Tracking of Assets taken on Lease

Hi,
can you please suggest better way of tracking the assets which were taken on Lease. For some of them depreciation needs to be calculated, & for some are not required.
please suggest.....
regards,
Shekar

Hi ajit,
in such a case you will have to add a new depreciation area to your chart of Depn with the indicator posting to G/L as " 0 " as ' 0 " means no posting shoudl be made to G/l account and means its statistical
Next you will have to Add this depn area in the asset class under the Transaction " Detemine Depn areas in asset Class "
Finally you have to Create an asset master and assign your requried Depn key to the Statistical Depn area .
NOTE : you have to deactivate the Depn area 01 in the config which i mentioned to you about or simply assing the Depn Key 0000 in the filed DKEY in the asset Master to the Depn Area 01.
Hope this helps Inshalah
Regards
sayeed baqresa

Similar Messages

Assets taken on lease but Ownership rests with the vendor

Hi
My Company has taken many assets on lease from various vendors(xerox machine,Air conditioner ,machinery etc) for which the company pays rent on a monthly basis.Such assets are not capitalized by the company nor follows the lease accounting concept as the ownership is with the vendor.The company just requires to track such assets on a statistical basis in SAP .
Is there a way out in SAP where we can statistically track such assets with the location info etc. just like an asset register
Thanks and Regards
Ajit Ravindran

Hi ajit,
in such a case you will have to add a new depreciation area to your chart of Depn with the indicator posting to G/L as " 0 " as ' 0 " means no posting shoudl be made to G/l account and means its statistical
Next you will have to Add this depn area in the asset class under the Transaction " Detemine Depn areas in asset Class "
Finally you have to Create an asset master and assign your requried Depn key to the Statistical Depn area .
NOTE : you have to deactivate the Depn area 01 in the config which i mentioned to you about or simply assing the Depn Key 0000 in the filed DKEY in the asset Master to the Depn Area 01.
Hope this helps Inshalah
Regards
sayeed baqresa

TRACK AS ASSET

Hello All
Fixed Asset Users Guide stated that one of the conditions for asset invoice line distributions to be imported is that "The Track As Asset check box is checked. (It is automatically checked if the account is an Asset account)"
The problem is not all our assets are fixed assets (e.g. Cash). I wanted only fixed assets to be transferred to FA Module. Since all "asset account" are automatically checked, all assets entries in AP are being transferred to FA Module, when it should not(e.g. cash).
What should I do to prevent the automatic "check for track as asset" for some of my assets?
Thanks a lot..
Emgee

Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH

KIMYONG: AP Invoice Distributions 에서 Track As Asset 사용법

Purpose
Invioc 등록시 asset 계정이 아닌 expense 계정도 FA로 넘기기 위해서는
track as asset을 사용합니다. 이에대한 설명을 하고자 합니다.
Solution
The Navigation Path 는 아래와 같습니다.
Payables>Invoices>Entry>Invoices
Press Distributions button
Track as Asset을 check하는 것은 아래 의미를 가지고 있씁니다.
Checkbox Track As Asset is marked means that Oracle Payables will transfer
this distributions to Oracle Assets during Create Mass Additions execution.
Assets can be created in Oracle Assets from imported distributions
afterwards.
Default로 Asset account일경우 track as asset이 check됩니다.
이럴경우 check box는 변경이 불가능합니다.
The checkbox Track As Asset is unmarked by default when invoice distributions
have an expense account. This checkbox can be adjusted for unposted invoice
distributions only.
Reference
Oracle Payables User's Guide, Assets Integration

Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH

Track of asset: auto checked in invoice distribution line after post

the checkbox of track of asset is unchecked in Invoice distribution line but after invoice is posted, the value becomes checked. please advice.

Hi,
Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
Please let me know if you need further details,
Thanks and Regards,
MPH

Tracking Mobile Assets

What about tracking tags? Anyone have experience with them?

Just a quick question to you pros out there.
What are you using to track portable assets that can easily get up and walk away: Laptops, tablets, etc. Looking for an affordable solution for a small-to-medium sized operation.
This topic first appeared in the Spiceworks Community

Rented Assets needs to be Tracked in Assets Module

We are not using oracle property manager. but we want to track rented assets in Oracle Assets. We don't want to capitalize and depreciate these assets. Is there any way to achieve this in assets?

