Transfer of shipment cost in accounting
Dear Gurus,
I am working on transportation module,EC-TRA
I know how to transfer the shipment cost to accounting. I am aware that when the FI documents are posted the GR/IR accounts are posted and provision is made in FI for the shipment cost.
I am currently transferring the shipment cost after the vehicle has dispatched the plant because i want to create liability once the vehicle is dispatched(This is especially useful for month end deliveries). Please note here the time for the vehicle to reach is more than 2 days.
When i transfer the shipment cost the service entry sheet is generated. I am using ERS procedure and GR based invoice verification.
I will be doing MIRO against the service entry sheet for bill passing.
I want to trasfer the shipment cost to accounting( i.e create the provision entry) at the time of vehicle dispatch but want to create the service entry sheet only when the vehicle reaches the deatination point. This will ensure that i am not making payment to transporter before the vehicle has reached its destination.
Please advise how can i map this situation.
Your urgent help in this matter is highly appreciated.
Thanks
KS
Hi,
Is the issue is about posting the shipment cost to provisional account, on saving the shipment cost document? So that you can avoid payment to the vendor before the goods reach the customer.
Service Entry sheet which is created automatically also triggers a Material Document. You can customise the postings with valuation calss so that it will post to FR2= freight clearing.
On cretion of MIRO you can have the postings to actual Freight account FR1= freight Clearing.
Discuss with your MM consultant for this customisation.
Hope this helps.
Regards,
Sharan
Similar Messages
-
Cannot transfer the shipment cost on PO
Hi Guys,
Im trying to transfer the shipment cost on a PO. But I the PO creation cannot be successfully created due to the following error:
"No PO item was generated for shipment cost item 0000XXX 00XX,
Please enter an overall limit or allow unlimited"
Do you guys have an idea on how to solve this issue??
Thanks!What is the combination of Item Category and Account Assignment you are using? You should be using K and D or U and D.
You are trying to create a limit PO.
Check what is the account assignment assiged to the Item category in the cost in T_56.
Please also check the below.
SPRO - Logistics Execution - Transportation - Shipment Costs - Settlement - Assign Purchasing Data -
Transfer of shipment costs in transportation
hi experts,
Kindly let me know how can we select the service PO which is not automatically generated by the system, while transfer the shipment costs i need to select the PO which is generated manually with TFO document type to the service vendor.
Any help is appreciated.
regards
chandraHi,
Is the issue is about posting the shipment cost to provisional account, on saving the shipment cost document? So that you can avoid payment to the vendor before the goods reach the customer.
Service Entry sheet which is created automatically also triggers a Material Document. You can customise the postings with valuation calss so that it will post to FR2= freight clearing.
On cretion of MIRO you can have the postings to actual Freight account FR1= freight Clearing.
Discuss with your MM consultant for this customisation.
Hope this helps.
Regards,
Sharan -
Shipment Cost - ERS (Evaluated receipt settlement)
Hi,
We are using Shipment cost documents to calculate the customer freight.
In shipment cost document, we need to transfer the amount to accounting.
In that case system will create PO automatically. This is all good.
Now, We need to activate ERS for all the vendors, in that case when we transfer the shipment costs to accounting, system is asking to enter Tax code.
We are not using Tax determination at all in shipment cost document.
Can't we use ERS without Tax code?
Where does this Tax code come from into shipment costing document? is it through Tax determination condition technique?
is there any way we can deactivate Tax code?
Please suggest.
Thanks.Hi Sandra,
For such issues there is a pro-active approach by way of tolerances in MM-LIV. If your tolerances are configured properly, the system won't go so far as posting an invoice in ERS. It would show you a red flag by raising an exception.
ERS as a functionality entirely depends on the PO prices. There is no check as in the conventional LIV. Thus, I am afraid you won't have an audit trail straightforward.
Regards,
Vishal. -
Tax Code in case oF ERS for shipment cost
Hi,
We are using Shipment cost documents to calculate the customer freight.
In shipment cost document, we need to transfer the amount to accounting.
In that case system will create PO automatically.
We need to activate ERS for all the vendors, in that case when we transfer the shipment costs to accounting, system is asking to enter Tax code.
We are not using Tax determination at all in shipment cost document.
Can't we use ERS without Tax code?
Where does this Tax code come from into the PO? is it through Tax determination condition technique?
is there any way we can deactivate Tax code?
Please suggest.
Thanks.For Standard Materials, Tax code is defaulting from Info record.
As freight is a service, we only have Short text in the PO not the material.
