Travel advances per special g/l indicator - activate HRV

Hi all experts!
I'm on an assignment where the customer wants to change the procces of travel expense advances. Today, the advance is debited on a short term asset account and credit the vendor account. The advance is paid out to the employee and the payment is debited the vendor account. The actual trip expenses is debited a cost account and credit the vendor account. If the trip expenses is lower than the travel expense advance, there will be a debet post on the vendor balance. This way of handling the surplus of cash advance makes it more difficult to analyze and settle the surplus of the employee.
The customer wants to follow up the cash advance by special g/l indicator. I have search for how to make this field available in the tables of Travel management where You define the assigment to symbolic accounts in Travel management to accounts in Financial accounting.
There is a procedure called HRV trip costs posting Advances which would enable this.
How do You activate this procedure in the IMG?
Best regards
Eva

Hi Raynard!
Many thanks for Your reply!.
As I understand from the linked information, standard SAP does not include the use of special g/l indicators regarding cash advance in Travel Expenses/travel Management. The procedure HRV is not anymore valid for this purpose. Right?
The feature TRVCT, is that a BADI?
Best regards Eva

Similar Messages

Travel advances followed up by special g/l indicator - activating HRV

Hi all experts!
I'm on an assignment where the customer wants to change the procces of travel expense advances. Today, the advance is debited on a short term asset account and credit the vendor account. The advance is paid out to the employee and the payment is debited the vendor account. The actual trip expenses is debited a cost account and credit the vendor account. If the trip expenses is lower than the travel expense advance, there will be a debet post on the vendor balance. This way of handling the surplus of cash advance makes it more difficult to analyze and settle the surplus of the employee.
The customer wants to follow up the cash advance by special g/l indicator. I have search for how to make this field available in the tables of Travel management where You define the assigment to symbolic accounts in Travel management to accounts in Financial accounting.
There is a procedure called HRV trip costs posting Advances which would enable this.
How do You activate this procedure in the IMG?
Best regards
Eva

Hi,
The procedure HRV is not suppported by SAP anymore. It was supported up to release 4.6C but removed as it was invcorrect. There is a modification however.

Advance with Special GL Indiactor

Hi All,
My Client wants to post travel advance with special GL Indicator (Advance). I have assigned GL Account (100000) with special GL indicator to advance symbolic account. When i try to post the document in T code PRRW it is giving error message 'E F5354 Account 100000 in company code 2222 cannot be directly posted to'.
I know that this message is because i have used special GL indicator in that GL Account 100000. Is there any possibility to post with special GL indicator in travel management.
Also pls let me know is the any standard report for advances.
Thanks in advance
Regards
MR

Ok.I give you the solution.The same had happened with me also.
Execute the report S_AHR_61016401 .
Here you get to see all the standard fields.
Now click on the icon "Change Layout" or CTRL+F8. Add Advance as a visible field.
But you see that Advance is zero. RIGHT?
Do 1 thing
Save this layout with a name (Eg ZMR123). Then come out of this report.
Execute S_AHR_61016401 again.The main screen comes. In the bottom, in the field "Layout" put ZMR123.Execute.
See the adavnce field comes with the values.
Hope I have helped you

Travel Advance Special GL Posting-Setting up Posting Key

Dear experts,
I have managed to setup the Travel Advance correctly and also managed to post it which read as posting key 21 and 31.
However, i am not posting it as a Special GL Account as at transaction PRT3, under Group HRR(Postings from Travel Expenses Accounting) as i only have transaction:
HRP with posting key 21 (Credit Memo) and 31 (Invoice)
HRT with posting key 40 (Debit Entry) and 50 (Credit Entry).
How do i post advance with posting key 29 (Special GL Debit)?, as according to the FI consultant i need to configure the Advance posting key as one leg using 29 (Special GL Debit). And which transaction should i use, as from this thread i read that we need to use transaction HRV but however, my screen only have HRP and HRT. Do i have to apply any notes to make the transaction available or is it created elsewhere in FI configuration?
Please help.
Thanking you in advance.

