Training and event mgmt (automatic mail)

hello friends,
i hav a doubt.. is it possible to send a mail aotumatically to the invities who attend the training???? actually i tried in correspondance where we hav an option to send a mail which i hav checked.. then i clicked on output,,,, but it gav som error "test variables , see log".... what is this error??? plz help me....

Hi,
each type of notification is linked to a standard text in table T77VD. The standard SAP texts contain fields that are dynamically filled e.g. Course name, Instructor name, Location etc. If even one of the required variables is missing when you produce the text (e.g. you have not booked an instructor), the notification is not sent.
You can see why the error occured in transactions PVK0 or PP40, which manage correspondence in Training and Events.

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Setting up ESS for Training and Event Mgmt

Hello to all SAP HR experts,
i am now doing a project on SAP ERP HCM and would like to learn more about the things and steps i need to do to come up with a ESS for Training and Event Management. I have an account for SAP Netweaver and able to access Enterprise Portal (EP). Do i require to navigate in EP to use the items there or do i need to set up an adobe interactive form using SAP Netweaver Developer Studio, design the flow at Visual Studio(VC), then link all the VC at Guided Procedure? If that's the case how am going to extract the data which i have configured in the IMG path under Training and event mgmt (TEM) and also SAP Learning Solution(LSO)?
For an example: I have created Training Event Groups, Training Event Types and Courses. If i want to so a paperless ESS, how can i extract all this into the fields which i have designed in my adobe interactive form.
Please help me and guide me along
Thank you in advance:)
Regards,
Jenny

Hi
There are 2 end user possibilities for Learning
One is PV7I and PV8I ITS services which are part of an old ESS role and can be used as integrated ITS versions
any ESS role via HpF or called directly via URL (without a Portal) - this will allow users to book course and events and view/change bookings etc
The other is Business Package for Learning 1.0 which requires a Portal (and other LSO dependancies to run)
this provides a wider range of Learning based activities including booking etc
Best wishes
Stuart

Training and event mgmt - employee absent scenario.

Hi SAP Gurus,
The scenario which i am working on Training and event mgmt.
Here the scenario is if an employee applied for training program for 2 days and got confirmed, and the employee has not attended for 1 day, we need to deduct one day salary (LOP) for that one day.
For my cleint Payroll is not implemented, we are using third party payroll called Hewitt Associates. My client team is suggesting me to check whether it is possible to track the employee through time mgmt from Attendance.
Here we are using negative time mgmt. How to do this scenario?
Vijay

Gurus,
Please give me inputs on this........
Vijay

Appraisal - Training and Event Mgmt

. Can we have multiple templates for the feedback form and attach a template to a program?
Ex: Different set of questions in Template A, Template b etc. Template A will be used for all role based programs, Template B for behavioral programs etc

Yes, it's been awhile since I worked in TEM but you can do this. There is a standard relationship between object D and the appraisal object (BA or BS.) Note, TEM uses the old appraisal objects not the new performance management objects (the LSO uses these.)

Training and Event Management - Blocking

Hi
I'm just starting my journey into sap world and i face with some, i hope simple, problem.
Is that anyway to configure some kind of time buffer(e.g. 24h) before event, in which no one can cancel this event, or maybe this can be achieved in some other way that configuration?
Thanks in advance
Kuba

Hi Kabu,
Which version of SAP LMS or Training & Event management you are using ? I know there is an option in Training and Event mgmt to Lock a Business Event. You can have your training administrators lock the business Event (they dont want emplyee to cancel) 24hr before the actual event time.
SAP Standard Menu choose Human Resources --Training and Events --Business Events -Lock/Unlock. Enter the business event you want to lock. However I am not sure if this can be done programmatically to be automatic feature for all business events.
Also it depends if you are using ITS or Portal. In ITS you may be able to configure the workflow to mould the cancelling status of employees.
Thanks,
Sanghamitra

Employee get booked for an event during absence in Training and event manag

Hi ,
I am having foloowing issue :
I am able to book an employee for a period during which absence already created in system for the employee. I have checked all the settings at course type level in Course Type info infotype " Allowed in time off " is disabled.
PLOGI TIME switch is active.
Why its happening ?
Thanks and best Regards
Puneet

Well Puneet,
To just review all the steps, the followingsettings are required for integration iwth Time management - only sample settings are shown below
T77S0
PLOGI     TIME     1     Integration switch: Training and Event Mgmt/ Time
T77S0
SEMIN     AINST     0100     Attendance type for instructor in T554S
SEMIN     APART     0101     Attendance Type for Attendance in T554S
SEMIN     TIMEP     100     Minimum percentage attendance
T77KA
B     Event attendance     8     0800
B     Event attendance     8     0900
B     Event attendance     8     0901
If we do all this, I have verified, that even if employee has one day absence during a course for more than 1 day, system does not allow me to book a training course when an absence already exists.
If you are certain that the settings are all correct, then it looks as if there might be some kind of product bug in your system and it may be required to raise an OSS message for the same. I cannot think of anything else that needs to be set up for this.

