Transferring 17,000 e-mail messages

I am brand new to the forum, so if I should be in another area direct me.
I need to transfer gobs of e-mails in Entourage from one MacBook Pro to my new one's Entourage. I use an external drive with Time machine. What's the best way for me to get them all into my new unit? Time Machine, flash drive, what? Thanks!

If you have a FireWire cable, connect the two MBPs using FireWire Target Disk Mode:
http://support.apple.com/kb/HT1661
You can also set up file sharing over your home network (System Preferences > Sharing). It may be a lot of files, but emails generally aren't that large, so the transfer shouldn't take too long...

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Importing Mail Messages with .emix extensions

Inadvertently I copied all my 8,000 older email messages into a folder thinking
I could copy the old messages into a new folder into mail on my other Mac. When I try to copy these .emix messages, it will not allow me. When I try to IMPORT these messages from mail, I cannot highlight the mail box to import.
I am able to read these messages when I open each one up individually.
Does anybody have any idea's of how I can get the 1.5gb of email messages into my new computer. I do not have any of the older plist files from the host computers library. I only have the folder with 8,000 .emix mail messages.
Help!

Rob,
I only have the folder with 8,000 .emix mail messages
If you put those messages in an correctly named folder hierarchy, Mail should be able to import them fine:
→ Import.mbox
→→ Messages
→→→ 1.emlx
→→→ 2.emlx
→→→ …
→→→ ###.emlx
(the actual numbers don't matter - no need to renumber them from what you have)
You should then be able to point Mail's import function to the folder containing the folder "Import.mbox" and in the next step can select a mailbox called "Import"
(If this does not work, you can also move the "Import.mbox" hierarchy as described above into ~/Library/Mail/Mailboxes and quit and restart Mail. You will then see a new local mailbox called "Import" which is initially empty. After selecting "Mailbox → Rebuild" from the menu you should see your messages appear)
Andreas

Quota limit reached? Delete Mac Mail messages?

I'm a bit confused (make that VERY confused). I keep getting this "Quota limit reached" message. Apple iPhone rep tells me that I have to start deleting my 25,000 Mac Mail messages.
Thing is, I don't have time to delete even half those messages. If I have to, I will but is there another easier way?
I don't really need Mac Mail on my iPhone anyway. I'd like to just delete it all together buy iPhone Apple rep said that I can't because it's synced?
I don't get it.
Please help! Whatever answer anyone gives me, please don't make it too "techie" --as in assuming I know more than I do.
BTW, I am still using 10.5.8 on m Mac Book Pro. Making an appointment today with Apple store to get this done. Can't do it myself as I have some tech glitches that may cause problems if I try to do do this--so I need professonal "Genius Bar" help.
Just thought I would add that in case it's relevant to this process.

Go to iCloud.com and click on mail. Then you can delete multiple messages quickly. All you have to do is hold your shift key and your up or down arrow keys to select multiple messages. If you have important ones, you can select up to those ones and delete the junk.
Or, you can buy iCloud storage. Which is 20 bucks for 10 gigabytes.

8830..Moving e-mail messages from Inbox to other folder

On my 8830...When I move e-mail messages from my Inbox to a different folder (under Inbox), they disappear totally from my laptop e-mail rather than mirroring what I did on my BlackBerry. On the flip side, if I move messages from my Inbox to another folder on my laptop, it does mirror on my BlackBerry. My e-mail is Outlook 2003, running on my company's Microsoft Exchange Server. Please help.

Since you have folders under your Inbox, I can only assume you're on a BES (BlackBerry Enterprise Server) setup receiving your Corporate email. If that's not the case, I can't figure out how you got folders under your Inbox, and have NO IDEA how you're getting the results you're getting as BIS (BlackBerry Internet Service) email accounts can't have folders!
You most likely don't have reconciliation enabled for the folders you're moving your email to.
Go into Messages, hit the [Menu] button and select Options --> Email Settings. Hit the [Menu] button and select Folder Redirection.
You should see your Mailbox at the top with a + to the left of it. Highlight that line, hit [Menu] --> Expand to display the main folders under your Mailbox. Your Inbox should appear with a Box next to it either checked or filled in.
Highlight Inbox, and again hit [Menu] --> Expand to display the folders under your Inbox. All the folders under your Inbox, and the boxes are probably unchecked or not "filled in". Scroll to the folders you want reconciled with your BlackBerry and hit [Space] to check or fill the box next to it. Use [Menu] --> Expand if there's a + to the left of the box to expand subfolders.
Once all the folders you want reconciled are checked or filled, hit [Esc] and save.
Now your email won't dissappear when you move it! You should also notice in the Messages list that email in folders other than your Inbox have a folder icon rather than an Envelope icon.
And before you ask... The BlackBerry does NOT SYNCHRONIZE, it Reconciles. Email is pushed to the device ONCE, and only changes to the status of messages are transmitted after that. Moves will only be reflected after you've turned Reconciliation on for a given folder. BTW - emails you moved that disappeared should have been in your Deleted Items folder.
Reconciliation rather than Synchronization saves enormously on data transmission ($) as well as Battery life. Believe me - we have both BlackBerries (Big Wigs only) and Windows Mobile (the rest of the 25,000 peons) devices at my company, and the most common complaint about the Windows devices is battery life, and HUGE costs when the device is overseas!
Jerry

