Tools available to extract documents from SAP document management system

Hi ,
Can anybody provide some valid information on
Tools available to extract the documents and their associated meta data from SAP Document Management system and DIR (Document Information Record) to non SAP document management sysyem ?
Thanks..

Hi,
On ALE / EDI interface, you can use Message DOCMAS for triggering the outbound IDocs, you can use Program: RBDSEDOC
For ALE / EDI Configuration, you can refer the book by Arvand Nagpal which is a step by step guide.
Hope this helps.
Best Regards, Murugesh AS

Similar Messages

Loading attached documents from SAP R/3 system to BW/BI system

Dear Experts,
In SAP R/3 system, I created generic datasource to extract sales activities which are entered with transaction code VC01N. In SAP R/3 system, it is possible to attach documents (like word, Excel, pdf) to the sales activity. I need to upload these documents to SAP BW system as document to sales activity master data. I couldn't find where these attached documents are stored in SAP R/3 system. How can I find these documents?
If I find these documents, I will be able upload these to BW using "How to Mass Upload Documents to BW" document.
Thanks,
Ozgur Yavuzkara

Hi Girish,
I don't understand your question completely. Is your question related to the Internet Transaction Server? If it is a Web Dynpro question, I can move this thread to the Web Dynpro forum. What do you think?
- Henning

Export data from SAP Document Management System to File System(FileStore)

Hi,
We need to extract/ export data (documents and metadata) from SAP Document Management System to windows File System (File Store), can anyone suggest us tool or methodology to do the same.
Thanks,
Nilesh

I'm also looking for a solution for this problem. We are capturing comments in BW-BPS layouts. They get stored in BW's document management system and we would like to export them out of the system for external reporting into an ACCESS database.

Export Excel Documents from SAP Business One

Hello Guys,
I have been having a problem with one of our customers regarding the export of documents from SAP Business One to Excel, Whenever a user tries to export a list to Excell SBO first exports it to a txt file. I found a thread where some of you had recommended to follow the steps of this procedure in order to allow the system to export the file directly into Excel:
1. On your desktop go To: "Start -> Programs -> Microsoft Office ->
Microsof Excel
2. In Excel go to:"Tools #> Options #> General" Tab.
3. De-select the tick-box "Ignore Other Applications"
In order to de-select the "Portection from Macro Viruses"
1. In Excel go to:"Tools -> Macro -> Security"
2. Set the security level to "Medium".
Change path from 'Local' to 'Server'
1. Define the path:
a) Choose "Administration"
b) Choose "System Initialization"
c) Choose "General Settings"
d) Select the "Path" tab
e) Define a path for the Excel folder by using the Browse (...)
option
Press 'Export to Excel' to open the 'AutoOpen.xls
Make sure you change / remove the 'Local;=True' Statement accordingly,
meaning:
Excel is Starting from the server: remove the statement.
Excel is Starting from the client: add the statement.
The Excel folder should be located in a shared Folder in the server and
it should contain the "AutoOpen.xls" file.
I followed all the steps up until the step where it tells me to press "Export to Excel" to open the "AutoOpen.xls" ( I believe it refers to the Excel Export Command) however when I click the icon it does not open the 'AutoOpen.xls. Does anybody know what the problem might be?? ( I checked the AutoOpen.xls" file and it does exist in the excel folder located in the shaerd folder)
I`d sure appreciate your help guys!!

Hi Manuel,
Can you make sure your path is :
C:\Program Files\SAP\SAP Business One Server\B1_SHR\ExclDocs\
Test with this and see what is your result ..make sure you are exporting with folder with Sharing folder B1_SHR .
Hope this helps
Bishal
Edited by: BIshal Adhikari on Sep 17, 2009 11:19 AM

Upload/Read Documents from SAP-CRM to/from SharePoint

Hello ,
We have a requirement to upload documents from SAP CRM to share point(select the document from the desktop and pass the data to sharepoint server) , the user should also be able to view the documents located in Sharepoint.
There are web methods in SharePoint already developed which will allow the uploading of the documents and passing the location of the stored documents as URL back to CRM.
Could any one please help me in the follwoing
1. Configurations to do on SAP side for Calling the methods developed in Sharepoint.
2. Configuration to pass the document from SAP CRM(Uploaded from desktop) to sharepoint.
Thanks in advance

Hi Ravi,
We also have a similar requirement in which we need to read the document stored in an external server from SAP CRM. Can you please let me know know how you achieved this. I will know the exact path (URL) of the document. Using this is it possible to retrieve the content of the document.
Regards,
Sudha.