Training end event mgmt

hello experts,
can anyone tell me how to integrate time and training and event mgmt..
configuration of time is done and i want to see the attendance getting reflected in rptabs50 when i book attendance for a person..
how can i do this.....

Hi Archana!
Follow this path in the Transaction SPRO and finally click on the "Execute" clock icon
SAP Customizing Implementation Guide -> Training and Event Management -> Integration -> Time Management -> Integration Yes or No?
The documentation will inform you about the steps and results of this action.
Here you can read the most important:
Requirements
You must first enter the integration plan version valid for PE in the PLOGI PLOGI entry in the step Set active plan version.
Standard settings
In the standard system, this switch is not active. It contains no preset value.
Further notes
The Training and Event Management component can be used without an interface to Time Management.
If you do not have an interface with PT, the following function is not available: use of attendance and absence types for instructor function and training measures.
Hope this helps!
In case you have more doubts, turn your question always to us!
Best regards,
Zsolt

Can we create a dynamic action for Training and Event Management???

Hi All
i need to configure automatic email generation for an employee when he gets booked for a training program in the training and event management module. can we use a dynamic action for it? and how to configure it?? I also guess that i have to use the Feature MAILS for it. but i am not sure abt it and also not sure how to configure it. I will really appreciate if someone can provide me with a step to step configuration for the same. Its urgently sought.
Thanks and Regards

Notifications in T&E are done through Workflow.Dynamic Actions are only for PA Infotypes.
~Suresh

Corespondence in Training And Event Management

Dear Friends,
We are using Correspondence functionality in Training and Event management. We have done chnages in the SAP Script based forms and Automatic mail triggering is set properly.
When mail notification is going to participants automatically then MAIL CONTENT is going as a PDF attachment file. When i am generating Correspondence Manually then notification is going as simple mail content, so formating of the mail in case of manual generation get distrubed. Header, text of mail and footer text are not coming properly in mail content.
How i can send mail notification as PDF file for manual correspondence also ? I am using TEM module not LSO.
Kindly help....
Thanks and Best Regards
Puneet

Hi Niladri,
Please open a new discussion for this as it's a different question. Not only is this stated in the guidelines and makes it easier for other members to search for the right things, but it also increases your chances of getting the right answers, because users know you are looking at LSO rather than TEM and because many users, sadly, are driven by points primarily for giving answers and know you could not mark their answer as correct, because it's not your post.
Please also give context info: which correspondence solution are you using (Smartforms, Adobe forms, SAPscript) and which version of LSO.

Business Event Brochure in Training and Event Management?

Hi Guru's
My client has a requirement as follows. The training administrator decides the Business Event Types which for which superiors can book their subordinates or not. Those events are stored at a particular place. Once the administrator stores them, a mail should be triggered to all the superiors. Thus superior can have a list of event types for which he can book his subordinates. When he books for such events, a mail should be triggered to his subordinates regarding the training event. If an employee books for an event, a mail should be triggered to his superior for approval.
How is this possible? According to me, those events will be "Included in Brochure" (in Business Event Type Infotype). Am I right?
Please suggest me.
Points assured!
Thanks in advance.

Hello ,
see the links it might help :
Business processes of Training and Event Managment
Training and Event Management
Lots of workflow

Email on Training and Event Management

Dear all,
I would like to know are there any email supported in Training and Event Management Module.
For example, after HR administrator help book courses for staff, system will trigger an email notification to staff mailbox with certain course detail information
Regards
Bill

Hi Bill,
In your case the event for triggering the email notifications will be when the booking is done. So before booking, for the object like Business event type and/or business event group some relationship exits. Once you do a booking of course, additional relationship will be created in different objects. Not exactly sure about the relationship code, but you can easily find out from hrp1001.
So yoor program will check for this partcular relationship, and if it exists then will send mail notifications.
Thanks!
Regards,
Chetan Shriraj Wahane

HowTo create IT2002 from a training and event managed course?