Hard Drive Crash and Mac Mail Messages

The 160GB hard drive in my 17" Mac Book Pro blew up. I was able to get all my files off before it would not reboot in any mode...except for my mac mail messages, which I forgot about until it was too late. I have logged on to the web and can see them there, but my question is, when I get my laptop back with a new blank hard drive and set up mac mail again, will it pull in my messages from the mac server, or will the server delete them (and then I lose them forever) when it doesn't see them on my laptop?

Setting up an email client with a new computer won't erase the copies of the email on the web; they are only deleted if you explicitly delete them, or if the client is set to use the POP protocol and the option to delete them on the server when they are transferred to the computer is chosen. If the IMAP protocol is used, the messages are not automatically downloaded to the computer upon receipt, and are available only on the web unless saved manually.
(24914)

How can I do the upload of old e-mail messages to ICloud?

How can I do the upload of old e-mail messages to ICloud?

You do not have to purchase any storage for iTunes match, your iTunes match subscription allows you to store up to 25,000 tunes, you cannot selectively choose tunes to store or not to store.

Lost E-Mail Messages

I just lost 13,000 Sent mail and 3,000 Inbox messages. I just started a .Mac account and Sync-ed my Mail, but that wasn't supposed to affect the e-mail messages themselves, just Bookmarks, Accounts, and Rules, etc.
Anyone know what might have happened and how I can get that mail back? Thanks.
Bob

You’re welcome.
in ~/Library/Mail, found only one folder--labeled with the @ sign.
I double-clicked on it and received an error message--"The Internet
location file (number here) cannot be opened because it is damaged."
I have no idea what are you talking about here.
When I sync-ed the accounts for the first time, my main Earthlink
mail account was duplicated. I deleted one copy
Ouch! This is where you lost your mail then. For each account, Mail creates a folder within ~/Library/Mail/ whose name starts with the account type (POP, IMAP, Mac), followed by the username and the incoming mail server. Having two accounts sharing the same account folder in Mail is calling for trouble. Amongst other problems, deleting one of the accounts would cause the (shared) account folder to be deleted as well, and all your mail stored there to be lost. It’s not that you had two copies of the same messages and deleted one of them. It’s that you were seeing the same messages twice, and lost them all when you deleted one of the accounts.
I'm not sure the FileSalvage tool will help, since not using the
computer is not an option.
The more you use the computer, the more likely it is that the deleted files may be overwritten, but since Mail 2.x stores each message in a separate *.emlx file, there is always the possibility that you can salvage some of those messages. If you don’t have a backup, that’s your only option, so you may want to try it anyway.

Finding of output mail message - NACE

Dear colleagues,
I would like to ask you if you can help me. In NACE - procedures for V3 I have for mail message requirement. I need to find this output only when invoice is created for the first time and transfered to accounting. I don't want to repeat finding of this message if invoice is changed after transfer to accounting.
Is there any sign available here how to recognize this?
It should be extension of standard requirement 060.
Thank a lot.
David Plaňanský

Hi David,
If you dont want to see the output type triggered for more than once in an invoice document, you can configure this in NACE.
In NACE in V3, double click on the output type and you can see a check box called "Multiple Issuing". Make sure that it is not ticked on. If this is not clicked, the output will not be triggered more than once.
However if you want to enter manually, this control is not applicable. You can always enter it manually.
Hope it helps.

