Training and Events Workflow - Approval
Hi,
Whenever a course booking(request) is done we need to have it approved before finally booked. It looks like the course is always booked (not requested) if the employee has authorization for booking. Despite this, I've managed to trigger the workflow, but it always ends up Completed saying "Requested attendance was already approved/booked". Is there a way of always do a request first, or do we need to look into the authorizations? Can I change the status of the booking in the workflow e.g.?
Best regards,
Line
Hi Line,
We encountered the same problem and the quickest way around this was to record the key and then run the DELETE Attendance BAPI (I think that's what it was, I dont have SAP in front of me right now). Go through the approval process. If it's rejected then you can end the workflow. If the request is approved, then you can run the CREATE ATTENDANCE BAPI (Something like that) and insert the key fields from the containers to create the attendance.
Re-cap:
1. record the key of the Object (your subtype of PDRELA_025)
2. Delete the attendance record using BAPI (in a task)
3. Perform approval process
4. If approved, then run BAPI to create attendance (in a task).
Hope that helps.
Cheers,
Tom
Similar Messages
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Training and Event Workflows Issue
Hi Workflow gurus,
I am working on Training and Event Management Workflows.
When I create a booking or pre-booking or cancellation, I am expecting one of the following workflows to trigger.
WS 01200147 Approve Employee Attendance Cancellation
WS 01200151 Approve Employee's Attendance Booking
WS 01200160 Approve Employee's Rebooking
But workflow WS 00400120 (Correspondence error handling) is triggered.
As per SAP documentation on Training and Event Management, Workflow WS 00400120 will be triggered for one of the following reason -
1. Lacking authorization
2. Missing parameters (Plan version, notification abbreviations and so on)
3. Missing forms
4. Form not allowed for user (user group)
5. Incorrect recipient
6. Missing address/name of output medium
I am having SAP_ALL authorization, Plan Version, notif abbr, forms are maintained. Email addresses for the managers / employees / HR administrators are maintained.
Event linkage entries are active for all above workflows.
Can somebody help me to resolve this?
Thanks and Regards
PrasHi Pras,
<b>Workflow Setting is Required:</b>
Training Management --> Day-to-Day Activities ---> Approval Workflow ---> Specify Delivery Method-Dependent Workflow Settings.
EXAMPLE:
Standard workflow for participation approval
If you want to use the standard workflow for participation approval, make the following settings in the Workflow Settings infotype:
ACTIONTYPE = BOOK (Book course participation)
LEARNERTYPE = P (Learner of the type Person)
WF_TASK = 12000003 (task)
BO_TYPE = LSO_PARTIC (object type)
WF_EVENT= BOOKREQUEST (event)
WF_ACTION = E (Type of event generation)
REQUEST_PERIOD = 0014 (the deadline for requesting participation is 14 days before the start of the course)
APPROVAL_PERIOD = 0007 (the deadline for approving or rejecting
participation is 7 days before the start of the course)
Standard workflow for participation cancellation
If you want to use the standard workflow for participation cancellation, make the following settings in the Workflow Settings infotype:
ACTIONTYPE = CANC (cancellation of course participation)
LEARNERTYPE = *(learners of all types)
WF_TASK = 12000004 (task)
BO_TYPE = LSO_PARTIC (object type)
WF_EVENT= CANCELREQUEST (event)
WF_ACTION = E (Type of event generation)
REQUEST_PERIOD = 0010 (the deadline for requesting cancellation is 10 days before the start of the course)
APPROVAL_PERIOD = 0005 (the deadline for approving or rejecting cancellation is 5 days before the start of the course)
Thanks and Regards,
Prabhakar Dharmala -
Workflows in HR: Training and Event Management (BO PDRELA_025)
Hi expert!
I have a problem in the context of SAP HCM Training and Event Management and the generation of a workflow event for BO PDRELA_025!