Hi,
Thanks for the answer but we don't want to capitalize and don't even want to depreciate them. We just want them to be available in our asset books. They're not CIP assets. Treating them as those may be one way to do it. But here is another scenario which we are not clear about:
In assets, while defining asset categories, we have a check box 'Capitalize'. If I click on this then the same gets defaulted to all thye assets belonging to this category. Will such assets be then considered as non-capitalized assets. Will they be directy expensed out?
Our basic concern is just to track the assets. And because they are rented (and not owned), we don't want to capitalize or depreciate them.
Regards,
Deepak

Asset procurement-tracking of assets

Please suggest solutions for the below scenarios. I will be very thankful to you for your precious suggestion.
Asset tracking:
How to effectively manage enterprise IT assets (hardware, software, and infrastructure devices), what IT assets you have, where they are located, who is using them, and how they are changing over time and how we can track them.
Also how to map Critical business issues that IT asset tracking including: license compliance and desktop standards enforcement.
Scenario-1:
Suppose if you procured 70 computers (assets) for your organization. 50 computers are assigned to 50 people across various locations. Balance of 20 computers are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track the quantity of assets procured.
2.How to track the quantity of assets assigned to particular people, where they are located and which computer is assigned to whom.
3.If we want to transfer computer from one location to other location how it will be mapped and how we can track (just like in an IT organization environment).
Scenario-2:
Suppose if you procured 50 router switch. Out of 50 ports, 30 ports are connected and 20 are free i.e., 30 ports are assigned to 30 users and 20 ports are not assigned to anybody.
We have to map this scenario in SAP like:
1.How to track which port is assigned to whom.
2.Track how many ports are connected and how many ports are not connected.
Scenario-3:
Suppose if you have taken 50 user license for SAP. Out of 50, 25 users login was given and they are utilizing their login. For other 25 no login was provided.
We have to map this scenario in SAP like:
1.How to track number of users utilizing user license and how many are not.
Thanks & Regards,
J.SRIDHAR

Hi,
1) You need to have both material code and asset master for procurement. While creating PO fill account assignment as A, and give the Asset code.
2) In j1id, under Mateiral and chapter ID combination , enter the material code, plant, and declare as Asset. Then system will automatically takes care of availment of 50% CEnvat this year and rest in the next year.
3)GR is asusual and Invoice Verification also.
Reward if useful.
Create Asset code from Fi. and Create PO with Acct assgmnt cat as"A" then enter the Asset code in the Item detail tab of the PO as Asset no,do the GR.
And Also following a/c entries will happen in the system.
During excise invoice verification
Cenvat account Credit RG23C (50%) Dr
Education cess Credit RG23C( 50%) Dr
Higher edu cess Credit Rg23C (50%) Dr
Cenvat account on Hold RG23C (50%) Dr
Education cess on Hold RG23C( 50%) Dr
Higher edu cess on Hold Rg23C (50%) Dr
Cenvat clearing acc Cr
During invoice verification
Cenvat clearing account Dr
GR/IR clearing account Dr
Vendor Cr
In the subsequent year for reversal of cenvat on hold account to cenvat account, the accounting entry will be as follows
Cenvat account Credit RG23C (50%)Dr
Education cess Credit RG23C ( 50%)Dr
Higher edu cess Credit Rg23C (50%)Dr
Cenvat account Credit on Hold RG23C (50%)Cr
Educational cess on Hold RG23C ( 50%)Cr
Higher edu cess on Hold Rg23C (50%)Cr
regards,
rakesh

Asset purchase on Lease

Hi ,
Is there any specific way to purchase an asset on lease mode .
Regards
Nandini

Hi Nandini ,
You may try the concept of Invoicing Plan.
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee1fa755c811d189900000e8322d00/frameset.htm
Click on Purchase Order-->Invoicing Plan.
Regards
Ramesh Ch

Tracking of Assets which Distributors have

Dear colleagues,
We are an FMSG company and I need to hear your thoughts about the case.
We purchase assets, such as refrigerator etc, from our suppliers and send them to our distributors for free of charge. Every distributor has its own customer master record in SAP. Now we want to track which distributor has which asset. I donu2019t know if it is possible to carry out the process with SAP standard.
Please tell me your opinion on this issue. How can I map it?
Regards
Melih