Is there any way i can create info record for service materials? so that i can enter tax code in info record and that defaults into PO.
Thanks. -
Document date of Shipment cost document in a transfer document
Hi Gurus,
I have created a new shipment document and a new shipment cost document. I have created the news document with the settlement date to 30.06.2008. Then, I have transferred the shipment cost document.
The problem is the document date of the new account document that is 16.07.2008, while the posting date is 30.06.2008.
Is it possible to change or to assign the document date before to transfer the shipment cost document?
Thanks in advance.
XeviG.Dear Karan,
My problem is not the settlement date, it is correct to 30.06.2008 because I need settlement in a period before (period 06). My problem is the document date in the account document that I need the same than settlement date, 30.06.2008, when I transfer the shipment cost document.
I need modify or introduce the document date before to transfer shipment cost documents.
XeviG. -
Shipment cost in stock transfer order
Hi all,
I use the stock tranfer order process SD/MM. I need the transfer of shipment costs as delivery costs happens with the goods issue in transaction VL02N, instead goods receipt. Anybody could help me?
Thanks.
Sérgio MoraesFor freight cost to be transfered as delivery cost, the STO need to have a freight condition with zero value. Also the freight condition need to have indicator set in config for 'copy shipment cost'. Once this is set up and shipment cost document created, do PGI and it should create a DCGR document in STO history.
The above solution give by you. I have similar problem, it will help me.
My business scenario is, i will create the inbound delivery with reference PO. After that i will create the shipment and shipment cost document. I will do the PGR.
Where i need to maintain the freight condition with zero value.
How system will copy the shipment costs in to delivery costs. My requirement is i want to add the shipment costs in to delivery costs. Posting should be in inventory account.
freight condition need to have indicator set in config for 'copy
Shipment cost' where we can do this setting. please explain.
Sir, this is critical issue in my project. please help me.
Can i have your contact number?
With regards
Lakshmikanth -
Hi Guys,
There is a case in our project where in some cases, shipment cost is transferred automatically whereas,
in other cases,shipment cost is not transferred automatically although all the paramaters were found be to similar in both the cases. User does not want to transfer the shipment cost by manually ticking the check box of "Transfer" under SCD. It should be transferred in all the cases.
I had found in the configuration and found correct. Can you please help me to understand why in some cases, SCD is transferred & why in some cases,it is not transferred automatically.. ??
What are the necessary parameters which help in transferring the shipment cost automatically.. from SD functional side.. ??
Looking forward for your valuable inputs,
Thanks in advanceDear Kumar,
Please try with this
Go to T_56 transaction then select your shipment cost type then dobule click on Assign shipment cost type and itemcategories system will take you to the Assign shipment cost type and itemcategories overview screen here you can find colomun Rate of Automatic Processing (RteAutProc) you put D-Release shipment cost item in this colomun then try.
I hope it will help you,
Regards,
Murali. -
LE-TRA Shipment costs as inbound delivery costs, goods receipt
Hello gurus:
We are facing the following scenario, regarding inbound transportation.
We plan our shipment document and shipment costs, and they feature several items. Each of those items represent a shipping service, which in certain cases be taken on different countries by the same service agent.
That is, we have a service X on country A, with tax indicator 1, and service Y on country B, with tax indicator 2.
Both services would need to be transferred as delivery costs to the purchase order.
According to note 427944, shipment cost value is cumulated by service agent., so that it looks impossible to get the values broken up to the purchase order, which would be the first step to subsequently get the right tax indicators for each item of the shipment.
Even using different condition types on the shipment cost document, system cumulates by service agent and transfers to the first condition found on the purchase order schema.
Has any of you faced similar issue? Any workaround possible?.
Thanks in advance for your valuable help.
David Ramos.
PORCELANOSA MM.
This is the section of note 427944 that indicates the treatment of the shipment costs in the purchase order,
Transfer the shipment costs into the condition types of the purchase order:
The shipment cost value (without tax amounts) is cumulated for all relevant shipment cost documents
for each service agent and transferred to a corresponding condition type of the purchase order item.
Before cumulation, the amounts are first converted into the purchase order currency.
1. A transfer of the values for each condition type (similar to the transfer from a shipment
cost document to the SD billing document) is not supported.