Hi there,
I have been digging the way to automatically create the IT2002 for an employee following a course (managed through the training and events module)
I cannot still find when the IT gets created.
I setup the system to enable integration, setup events type, create the event, book the employee, fix the event, and even add qualifications, but still the IT does not get created.
Is there any report I need to run in order for the system to recognize the event participation and therefore create the presence on IT2002?
I have read on some threads that the IT gets created when you firmly book the employee for the event but it does not work for me. Should it work this way?
Thank you very much for any input.
BR

If you mean by dynamic action the actions you get automatically performed after a PA infotype update, it is not what I am looking for.
What I need to know is how I setup the Training and event module to automatically create the IT2002. No other PA infotype is required.
Let me know if you mean something different.
Thanks for the reply
Message was edited by:
Miguel Guardo

Training and Event (PE) Tables

I would be grateful if someone could give me a copy or tell me how I can get a list of all the tables in PE - Training and Event Management.
Thanks

HRP1000 & HRP1001 are the main tables.And the rest are
Prices (Infotype 1021)
Availability Indicators (Infotype 1023)
Capacity (Infotype 1024)
Depreciation Meter/Validity (Infotype 1025)
Business Event Info (Infotype 1026)
Site-Dependent Additional Info (Infotype 1027)
Address (Infotype 1028)
Business Event Type Info (Infotype 1029)
Procedure (Infotype 1030)
Mail Address (Infotype 1032)
Name Format (Infotype 1034)
Schedule (Infotype 1035)
Costs (Infotype 1036)
Billing/Allocation Info (Infotype 1037)
Business Event Blocks (Infotype 1041)
Schedule Model (Infotype 1042)
Demand (Infotype 1060)
Web Link (Infotype 1061)
Knowledge Link (Infotype 1062)
Business Event Group Info (Infotype 1063)
to get the db table name just pre-fix HRP before the Infotype Number.
~Suresh

Getting Training and Event Management Data using IT0031

Scenerio:
One of the Employee Is Retired. Now we hire it again for the same role ( extending its period after posting it as retired).
So the good thing that we can use the IT0031 "Reference Personnel Numbers" to get the desired ITs and found that can get other cutomized ITs by checking in the "Copy Infotype" attribute of IT records.
Now this seems to be valid if we are in the same module
but waht if i want to get this magic "Referencing of ITs" done for the "Training and Event Managment" Data of the employee.
Is it Possible Automatically ... or have to go fro ABAP... (I will not prefer ABAP)...
I hope i have stated the problem clearly ...
Feedback ... need it ASAP ...

Hi,
TEM data is stored in HRP tables.
You can load the catalog by creating LSMWs for objects Business event group (L), Business event types (D), Locations (F), Organizers (U) as per requirement.
LSMW for tcode PP01 can be used to create these objects.
To create Business Events (E) you can create LSMW for PV10/PV11.
To book attendee create LSMW for tcode PV08 as here you can specify the actual business event ID which reduces ambiguity.
tcode PV12 to firmly book events
tcode PV15 to follow up
Hope this helps.
Regards,
Shreyasi.

User exit / BADI for training and event management

Hi all,
Can anybody tell me if there is any user exit / BADI for training and event management module?
Thanks & regards,
LOI

Hi
BADI's for Training and Event Management
HRTEM00MASTERDATA      HR: Training and Event Management - Master Data
HRTEM00NET_ACTIVITY      Determine Activities of an Attendee (e.g. ESS PV8I)
HRTEM00NET_WEBST      Set Cancellation Reason in ESS PV8I
HRTEM_CORR_NOTIF_REQ      Customer Enhancement:Confirmation on Send (R/3 Mail, E-Mail)
HRTEM_HANDLE_BOOKING      HR-TEM BAdI: Employee Leaves Company - Update TEM Data
HRTEM_INT_ZW           HR-TEM: Badi for Integration TEM - Time Management
HRTEM_READ_OBJECT      Customer Enhancement: Name Format
RHPV0001 Customer      Enhancement for Additional Checks for Booking
Enhancemnet Spot:
HRTEM00MASTERDATA      HR: Training and Event Management - Master Data
~~~Ganesh Kumar K.

Training and event mgmt (automatic mail)

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