I have created entries in table T779X (through SWEHR3) as:
E 1001 A025 * BOKF 0 PDRELA_025 REQUESTED
E 1001 A025 * BOKP 0 PDRELA_025 REQUESTED
E 1001 A025 * BOKW 0 PDRELA_025 REQUESTED
E 1001 A025 * CNOW 0 PDRELA_025 DELETEREQUESTED
E 1001 A025 * CPRB 0 PDRELA_025 DELETEREQUESTED
...but as soon as it calls function RH_OBJECTKEY_BUILD, it fails and doesn't create the REQUESTED event.
As the key field for AttendeeID in object PDRELA_025 references OBJEC-REALO, function RH_OBJECTKEY_BUILD tries to find a corresponding field in structure PPKEY to create the object key. As it can't find this field in PPKEY, it fails and doesn't create the REQUESTED event. Is there something I've done wrong?
Can anybody help me please?
MichaelHi Rick,
Thank you for your help.
The problem occurs in function module RH_OBJECTKEY_BUILD. Following raise is the problem.
loop at bor_keyfields where bor_object_type = bor_object_type.
read table structure_key with key
fieldname = bor_keyfields-reffield
binary search.
if sy-subrc = 0.
bor_objectkey+bor_keyfields-offset(bor_keyfields-ddlength) =
hr_record_key+structure_key-offset(structure_key-leng).
else.
* FATAL ERROR!!!! BusObjectKey do not refer Infotypekey of DDIC!!!
raise problem_to_build_borkey.*
endif.
endloop.
If found SAPNote 1066444 but the recommanted SP is already imported?!
Can you help me?? -
Business Event Brochure in Training and Event Management?
Hi Guru's
My client has a requirement as follows. The training administrator decides the Business Event Types which for which superiors can book their subordinates or not. Those events are stored at a particular place. Once the administrator stores them, a mail should be triggered to all the superiors. Thus superior can have a list of event types for which he can book his subordinates. When he books for such events, a mail should be triggered to his subordinates regarding the training event. If an employee books for an event, a mail should be triggered to his superior for approval.
How is this possible? According to me, those events will be "Included in Brochure" (in Business Event Type Infotype). Am I right?
Please suggest me.
Points assured!
Thanks in advance.Hello ,
see the links it might help :
Business processes of Training and Event Managment
Training and Event Management
Lots of workflow -
Can we create a dynamic action for Training and Event Management???
Hi All
i need to configure automatic email generation for an employee when he gets booked for a training program in the training and event management module. can we use a dynamic action for it? and how to configure it?? I also guess that i have to use the Feature MAILS for it. but i am not sure abt it and also not sure how to configure it. I will really appreciate if someone can provide me with a step to step configuration for the same. Its urgently sought.
Thanks and RegardsNotifications in T&E are done through Workflow.Dynamic Actions are only for PA Infotypes.
~Suresh -
ESS training and event management
Hi Experts,
Iam having an issue regarding training and event management end users are unable book their trining sessions as this are open sessions there is no need of manager approval, in portal side when endusers are trying to book their sessions it is showing in red colour and not able to book theit training activities we are facing the same for all end user. at backend R/3 side they are able to book and it is showing in green colour please help me in this ..
waiting for your responses ...
Regards,
ShilpaHi Vijay,
it is not displaying any error but not allowing to book the sessions itis open to all no need of manager approval for this.
i will send u screen shot of it can u give me u r id please
Regards,
Shilpa -
About LSO and Training and Event Management
Hi Experts,
Greetings!
Please let me know what is LSO and what is the concept of LSO.
Please tell me the roll of SAP HR Functional Consultant Role in LSO.
Thanks in advance.
Regards,
RamHi,
LSO is learning solution
it is an extension of training and event management, however its application HCM_LEARNING is web based.
Where an employee can prebook,book and cancel courses from ESS, also the approvals if required can be taken care by workflows.
Learning solution can further be described as
E-learning - Web based trainings where the e-learning applications are picked from content server onto portal from the application.
Learning- Which involves just booking/cancellation of courses be it web or classroom, and an administrator can also do the same on employees behalf through lso_psv1 and lso_psv2 and so on.
