Transport of Approval Workflow

Hi Friends,
I need to know if is possible to transport the Approval Workflow from a development environment to a test or prod environment.
Thanks in advance.

hi Luis,
I think it is possible to transport the Approval Workflow from a development environment to a test or prod environment.
herewith im sending some links..
http://help.sap.com/saphelp_nw04/helpdata/en/5a/34bd66c03d11d2851c0000e8a57770/content.htm
http://help.sap.com/saphelp_nw04/helpdata/en/90/972712cd8c11d2b41400609419f767/content.htm
hope it helps..,
Regards,
Vinoth

Similar Messages

SharePoint Approval Workflow using SharePoint Designer in SharePoint Foundation 2013

I am unable to do SharePoint Designer workflow for approval process and I didnt get any Approval process in Actions in SharePoint designer Workflow also I don't find workflow features in Site collection features SharePoint 2013.
Even I am not able to do simple Out of the box Approval Workflow.
Kindly help me with this

Unfortunately, Out of the box workflows are not available in SharePoint foundation 2013, you need at least the standard version of SharePoint 2013.
You can still create .Net Workflows using the 2010 plateform.
Take a look at this great comparative between the three versions of SharePoint 2013 :
http://blog.blksthl.com/2013/01/14/sharepoint-2013-feature-comparison-chart-all-editions/

Setting up Sharepoint 2013 approval workflows depending on field value

Dear Microsoft Support,
I am still relatively new to Sharepoint-Infopath and would need help with setting up workflows for a requisition form I am creating. I have designed and created a form using Infopath 2013 and have successfully created the link
to have the data uploaded into my Sharepoint Server 2013 library. This form's purpose is to have our users make supply requisitions from the Warehouse department. We are a school, therefore, there are numerous different departments with different approvers.
My goal now is to setup the approval workflows using Sharepoint Designer 2013. The complication now is that only certain people need to approve the requests, depending on the department selected. For example, I am in the IT department, if I put a field's value
as "IT" the form will be sent to the IT department manager prior to going to the Warehouse department for processing. If the user chose "English", the form will be routed to the English department head for approval. What are the steps that
I would take to have that kind of customization? How do I setup approval workflows in Sharepoint Designer 2013 to meet that?
I have tried searching for solutions over the web, but all of them are too generalized and would not be related to my case in terms of different approvers depending on the different departments in our school. Your assistance would be greatly appreciated.
Thanks. Jason

I would create a second SharePoint list that is set up with two columns. The first column is Title (which is a default column) and the second column is 'Person or Group' column and name it 'Approver'. Then enter the department in the title field and select
the person who needs to approve that department's forms in the 'Approver' field. Use this list and pull in this information in the InfoPath form by creating a data connection to the newly created list and set up the filter to only pull
back the information where 'Title' = 'Department'. After this information is pulled into your form, store the approver information in a hidden field in the InfoPath form and use that field throughout the workflow.
I know this is a very brief explanation so let me know if you need more information.

Approval workflow in SharePoint foundation 2010

Hello Experts,
I'm using SharePoint foundation 2010. Can someone help me understand the procedure for creating the approval workflow for a doc library using the SharePoint designer 2010. It would be great if you can guide me the step by step procedure for setting up this
workflow.
Thanks.

Hi rebel537,
As you described, you are using SharePoint Foundation 2010. There is no “Start approval process” action when you edit SharePoint Foundation 2010 workflow in SharePoint
designer 2010.
I suggest you using “collect data from a user” action instead of “start approval process” action to complete the approval task. There is a demo for your reference.
1.
Open the SPD, navigate to the workflow edit zone. Select “collect data from a user “action.
2.
Click data, in the pop-up window, click next and enter the task name for the approval workflow.
3.
Click next, define the fields for the task, for this demo, there has a field “approval result”.
4.
Then click finish. Back to the workflow edit zone, click user, in the pop-up window, select the user for the task then click finish ,back to the workflow edit zone.
5.
Add a condition (if any value equals value) after the action.
6.
Click the first value, and then click Fx, there goes to a pop-up window, enter as below.
Data source: Association: Task List
Field from source: Approval Result
Field: ID
Value: Variable: collect
7.
Set another value to “Yes”, add the action” set workflow statue”, set it to approval.   Add an If-Else branch, set the workflow statue to reject.
8.
Publish the workflow, and use it for the approval purpose.
Thanks,
Simon

FI Upload file (Approval Workflow)