Sender Mail Adapter Error: exception caught during processing mail message;

HI , I am configuring mail to file scenario. Need to read mail content (no need to capture From,TO or Subject details) and create a file with the content in the mail.
Need to read mails from microsoft outlook. Exchange server has been configured for POP3 protocol.
Following are the details provoding in sender mail adapter:
URL: provided url in the format: pop://<server name>
Authentication method: plain
provided user credinetions to access mails.
poll interval - 1min
content encoding none.
processing parameters : quality of service-exactly once
Since there is no need to capture From,TO or Subject details, didn't select the option - use mail package.
Verified for unread mails in the mail box and made sure that there are few unread mails.
Also, created data types and other components in IR and completed mapping.
But after starting sender mail communication channel, getting error "exception caught during processing mail message; java.lang.NullPointerException" in RWB-adapter-communication channel monitoring.
please let me know what needs to be done to resolve this error.
Thanks.

HI Stefan, i tried, but still it is giving same error. Yes, i am able to access outlook mail with the user credentials given in the communication channel to access exchange server.
I am using message protocol: xipayload . Also since i dont have to capture TO,from,subject details., created data type just with one element of type string, not in the standard format .Does this makes any difference.

Outlook can not display htmldb mail message correctly

We are using some applications which constructed by HTML DB. All mail messages from HTML DB applications can not be displayed correctly in Outlook, but they are displayed very well in Netscape mail client. This issue happens in both HTML DB 1.5 and 1.6. Therefore, I am not sure this is HTML DB mail package issue or outlook issue. Have anyone experienced this issue. Any suggestions are highly appreciated. Thanks in advance!
Here is a sample in our application.
We see the mail message in Outlook:
This message generated by the HTML DB Mail Package. -----=1T02D27M75MU981T02D27M75MU98
Content-Type: text/plain; charset=utf-8
 E-Leave System Notification for SGT China.(Note: it is NOT an official leave system) <HR align=left width="70%" noShade><TABLE width="80%"><TBODY><TR><TD width="20%">Leave User :</TD><TD width="50%">[email protected]</TD></TR><TR><TD>Formal:</TD><TD>No</TD></TR><TR><TD>Type :</TD><TD>Personal </TD></TR><TR><TD>Begin Time :</TD><TD>04-MAR-05 11:30</TD></TR><TR><TD>End Time :</TD><TD>04-MAR-05 13:30</TD></TR><TR><TD>Urgent Contact :</TD><TD>13811512211 </TD></TR><TR><TD>Note :</TD><TD>Go to CCB Haidian Branch for my debit cards again :( </TD></TR></TBODY></TABLE><A
href="http://sgt.us.oracle.com/pls/htmldb/f?p=132:101">E-Leave
System</A> E-Leave System Notification for SGT China.(Note: it is NOT an official leave system) <HR align=left width="70%" noShade><TABLE width="80%"><TBODY><TR><TD width="20%">Leave User :</TD><TD width="50%">[email protected]</TD></TR><TR><TD>Formal:</TD><TD>No</TD></TR><TR><TD>Type :</TD><TD>Personal </TD></TR><TR><TD>Begin Time :</TD><TD>04-MAR-05 11:30</TD></TR><TR><TD>End Time :</TD><TD>04-MAR-05 13:30</TD></TR><TR><TD>Urgent Contact :</TD><TD>13811512211 </TD></TR><TR><TD>Note :</TD><TD>Go to CCB Haidian Branch for my debit cards again :( </TD></TR></TBODY></TABLE><A
href="http://sgt.us.oracle.com/pls/htmldb/f?p=132:101">E-Leave
System</A> 
-----=1T02D27M75MU981T02D27M75MU98--
-----=1T02D27M75MU981T02D27M75MU98--
And this is my code:
declare
l_body_html varchar2(4000);
l_subject varchar2(100);
begin
l_subject := 'eLeave Notification from ' || lower(:app_user) || '@oracle.com'; l_body_html := ' E-Leave System Notification for SGT China.(Note: it is NOT an official leave system) ' || '<HR align=left width="70%" noShade>' || '<TABLE width="80%"><TBODY><TR>' || '<TD width="20%">Leave User :</TD><TD width="50%">' || lower(:app_user) || '@oracle.com' || '</TD></TR><TR><TD>Formal:</TD><TD>' || :P3_FORMAL || '</TD></TR><TR><TD>Type :</TD><TD>' || :P3_LEAVE_TYPE || ' </TD></TR><TR><TD>Begin Time :</TD><TD>'
|| '' || :P3_BEGIN_TIME || '' ||
'</TD></TR><TR><TD>End Time :</TD><TD>' || '' || :P3_END_TIME || '' || '</TD></TR><TR><TD>Urgent Contact :</TD><TD>'
|| :P3_CONTACT ||
' </TD></TR><TR><TD>Note :</TD><TD>' || :P3_NOTE || ' </TD></TR></TBODY></TABLE><A
href="http://sgt.us.oracle.com/pls/htmldb/f?p=132:101">E-Leave
System</A> ';
HTMLDB_MAIL.SEND(
P_TO => :P3_MAIL_TO,
P_FROM => '[email protected]',
P_CC => :P3_MAIL_CC,
P_BCC => :P3_MAIL_BCC,
P_BODY => l_body_html,
P_BODY_HTML => l_body_html,
P_SUBJ => l_subject);
end;
---------------------------------------------------------------------------------------------------------------

