Transfer payment entries from cash desk clearing Acc to Bank clearing Acc.

Hi experts,
Can some one tell as how, in the in payments, the transfer of Payment entries from cash desk clearing account to Bank clearing account in ISU is done?
Thanks in advance.
Regards,
Irshad Khan.

Hi Irshad?
I'm not sure about your question. Are you talking about Transfer postings in FICA or EBS in FI/CO?
Pls be more clear.
Rgds
Rajendra

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Dear Gurus,
I am facing a problem with Cash Desk Config. during implementation. When taking payments in Cash Desk using T Code FPCD, a Clearing account is to be mentioned in the screen.
Please guide me as to how the amount which gets posted to the Clearing account is getting finally posted to the House bank G/L account.
Please advise as to whether it happens with a T code or another Configuration settings.
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Rajesh,
When you post a payment, the entry would be
DR : Bank Clearing Account
CR: Customer/Contract Account/BP
Now when you tr the entry to FI-GL, the entry would be
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FI0A
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Background of the issue: when we post from payment lot or cash desk account clearing happens( clearing open items).
Issue: My client has a requirement when the posting is done for a particular account from above two (payment lot or cash desk) clearing should not happen for the open items (documnets)which has any payment method on the item(document)(like P-payed by phone).
For me it looks like ,this issue can be handled using customer module in clearing variant.but can some one let me know which module should be called?at what step of the clearing variant?I don't have much knowledge on clearing Variants.(I am not sure this is right approach)
Also please suggest other solutions? Again this process (avoiding clearing open items with payment method)should be triggered only when posting is done from payment lot and cash desk.
Thanks,
Shiv

Dear Shiv,
For me the best way is use the event FKK_SAMPLE_0262 if you dont need the Payment send to clarification....
But their is others ways ;
1 - Event FKK_SAMPLE_0110 this is for all Payment ( You can Clear the Internal Table by validating that you need t_fkkcl )
2 - events by the varinat of conpensations FKK_SAMPLE_TFK115 /FKK_SAMPLE_TFK116
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Reverse the payment from the Closed Cash desk?

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What would be the correct and the best solution to reverse the
payment done from Cash Desk which has been already closed?
so ps confirm the method to reverse, ASAP.
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Hi Abash,
If the cash desk isn't closed then you can reverse the payment - IN FPCJ transaction code goto Environment in menu bar and it will give you the option of reversing the payment.
If the cash desk is closed then you can't reverse the payment through through FPCJ , if you are trying to post a return document to reflect the payment using FP09 then you need to select the options enhanced returns processing and typing posting to new receivable if payment cannot bew reversed.
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I want to transfer some amount from Cash in hand HO (Head Office) account to Petty Cash HO account. Both these G/L accounts are maintained with "Post automatically only" indicator. I am not able to post the entry in Cash Journal. Any clues on how to post this entry.
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Edited by: Komal Raj on Nov 1, 2011 6:37 AM

Hi,
As per your issue details i guess these are not only a cash gl accounts but also two different cash journals. If this is the case, then you can maintain one cash transfer account for these kind of transaction. Here you can record the payment and receipt entry in this account and thus the balance will be nil and also cash book will tally with gl account balance. If you are making direct gl account entry your cash book balance and gl balance will have a difference.
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Returns for cash desk(check) payments

Hi All,
I posted a check payment( Feb10th 2011) through cash desk FPCJ against a receivable $47 , cash desk is closed and then trying to post returns lot for the check payment on Feb 15th 2011, the returns item is automatically going to clarification account and even in clarification not able to clarify the item through FPCRL error message : Trying to return the payment posted through cash desk.
What I was expecting is when I try to post the returns lot for the payment document using options Type of posting '2' and selecting the option enhanced returns processing, a new receivable will be created for the amount 47 but thats not happening.
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Returns for Cash Desk Payments

If you have applied support packs or upgraded to ECC6 - then you may have encountered the effects of [Note 1311357|https://service.sap.com/sap/support/notes/1311357] - which prevented the ability to process returns against payments accepted in cash desk after the desk is closed. Modification note 1604501 new note 1631779 (see below) has been created to remove that restriction. This is a modification, and will not be provided in standard. You must contact SAP in order to utilize it and to be made aware of the repercussions - cash desk balancing issues, etc.
Edited by: William Eastman on Jan 4, 2012 10:47 PM

Newly released note [1631779|https://service.sap.com/sap/support/notes/1631779] enables returns processing for cash desk payments.

GL Accounts for cash desk

Hi Gurus,
In our business process, check payments are accepted through mail and walk-in. All the mailed-in checks will be posted using check lot FP25. All the walk-in payments are posted using FPCJ (cash desk).We are posting checks using check deposit account (posting area 1031 and 0080)
In the
1) Check Lot:
For each individual check
Dr Check clearing Act
Cr Customer Act
For the lot
Dr Check deposit Act
Cr Check clearing Act
Overall check lot accounting entry would be
Dr Check Deposit Act
Cr Customer Act
2) Cash Desk:
For the check payments posted through cash desk also we have similar entries
Dr Check Clearing Act
Cr Customer Act
When lot is closed,
Dr Check deposit Act
Cr Check clearing Act
Accounting entries are same as check lot till now. But when we do withdrawal from the cash desk, we are forced to create one more accounting entry
Cr Check Depost Act
Dr Withdrawal Act
Withdrawal process is reducing our check deposit acct balance, though both the check lot and cash desk are used to handle the check payments. Configuration for posting area 0160 does not allow me to assign the same deposit account for withdrawal.
I believe this is a common scenario, so hoping I'll find a resolution.
Thanks in advance.
Regards,
Santosh