Printing/Converting Office documents from SAP

Hi all,
When I try to print office documents by using CV120_START_APPLICATION. I don't receive feedback from the application (ie: Word, Excel etc) to SAP about error/success of printing.
is there another way to print office documents from SAP and reveice feedback?
Another question:
Is there a way to convert office documents (doc, xls, ppt)to pdf files without using external program?

Hi All,
I am also facing the same problem,
When I try to print office documents by using CV120_START_APPLICATION. I don't receive feedback from the application (ie: Word, Excel etc) to SAP about error/success of printing.
Is there another way to print office documents from SAP or should I use some other FM like CV120_GET_APPL_FROM_REGISTRY?
Advance thanks.
Regards,
Balaji Viswanath.

Data extract/convert from SAP system and load to Unix system - Urgent

Hi,
I have a requirement that I need to extract data from SAP and each data field will have some conditions and need to map/Load it to the Legacy Unix system.
there are four kinds of data objects of HR system, need to extract them individually and map those into Unix system.
Can anyone please suggest me step-by-step how to go about it....like
do we need to write a report for that?
do we need to use Function modules? etc.,
How to set mappings of that Data to a file?
How to map that file to Unix system?
Need to run those on daily basis and after first run, only changed data file need to be loaded. how to do this?
thanks
Alankaar
rewarded with the points.

Hi
I can't say this becouse I don't the problem, anyway u have to do it by yourself.
U should create:
- a document where u define the file format: data type, size and name of the field of the unix system;
- a document for the mapping: link between SAP fields and Unix system fields
Based on these document you'll create a structure on the report:
DATA: BEGIN OF STR_UNIX_SYSTEM,
             FIELD1 ...,
             FIELD2 ...,
             FIELDN....,
           END OF STR_UNIX_SYSTEM.
and the code to transfer the data from SAP to legacy:
MOVE: <SAP TABLE>-FIELD TO STR_UNIX_SYSTEM-FIELD1,
So all steps have to be defined in the report before downloading the file.
So I don't know which legacy system you're speaking about, after creating the file the legacy should read it in order to upload the data.
U can create a daily job for that report, if you need to transfer the changed data only you should read the change document table (CDHDR and CDPOS) but I don't know HR so I'm not sure these tables are available for HR.
Max

How to extract Inventory data from SAP R/3 system

Hi friends How to extract Inventory data from SAP R/3 system? What are report we may expect from the Inventory?

Hi,
Inventory management
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/documents/a1-8-4/how%20to%20handle%20inventory%20management%20scenarios.pdf
How to Handle Inventory Management Scenarios in BW (NW2004)
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/f83be790-0201-0010-4fb0-98bd7c01e328
Loading of Cube
ref.to page 18 in "Upgrade and Migration Aspects for BI in SAP NetWeaver 2004s" paper
http://www.sapfinug.fi/downloads/2007/bi02/BI_upgrade_migration.pdf
Non-Cumulative Values / Stock Handling
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/93ed1695-0501-0010-b7a9-d4cc4ef26d31
Non-Cumulatives
http://help.sap.com/saphelp_nw2004s/helpdata/en/8f/da1640dc88e769e10000000a155106/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/80/1a62ebe07211d2acb80000e829fbfe/frameset.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/80/1a62f8e07211d2acb80000e829fbfe/frameset.htm
Here you will find all the Inventory Management BI Contents:
http://help.sap.com/saphelp_nw70/helpdata/en/fb/64073c52619459e10000000a114084/frameset.htm
2LIS_03_BX- Initial Stock/Material stock
2LIS_03_BF - Material movements
2LIS_03_UM - Revaluations/Find the price of the stock
The first DataSource (2LIS_03_BX) is used to extract an opening stock balance on a
detailed level (material, plant, storage location and so on). At this moment, the opening
stock is the operative stock in the source system. "At this moment" is the point in time at
which the statistical setup ran for DataSource 2LIS_03_BX. (This is because no
documents are to be posted during this run and so the stock does not change during this
run, as we will see below). It is not possible to choose a key date freely.
The second DataSource (2LIS_03_BF) is used to extract the material movements into
the BW system. This DataSource provides the data as material documents (MCMSEG
structure).
The third of the above DataSources (2LIS_03_UM) contains data from valuated
revaluations in Financial Accounting (document BSEG). This data is required to update
valuated stock changes for the calculated stock balance in the BW. This information is
not required in many situations as it is often only the quantities that are of importance.
This DataSource only describes financial accounting processes, not logistical ones. In
other words, only the stock value is changed here, no changes are made to the
quantities. Everything that is subsequently mentioned here about the upload sequence
and compression regarding DataSource 2LIS_03_BF also applies to this DataSource.
This means a detailed description is not required for the revaluation DataSource.
http://help.sap.com/saphelp_bw32/helpdata/en/05/c69480c357354a8846cc61f7b6e085/content.htm
http://help.sap.com/saphelp_bw33/helpdata/en/ed/16c29a27db6e4d81a015be8673eb80/content.htm
These are the standard data sources used for Inventory extraction.
Hope this helps.
Thanks,
JituK

