Trashing files & the email connection?

I'd like to know if someone could explain to me why is it that when I email someone an attachment, let's say a Word document, the email has been sent & is no longer in my "Outoing" box & let's say even a few days go by & I decide to delete that Word document now & I send it to the Trash, why do I get an message stating "This document is still in use, cannot empty trash"??
The trick I learned is to shut my mail down but that seems so inefficient to have to close down mail just to empty my trash can that has a document in it that was orignally mailed?

Sorry....yes I do have a sent box. No there's never anything in it. I understand the concept of an item still stuck in these folders could prevent trash from emptying because technically the item would be "in use".

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