Hello,
Are you looking for same balances in FPCJ & FBCJ?
If so pls refer to below post<for Q1>
Re: Cash Book.
Question Number two:
We are giving so many GL accounts for bank accounts in fica. I would like to know the flow which we are using in FICA
The GL Accounts for bank accounts in FICA are mentioned in IMG\FICA\Business Transactions\Payments\Processing of Incoming and Outgoing payments\Define Bank clearing Accounts for Payment lots.
When you are assigning a bank clearing account, it means that Bank clearing account wud be debited during receipts and credited <Returns config is needed> during Returns.
Hope this is useful. If not let me know.
Rgds
Rajendra
Edited by: rajendra mukhyaprana on Jun 23, 2008 6:58 AM

Cash Desk Functionality

Hi Expert,
While performing Post Deposit Operation in Cash Desk, Payment Category shows on only Cash Payment and it is disable so I can not select other payment categories like Outgoing Check Payment (though it is there in the dropdown list).
Purpose : Before making any outgoing check payment, I need to transfer fund from Bank GL to Cash Clearing Account for outgoing payment. For this operation I need to peform Post Deposit Operation with Payment Category as Outgoing Check Payment to deposit fund from Bank GL to Cash Clearing Account for outgoing payment.
Could you please advise on this issue?
Thanks & Regards,
Rupam

Hi Dewang,
I have a requirement of peforming outgoing payment through check in Cash Desk. Before performing outgoing payment through check, I need fund to be transefered from Bank GL to Cash Desk Clearing GL for outgoing check payment.
If there is any shortfall of fund in the Cash Desk Clearing GL for outgoing check payment, outgoing payment through check should not happen.
In FQH1, I have mapped the Bank GL as Deposit account for the Cash Desk Clearing GL for outgoing check payment.
In Post Deposit function of Cash Desk, I need fund to be deposited to the Cash Desk Clearing GL for outgoing check payment from the Bank GL for performing outgoing payment through check.
But as I can not select Payment Category as 'Outgoing Check Payment' in Post Deposit function, I am not able to deposit fund to the Cash Desk Clearing GL for outgoing check payment from the Bank GL.
Could you please suggest me on this, whether my approach is correct?
Thanks & Regards,
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GL assignment for Cash Desk and House Banks

Hi,
I am very new to FICA.
Can any one help me the following questions.
1. In FICA amount will get posting Cash Desk Clearing Account.
My client is asking this amount should post in main cash journal which we are following in FICO. Since he is trying to monitor the same in one place.
Will it possible, If so, can any one give the solution?
2. My client is having two House bank and customer remits the amount through Cheque only. There is no payment cards, Direct depit.
In this cash i need calrification about the GL account assignment in FICA part. Like clearing account, etc..Since i am not clear about this area. Can any one give the full details with IMG structure.
Please treat this as an urgent. If i am getting anything on this it would be very greatful for me...
Thanks
Sriram.

Hello,
Are you looking for same balances in FPCJ & FBCJ?
If so pls refer to below post<for Q1>
Re: Cash Book.
Question Number two:
We are giving so many GL accounts for bank accounts in fica. I would like to know the flow which we are using in FICA
The GL Accounts for bank accounts in FICA are mentioned in IMG\FICA\Business Transactions\Payments\Processing of Incoming and Outgoing payments\Define Bank clearing Accounts for Payment lots.
When you are assigning a bank clearing account, it means that Bank clearing account wud be debited during receipts and credited <Returns config is needed> during Returns.
Hope this is useful. If not let me know.
Rgds
Rajendra
Edited by: rajendra mukhyaprana on Jun 23, 2008 6:58 AM

Reason code for short payment received from Customers

Hello
We are on ECC 6.0 without application of any enhancement package.
Requirement is to capture reasons of short payment received from customer and generate a report based on such reason codes.
Reasons of short payment received could be - Adhoc payment; Excess billed; Tax deducted at source (TDS) on freight / service charges and Bank charges etc.
Let me know relevant configuration required.
Would reason codes be captured during incoming payment entry or customer account clearing?
Thanks.
Vimal, India

Hi Vimal
Following is the configuration for Reason code for customer payments. It can be short payment, over payment or discount not allowed.
First step is to define reason code. You do this in Financial Accounting (New >Accounts Receivable and Accounts Payable>Incoming Payments>Incoming Payments Global Settings>Overpayment/Underpayment>Define Reason Codes
Define reason code , short text, long text and assign it to correspondence type. (please note correspondence type settings needs to be done first). There is a column c which is Indicator: Charge off difference via separate account set this if you want to post the difference to seperate account during clearing customer open item.
The second step is to define accounts for payment difference.
Financial Accounting (New >Accounts Receivable and Accounts Payable>Incoming Payments>Incoming Payments Global Settings>Overpayment/Underpayment>Define Accounts for Payment Differences
Assign G/L accounts against reason codes.
The third step is Define Reason Code Conversion Version
Financial Accounting (New >Accounts Receivable and Accounts Payable>Incoming Payments>Incoming Payments Global Settings>Overpayment/Underpayment>Define Reason Code Conversion Version
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Create version 001 and name for it.
For correspondence type create or assign relevant form and print program in global settings> correspondence
Once you have these settings you can insert appropriate reason code while clearing customer open item .
You can print correspondence via T-ode F.62 on a monthly basis or wekly basis.
Hope this helps.
Thanks
Sanjeev

Transfer payment entries from cash desk clearing Acc to Bank clearing Acc.

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