I hope you have got your query answered by now but for the sake of others T code FBKP is used to maintain setting of Special GL

Clear travel advance

Dear Sapgurus,
We have 10 emp.in this one we paid 1000 rs travel advance, i configure special g/l indicator in this one i given travel advance and emp vendors then after emp submit the bill how do i clear the travel advance.
Regards
Reachme

Dear,
You have to post the utilization entry, debiting the crediting the vendor (Invoice), now go to F-44 and clear both the transactions.
Ex: Say you have given for travel 500
Entry has to pass
FB60-Travel Exp ac dr 500
                   To Vendor ac cr 500
F-48-Advance to employee entry
          Vendor a/c dr 500
                      To bank ac cr 500
F-44-Vendor Clearing
           Vendor ac dr 500
                       To Vendor ac cr 500

Down Payment Request - Special G/L Indicator F

Dear all,
While posting Vendor Down Payment Request (tcode: F-47), I encountered the following error message:
Special G/L indicator F is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
I have performed the following configuration for Special GL indicator F:
Tcode: OBYR or FBKP
Account type = K, Special G/L Indicator = F. I have set the recon account from vendor master into the list of the account, also the Planning Level = FF.
I click on the Properties button, and following is the setup of the Properties:
Noted Items  select this check box.
Target Special GL Indicator: AF
Special G/L Transaction Types: select Down Payment/Down Payment Request.
Can you please kindly share how to solve this issue? Thank you very much in advance.
Kind Rgds,
Dahlia

Hi Dahlia,
There are 2-3 things that you have to take care while posting Down Payment request.
1. Define F as Down Payment request ( this is std. provided by SAP)
2. Check box Noted items.
3. In target Spl GL, enter A..this is very important as this is the place where you are linking F to A
4. In spl GL transaction types, select the radio button Down payment/Down Payment Request.
5. Now in Spl GL A, take care that In spl GL transaction types, the radio button Down payment/Down Payment Request is selected.
Regards,
SAPFICO

Special G/L Indicator exception

Dear All.
We have no of Spl G/L indicators and we need to configure in FBZP, but system is not allowing all the Spl G/L indicators, Then we created one dummy Spl G/L indiactor and maintained in the exception list that g/L indicator, but sap not allowing the other spl G/L indicators line items.
Means my vendor have 8 line items including spl g/L indicators but system is not showing all items, but if i maitained teh spl G/L indicators 2 for that vendor, system is showing all teh line items,
Thanks in Advance
Kanike

Hello Maz,
Please can you tell me the solution. I have the same problem with the following
Message no. F5053
The specified special G/L indicator is not classified as "down payment"
or not listed in the list of the target special G/L indicators for
indicator "F".
I have done all the settings in OBYR for Vendors and even included the Target sp.G/L ind 'Z' in my case for down payment request F.
Your help will be highly appreciated
Regards
Satish
EFI

How to see Special G/L Indicator when do MIRO

Dear friends,
Would you please let me konw how to make the fields 'Special G/L Indicator' required entry when we do MIRO?
IN our system I can't see this field when I do MIRO.thank you for your kind help!
Regards!
Wendy

Hello,
Please let me clarify:
Special GL transactions are special transaction which are not used for normal transactions. Special GL transactions are used for example down payments, guarantees received, security deposit and down payment deposit etc.
When it come to MIRO, this is a normal transaction against a specific purchase order and goods receipt in general. Hence, the question of Special GL Indicator does not arise.
If you come across a special GL indicator in MIRO screen in Standard SAP, please update the forum.
Thanks in advance,
Regards,
Ravi

Special G/L indicator H is not defined for down payments

Can Any body help me please... I am giving the error details when i am posting Speical GL in F-37. Actually i want to post a Security Deposit made against Customer.
Special G/L indicator H is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
System Response
The entry is not accepted.
Procedure
Enter an allowed special G/L indicator or initiate a change of the default settings.
Thank you in advance

Hello,
In FS00 we will create the gl account for advance in control tab specifying vendor or customer.
next we will come to OBYR (vendor special transactions)
here first you have to define the special gl indicator SAP predefined some special gl indicators but if u want to create a new one first you have to create and in next tab you will attach vendor reconciliation and special gl account created in FS00 for advances.
in case if u want to create a special gl indicator for customer go to OBXR do the same as above.
specail gl indicators created in OBYR or OBXR are not work in FB60 or FB70 to book bills.
Hope this is clear, in case of query revert back.
Regards,
sankar

Special G/L indicator L is not defined for down payments

Hi,
While i am doing in the F-47 transaction i am trying to post down payment then i am getting the following error : --
Special G/L indicator L is not defined for down payments
Message no. F5053
Diagnosis
The specified special G/L indicator is not classified as "down payment" or not listed in the list of the target special G/L indicators for indicator "F".
Regards,
Rajesh

Hi
This error is due to non-assignment of G/L Accounts.
Go to OBYR or FBKP and double click sp. g/l. indicator F for Vendor type K and assign Reconciliation account and sp. g/l. account(advance to Vendors account) and save.
Also for sp. g/l. indicator L you might have done this as that Indicator you are using for Down Payments
and sp. g/l indicator F for Requests.
Regards
Venkat
Edited by: Venkat Dara on Jun 6, 2009 2:44 PM

