To Flag PO for final delivery or final invoice if contract expires

HI Experts,
whenever the validity date of outline agreement is expired and there is a PO created with ref to the same Outline Agreement, the system does not allow to flag for the final delivery or final invoice for the PO, so that there can no further processing for the PO.
We just want only to close the PO (by setting flag final delivery or final invoice).
Please advice
Lipika

HI,
When Purchase order is created with reference to contract, system carry
out the check whether Document date of PO should be within contract
"validity start" and "vaidity end" date. If document date is outside
the "validity start" and "validity end" date of PO, message 06 040
"Validity period of contract does not start until &" or message
06 041 " Validity period of contract expired on &" is raised.
Same check is also carried out during any change in PO (txn ME22N).
Please use one of following option to close the PO.
1. Change the category of message 06041 as warning in customization.
Txn OLME.
Environment Data -> Define Attributes of System Messages ->System
Messages
2. Change the validity end date in contract and close the Purchase order. Validity end date can be reverted.
BR
Nadia Orlandi

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Problem using BAPI for Final Invoice Tick

Hi,
I am using the BAPI BAPI_PO_CHANGE to set the Final invoice flag in a PO line item. But the call throws up various kinds of errors.
Are there any mandatory parameters that I may have missed out for the updation of this particular field.
Thanks in advance,
Ashish

Hi,
As per my knowledge the following parameters are required.
PURCHASEORDER
POHEADER
POHEADERX
RETURN
POITEM
POITEMX
There is very good function module documentation available for the BAPI.
Open the function module in SE37 and click documentation.
YOu will see example also.
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Ramakrishna

Milestone Billing in projects--Final Invoice

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We are using Milestone billing in the project. Milestone confirmation in projects trigger the downpayment requests, partial invoice and final invoice in SD.
Everything works fine for down payment and partial invoice, but when the milestone for final invoice is confirmed in PS, the billing rule in the sales document item does'nt get removed. Consequently billing cannot take place.
Kindly thow some light on this. Is FNBL status on WBS , a must to carryout final billing ?
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Hi Srinivas,
Please check the Date Category of Milestone usage, the one u have selected for the final invioce. It should be 'Closing Invoice".
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Now our requirment is instead of single accounting document 2 accounting document is required. One for Final invoice and the other one for the down payment. Please suggest us what are the customizations required to activate this.
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Have a look at the following note
Note 1908168 - FBCJ: error FF848 for down payment
and if need, carry out the corrections as recommended in the note after checking with your FI consultants.
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Can someone tell me how to configure or proceed to make single billing document for multiple delivery documents.
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If you search the forum or Google it, you will find lot of documentations available on the same topic. Take the inputs and try on your own. Still if you face any issue, update here.
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Many Delivery Notes / One Invoice

Hi all,
We are a business that sends out many truckloads of product, and need to send a separate delivery note with each truck, but we want to send the client only one invoice for this. At the moment the system produces multiple invoices. What is the easiest way to consolidate those invoices into a single invoice?
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B1 8.8 on MS SQL 2008

Hi Nick.......
You might be doing Copy To option from Delivery to Invoice. In such case for one delivery only one invoice will will be created. So for multiple deliveries multiple invoices will be created.
But If you use Copy From Option then you can create One Invoice against multiple Deliveries.
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BADI to get GR done flag , Final Invoice flag and Delivery completed flag

Hi all,
An Idoc needs to be triggered for PO line items to indicate different flags. As soon as MIGO or MIRO is done for PO line item, I have to check three flags namely GR done flag , Final Invoice flag and Delivery completed flag and send information of these flags as set.
I want to know which BADI or User exit will give information to indicate that either of one or all above flags are set for PO line item as soon as MIGO or MIRO is used.
Thanks in advance,
Madhura

HI,
When Purchase order is created with reference to contract, system carry
out the check whether Document date of PO should be within contract
"validity start" and "vaidity end" date. If document date is outside
the "validity start" and "validity end" date of PO, message 06 040
"Validity period of contract does not start until &" or message
06 041 " Validity period of contract expired on &" is raised.
Same check is also carried out during any change in PO (txn ME22N).
Please use one of following option to close the PO.
1. Change the category of message 06041 as warning in customization.
Txn OLME.
Environment Data -> Define Attributes of System Messages ->System
Messages
2. Change the validity end date in contract and close the Purchase order. Validity end date can be reverted.
BR
Nadia Orlandi

Set the final invoice flag for a purchase order

I want to know how to set the final invoice flag for a purchase order.
I tried BAPI_PO_CHANGE but it is giving me error.
Help me.

Hi,
I think ur BW report shows the cleared Invoice no. The second invoice no. might not have been extracted to BW system. Check your order no. in Cube whether it has two invoice nos.
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Suman

Delivery Completed Indicator is required at the time of Final Invoice Posti

Hi All,
I have requirement like whenever we post Invoice (Invoice Verification - MIRO) with final invoice check box with reference to PO (we are not posting any Goods Receipt for this PO or partial quantity is received and psoted GR for this PO), Delivery Completeion Indicator needs to be filled out (Tick Mark) in Purchase Order) automatically.
Kindly help me to get solution.
Kind note: I am working on ECC 5.0.
Thanks a lot in advance for your help in providing solution.
Thanks,
Sudarsan

I got solution.

