Training & Event Management - Attendee fee

Dear all,
In Training & Event mgt there is something called attendee fee which is maintained in business event type & business event. When I book an employee, at that time I maintain it as activity allocation. As per my understanding this fee is maintained when an employee pays fee to attend a course. Please correct if I am wrong.
The questions are:-
1. So when the employee himself do not pay but the company pays fee for his employee when an employee attends any training program, then how it has to be treated & and how to maintain it? Whether it has to be treated as attendee fee or cost items?
2. Another question is when the company pays some attendee fee and for some reason the employee could not attend the training. At this time the company reimburse the fee from the employee. How it has to be maintained?
Regards,
Daniel

What functionality are you looking for?

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Training & Event Management - Billing - One Time customer

Hi All,
Would anybody be able to help us with the below scenarios, Thanks in advance for the help.
1. How do, I do Billing in Training & event management?
2. Can we have more than 1 one time customer for different departments in training & event management. if yes, what would be the process?
3. Integration table _T77S0,_ have only 1 one time customer as integration between training & event management and sales & distribution, but if we assign different one time customer at Attendee level, there is a confilict, how we can assing different one time customer for different attendees( say department wise)?
Thanking you.

Hi,
One time customer itself means that there is no regular transactions with this customer, so that is why a generic account is created for such customer and the transaction for various one time customers posted with such generic account.
The credit check is not relevant to the one time customer.
Regards,
Gaurav

Training & Event management and Appraisal

Hi,
Can anyone tell us that Training & Event management and Appraisal are available standard ESS package?
Thanks,
Anumit

Yes, Training & Event management and Appraisal are available in ITS based ESS business package.
But latest ESS business package(webdynpro based) do not have training and event management. You may need to deploy Learning solution. Full functionality of Appraisal is available with ehp4 of ESS BP.

As a end user how to work in a " Training & Event Management Module'"

Dear Gurus,
As a end user how to work in a " Training & Event Management Module'"
Please advised
Regards
MHPO

Dear MHP,
there are lots of things you can do as an end user in TEM. You could create new events (not events types), book peoples, fix the date of the event, then create califications of the event (about the event or about the atendee). Please, read sap help issues: (in Training and Event Management) day-to-day activities, Recurring Activities and Reporting.
I hope this help you.
Santiago

Attendance Requested Status in Training & Event Management

Hi Friends,
In Training & Event Management, the User goes to the u201CTraining Centeru201D in ESS to submit his nomination for a Business Event to the Immediate Superior. (Path : ESS, Training Center, Booking Offer, Add to Basket, To Basket, Proceed to Request, Request Attendance).
Now for that User, the Status comes as u201CAttendance Requestedu201D for that Business Event & a Workflow is triggered to his Immediate Superior for Approval.
When the User refreshes the screen or logs in the ESS again the Status u201CAttendance Requestedu201D for that Business Event vanishes although the Immediate Superior has not approved his Attendance Request.
It is desired that the Status u201CAttendance Requestedu201D should be displayed in the Users u201CMy Bookingsu201D till the Immediate Superior approves it.
Also it is desired to have a report of how many such u201CAttendance Requestedu201D nominations are pending for a specific Business Event.
Pls advise.
Warm Regards,
Abhijeet

1. define factory calendar in the tcode SCAL and the same thing you have to assign in the img-training and event management-business event preparation-location-create location- there you have to assign factory calendar.
2. if you want training schedule you have to go img-training and event management-business event preparation-define time schedule if you enteer into that you should in the first coloumn any number for ex 01 3 day schedule and you have to select this and click on day segment in day segment give normal again select normal and click day schedule there you should give start and end times of the schedules for morning,afternoon and evening and this time schedule you will assign to the business event type which comes under business event preparation
also see:
S_AHR_61011887 - Master Data Catalog
check the tcode OOET OOEG----to create business groups and business events

Training & Events Management

Hi all,
We have implemented Training & Events Management & ESS. The employees can book their attendance through ESS. Now the user wants that the Training Calender should be viewable according to Employee subgroup.
Eg : Employee A belongs to Top Management employee group then he should be able to view all training programme and if Employee B belongs to General staff employee then he should be able to view only training programmes related to him.
Where can we configre this in T & E Mgt. that this Training programme is valid for this Employee subgroup.
Thanks & Regards,
SB

