+<PrePopulationAdapter name="OrgPrepopulateAdapter" classname="com.plugin.OrgPrepopulateAdapter"/>+
+</AttributeReference>+
4. A new user was created using the "Register New user" Link.
5. Log in as System Adminstration and under Track requests, found that the New request has failed.
6. On click of Request link, the request details shows the Organization field has populated with the expected value.
7. The Logs suggests that the Request failed due to Organization field going Null.
LOG
[2013-02-12T15:50:39.138+05:30] [oim_server1] [ERROR] [] [oracle.iam.request.impl] [tid: [ACTIVE].ExecuteThread: '7' for queue: 'weblogic.kernel.Default (self-tuning)'] [userId: oiminternal] [ecid: e171ff3c1743d36a:6c2e4f90:13ccdc4a231:-8000-00000000000006f8,0] [APP: oim#11.1.2.0.0] Exception thrown java.lang.IndexOutOfBoundsException: Index: 0, Size: 0
[2013-02-12T15:50:39.138+05:30] [oim_server1] [ERROR] [] [oracle.iam.request.impl] [tid: [ACTIVE].ExecuteThread: '7' for queue: 'weblogic.kernel.Default (self-tuning)'] [userId: oiminternal] [ecid: e171ff3c1743d36a:6c2e4f90:13ccdc4a231:-8000-00000000000006f8,0] [APP: oim#11.1.2.0.0] Exception thrown Index: 0, Size: 0[[
java.lang.IndexOutOfBoundsException: Index: 0, Size: 0
     at java.util.ArrayList.RangeCheck(ArrayList.java:547)
     at java.util.ArrayList.get(ArrayList.java:322)
     at oracle.iam.requestactions.approval.operationlevel.OrgBasedMethodology.getOrgDetails(OrgBasedMethodology.java:215)
-------------

OIM 11g R2 - SOA error with Auto Approval

Hi,
I am trying to provision a resource through catalog wizard as an end user .I have created both Operational Level and Request level approval policies with Auto Approval Enabled.The RequestID is getting generated but I am getting the following error in screen
[Security:090304]Authentication Failed: User SOAAdminPassword javax.security.auth.login.FailedLoginException: [Security:090302]Authentication Failed: User SOAAdminPassword denied
May I know where should I go and change the SOAAdmin Password ?.Thanks.

I've run into the same error with oim 11gr2 bp04:
<Mar 18, 2013 11:07:09 AM CDT> <Notice> <Stdout> <BEA-000000> <<Mar 18, 2013 11:07:09 AM CDT> <Error> <oracle.soa.services.identity>
<BEA-000000> <<oracle.tip.pc.services.identity.jps.AuthenticationServiceImpl.authenticateUser()> authentication FAILED>>
<Mar 18, 2013 11:07:09 AM CDT> <Notice> <Stdout> <BEA-000000> <<Mar 18, 2013 11:07:09 AM CDT> <Error> <oracle.soa.services.identity>
<BEA-000000> <<.> Identity Service Authentication failure.
Identity Service Authentication failure.
Either the user name or password is incorrect. Check the error stack and fix the cause of the error. Contact Oracle Support Services if error is not fixable.
ORABPEL-10528
Identity Service Authentication failure.
Identity Service Authentication failure.
Either the user name or password is incorrect. Check the error stack and fix the cause of the error. Contact Oracle Support Services if error is not fixable.
     at oracle.tip.pc.services.identity.jps.JpsProvider.authenticateUser(JpsProvider.java:2337)
Caused By: javax.security.auth.login.LoginException: [Security:090304]Authentication Failed: User SOAAdminPassword javax.security.auth.login.FailedLoginException:
[Security:090302]Authentication Failed: User SOAAdminPassword denied
     at oracle.security.jps.internal.jaas.module.authentication.JpsUserAuthenticationLoginModule.login(JpsUserAuthenticationLoginModule.java:71)
     ...Did you find what the issue is? I'm finding scant information about this user named "SOAAdminPassword" (who makes up these usernames :-/).