Hi All,
Need some assistance:
Currently our company has a standard approval workflow built. So when we receive an invoice without a PO, we manually post the invoice to a GL & Cost Centre. Once the invoice is coded, It’s then sent to the GL owners to approve using the workflow currently in place. All this works perfectly fine.
My issue is FI Upload files……. As Upload files contain several GL accounts – we are currently attaching a manual email approval from the approver to the file upload so the Accounts Payable department could post without any further approvals in Workflow as an email approval is sufficient.
We would like to build the same workflow approval cycle that we have already in place for Fi Invoices.
Note – an upload file come in with 10 different GL accounts ( ideally we don’t want to send it to 10 different approvers) as this will slow down the process, so I was wondering if there is a better solution that you could share to eliminate the upload going to 10 approvers.
Any Suggestions are greatly appreciated.
Thanks
Alex

Hi All,
Need some assistance:
Currently our company has a standard approval workflow built. So when we receive an invoice without a PO, we manually post the invoice to a GL & Cost Centre. Once the invoice is coded, It’s then sent to the GL owners to approve using the workflow currently in place. All this works perfectly fine.
My issue is FI Upload files……. As Upload files contain several GL accounts – we are currently attaching a manual email approval from the approver to the file upload so the Accounts Payable department could post without any further approvals in Workflow as an email approval is sufficient.
We would like to build the same workflow approval cycle that we have already in place for Fi Invoices.
Note – an upload file come in with 10 different GL accounts ( ideally we don’t want to send it to 10 different approvers) as this will slow down the process, so I was wondering if there is a better solution that you could share to eliminate the upload going to 10 approvers.
Any Suggestions are greatly appreciated.
Thanks
Alex

FI Uploads (Approval Workflow)

Hi All,
Need some assistance:
Currently our company has a standard approval workflow built. So when we receive an invoice without a PO, we manually post the invoice to a GL & Cost Centre. Once the invoice is coded, It’s then sent to the GL owners to approve using the workflow currently in place. All this works perfectly fine.
My issue is FI Upload files……. As Upload files contain several GL accounts – we are currently attaching a manual email approval from the approver to the file upload so the Accounts Payable department could post without any further approvals in Workflow as an email approval is sufficient.
We would like to build the same workflow approval cycle that we have already in place for Fi Invoices.
Note – an upload file come in with 10 different GL accounts ( ideally we don’t want to send it to 10 different approvers) as this will slow down the process, so I was wondering if there is a better solution that you could share to eliminate the upload going to 10 approvers.
Any Suggestions are greatly appreciated.
Thanks
Alex

As such there are no events available in BUS2023, therefore extend it to add the event and call this event in your BTE FM using FM SWE_EVENT_CREATE_IN_UPD_TASK
Regards, IA

In search of assistance learning how to modify the mail message from an out of the box SP2010 approval workflow.

So, I have found the article
http://punaro.com/2012/01/derek/modifying-a-sharepoint-2010-workflow-email/comment-page-1/ which appears to walk through the process of modifying an out of the box workflow's mail message.
However, there is a basic problem that I run into before I get started.
I am logged into the system as a regular user (ie not a farm admin, etc.).
I do, however, have full control on the site on which I am working.
I create a custom list.
I create a simple one step approval - sharepoint 2010 out of the box workflow.
I start SharePoint designer and give it the URL of the list. It opens up and I see the various objects on the left side of the screen.
I click right on the Workflows object - which is where the article says I will find the ability to copy and modify the workflow.
All I see is "open", "open in a new tab" and "Pin".
I selecdt open in a new tab - and I get a blank screen labeled workflows that says "There are no items to show in this view".
So, I click on Lists and Libraries, then on the name of my custom list.
When the list displays, the Workflows section of the page has a "Modified Workflow" displayed.
When I right click on it, no menu is shown. When I click on the modified workflow, I get the workflow settings page for that workflow.
I am trying to figure out how to create the copy of the workflow so that I can modify one of the mail messages in SharePoint designer.
Is there someone who has some advice on how to find this copy and modify option? Or perhaps a web site, web forum, article series, or book covering the topic?
Thank you!