Hi,
In the ESS, all the Employees in the Organisation are able to view all the list of Training Programs that are going to occur.In standard SAP there is no provision in SPRO to restrict the user to view the Training programs based on ESG.
The display of the Training Programs in ESS as per ESG cannot be controlled.
However we can restrict the Booking & Pre-booking of the Business Event & Business Event Types by making custom tables specifying which ESG are eligible for which Business Event & Business Event Types.
These Custom Tables will be referred before the execution of Booking/Pre-booking Badii.
Warm regards,
Abhijeet

Training & Event Management in ESS

Till date whichever document I have read regarding ESS, it says that "Training & Event Management" is part of it. Today when I am implementing ESS for my client, I see that ESS is having all the functionalities e.g. Leave request, Who's who, Life and work, Benefit & payment, Travel etc., but not TEM anywhere.
My client needs Training related functionalities in ESS.
Can anyone help regarding how do I add TEM in ESS?

If you are on ECC 5.0/6.0, then you still use the ITS based services PV7i and PV8i.....which are older ones.
Tie up these services in homepage framework page and use it.
Else, try to explore the LSO component available with your ECC 5.0/6.0. Check System component versions (System -> Statuses -> available components).
Available service is based on BSP technology which is nothing a pre-packaged application (HCM_LEARNING). You can see this from your object browser - se80.
HCM_LEARNING is far better service with more avanced features.
Hope this helps !!!
Regards,
Anil Kumar

Training & Event Management - Integration with FI

Hi,
In the standard configurations Training & Event Management is integrated with Controlling(CO)but how to integrate Training & Event Management with FI.

What functionality are you looking for?

Training & Event Management - URGENT

Dear Colleagues,
Require a clarity on the Follow Up Event activity.
Is it a part of Training & Event Management OR LSO?
Regards,
Garima

Hi Garima,
As I replied in previous post yes it is part of TEM as a basic process. Tcode is PV15.
Please find it SAP access menu under Training and Event Management > Business Events > PV15 - Follow Up
Regards,
Omid

Enter a Valid Attendee in Training & Event Management

Dears;
Whenever I'm trying to book a training event to an employee through PV00 I get always a message Enter a Valid Attendee, however, I'm entering an existing employee.
How can this be solved?
Thanks in advance.
Best regards;
Lobna

Hi Lobna,
Well when you book or prebook an employee to a course, the system checks if the employee is valid for the entire business event/business event type period.
So either the Business Event type exist before the entry date or it exist after the departure date. As explained on the former URL link I attached.
You may use the table T777BIRTH to extend the maintenance of the relationship between a P and another object. In your case you would probably need to use this table to enter the extended maintenance of relationship of a person to a business event type with relationship 27 (prebooked) from birth date of till the highest date (31.12.9999)
Normally, a person can only be booked or prebooked to a business event or business event type if the person is active during the entire period of the business event (type). However, using table T777BIRTH it's possible to extend relationship
maintenance if the period comes before the hiring date (From birth) or after the leaving date (Until highdate). There you can
extend the booking relationship so you can book these employees.
The reason could be the entry-date. You can try to solve this by customizing table T777BIRTH according to your requirement to book these kind of people anyway. P B 025 E X in field BIRTHX allows to create the relationship with a BEGDA before the entry-date.
before doing such change, look first what are the begin and end date of the business event type and the active period of the employee to make sure if you really need to extend the maintenance of the relationship, or you could simple decrease the validity period of the business event type.
Best regards
Hadrien

Training & Event Management - Budgeting

Dear All,
In Training & Event mgt, there is one Budgeting function. It budgeting function what I know is some amount is assign to the head org unit & to its all corresponding org units. Then when an employee from the org unit is booked with attendee fee then the same amount is deducted from the org unit to which he belongs to.
But is it possible if I assign amount only to the head org unit, and not to the org units which comes under the head org unit and book an employee with attendee fee who do not belongs to the head org unit but belongs to some other lower level org unit. So in this scenario whether the Budgeting function will work? And whether the cost items which are maintained in business event level can also be taken for budgeting?
Regards,
Daniel

