TOC update generates additional TOC reference page

Hello,
I'm working on documents with embedded table of contents (as a text insert in the document itself). To update the embedded TOC, I choose Special > Table of contents, save and close the TOC file, and then update the text insert. Normally this works without problem.
However, for one document, with each TOC update an additional "TOC" reference page is generated in the TOC file, and therefore all adjustments (such as paragraph numbering) are lost.
Every time I recreate my formats on the reference page, i.e. add nothing but <$paranum> to the respective entries, the next TOC update creates an additional reference page named TOC with standard entries.
I've already deleted the TOC and generated a new file, but I'm having the same problem again each time I update a TOC
Any suggestions what might be wrong?
I'm using FM 8.0p277 on Windows XP.
Thanks a lot in advance.
Johannes

Thanks for posting the second part of the story - makes the forum a useful source of information.
Did you not get an error message about "generated files not updated" when the ToC had unavailable fonts?

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FM TOC reference page generation

Is there a way to force FM to use a document's modified TOC reference page instead of it generating a second one when creating a separate TOC file?

Wes Edmonds wrote:
I modified the TOC reference page of the document I completed as follows:
openXmlElementId <$relfilename>:<$UniqueXmlElementId> <$RelativeXmlElementId>
openObjectId <$relfilename>:<$ObjectType> <$ObjectId>
<$elemtextonly>
 <$paranum>\t<$elemtextonly> ......................................................................<$pagenum >
 <$paranum>\t<$elemtextonly> .................................................................<$pagenum>
 <$paranum>\t<$elemtextonly> .........................................................<$pagenum>
 <$paranum>\t<$elemtextonly> .........................................................<$pagenum>
Each of these lines is formatted with its own Paragraph Tag (ie. Pgblk()TOC, Task()TOC, etc) which are Tahoma, 10pt.
When I generate a standalone TOC clicking [Special] >Table of Contents... > [Yes] (Do you want to creat a standalone TOC for this doc?), the new standalone TOC will not look like I expect and in the reference pages and I will have a second TOC ref page named "TOC1" with the following code:
<$elemtextonly> <$pagenum>
openXmlElementId <$relfilename>:<$UniqueXmlElementId> <$RelativeXmlElementId>
openObjectId <$relfilename>:<$ObjectType> <$ObjectId>
<$elemtextonly> <$pagenum>
<$elemtextonly> <$pagenum>
<$elemtextonly> <$pagenum>
<$elemtextonly> <$pagenum>
Each of these lines are in default Times New Roman font, 12pt and seems to be what FM uses to generate the TOC instead of my modified reference page from the original doc.
I remember having this happen a few years ago, probably in FrameMaker 7.x, perhaps 6.x. I can't remember ever finding its cause, or a remedy that avoids it. A quick Google search today didn't reveal the secret fix, though, I didn't dig deep into the results.
My solution was to import the TOC formats into the TOC<#> from either the document set's TOC template, or the main TOC document itself. This should fix the page layouts and text properties, but will not change the page references, etc., so the reformatted TOC should be what you expect.
An alternate approach is to create a copy of the TOC template in the directory where the chapter TOC will be created, name and save it to the TOC<#> that you anticipate will be generated. IIRC, generating the chapter TOC will fill the anticipated TOC with correct information formatted correctly.
Another option is to create a container TOC document with the correct formatting and import the generated TOC into it - this depends on having a version of FrameMaker that can import FM files.
HTH
Regards,
Peter
Peter Gold
KnowHow ProServices

Building blocks in TOC reference page

In the FM 8 Reference page for my TOC I have this:
<$chapnum>.<$paranum>: <$paratext> <$pagenum>
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Section <$chapnum>: <$paratext> <$pagenum>
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Section 2: About Data Organization
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Thanx,
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<$paranumonly> gives you just the counter info.
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How to read the information in the reference page

"<$paratext> <$pagenum>
openObjectId <$relfilename>:<$ObjectType> <$ObjectId>
Chapter <$chapnum>: <$paratext>
<$paratext>.....................Front
<$paratext>.....<$chapnum>-<$pagenum>
<$paratext>.....<$chapnum>-<$pagenum>
<$paratext>.....................Front
<$paratext>.....<$chapnum>-<$pagenum>
<$paratext>.....<$chapnum>-<$pagenum>
<$paratext>.....<$chapnum>-<$pagenum>"
The above is the information in the "TOC" reference page.
I don't understand the "Front" part. The paragraph tag of this part is H1_FrontCoverTOC. There is one chapter named Front Cover in my book file, but there is no paragraph tag named H1_FrontCoverTOC in any of the files in the book.

Except for the openObjectId line, all entries correspond to
a paragraph tag that at some time has been specified to be
included when the TOC is generated. An entry with the tag
"ChapterTOC" describes how to format the TOC for the
paragraph tag "Chapter". That is, FM adds "TOC" at the end
of the tagname in the TOC to separate it from the tagname
used in the chapter files.
The TOC reference page may very well contain entries for
tags that no longer are used in the files. As far as I know,
FM doesn't delete entries on this page, it just adds new
ones. So, my guess is that some of your files at some time
has contained tags named "H1_FrontCover" (without "TOC").
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included in the list of tags to generate the TOC for, you
can safely delete that entry.
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interpreted by FM and replaced by whatever the "something"
code stands for (see the manual).
/Thomas Michanek

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Section II - Reading Comprehension"

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IF the imported graphics are still being used, then when you open a file with a "missing" graphic, FM does ask where the missing file(s) is located and will use this information when searching for other missing graphics in other files of book. You could try creating a temporary superbook that contains many of the files and then doing an update. Otherwise, deleting "unused" Reference pages doesn't really gain you anything (and you could potentially mess up some paratags if they are using any of the reference frames on any of those pages).
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How to insert a non-breaking space in a reference page?

Hello all,
Is it possible to insert a non-breaking space in a reference page? I want to control the TOC numbering so that page numbers don't break at the hyphen:
In my reference page, I have the following TOC definition:
<$paratext> <$chapnum>-<$pagenum>
Replacing the hyphen with \+ doesn't seem to work.
Thanks!
Sue

Sue,
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Press the keys in sequence. Do not hold the Esc key down while you type the others.
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Van

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TOC update generates additional TOC reference page

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