Hi lwvirden,
According to your description, my understanding is that you want to modify the OOB approval workflow in SharePoint Designer.
After opening the site in SharePoint Designer, just click Workflows in the left panel and then the workflows in the site will load in the right part.
If you want to copy and modify the OOB approval workflow, then you need to right the approval workflow
Approval – SharePoint 2010 under Globally Reusable Workflow. After that you will see the
Copy and Modify button.
Best regards.
Thanks
Victoria Xia
TechNet Community Support

Trying to set up an out of the box SP 2010 approval workflow that doesn't generate warnings or errors

I have a custom list for which I want an approval workflow. There is only going to be one stop for the approval - creating an item is a request to a person for a new code to be created.
If I do not turn on content approval, then I get the message:
The workflow could not set content approval status. Enable content moderation for this list and run the workflow again.
When I turn on content approval, then when the users go to the custom list to create an item, they see this message:
Items on this list require content approval. Your submission will not appear in public views until approved by someone with proper rights.
Surely I am missing something obvious. I just want a standard SP 2010 form without warnings to gather info from the user, then to create a workflow task that sends a person an email that they need to approve or reject the request.
The second message is going to cause questions from the users. The person who has to approve the tasks wants to be able to see what requests are awaiting approval vs approved vs rejected.
Is this something that is not doable in SP 2010?

the "Approval Process" step is designed for manipulating the "Moderation Status" (Content Approval status) of a list item... What you are seeing is DESIGNED behavior.
When Content Approval is enabled, content changes are not made public until they have been approved. The Approval workflow sends the email to a manager, who is supposed to approve or reject the change.
If Content Approval is DISABLED, there is no point to the workflow.
Scott Brickey
MCTS, MCPD, MCITP
www.sbrickey.com
Strategic Data Systems - for all your SharePoint needs

Out of the box approval workflow suddenly failed on start (retrying)

SharePoint 2010. I've been using out of the box approval workflow for several month now. I did some minor changes to it, like to who and when emails should be send, but that's all.
Then out of a sudden it stopped working. New request status is "Failed on start (retrying)". Sometimes (!) status is "In Progress", but no tasks are created. In both cases there is nothing on workflow history and error report is also empty
(it even cause an error "Report contains no data").
I'm sure that I didn't change anything in a workflow. The only think that I changed was an InfoPath form, but I only added there field "Created By", so I would see in calendar later who created this request. I couldn't see how this might affect workflow
process.
I'm confused as I don't even know where to start searching for the solution. Why this might happen? Any ideas are very welcome!

In my list I have a multiple choice field which is not required. When it was
blank my workflow was failing on start! This field was not involved in a workflow directly, I included it only in the email to approver. When I deleted it from an email everything was fine.

How to set the conditions for item deletion approval workflow?

Hi,
I have created approval workflow for item modifications ie, when user try to modify an item, it will send a mail to Project Manager. For that I set the conditions in Change the behavior of the overall task: 1. When the task process starts 2 . When the task
process completes .
Change the behavior of the single task: 1.when a task is Pending.
[I followed this https://www.nothingbutsharepoint.com/sites/eusp/Pages/5-Steps-to-Enhance-SharePoint-2010-Approval-Workflow.aspx ]
My Requirement is that I want to set this same workflow for the scenario: when the user deletes an item it will send a mail (intimation mail for item deletion) to Project Manager. here i dont want to send modification mails when user deletes an item.
When user modifies an item: 1. intimation mail, 2. Approve/Reject mail 3. intimation for approval / rejection mail.
When user deletes an item: 1. intimation mail.
How can we set it in one approval workflow?? where i have to set the condition for sending either item modification mails or deletion mail.
Thanks,
Praveen ji

Hi,
According to your post, my understanding is that you wanted to start approval workflow when item deleted.
You should first make some changes to trigger the workflow when you delete the item.
You can use the Event Receiver to achieve it.
In order to trigger workflow on item delete you need to create event receivers and from event receiver call the workflow already attached with list.
http://ravendra.wordpress.com/sharepoint-workflow-on-list-item-delete/
You can also create custom action to start the workflow, you can refer to the following article, then modify the workflow as your need.
http://blogs.sharepoint911.com/blogs/jennifer/Lists/Posts/Post.aspx?ID=50
Thanks & Regards,
Jason
Jason Guo
TechNet Community Support