How to extract data from SAP in FDM 11121

I came across some documents from version 11113, says there is a SAP adapter, however ,when I check 11121 there's no such adapter, does anyone know how to extract data from SAP in FDM 11121?

I download a package from Bristlecone, but I dont see any xml files in it, just a bunch of dll and I didn't find any instructions on how to set up/configure in FDM, it just explained how to register in SAP app server and client.
Hyperion 11113 has readme on sap adapter(Hyperion Readme Template), but I cannot find the same readme file in 11121, all I can find is ERP Integration Adapter document. any idears where I can find at least a readme document?

Extracting data FROM SAP BW/BI TO SAP R/3 Tables

Dear Experts,
I would like to know How to get the data from SAP BI/BW which we extracted earlier to SAP R/3 Tables.
in specific I want to get the data from BW/BI to R/3 Tables again.
for Ex: I have loaded data to ZFC_C25 Cube from SAP R/3 System. But now I want to load the data from ZFC_C25 Cube to my selected R/3 Tables.
Please give a clue if it is possible or not if YES How.
Thanks & Regards,
Sai.

Hi
Check this Retraction document
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/1910ab90-0201-0010-eea3-c4ac84080806
You can find more details regarding R/3 retractors :
https://websmp101.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700003587872003E
regards
Chandra SekharT

Extract program to extract data from SAP into multiple worksheets of excel

Hi , I am currently facing an issue.
Extracting the data during data extraction, conversion into an excel and also into multiple worksheets withing a excel file.
What is the function which can help me. Also how do you give refernce to multiple worksheets to be created withing a excel file (which is the destination)
Any sample program extracting data from SAP tables into a excel with multiple worksheet will be of immense help
Please respond. Appreciate it.
Rgds
Madhu

Hi Madhu,
Here is the program for creating the excel file and creating the multiple worksheets.
*& Report ZEXCEL_UPLOAD2
REPORT ZEXCEL_UPLOAD2.
INCLUDE ole2incl.
DATA: application TYPE ole2_object,
       workbook TYPE ole2_object,
       sheet TYPE ole2_object,
       cells TYPE ole2_object.
CONSTANTS: row_max TYPE i VALUE 256.
DATA index TYPE i.
DATA: BEGIN OF itab1 OCCURS 0, first_name(10), END OF itab1.
DATA: BEGIN OF itab2 OCCURS 0, last_name(10), END OF itab2.
DATA: BEGIN OF itab3 OCCURS 0, formula(50), END OF itab3.
*START-OF-SELECTION
START-OF-SELECTION.
APPEND: 'Peter' TO itab1, 'Ivanov' TO itab2,
                              '=Sheet1!A1 & " " & Sheet2!A1' TO itab3,
            'John' TO itab1, 'Smith' TO itab2,
                              '=Sheet1!A2 & " " & Sheet2!A2' TO itab3.
CREATE OBJECT application 'excel.application'.
SET PROPERTY OF application 'visible' = 0.
CALL METHOD OF application 'Workbooks' = workbook.
CALL METHOD OF workbook 'Add'.
Create first Excel Sheet
CALL METHOD OF application 'Worksheets' = sheet
                               EXPORTING #1 = 1.
CALL METHOD OF sheet 'Activate'.
SET PROPERTY OF sheet 'Name' = 'Sheet1'.
LOOP AT itab1.
    index = row_max * ( sy-tabix - 1 ) + 1. " 1 - column name
    CALL METHOD OF sheet 'Cells' = cells EXPORTING #1 = index.
    SET PROPERTY OF cells 'Value' = itab1-first_name.
ENDLOOP.
Create second Excel sheet
CALL METHOD OF application 'Worksheets' = sheet
                               EXPORTING #1 = 2.
SET PROPERTY OF sheet 'Name' = 'Sheet2'.
CALL METHOD OF sheet 'Activate'.
LOOP AT itab2.
    index = row_max * ( sy-tabix - 1 ) + 1. " 1 - column name
    CALL METHOD OF sheet 'Cells' = cells EXPORTING #1 = index.
    SET PROPERTY OF cells 'Value' = itab2-last_name.
ENDLOOP.
Create third Excel sheet
CALL METHOD OF application 'Worksheets' = sheet
                               EXPORTING #1 = 3.
SET PROPERTY OF sheet 'Name' = 'Sheet3'.
CALL METHOD OF sheet 'Activate'.
LOOP AT itab3.
    index = row_max * ( sy-tabix - 1 ) + 1. " 1 - column name
    CALL METHOD OF sheet 'Cells' = cells EXPORTING #1 = index.
    SET PROPERTY OF cells 'Formula' = itab3-formula.
    SET PROPERTY OF cells 'Value' = itab3-formula.
ENDLOOP.
Save excel speadsheet to particular filename
CALL METHOD OF sheet 'SaveAs'
                  EXPORTING #1 = 'c:\temp\exceldoc1.xls'     "filename
                            #2 = 1.                          "fileFormat
Closes excel window, data is lost if not saved
SET PROPERTY OF application 'visible' = 0.
**Quick guide to some of the OLE statements for OLE processing in this program as well as a few other ones.
Save Excel speadsheet to particular filename
CALL METHOD OF sheet 'SaveAs'
                EXPORTING #1 = 'C:\Users\dprasad\Desktop\excel_sheet.xls'     "filename
                          #2 = 1.                          "fileFormat
Save Excel document
CALL METHOD OF sheet 'SAVE'.
Quits out of Excel document
CALL METHOD OF sheet 'QUIT'.
Closes visible Excel window, data is lost if not saved
SET PROPERTY OF application 'visible' = 0.

