Travel Advance

Dear All
I have a requirement.
In SAP Travel Management, the standard setting for travel advance is that the amount is an offset to the receipts. For example lets assume that an employee takes an advance of 5000 before travelling. After travelling, while creating the expense report he puts a receipt called HOTEL amounting to 3000 and this expense receipt is "to be reimbursed to the employee".
In this case the simulation shows that the employee has to repay the company 2000 as he had taken 5000 as advance and 3000 he has spent from his pocket.
But what my requirement is, advance should not be an offset to receipts. In this example if the employee takes an advance of 5000 he is not supposed to repay it. Moreover now that he has spent 3000 he should be reimbursed with that also. The simulation should show reimbursement amount 3000.
Can this be achievable by means of any setting?

Hi,
it will be in Expence type setttings
and more over system default functionaliy is that it will deduct Exp from advance amount
so Advance amount pay itthough infotype 14.
Regards
Sri

Similar Messages

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    Dear,
    You have to post the utilization entry, debiting the crediting the vendor (Invoice), now go to F-44 and clear both the transactions.
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                          To bank ac cr 500
    F-44-Vendor Clearing
               Vendor ac dr 500
                           To Vendor ac cr 500

  • Travel Advance Request Payment

    In travel management, my organisation wants to go through the process of travel advance approval and payment before the trip is done. I would need the details of the steps required to
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    - post the travel expenses against the travel request when the trip is completed.
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    Hi Muhammad,
    Thank you very much for your help this far. I had done exactly what you stated and now I guess you understand better what my problem is. But where I am having issues is with the financial postings that come as a result of transferring both the travel request and the completed trip to FI.
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  • Travel Advance Posting in Other Currency

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  • Travel Advance Special GL Posting-Setting up Posting Key

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    I hope you have got your query answered by now but for the sake of others T code FBKP is used to maintain setting of Special GL

  • Travel advance multiply by first save

    Hi expert..
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  • Why SAP travel advance can't be breakdown??

    Hi experts,
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    Hi there
    Your quite right, there is no standard functionality to provide breakdown of travel advance, unfortunately I couldnt find any specific reason for this (although as you probably know the advance is also not possible to edit once the travel request is saved so would expect this is a contributing factor and also that advance has to be treated differently to expense type based on its own table T706B1_A) but can only confirm that indeed, this is by design.
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  • Itemize travel advance

    Hi experts,
    I want to ask whether it is possible to calculate advance based on duration of trip?
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    thanks in advance.
    Edited by: nzworld on Jun 23, 2011 4:12 AM

    Hi,
    Try with Tcode PR04  & revert back.
    Regards,
    Pramitha.

  • Change travel advance

    Hi experts..
    I want to ask, can we change travel advance after we save the request?
    how to change the date? or the amount?
    thanks

    Thanks it helps to change the amount..
    is there any other possible answer?
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  • Travel Advance issue

    Hi ,
    I am implementing Travel Advance and posting it to FI.if teh g/l account is a P&l account just like and expense amount the advance is getting posted to FI but if it is a SP g/l it is not getting posted.
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    Hi,
    you can check this link
    http://help.sap.com/saphelp_46c/helpdata/en/b6/cda0f549e911d189060000e8322f96/content.htm
    Re: Travel Advance posting to FI
    hope it helps

  • Travel advances followed up by special g/l indicator - activating HRV

    Hi all experts!
    I'm on an assignment where the customer wants to change the procces of travel expense advances. Today, the advance is debited on a short term asset account and credit the vendor account. The advance is paid out to the employee and the payment is debited the vendor account. The actual trip expenses is debited a cost account and credit the vendor account. If the trip expenses is lower than the travel expense advance, there will be a debet post on the vendor balance. This way of handling the surplus of cash advance makes it more difficult to analyze and settle the surplus of the employee.
    The customer wants to follow up the cash advance by special g/l indicator. I have search for how to make this field available in the tables of Travel management where You define the assigment to symbolic accounts in Travel management to accounts in Financial accounting.
    There is a procedure called HRV trip costs posting Advances which would enable this.
    How do You activate this procedure in the IMG?
    Best regards
    Eva

    Hi,
    The procedure HRV is not suppported by SAP anymore. It was supported up to release 4.6C but removed as it was invcorrect. There is a modification however.