Approval workflow error when creating a new custom entity in FIM 2010 R2

Hello,
i'm hoping somebody here can help, me i've been struggling with this for some time now. On a fresh FIM installation i create a custom entity named "Role" and add a few custom attributes.
I then create an approval workflow and MPR for normal users to create entities of type Role, but another user must approve this request. The other user has a working mailbox - i've tried firing an action workflow that sends a mail notification when someone
creates a new role and it is working fine. But, when i enable my approval workflow (the only field i changed from default is the approver) on the MPR, the workflow always failes with the message:
Error processing your request: The operation was rejected because of access control policies.
Reason: The server workflow rejected the operation.
Attributes:
Correlation Id: 750a558a-d3e4-4216-b16a-e76d79f011ec
Request Id: feaabbc9-dea4-49a3-8b29-65b77de6f8fd
Details: The Workflow Instance '04202cc0-14a3-410c-a3fc-2d6e5d25ebe6' encountered an internal error during processing. Contact your system administrator for more information.
I enabled tracing and this is what i found:
Microsoft.ResourceManagement Verbose: 0 : Creating WorkflowServiceHost for XOML Definition:\n<ns0:SequentialWorkflow ActorId="00000000-0000-0000-0000-000000000000" RequestId="00000000-0000-0000-0000-000000000000" x:Name="SequentialWorkflow"
TargetId="00000000-0000-0000-0000-000000000000" WorkflowDefinitionId="00000000-0000-0000-0000-000000000000" xmlns="http://schemas.microsoft.com/winfx/2006/xaml/workflow"
xmlns:ns1="clr-namespace:System.Workflow.Activities;Assembly=System.WorkflowServices, Version=4.0.0.0, Culture=neutral, PublicKeyToken=31bf3856
    ThreadId=8
    DateTime=2013-09-04T15:17:10.0496188Z
Microsoft.ResourceManagement Information: 1 : 1 : : Invalid Element 'ReceiveActivity.WorkflowServiceAttributes' found while deserializing an object of type 'Microsoft.ResourceManagement.Workflow.Activities.ApprovalActivity'.
    ThreadId=8
    DateTime=2013-09-04T15:17:10.1277486Z
Microsoft.ResourceManagement Information: 1 : 1 : : Invalid data found while deserializing an object of type 'Microsoft.ResourceManagement.Workflow.Activities.ApprovalActivity'.
    ThreadId=8
    DateTime=2013-09-04T15:17:10.1277486Z
Microsoft.ResourceManagement Verbose: 0 : A WorkflowRuntime is not available for this WorkflowDefinitionVersionKey '20'.
    ThreadId=8
    DateTime=2013-09-04T15:17:10.1277486Z
Microsoft.ResourceManagement Error: 3 : Workflow host activation failed for workflow definition id : 231457c6-d044-4cc7-839f-98e5cf88f514, version key: 20. Exception: Object reference not set to an instance of an object.   at Microsoft.ResourceManagement.Workflow.Hosting.HostActivator.ActivateHost(ResourceManagementWorkflowDefinition
workflowDefinition, Boolean suspendWorkflowStartupAndTimerOperations)
   at Microsoft.ResourceManagement.Workflow.Hosting.HostActivator.RetrieveWorkflowDataForHostActivator()
    ThreadId=8
    DateTime=2013-09-04T15:17:10.1277486Z
Microsoft.ResourceManagement Information: 1 : The service has updated the list of active hosted workflow definitions to sequence number '1'.
This happened on two separate FIM deployments, but both of them were set up in the same way. What am i missing here?
Thank you,
Martin

(...) What am i missing here? (...) - Sharepoint 2013 and probable bug in FIM related to it. Check this thread for workaround
and resolution:
http://social.technet.microsoft.com/Forums/en-US/1b76672d-1276-4c71-b9fc-5bb1fcb36877/event-id-3-with-approval-activity?forum=ilm2
Tomek Onyszko, memberOf Predica FIM Team (http://www.predica.pl), IdAM knowledge provider @ http://blog.predica.pl

"This form cannot be opened in a web browser. to open this form use microsoft infopath" while adding a new Approval - Sharepoint 2010 and Publishing Approval workflow.

I am trying to add a new workflow to a document library with the below mentioned settings and getting error saying "This form cannot be opened in a web browser. to open this form use microsoft infopath" while adding a new Approval - Sharepoint
2010 and Publishing Approval workflow" . For your information the I have checked the server default option to open in browser.
Versioning Settings.
Error
This is quiet urgent issue . Any help would be really helpful.. Thanks..