Unchecked final invoice and delivery completed indicator via BAPI_PO_CHANGE

Hi All,
Is it possible to reset the final invoice and delivery completed indicators of PO in ME23N using BAPI_PO_CHANGE? I need to unchecked the final invoice and delivery completed indicators for all POs in our system that were accidentally updated to delivery completed and final invoice by the user.
Points will be rewared.

what i did now is to create a prototype program like the one below:
CONSTANTS c_po TYPE bapimepoheader-po_number VALUE '0040001816'.
DATA: t_poitem-po TYPE bapimepoheader-po_number,
      t_return TYPE STANDARD TABLE OF bapiret2,
      t_poitem TYPE STANDARD TABLE OF bapimepoitem,
      t_poitemx TYPE STANDARD TABLE OF bapimepoitemx,
      x_return TYPE bapiret2,
      x_poitem TYPE bapimepoitem,
      x_poitemx TYPE bapimepoitemx.
t_poitem-po = c_po.
x_poitem-no_more_gr = 'X'.
x_poitemx-no_more_gr = 'X'.
x_poitem-final_inv = 'X'.
x_poitemx-final_inv = 'X'.
x_poitem-po_item = c_po.
x_poitemx-po_item = c_po.
APPEND x_poitem TO t_poitem.
APPEND x_poitemx TO t_poitemx.
CALL FUNCTION 'BAPI_PO_CHANGE'
EXPORTING
    purchaseorder = t_poitem-po
    no_messaging   = 'X'
    no_message_req = 'X'
TABLES
    return         = t_return
    poitem         = t_poitem
    poitemx        = t_poitemx.
IF sy-subrc = 0.
CALL FUNCTION 'BAPI_TRANSACTION_COMMIT'
    EXPORTING
      wait = 'X'.
ENDIF.
The program is working if you will mark the PO as delivery completed and final invoice with suppressed output. The problem is i need to do the reverse which is to unmark. I replaced the value of no_more_gr and final_inv from 'X' to space but it is not working.

How to put Final Invoice flag in PO and close the PO automatically

Hi guys,
How to put automatically final invoice flag in PO and close PO automatically by system.
Regards
Jagadesh

Use of Final invoice indicator as follows
The final invoice indicator serves as information for the applications
    - Cash Management and Forecast
    - Cash Budget Management
    - Funds Management
If you set the final invoice indicator, purchase order commitments are
reset.
However, the final invoice indicator does not prevent further invoices
from being posted. Furthermore, it does not replace GR/IR account
maintenance in the event of a variance between GR quantity and invoice
quantity.
Automatic closing PO only possible if use ME59N to create the PO from Req other wise you have to do manually

Sending Material for Final packaging.

Dear Experts,
Greetings of the day!
Scenario:
At times we have some finished products, which we need to send to a vendor for making promotion packs- In simple terms, suppose we have finished material - A, B and C, and we want to get all together shrink wrapped. (3 in 1).
No. of Promotional Packs: 100, each containing (materials A,B &C in the ratio of 1:1:1)
Material
Quantity
Batch
A
100
100001
B
100
100002
C
100
100003
Batch management is active.
Process AS-IS:
1.Create Purchase request (MB51N); with item category -L
2.Create Purchase order (ME21N);
3.Issue material against purchase order by 541 Movement;
4.Create inbound delivery against Purchase order;
5.Receive material By MIGO, with movement type 107;
6.Release GR Blocked Stock by MIGO with movement type 109;
7.Create TO against material document generated from 109 Movement.
8.Confirmation of TO for final put-away to respective storage bins.
Problems:
1. When we receive partial quantities from the vendor, we can make GRN (107) against the inbound delivery for the partial quantity by changing the quantity in the inbound delivery number; but we are not able to release GRN (109) as it is showing an error , which asks for complete receipt needs to be done.
2. I have reversed 107, by doing 108, and then if I am trying to make GRN against the same inbound delivery by movement type 107, the system reflects an error as " Delivery note data already Exits".
Scenerio II: Promotion Packs : 100, each containing materials (A,A & A in the ratios of 1:1:1)-Pack of Three (Same Material)
Material
Quantity
Batch
A
100
100004
A
100
100005
A
100
100006
Purchase request looks like : (B'coz at the time of making purchase request we don't know which batch will be picked by the system)
Material
Quantity
A
300
Similarly Purchase order will look same, as it has been created from the PR, and inbound delivery number also same (Only one line item).
Problems:
1. At the time of GRN (107), how can we split the material into different batches, since we want to receive with the same batch.
Hope the scenario's are clear!
Regards,
Malik Abrar Altaf.

Hi,
So many issues are identified when using two step procedure with inbound delivery. The notes 1373027 - Problems w/ 2-step goods receipts using inbound deliveries and 1225077 - GR with inbound deliveries in (valuated) GR blocked stock explains the same.
If you have different batch numbers for GR, then you have to split to different line items with respect to batch.
Regards,
AKPT

Final invoice flag auto-check (ME23N)

Hello,
I would like to know if the flag 'Final invoice' in tab 'Invoice' in purchase order (ME23N) can check itself, I mean, if something makes SAP to flag it, without the user intervention.
Thank in advance

Hello Christian,
There are many posting for the same. Here are some of them
Re: Final Invoice Indicator
Final Invoice Automatic complete
Hope this helps
Regards
Arif Mansuri

Final Invoice indicator not set for limt PO though same done in SRM system

Hi,
We are closing Standard and Limit PO through a program in SRM system. For standard PO it's working fine (the Final Invoice flag in ERP system is set checked with WBS element blocked), however when it come to Limit PO, it's giving an error message and not updating Final Invoice flag for the same WBS element though we have updated the final invoice flag in BBP_PDIGP as well as BBP_PDLIM tables in SRM system through the program.
Regards,
Ni3

Hi,
The error message I am getting is "User status LFI is active (WBS E.000804.02.02)" where in standard PO the same WBS is referred still the PO is getting closed.
PS: I do not wish to create any customization.
Regards,
Ni3

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To Flag PO for final delivery or final invoice if contract expires

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