Auto Approve of Workflow in Seconds

Hi Experts,
I want to auto approve workflow based on certain conditions.
But the approval should be in seconds instead on MIN.
please guide me.
-Regards
Rohit

Hi,
What is causing the delay? If approval is done through an event and you have the event queue active, you might consider not using that functionality (I have stopped using the event queue for some time now)
Also you cannot auto approve workflow, that doesn't make sense. You can only control the proces flow of tasks used in the workflow.
Kind regards, Rob Dielemans

Auto approval for self registration request in OIM 11G R2

Hi all,
We have a requirement where we want end users to be able to self-register without needing any sort of approval. We are using OIM 11G R2 with the latest patchset.
The way to do it in 11G R1 is explained in the following document:
[http://docs.oracle.com/cd/E21764_01/doc.1111/e14316/unauth_selfservice.htm#BABFEIBF]
But now that R2 does not have any request templates, we are not sure how to do this. Any help will be greatly appreciated. Thanks for your time.
-sandeepc

refer this.
Configuring Auto-Approval for Self-Registration - Fails due to Organisation

Creation of auto approval process for assigning role for a user in oim11g

currently i'm doing a scenario like a user must be automatically assigned to a role by using approval policy where the user is already there in oim and then we use csv file in that we take 2 columns like userlogin and role name so by running this scheduled task user must be automatically approved to that role.But i have to use the default auto approve policy in oim without creating any bpel process for that so can any one suggest me how to proceed with this scenario.
Thanks in Advance for quick response.

If I understand correctly, You have users and their respective roles in csv file. Users are present in OIM. You want to assign those roles in csv file to respective users?
If this is the scenario, you need to write a custom code for schedule task which will read data from your csv file, create roles and assign them to respective users.
to create custom schedule task in OIM 11g, you may refer to:
http://docs.oracle.com/cd/E21764_01/doc.1111/e14308/scheduler.htm
regards,
GP

Approval Notification getting auto approved.

Oracle Gurus,
I am stuck with this workflow and need you urgent help. Below is the problem description:
I have created a custom workflow to send notification to certain level of approvers for there approval. Attached is the screenshot of the workflow. Let us say there are 5 approvers: MGR1 -> MG2 -> MGR3 -> MGR4 -> MGR5
When the workflow is invoked the notification goes to MGR1 correctly, when MGR1 approves it goes to MGR2 notification gets auto-approved (skips MGR2) and goes to MGR3. When MGR3 approves it goes to MGR4 and gets auto approved as before and goes to MGR5.
It's skipping alternative approvers by auto approving the notification!!! Any idea as to why? The notification's "On Revist" property is set to "Loop".
Any kind of assistance is greatly appreciated.
Thank you.
Regards,
Rakshith [https://lh3.googleusercontent.com/-FwWw20hnUWo/TtZYrOM4_yI/AAAAAAAACFQ/nBN2dtiWbZc/s912/WF.jpg]

This is related to either your setup or an extension. There must be a hole in your logic if you are using an extension. If not, your Workflow may be setup to do "Go One Stop, then Go Directly." This flow will check for an approver, if it does not exists at the immediate supervisor level, it will autoapprove the Expense report and then flow directly to AP.

GRC 10.0 - Auto Approve default roles

Hello All,
Could you please help out me in the below scenarios.
     1) We have maintained default roles in NBWC- Access Management - Default roles.
     Also set the parameter 2038 to Yes- Auto approve roles without approver.
In MSMP we have maintained Escape path if approver is not found at the role level.
As default roles have no approver maintained request is taking the Escape Path which should not happen.
We just want to auto approve the defualt roles and other than defualt roles request should take escape path if no approver found.
     2) In other action its quite same as the above one.
     When we are using provisioning type REMOVE for role removal. Request also takes the Escape path as Defualt roles has no approver.
Once the ,Manager at first stage is approved, request should close for the removal type access.
Please advise. Thanks in advance.

In your custom initiator, you need to have mapped out all the scenarios of which path each line item in your request goes to.
The condition columns can be an array of attributes, i.e. Request Type, Role name, Role Connector (System the Role is in), Functional area etc.
In your case, if you want "default roles" auto approved, easiest thing to so is create an empty path (i.e. No stages) and have the initiator set so that if the "Role Name" is "X" (i.e. your default role), go to the path with no stages.
BRF plus Flate Rule - GRC Integration - Governance, Risk and Compliance - SCN Wiki

Timecard auto approve

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