Hi,
This is depending on the entry, which you were passed in AA, when sending the X asset to your distributor.
What entry you have passed during asset issue to distributor?
If you issue each asset with USD 1 at least, then you can get the customer code for that transaction by posted documents itslef.
Regards,
Srinu

Tracking Fixed Assets between receipt and invoice processing

We have encountered an issue while using Oracle Fixed Assets that we are trying to solve. The issue involves asset tracking from the time of receipt until the invoice is processed and the asset record created and posted.
As you're probably aware, assets don't appear in FA until the invoice has been accounted and transferred to GL. We can have assets that are received and deployed before we even get the invoice for processing.
We need the ability to record and track where the asset has been deployed(Employee Name and asset Location) and to later update the appropriate asset records after they are created and posted in Oracle.
Right now we are doing this manually which means someone is entering data twice for the same thing. Has anyone come up with a workaround to cover this gap between asset receipt and asset creation?
TIA
Ken

Hi,
I see this is a very old post but did you find a solution? I am keen to learn more about this.
Mike

Asset warranty and lease number

Why can i use the asset warranty twice for differents assets is not a unique register or it can be use for others assets?
Why can i use the lease number for two differentes assets is not a unique register,?
Does the securty book restrict the lease number and warranty number form another books??

The first year of warranty goes by serial number no matter who owns it. If you have AppleCare on the product and sell it, you need to transfer that AppleCare Plan to the new owner.
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Report for track the assets history only for transfer assets through ABUMN

Hi experts,
I am transferring the some value from one asset to another asset through ABUMN, is there any report to see the this kind of transfer assets
useful answers duly rewarded

Hi,
You can view the intra-company transfer report S_ALR_87012054.
Thanks
Jagdish

Tracking Laptops / Asset Tracking

Prey, while a software offering, has proved to be quite useful and popular in the forums.

What's everyone using to track devices? Trying to avoid software unless it's at the bios level but I was looking at using TILE's for some of our devices for tracking purposes. Anybody using them or something similar? Here is a link to their site....
https://www.thetileapp.com/
This topic first appeared in the Spiceworks Community

Problems posting depreciation for legacy assets taken over

We recently loaded conversion balances for asset with a takeover date of Aug 2nd, with various prior capitalization dates. The date of last depreciation posted was set as Dec 31st 2004. When we try to post unplanned depreciation for all of 2005 in December, the system says depreciation for period 12 was already posted, so do a repeat run. There was no depreciation actually posted for period 12, because there were no assets before today. A check of the expense account and depreciation report and a search by depreciation doc type confirm this.
When we try a repeat run, it says cannot do it for period 12, need to do it for period 000. When we try it for period 000, it says no depreciation areas to post to. The config has been checked and the depreciation areas and posting periods are set up correctly. The load, the depreciation posting and all steps for closing of asset fiscal year were successfully carried out in DEV and QA. The only difference in PRD is that the year was closed before the load, but we reopened it.
Also, the opening balance in the asset history sheet for 2006 does not agree with the closing balance for 2005, the difference being the planned depreciation amount. The FI-AA reconciliation report RAABST02 also shows a difference only in the Accum Depn accounts, equal to this figure. So clearly the system THINKs depreciation was posted. When we try to close asset fiscal year it says depreciation was not completely posted for 2005, but it won't let us post it. HELP!

I tested this whole thing in DEV and QA before we did the same process in PRD, and I was able to run depreciation in those clients, so I think the problem is specific to PRD. As I mentioned, the only difference in PRD is that we had closed the fiscal year so I had to re-open it to perform the load.
Yes, the problem I have been experiencing has been for Dec 2005 and I don't expect there to be anything in TABA because the system simply will not let me post depreciation of any type, for any period in 2005. I've tried it for period 8 as well. No matter what, it keeps insisting that depreciation was already run for period 12 2005 and to do a repeat run. When I try a repeat run, it says 'the last posting run was for period 000' and that only period 000 can be posted in the repeat run. When I try doing it for period 000, it says "there are no areas to post to".
I did try to reverse the Y/E close with OAAQ for 2005, but still no luck getting depreciation running. So you see why resetting it was looking like a good option? :-0

Tracking of Assets taken on Lease

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