Extracting Data from SAP ERP using BODI/Data Services 4.0

HI,
I am trying to extract data from SAP ERP via SAP extractors using BODI/Data Services 4.0.
I do not have my own ERP system so I am renting remote access from one of the many available on the internet.
I am able to connect BODI to the ERP system and import the extractors metadata.
The problem I am experiencing is that when I run job to extract the data I get the following error:
Vendor-supplied function module <Z_AW_RFC_READ_EXTRACTOR> not found. Ensure that you can execute the function module in SAP via transaction /nSE37.
How do I create the function? Or is the function a SAP standard function?
SAP ERP system being used is: ECC6 EHP4
User has SAP FULL and DEVELOPER authorizations.
Any assistance would be appreciated.

You might have better luck in the (somewhat misnamed) [Data Integration and Data Quality Management|Data Services and Data Quality; forum:
This forum is dedicated to topics related to SAP BusinessObjects Data Services (Data Integrator, Data Quality Management, Text Data Processing), SAP BusinessObjects Information Steward (Metadata Management, Data Insight), SAP BusinessObjects Rapid Marts and SAP BusinessObjects Data Federator.
(emphasis added)
Regards,
Sean

Archiving documents in SAP Records Management

Hello experts,
Does anybody know how to archive documents in SAP Records Management? By default, they are stored somewhere in SAP database. However, based on the SAP documentation, they can be stored also to archive by using ArchiveLink. Where is this configuration done and how? Or do we need some coding here?
I'm interested in two different solutions:
1) Document will be stored on an archive server right from the start. By doing this, I no longer need to move the document content myself.
2) Moving existing Records Management documents to archive. I know there is a program SRM_KPRO_CONTENT_RELOCATION for this purpose, but it doesn't seem to be working without some archiving/RM configuration before somewhere else.
We are using Records Management as part of Digital Personnel Files and the documents to be archived are completed Adobe forms.
Best Regards,
JV

Hi JV,
You need to define the repository in OAC0 transaction. As per my analysis now your document are stored in sap database.
If you are using separate serever then confuigure as follows in OAC0:
Document area : SAP Records Management
Storgae type : RFC Archive
define IP address and port. Then goto CSADMIN and activate the certificate for the same.
or if using SAP Database then make the changes in above areas.
Then these archived documents will get saved in content server instead of sap database.
Hope this will help.
Regards,
Ravindra

Regarding Extracting Data from SAP CRM

Hi,
1) What are steps to extract data fron SAP CRM? I heared that we get different types of errors while extracting data from SAP CRm to BW when compared to BW
2) From which tables BW system is getting data when we extract data from SAP CRM Lead management, Opportunities, Activities and CIC?
Can anybody please let me know the answers for these ..........
Thanks in Advance,
Sowji
[email protected]