As a functional person the configuration of the prebooking/booking/cancellation activities have to be configured and their corresponding processes.
then followup activities of transfer of qualifications and appraisals and feedback on completion of courses, the config of the same.
Initial preparation of the training catalogue.
configuration of costs for trng/requirements of trng
checks at any stage if required.
and if web based trng then indexing of the same in content server.
Regards,
Divya -
Training and Event Management - Blocking
Hi
I'm just starting my journey into sap world and i face with some, i hope simple, problem.
Is that anyway to configure some kind of time buffer(e.g. 24h) before event, in which no one can cancel this event, or maybe this can be achieved in some other way that configuration?
Thanks in advance
KubaHi Kabu,
Which version of SAP LMS or Training & Event management you are using ? I know there is an option in Training and Event mgmt to Lock a Business Event. You can have your training administrators lock the business Event (they dont want emplyee to cancel) 24hr before the actual event time.
SAP Standard Menu choose Human Resources --Training and Events --Business Events -Lock/Unlock. Enter the business event you want to lock. However I am not sure if this can be done programmatically to be automatic feature for all business events.
Also it depends if you are using ITS or Portal. In ITS you may be able to configure the workflow to mould the cancelling status of employees.
Thanks,
Sanghamitra -
TEM and FI/CO (Training and Event Management)
Hi All,
I wish to track actual cost per event in PE (TEM - Training and Event Management). Was considering having a Internal order per Instance of event. Have any Idea on how to set up something like this?
Appreciate all ideas,
LBHi Dean,
using internal orders you have to consider that sending and receiving cost center have to in the same company code.
If you do not want to distribute the costs to FI/CO but only report them, you can use the cost items provided by TEM. We have set up something similar for our plants in South Europe.
We have created some cost items and fill them manually with the training costs. Additionally we have created a report that evaluated this costs and combines them with the employee costs (derived from salary).
Best regards
Michael -
Course Catalog in Training and Event Management
Hi TEM Gurus,
My client wants that users can see only courses of training and event management business catalog in ESS, they can't book or do any activities related to TEM. How we can put restriction for that requirement. We are using ITS services PV7I and PV8I.
Could you please update me as early as posisble ?
Thanks and Best Regards
PuneetHi Dear,
Thanks a lot for quick reply. Could you please give me details inofmration .. How to do changes in the system..
How to disable book and cancel functionality from the portal.
Thanks and Best Regards -
PMS and Training and Event Management
Hi Gurus,
Our one the of the client implementing PMS and Training and Event Management.
Could anyone suggest me what are the questions need to be asked in initial meeting with the client.
and if anyone has configuration documents on PMS and Training and Event management please forward to me,
my id would be [email protected]
Regards,
Rajesh SomaThe prerequisites of PMS is OM and PA is mandatory,
PMS is just like an interaction between the manager and the employees in an enterprise, based
On his work they are going to put some rating etc.
In the standard system employee called as “Appraise” Manager called as an “Appraiser” and Manager’s Manager called as Higher level manager “Part Appraiser “ can be a self-peer & customer they can save & provide their Comments to the “Appraiser”
First you take the requirement form client side what are the process and how Appraisal system in client then you have to prepare one sheet like Preparation ,Planning,Process
for business functions and other check below :-
HCM, Performance Management (Flexible) 01 - SAP Documentation
HCM, Performance Management (Predefined) 03 - SAP Documentation
check below once :-
Tcodes for PMS Basic Setting
OOHAP_BASIC Basic Appraisal Template Settings
OOHAP_CATEGORY Appraisal Category Settings
OOHAP_CAT_GROUP Category Group Settings
OOHAP_SETTINGS_PA PA: Settings
OOHAP_VALUE_TYPE Standard Value Lists
T codes for PMS Process
PHAP_ADMIN Administrator - Appraisal Document
PHAP_CATALOG Appraisal Template Catalog
PHAP_CHANGE Change Appraisal Document
PHAP_CREATE Create Appraisal
PHAP_PREPARE Prepare Appraisal Documents
PHAP_SEARCH Evaluate Appraisal Document
start your work with above things any other post here again ...... -
Appraisals & training and event management problem
Hi gurus.