This was not well documented, but we have improved the doc for the next relase. Essentially, you need a carriage return / line feed every 1000 characters. This is part of the SMTP spec. The package does not do this automatically for you, so try adding them yourself. You can use utl_tcp.crlf for the crlf.
Tyler

Mail Messages Going To Drafts Folder

Almost every mail message I compose - both new messages and replies - are showing up in the Drafts folder. These seem to be identical to messages after they are sent and appearing in the Sent folder. I'm not saving them at any time, so why would these messages go to "Drafts"?
Thanks,
JD

While indeed unchecking this option stops the behavior, it's not the best of solutions. The options to save drafts on server is available with any decent IMAP program, and generally is very beneficial. Say I start a message on my Mac, and then have to leave before it's done. If it's saved to the server, I can then pick this message up later on my iPhone or iPad and complete it and send it. Or I can start it on an iOS device, have it save to the server from there, and then pick it up on my Mac later to complete.
So, the functionality of "Save drafts on server" is widely known amongst IMAP clients, and it would be nice if Apple Mail would simply replace a previous draft of a particular message with the latest version rather than piling up multiple versions of the email. Also, it's customary that when you eventually send the message, the drafts also disappear.
It would also help if there was a way to increase the auto-save time to a longer setting so that they don't pile up so fast.
Danita

How can i move a mail message from INBOX to other Folder

I want to store all the mail messages to some specific folder after read it. i tried it with setFlags but it's not working
Plz suggest any of the option
Thanks in advance ..

i created a folder name as "ShiftedMails" and try the following code:
objFolder.copyMessages (msgs, objFolder.getFolder("ShiftedMails"));
but got the error:
{color:#ff0000}javax.mail.MessagingException: not a directory
at com.sun.mail.pop3.POP3Folder.getFolder(POP3Folder.java:127){color}

Mail messages going to drafts

My email messages are all ending up in the drafts folder, even though they have been sent. Any way to get these out of the drafts folder??

I am having the same problem... started about 2-3 months ago.... a copy of all mail messages is saved to draft, even though they are sent... Anyone figure this out yet???
thanks so much
Rose

Amount of mail messages slowing the app down?

My mail app seems to be taking longer than before to fetch messages and I was wondering if it had anything to do with the amount of mail messages in my various mailboxes. Can someone tell me, should I be clearing out old mail messages or is it safe to let them pile up indefinitely? I have 900 plus messages in Inbox, 1400 in Sent box and approx 1500 messages in other personalised mail boxes. Is this too much and will it affect Mail's functionality?
G5 DP 1.8 Mac OS X (10.4.3)

The number and combined size of all messages in an account's Inbox and Sent mailbox should not have any effect on the amount of time is takes to fetch new messages available at an account's incoming mail server but depending on how many rules you have created to sort reveived messages to user created mailboxes by cateogry and/or the number of Smart mailboxes will have an effect on the sorting process after all messages are downloaded.
Using the Rebuild Mailbox function on the most active mailboxes on a regular basis - every couple of weeks or monthly depending on activity is a good idea and all email clients have limits.
Check Mac OS X 10.3, 10.4 Mail: Overstuffed mailbox is unexpectedly empty.

How do I mark an e-mail message for followup on a specific date?

I want to mark an incoming e-mail message to be followed up on a specific date/time. When that date arrives I want a reminder to pop up on my desktop. I can do this in Outlook, but would rather use the native Mac Mail if possible.
Walt

For some reason the Drag-and-Drop to the Calendar followed by Drag-and-Drop to Reminders does not work for me.
I found a much more elegant solution using Automater here:
https://discussions.apple.com/message/16569500#16569500
Thanks to Chuck Kalish for contributing the code. Now I can create the reminders with a single keypress, and I can also modify the code to tailor the exact text of the reminders to suit my needs.
Walt

Transferring 17,000 e-mail messages

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