Hi Sowjanya,
Pls ch this link:
regarding bw crm extraction
CRM extraction
CRM Extraction
http://help.sap.com/saphelp_nw2004s/helpdata/en/be/92fb3b28904f73e10000000a114084/frameset.htm
http://help.sap.com/bp_biv335/BI_EN/html/BW/SalesAnalysis.htm
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/f2910623-0c01-0010-de8f-d1926988a986
http://help.sap.com/bp_biv135/html/bw.htm
http://help.sap.com/bp_biv135/html/BW/SalesAnalysis.htm
http://help.sap.com/bp_biv235/BI_EN/index.htm
http://help.sap.com/saphelp_nw04/helpdata/en/af/ed833b2ab3ae0ee10000000a11402f/frameset.htm
http://help.sap.com/bp_biv235/BI_EN/index.htm
http://help.sap.com/saphelp_nw2004s/helpdata/en/af/ed833b2ab3ae0ee10000000a11402f/frameset.htm
http://help.sap.com/bp_biv235/BI_EN/html/BW/CRMAnalytics.htm
http://help.sap.com/saphelp_crm50/helpdata/en/1a/023d63b8387c4a8dfea6592f3a23a7/frameset.htm
Steps:
1) Activate the application component hierarchy (tcode RSA9). Changes made to the application component hierarchy in the CRM system can be transferred to the BW using the "Edit Application Component Hierarchy" (SBIW - Postprocessing of DataSources).
SAP Note 434886 must be implemented in CRM 3.0 before the application component hierarchy is activated.
2) Activate the Business Content DataSources (tcode RSA5).
Select/enter the application component and choose Execute (F8).
To compare the shipped and active versions, choose the 'Select Delta' pushbutton. If there is no active version of the DataSource, it is selected automatically.
To activate the shipped version, choose the 'Transfer DataSources' pushbutton.
3) Management of the versions of the BW-Adapter metadata (tcode BWA5). All DataSources are displayed that are managed by the BW Adapter.
As in transaction RSA5 (Service API Metadata Activation), the 'Select Delta' function can be used to select the inactive DataSources or compare shipped and active versions.
You can also go directly to the screen for maintaining DataSources that are managed by the BW Adapter.
The 'Compare Version' function makes a detailed comparison of the shipped and active versions.
All BW-Adapter metadata is considered when versions are compared:
Header information (Table SMOXHEAD)
Mapping information (Table SMOXRELP)
Global selection conditions (Table SMOXGSEL)
Attribute key fields (Table SMOXAFLD)
Datasources used in CRM-BW extraction are:
0crm_sales_act_1,
0BBP_STSMA_TEXT
0CRMFOCST_TEXT
0CRM_ACCPLN_ATTR
0CRM_ACCPLN_TEXT
0CRM_BILL_BLCK_TEXT
0CRM_CANC_PARTY_TEX
0CRM_CANRSN_TEXT
0CRM_CATEGORY_ATTR
0CRM_CATEGORY_TEXT
0CRM_CLASS_TEXT
0CRM_DECOTP_TEXT
0CRM_DECO_TEXT
0CRM_DIRECT_TXT
0CRM_ECROPT_TEXT
0CRM_FINCLASS_TEXT
0CRM_ITM_OBJ_TYPE_T
0CRM_ITM_TYPE_TEXT
0CRM_JRGUID_TEXT
0CRM_OBJ_TYPE_TEXT
0CRM_OPGUID_TEXT
There many more!
Check the datasources in rsa6 of crm system under CRM node. Documentation is available in SAP help.
*pls search SDN For more info*
*pls assign points if info is useful*
Regards
CSM reddy

Extract Data from SAP BW

Hello Experts,
We plan to extract data from SAP BW and load it to SQL server. I went through the guide 'xi32_ds_sap_en' which talks about a few functions that need to be installed in SAP server, these functions are present in 'C:\Program Files\Business Objects\BusinessObjects Data Services\Admin\R3_Functions\transport'
1. Do we need to install all 4 scripts in this directory? to extract data from SAP BW
2. our objective is to Extract data from SAP BW using the open hub destination service, is this the best way to read huge volume of data? or are there any good alternative ways.
Thanks
Ranjit krishnan
Edited by: Ranjit Krishnan on May 3, 2011 9:51 AM

Hi Ranjit,
To read data from BW Open Hub Destination is only available option at present.

Tools available to extract documents from SAP document management system

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