Hi Marlene,
Thank you very much for your suggestions.
But I am not creating a custom workflow in designer as Laura has mentioned. I am instead trying to create a new Out of the box Approval Workflow and I get the error mentioned above.
As it works in other environment, I tried figuring out the possible differences which can lead to this error.
Today I found one difference which is there are no form Templates within Infopath Configurations in Central Admin. Now I am trying to figure out what makes this form templates to be added to the template gallery.
Regards,
Vineeth

Error while testing the self registration approval workflow

Hi all,
I am getting the following error while testing the self registration approval workflow.
Here the request level approval is working fine.But the operation level is not working.
<May 28, 2012 11:25:01 AM IST> <Error> <oracle.iam.request.impl> <IAM-2050126> <Invalid outcome com.oracle.bpel.client.BPELFault: faultName: {{http://schemas.oracle.com/bpel/extension}runtimeFault}
messageType: {{http://schemas.oracle.com/bpel/extension}RuntimeFaultMessage}
parts: {{
summary=<summary>oracle/iam/platform/OIMClient</summary>
,detail=<detail>java.lang.NoClassDefFoundError: oracle/iam/platform/OIMClient
at orabpel.approvalprocess.ExecLetBxExe0.execute(ExecLetBxExe0.java:182)
at weblogic.ejb.container.internal.SessionLocalMethodInvoker.invoke(SessionLocalMethodInvoker.java:39)
at java.lang.Thread.run(Thread.java:662)
</detail>
,code=<code>java.lang.NoClassDefFoundError</code>}
cause: {oracle/iam/platform/OIMClient}
received from SOA for the request id 61.>
<May 28, 2012 11:25:01 AM IST> <Warning> <oracle.iam.callbacks.common> <IAM-2030081> <[CALLBACKMSG] Inside Status Change plugin for request 61 and the status is : Request Failed.>
er and operation is CREATE.>
<May 28, 2012 11:25:01 AM IST> <Warning> <oracle.wsm.agent.handler.wls.WLSPropertyUtils> <BEA-000000> <WLSPropertyUtils:getOperationName(),operation name is null>
How to resolve this issue?
Please anyone suggest me.Thanks in advance.
Regards,
Deena.

Deena,
Please make sure the path is correct. also why .zip, why : at the end why blank space? These could be a problem.
/home/oracle/Oracle/Middleware/Oracle_IDM1/server/client/*oimclient.zip*:/home/oracle/Oracle/*Middleware/ oracle_common*/modules/oracle.jps_11.1.1/jps-manifest.jar:
Below is correct one.
$MW_HOME/Oracle_IDM1/server/client/oimclient.jar:$MW_HOME/oracle_common/modules/oracle.jps_11.1.1/jps-manifest.jar
If you have custom workflow, be sure in task assignment proper outcome approve or reject.
Thanks,
Kuldeep

OIM 11.1.1.5 Approval Workflow Issue

Hi,
I have installed OIM 11.1.1.5. While self-registration of a user, the request is created and by default assigned to xelsysadm as the request level approver.
However, when the approver logs in, assigns the organization to the user and approves the request, it is shown that the approval task is completed.
But the request status doesn't change and remains "Obtaining Request Approval" and thus the user is not created in OIM.
In SOA server, on checking the logs (soa_server1-diagnostic.log) we found the following error -
[soa_server1] [ERROR] [] [oracle.soa.bpel.engine.dispatch] [tid: orabpel.engine.pool-5.thread-4] [userId: weblogic] [ecid: ee9b8be672bf5ad0:-72f1c18e:1399f6dc058:-8000-0000000000000108,0:1:100000006] [APP: soa-infra] failed to handle message[[
java.lang.NoSuchMethodError: oracle.wsm.policy.model.IPolicySet.getStatus()Loracle/wsm/policy/model/IPolicySet$POLICYSET_STATUS;
We are unable to resolve the issue, we've tried using a custom approval workflow instead of the default approval workflow.
Kindly help.
Edited by: 957679 on Sep 7, 2012 6:17 AM
Edited by: 957679 on Sep 7, 2012 6:19 AM

Hi ,
I actually faced the same issue some time back .., it took me almost a week to resolve it ..
This is happening basically due to incompatible version of wsm-policy-core.jar on your server . Please check all the FMW s/f installed on your server . One of them is incompatible with OIM 11.1.1.5.0 .
Are you using BIP 11.1.1.6 by any chance .
Thanks
Suren

How to troubleshoot approval workflow of a rejected purchase order

Hi,
We are working in oracle applications 11i.
I have a purchase order with status rejected that has hanged up in the system. The user rejected PO and the document has not been transferred to the PO buyer. From the application forms -> Forward documents window, I can see that neither the user who rejected or the buyer has the document.
From System Administrator responsibility I can see that the workflow administrator can modify a PO that is only IN PROCESS,
what shall I do?

please check :
http://oracle.ittoolbox.com/groups/technical-functional/oracle-apps-l/how-to-troubleshoot-approval-workflow-of-a-rejected-purchase-order-4211332

Transport of Approval Workflow

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