2. If different service agents exist in the shipment cost documents, a corresponding number of
condition lines (with value 0) must be specified in the purchase order item. These can always
belong to the same condition type (in schema 'Manual') or also to different condition types (not
'Manual'):
a) Manual condition lines: If the condition type in the schema of the purchase order is
marked as 'manual', the condition type must be created (with value 0) in the purchase order
item before the goods receipt. If delivery costs are expected from different service agents,
several non-valuated entries must be generated for this condition type. If more condition
lines exist than required, these are then no longer taken into account. If condition lines
are missing, the last service agents are not settled.
- Advantage: You only have to define one condition type for the delivery costs.
- Disadvantage: Each purchase order must be processed manually before the goods receipt.
b) Automatic condition lines: If the condition lines are to be generated automatically for
the delivery costs (the condition type is not flagged as 'Manual' in the schema), the schema
must have enough condition types to settle several service agents. If more condition lines
exist than required, these are then no longer taken into account. If condition lines are
missing, the last service agents are not settled.
- Advantage: The goods receipt can be carried out without manual preparation beforehand in
the purchase order.
- Disadvantage: You must define identical condition types with different names.
Message was edited by: PORCELANOSA MMHi,
If you refereed the OSS Note 427944 correctly it explains how the shipment cost can be transferred to delivery cost based on some pre-requisite.
Like the value for PO should be >0
Like the service agent is involved during shipment liability, then there should be cumulative transfer for each value which will update based on shipment cost if PO value is "0".
The shipment cost will be delivered to all delivery items based on weight.
If you want to enhance this then you need to use the enhancement V54KSFRC to update the values as per your requirement.
Rgds, -
Copy Pricing COnditions from Shipment Cost do to Purchase Order
Hi:
How can I copy all freight conditions on shipment cost document to the Purchase order created.
e.g. In shipment cost document a\I have following pricing conditions.
ZFRT - Freight - $250.00
ZFCL-Fuel Chrg - $25
ZCLN-Cleaning Chrg - $30
Total = $305 on shipment cost
When Purchase order is generated automatically.
I want same conditions on Purchase order instead of gross amt PB00 of $305.
How can we copy conditions from Shipment cost doc to the Purchase order??Hi,
First of all I don't think that it is possible in the standard system. SAP only transfers the total cost of shipment to MM as you already found out.
Actually, if I remember well, the cost condition is transfered to a service entry sheet assigned to the purchase order item for the service agent.
From SAP help
http://help.sap.com/saphelp_erp60_sp/helpdata/en/93/74413b546011d1a7020000e829fd11/frameset.htm
Purchase Order Determination
Transfer and creation of the relevant documents in FI
Transferring Shipment Costs to Accounting
Transferring of shipment costs in order to create accruals comprises two functions:
Procedure
1. In the shipment cost document, go to the detail screen of a shipment cost item, for which costing and account assignment has already been carried out and which you want to transfer to FI.
2. Select the Transfer indicator. ...
3. Save the shipment cost document.
When you save, the system creates a service entry sheet with reference to the purchase order determined, an accounting document for creation of accruals and further documents in FI.
IMHO it is good enough to transfer the total cost of shipment. It is the amount needed for accrual, and used afterwards for logistics invoice verification based on the automatically generated service entry sheet.
Why do you want more details in MM if you already have the detailed data in the Shipment cost document?
It is not the answer you want, but I hope it helps anyway.
Best Regards,
Franck Lumpe
Freelance SAP Consultant -
Standard extractor for shipment cost information(appl.08)
I need some clarification on "08" extractors.
We are using BW30B with PI2003.1 on the SAP enterprise side. We need to transfer the shipment cost details like cost centre, business area, G/l account etc? We have shipment cost documents which have the accounting/cost center field KOSTL shown as 'Cost Center'='10-0HAD'; business area (field GSBER) as 1010. But the data is not getting transferred!
What we did was using Tx LBWE, the extract structure MC08TR0FKZ has been enhanced with the field KOSTL (MCCOMVTRLP KOSTL Cost Center). Similarly in the data source 2LIS_08TRFKZ (Shipment Costs at Delivery Item Level) shows the field KOSTL. In the data source this field is not hidden. In the table
ROOSFIELD for the data source 2LIS_08TRFKZ, the field KOSTL is present.
This has field "SELECTION" as value "P". Same for field KOKRS & GSBER!
We are getting the fields MATKL, MTART , PRCTR properly populated since
the extract structure and data source was enhanced with these fields
also and in Table ROOSFIELD, they also have field "SELECTION" as value
"P".