Hi,
If you mean how to include pricing within the TEM system, than you may do so on the Prices tab at Business Event Type level - you may specify the internal activity allocation and the external one for pricing.
You may also use the functionality of Price Proposal for automatic price calculation.
This prices can be transferred to the SAP CO system by an interface (transaction PV18): the participants' cost centers are debited and the cost center of the cost object of the business event is credited.
Regards,
Liran

Training & Event Management - Integration with Cost Accounting

Dear friends,
I am asking this question because I have no idea of FICO. This question is on integration of Training & Event Mgt with Cost Accounting. What is the meaning of Internal activity allocation & Cost transfer posting? What is the purpose of this integration & how it is reflected in FICO? What benefit a client gets when it is integrated? Who is the sender cost center & who is the receiving cost center and where it is maintained in TEM?
Please help. Please try to reply it in simple language, not in FICO language.
Thanks,
Daniel

Dear Daniel,
Activity Allocation and Billing >
This process comprises all of the functions for settling fees in Training and Event Management, as well as the functions for recording costs and cost transfer posting. In addition, this describes all other functions that are in any way connected with fee processing in Training and Event Management. This includes the following functions:
Billing, which involves creating invoices and credit memos for attendance and cancellation fees
Internal Activity Allocation, which involves settling attendance and cancellation fees and instructor costs
Cost Transfer Posting, which involves transfer posting of event costs in which the cost center of the resource is credited and the cost center of the organizer is debited
Price Proposal, which involves calculating a price proposal on the basis of the cost items stored for a business event. The proposed price can be adopted as the event price.
Budgeting, which involves creating a training and education budget for organizational units and comparing budgets with the actual costs accrued for attendance fees
Please refer the below help link to understand the functionality from TEM point of view :
http://help.sap.com/saphelp_47x200/helpdata/en/77/bff8ab4a2911d182b80000e829fbfe/frameset.htm
Please review :
Activity Allocation and Billing
Billing
Internal Activity Allocation
Business Event Costs
Cost Transfer Posting in Cost Accounting
Hope this will help you clarifying all your queries.
Best Regards,
Chetan Bajaj

Training & Event Management Process TC

Dear Friends,
We allready configured the "Taining & Event Managenment" Module.
But i dnt no the End User Steps at One by One
So PLease Advised Me For this Process
Regards
MHPO

Under easy access menu
HR>Training and event management
follow the transactions
To create a business event group
To create a business event type
To create a business event
To book attendees
To replace attendees
To cancel attendees
To firmly book or cancel a business event
To lock/unlock a business event
To follow-up a business event
To print an attendance list
To perform a business event appraisal
To print an appraisal list of a business event
To print a list of attendee bookings

Training & Events Management for Customers -- Urgent please

In a scenario where Training and Events Management is to be implemented for Customers as attendees and not Employees, how do we get the attendee data?
Does it have to be obtained from Sales and Distribution Module?
What kind of data should exist in S&D -- is that Customer Master?
Points would rewarded propmptly ..

There is also the option of external perssons. T-code PSV8, and choose External Person.
The benefit of using a full profile person object (ie. create an org unit for external persons) is that you can use requirement profiles. If simply want people to attend the course, give a qualification and possible charge i would recommmend eternal persons in TEM.

Training & Event Management - Business event appraisal

Dear all,
Wish you all a very Happy new year.
I hve two questions.
1. For e.g. there is one trainer who has conducted many training program in an org and business event appraisal has been performed where there is criteria to capture instructor information. Then how I can get a report for that trainer only. There is one selection criteria in the report of business event appraisal where I can select the instructor(appraisee) id. But it is not working.
2. When there are more than one instructor in one business event, then how attendee appraisal and business event appraisal are done?
3. In training & event mgt is it possible to perform periodic appraisal?
Thanks,
Have a happy weekend.
Daniel

Hi Daniel,
There is no SAP standard report on Trainer wise attendance history for this purpose you have to define the Adhoc query.
When there are more than one instructor in one business event it is a tough scenario to have attendee appraisal .
In TEM it is possible to have periodic Appraisals.
Warm Regards,
Kapil Kaushal

Training & Event Management - Attendee fee

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