Screen layout for Special G/L indicator

Hi everyone!
I would like to know if you create a new special g/l indicator, you can change the screen layout that the system gives you. I need to create some which can have a screen layout similar to the one used in 01 key account.
Thanks in advanced,
Olga

Hi Santosh,
I´m going to give you some examples about what I want to do. First, I would like to used the special G/L indicator H security deposit which is configurated like as others special G/L transaction types. When I post with this Special G/L indicator the system shows me some fields in the accounting screen layout such as "Due on", "Invoice reference", "Assignment", etc. I would like to change this screen layout because I need fields like "Payment terms", "Payment block indicator", etc. What I did was to change field group status of the reconcilation account that this special G/L indicator has, and key accounting configuration that this special G/L indicator uses. It doesn't work because I make these fields optional and the system didn´t show me those.
Other I need to do It's make new special G/L indicators because I need to post with a different reconciliation account and I need to configurated the screen layout with fields such us Payment terms, Payment blick indicator, etc. I mean I need to create my own screen layout.
I don´t know if this gives you more details about what I want to do.
Thanks so much.
Best regards, Olga

Special G/L indicator in SD/FI Interfaces

Hi, good morning for everybody.
I have the next question: I want to know if it is possible to make posting to a G/L account with a Special G/L indicator, from the interface SD/FI.
for example, i create a bill doc with VF01 tcode, and i want to post (with the SD/FI interface), one ITEM to the customer account (this posting will go to the recon. account), but the next item i wont to go to the customer account, but with a special G/L indicator.
Thanks a Lot for out help!!

Hi Manuel,
Regarding your question, I have a similar need. Did you get to be able to to it?
thanks in advance,
Edgar

Special G/L indicator and due date

Dear all,
In FB01 when I post on customer account with special GL indicator, in the next screen the "due date" field is mandatory.
I would like to fill this field automatically. I tried via substitution, but it doesn't seem to work with "due date".
Do you have any suggestions please?
Many thanks,
Becky

Hello,
Please note that the due date field is as per standard design as per the SAP note 95079.
Field BSEG-ZFBDT is hardcoded in most FI screens to be mandatory and cannot be influenced by any field status changes. This situation only valid when posting with special G/L indicator (downpayment).
The reason behind this is that this special GL screen and the data entered here are very important to many other programs. This data affects liabilities and receivables where due date is necessary almost everytime.
Could you try the following :
- Change in SE51 the requirement condition (field attribute). However, this would be deemed as a modification to the standard
system. You may be responsible for any negative consequences once decided to make such modification.
- You can also try Use a substitution rule (like: if special GL = A and user = ... and account = ... and.... then BSEG-ZFBDT = today). I am surprised to know that this doesn't work for you. Are you getting any error message while subsititution is triggered?
Thanks for your cooperation and understanding.
Best regards,
Suresh Jayanthi.

Where to pass Special G/L Indicator to BAPI_ACC_DOCUMENT_POST.

Hello SAPients,
I'm using BAPI_ACC_DOCUMENT_POST and I'm passing all data in tables ACCOUNTGL and CURRENCYAMOUNT. My understanding is that using this BAPI is equivalent to posting data using TCode FB01. FB01 has a field named "Special G/L Indicator". The problem is that I can't find a field in any of the tables of the BAPI to pass this specific field. Do you know the field name/table where I should be passing this field? Is there other BAPI to post documents with 'Special G/L Indicator'?
Thanks in advance for your help.

Hi
It doesn't make sense to transfer it for g/l account (ACCOUNTGL), but vendor (ACCOUNTPAYABLE) and/or customer (ACCOUNTRECEIVABLE):
ACCOUNTPAYABLE-SP_GL_IND
ACCOUNTRECEIVABLE-SP_GL_IND
Max

OBYU HRK / SPECIAL G/L INDICATOR VIA RPCIPE00

Dear all,
We use transaction OBYU, to post at vendors employees, using *0002 (not fixxed vendors).
We cannot use special G/L indicator at this step.
Are you aware of an exit or else, that we could you use, to make payroll postings via RPCIPE00, using different special G/L indicators, dependent on different wage types?
Thank you in advance,
Markella

Hi Markella,
I am experiencing the same issue and would be very interested if you have found the solution.
Thanks
Aly

Travel advances per special g/l indicator - activate HRV

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