  • Travel advances per special g/l indicator - activate HRV

    Hi all experts!
    I'm on an assignment where the customer wants to change the procces of travel expense advances. Today, the advance is debited on a short term asset account and credit the vendor account. The advance is paid out to the employee and the payment is debited the vendor account. The actual trip expenses is debited a cost account and credit the vendor account. If the trip expenses is lower than the travel expense advance, there will be a debet post on the vendor balance. This way of handling the surplus of cash advance makes it more difficult to analyze and settle the surplus of the employee.
    The customer wants to follow up the cash advance by special g/l indicator. I have search for how to make this field available in the tables of Travel management where You define the assigment to symbolic accounts in Travel management to accounts in Financial accounting.
    There is a procedure called HRV trip costs posting Advances which would enable this.
    How do You activate this procedure in the IMG?
    Best regards
    Eva

    Hi Raynard!
    Many thanks for Your reply!.
    As I understand from the linked information, standard SAP does not include the use of special g/l indicators regarding cash advance in Travel Expenses/travel Management. The procedure HRV is not anymore valid for this purpose. Right?
    The feature TRVCT, is that a BADI?
    Best regards Eva

  • Travel Advance Posting

    Dear All,
    We are entering the some Amt. in Advance tab of PR05 and we are not entering any receipts and we would like the advance amt. what ever we entered to be posted..!!
    But when we post it also we are getting 'Posting with zero Amt.', we got to know that Advance would go to expense type VORS/VORK and we checked that these expenses types exists also even then we are not able to post the related trip which is having advance amt.
    Please suggest.
    Thanks and have a nice day ahead,
    Mit freundlichen Grüßen / Best regards
    Mangalagi S V

    Hi,
    Use Tcode Trip and create trip there here itself there is a provision for advance and save finally go to pr05 and create travel expense report. before going to trip u need to assign your user id in 105 infotype subtype 0001.
    All the best
    Prasanth

  • Travel Advance, Posting behaviour when change in Trip Status

    Hello,
    An issue arose with SAP Travel Expenses - Advances.  An advance was entered, then the request approved and settled. 
    No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted".  This resulted in a reversing entry for the advance in the posting run.  No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.
    Has anyone run into this issue? 
    Thank you,
    Tammy Wilkinson

    Hi Tammy,
    It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.
    Entering a separate travel expense will only do the posting without taking the advance into account.  Two options to fix this.
    1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses.  If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.
    2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.
    Let me know how it goes................
    Rgds
    CONMJI

  • Travel Advance Issue-2

    Friends,
    When I post the advance, the posting in FI is;
    Advance account     DR  555
    Vendor account        CR 555
    Now when I process expenses, the advance amount is not taken care of.  The posting is done as follows;
    Travel Expense account   DR  1000
    Vendor account                CR  1000
    However the simulation of expense report (PR05) shows the amounts correctly
    Total amounts for trip in SAR                                  1,000.00
    Advance in SAR                                                       555.00-
    Payment Amount in SAR                                            445.00
    Please help.

    HI Raynard,
    Thanks for the reply. Yes, if I set the position 2(Other settlement in expert view) as '1', then it works OK with the status 'Request Approved' . But if I set it to '3', it does not deduct the advance from the expense. Here are the steps I do while position 2 is set to '3'
    PR05           Enter only advance andsave    Trip Completed/To Be Settled
    PR05           Approve                                    Trip Approved/To Be Settled
    PR05           Settle                                         Trip Approved/Settled
    PRFI, PRRW   advance is posted as
    Vendor account       Credited
    Advance account     Debited
    --- the expenses ---
    PR05         Eenter expense and save           Trip Completed/To Be Settled
    PR05           Approve                                    Trip Approved/To Be Settled
    PR05           Settle                                         Trip Approved/Settled
    PRFI, PRRW   and posting is as follows
    Expense account      Debited
    Advance account     No posting
    Vendor account       Credited with full amount, advance not deducted.
    Regards!

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