I'm trying to configured the integration between Appraisal and Training & Event management (Appraising a Business Event and Attendee Appraisal
I set an attribute HAP00 REPLA = A .
But two problems occurred.
1.
The definition of Appraisal catalog for employees is no problem. But I have a problem with definition of Appraisal catalog for Business event and for Attendees.
Through the definition of Appraisal catalog via SPRO (Training and Event Management/Recurring Activities/Appraisals/Edit Appraisals Catalog) its possible to create an appraisal templates only for employees (it looks like that, because there is only Category group Personnel Appraisals and its not possible to add new category for example Attendee Appraisal).
Can somebody help me where I can define appraisal templates for Event management or how can I get the Appraisal catalog category groups - Appraising a Business Event and Attendee Appraisal?
2.
I set the attributes SEMIN EVAEV/EVAPA to the values 2/3 in connection with table T77BF.
When I run tcode PV33 or PV34 the matchcode of appraisal templates contains the list of all object type VA. The problem is that when I run tcode PV33 I dont want to see all appraisal templates, but only for appraising a Business Event.
It is possible to configure that so? If yes, how.
Thanks in advance.
RegardsHi,
1. transaction LSO_CATALOG
Regards and Groetjes,
Maurice Hagen -
Regarding training and event management queries
hi experts,
in my company we have ess in which training and event management module is working fine.i need to develop a report in which training booked against employee through tc-psv1 means in sap-r/3 and through ess means tc-pv8i will come.means saggregation for sap r/3 and ess will come.
please help me regarding this.
how will i identifie that training has been booked against employees through sap r/3 or ess on what paramenet we will identifie.
plz help me....
is there any function module;....solved by own
-
Need Report in Training and Event Management
Dear All,
I want a report in Training and Event Management consisting of attendee name and training date and venue details, price for training event and would like to know any standard report available.
Kindly let me know the std report name.
Thanks and Regards
Suresh,VHi!
for all reports try T-code : SAP1 ( Report Selection ) & SAP2 ( Info catalog ) here you will get all the standard reports available for that module .
Regards
Sheetal
Edited by: sheetal Gulati on May 14, 2009 7:51 AM -
Extraction and loading of Training and Event Management data (0HR_PE_1)
hello,
I've got the following doubt:
before BI 7.0 release, extractor 0HR_PE_1 extracts event data (eventid, attendee id, calday,...) but if you load straight to cube 0PE_C01, as Calendar year/month needs a reference date (for example, event start date), you'll get total duration of event in hours or days refered to event star date.
So in a query filtered by month, you get total duration of an event that starts in the filtered month but it couldn`t end until few months later o year later, so you don´t get appropiate information.
Example:
Event calday Hours
10004377 20081120 500 but from event_attr event end date is 20090410.
In a query filtered by 200811 you get total duration time (500 hours when in 200811 event hours have been 20) or if you filter by any month of 2009 you don´t get information of duration of that event.
I had to create a copy of standar cube (without calday, only Calendar year/month, Calendar year in time dimension) and disaggrate data creating as many entries for an event as months lasts and adjust calculation of ratios duration of event (duration of event in each month/ total duration of event).
The question is: Is there any improvement or change on business content in BI 7.0 to treat Training and Event Management data? Has anybody had to deal with that?
Thank you very much.
IRBHi,
TEM data is stored in HRP tables.
You can load the catalog by creating LSMWs for objects Business event group (L), Business event types (D), Locations (F), Organizers (U) as per requirement.
LSMW for tcode PP01 can be used to create these objects.
To create Business Events (E) you can create LSMW for PV10/PV11.
To book attendee create LSMW for tcode PV08 as here you can specify the actual business event ID which reduces ambiguity.
tcode PV12 to firmly book events
tcode PV15 to follow up
Hope this helps.
Regards,
Shreyasi.
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