What are the possible reasons for above? am I using the wrong structure or such details cannot be transffered using standard means? What exactly is meant by "SELECTION" as value "P" in table ROOSFIELD for a particular field say KOSTL.
regardsHello,
you should check the function module MCEX_UPDATE_08 if there is the internal table MC08TR0FKZ_TAB enhanced with your fields, because there this table is filled for the extract structure MC08TR0FKZ with the communication structures MCCOMVTTK, MCCOMVTTS, MCCOMVFKP, MCCOMVTRFKZ, MCCOMVTRLK and MCCOMVTRLP. Debbuging this function module will help to find out if your field is filled or not.
If it´s not filled i think it is easier to make an append on the extract structure and fill the field in the customer exit. Otherwise you have to modify the function module mcex_update_08 or the function modules SD_SHIPMENTS_SAVE, VTRBW_SD_SCD_SAVE or VTRBW_SD_SHIPMENT_DATA_SAVE.
Markus -
Hello,
We have problems with some shipment costs in which field called u201Cassignedu201D has value B( Account assignment partially completed) and it can not be transferred.
Please can any one explain what does it mean this B and what is the problem.
BR,
ZulfikarHi Zulfikar,
As per your thread system response is there is no proper settings to transfer the shipment cost for the settilement.
Plaes go through this IMG path then check the settings related to settlement of the shipment cost.
Also take help from FI consultant.
SPRO-->Logistics Execution >Transportation>Shipment costs-->Settlement
Assign Purchasing data
Maintain account assignment category
Automatic G/L account Determination
Automatic determination of CO assignments
For detail about Shipment Cost Settlement with Service Agent go through this link
http://help.sap.com/saphelp_47x200/helpdata/en/93/74413b546011d1a7020000e829fd11/frameset.htm
I hope it will help you,
Regards,
Murali. -
Error when saving shipment cost document
Hi,
I am facing below error
No purchase order item was generated for shipment cost item 0000001003 000001
Message no. VY633
Diagnosis
You have marked the shipment cost item for transmission to the finanacial accounting department. For this transaction, you need an order item. The system has attempted to create an order item, but has not succeeded in doing so.
System Response
Transmission of data to financial accounting without a valid order item is not possible. For this reason, all items that you have marked for transmission are reset.
Procedure
The log displays further information as to why the system could not create an order, although all the settings in Customizing were configured. You can also create an order manually that corresonds to the shipment cost
Any help can be appreciated
kapilHi Kapildev,
I had faced the same error long back when working on my previous project. I am not able to recall the exact steps we took to correct this.
The issue is that a service PO needs to be created to be paid to the vendor (Shipment carrier) who transports the goods, once the PO is created the Shipment cost would be posted agains that PO for service entry sheet creation.
Try creating a servie PO and try transferring the shipment cost to accounting.
Hope this helps you.
Thanks
Arun -
Pass the shipment costs to billing document
Hi All,
I want to transfer the shipment costs to billing document.
But i don't want to transfer to customer. I want to post it as accruals.
What are the settings need to do in SD and transportation module for copying the shipment costs to billing documenbt.
Do we require to maintain any special config.
Please help me to solve it out.
Thanks
LakkiHi
Maintain the Pricing procedure for the shipment cost document,in which place a Frieght condition type suppose fb00 which also has to be placed in your billing document pricing procedure for the last step with stastical check so that from shipment ,frieght will be copied but the value will not be inclued in the netvalue for ur customer.for frieght condition type maintaian req-51 with base cal -51in ur shipment pri.proc. Apart from this maintain in copy control from delivery-billing price source as 'F'.
Hope this will help u.
Sujith. -
Status of transfer (shipment costs header data)
Kindly explain it to me in general language,
Status of transfer (shipment costs header data)
This status describes the stage of forwarding for a shipment cost document.
Use
The status is determined by the system and cannot be changed manually. To determine the status, the system cumulates the item statuses. The following rules apply:
Item | Status
000001 | _ | A | B | C | B | C | C | C
000002 | _ | _ | _ | _ | A | A | B | C
Header | _ | A | B | C | B | B | B | C
You can select shipment costs that have reached a certain forwarding status.Dear Pradeep,
the matrix describes how the header status gets calculated when the cost document has two items.
The header status is a cumulation of the item status. This is valid for the calculation, accounting and
transfer status!
Example:
If item 00001 has status 'C' and item 00002 'A', the header status will be 'B'.
Item | Status
000001 | _ | A | B | C | B | C | C | C
000002 | _ | _ | _ | _ | A | A | B | C
Header | _ | A | B | C | B | B | B | C
Regards,
Tom
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