Travel expense approval worklfow

Hi,
i have used standard workflow : WS20000040 for travel expenses, i can able to trigger the event when travel expense form created and also i can approve the trip,but i want to know whether it's really got approved or not,please let me know how to check it, whether it is getting updated in any table after approving ..
Thanks in advance.
ram

Hi,
Please check in the Table PTRV_PERIO .
It has all the trip status updation and one of the important table for all travel related standard reports.
The fields are :
ANTRG ANTRG CHAR 1 0 Travel Request or Trip Approved (Indicator) Travel Request status
ABREC ABREC CHAR 1 0 Open / To be Settled / Settled (Indicator) Travel settlement status.
Regards,
Sabari Prabhu.

Similar Messages

Attachments in Travel Expense approval not displayed in UWL

Hi guys,
We here have implemented the travel expense workflow WS20000040. According to the current std functionality, when the requestor creates a travel expense request, he is able to attach any attachments along with the request. But when the request moves to the approver in his UWL, he is not able to see the attachments. (except a default one which on clicking, opens the PR05 txn)
Is there any config or note which needs to be applied for these attachments to be visible under the UWL's attachments?
Please help.
Regards,
Pranita
Please refer attached screenshots of requestor's and approver's screens..

Hi Pranita,
as far as I know, there is no standard functionality that implements the GOS-Links into the UWL. I've had the same problem as you and implemented a workaround that works as follows:
I wrote a class that implements the Interface IF_SWF_IFS_WORKITEM_EXIT and within the only method it contains I read the GOS-Documents which I then attach as normal workflow attachments to the Workflow API. The Class is used within the programming exit of my Workflow's decision task (it's then, by definition, automatically executed). This approach has one major disadvantage: The attachments are only passed to the WF upon sending the TRIP for approval, i.e. only when the workflow is executed, naturally. This means if the TRIP is sent for approval and then the employee creates attachments afterwards (which is possible even if the trip itself can not be changed due to authorization etc.), the manager will not receive these retroactively attached documents.
Beforehand: I'll not share the coding for this because I based it on the coding of an external colleague; but the description above should give you a design-technical idea of how to achieve your requirement.
One more thing. To get rid of that nasty process object that links to the PR05, you can use SWFVISU. I didn't know how to do this myself until 4 months ago or so. Ibrahim Ansari explained me how to do it in one of my threads over here: Hide/Remove process Object from Workitem that is shown as attachment in UWL possible?
Hope it helps.
Cheers, Lukas

Program Exit for Travel Expense approval workflow

Dear Experts,
When a travel expense request is raised from the portal, the requester can attach certain documents like Files, notes to the same for the approver to see.
But when the approver sees the request in his UWL, he is not able to see the documents that the requester attached while creating the request.
I used a Program Exit for the same to happen, which creates a custom Event of a Custom BO, which in turn is attached to a standard task, that calls a method of an ABAP Class, that in turn attaches the document for that particular Employee and trip number.
But I am not able to View the document in the UWL.
Am I missing anything?
Please help..
Note: I reffered the following document (which was very helpful):
http://scn.sap.com/docs/DOC-29492

Try changing the behavior of the uwl when calling a SAP GUI from the default ITS to WIN GUI since you can't display documents on ITS:
Content Administration->Portal Content->Portal Users->Standard Portal Users->Universal Worklist->UWL - Launch SAP Transaction
Under Property Category choose Content - Transaction. Set the property SAP GUI Type to SAP GUI for Windows.

SUP Travel Expense Approval login issue

Hi Guys,
We have configured Sybase Unwired Platform 2.1 and SAP NetWeaver Gateway 2.0 to use SAP Travel Expense Report application on iOS platform. SAP have upgraded their application to version 1.2.10. Now we have not changed any configuration as we were using lower version earlier and it was working fine. Now after re-registering the Application Connections in SCC , the login is not working for some of the user. Rest of the user are using the app as they were using it earlier.
Some of the users are getting "Error occurred during user activation" error in their mobile devices (Screen Shot attached). My doubt is as there not so much help from SCC logs and there is no error logs in Gateway server, how can I get the root cause of the issue? Please tolerate little knowledge in SUP as I am new to this technology . You can revert if you need more information from me, I shall happy to provide those as per my knowledge.
Thanks,
Sukalyan

Hello Karthik,
We are also about to implement Travel and Expense and want to know how to set it up on the portal...what is the R/3 configuration required....and what R/3 transaction/BAPI does these Travel and Expense ESS services call...?
Any help would be highly appreciated.

Configuration of Fiori app Approve Travel Expenses

Hi gurus,
I'm new on SAPUI5 technology, I need to do a simple configuration on standard Fiori app Travel expenses Approval (bsp ui5_fi_trex_apv).
I need to hide ui elements and change text translation of some labels.
I followed the guide 'Extending and testing SAP Fiori Apps', but I have some difficulty in the implementation of file component.js.
For example I need to hide the table TEA_LIST_COSTASSIGNMENTS in view details.Home.
I copied the example code excerpted from the guide, but I do not know how to retrieve the following values from standard app:
jQuery.sap.registerModulePath
jQuery.sap.declare
jQuery.sap.require
My Code :
Another question: after custom implementation, how can I test it ?
Thanks
Massimo
Tags edited by: Michael Appleby

Hi Massimo,
Please use UI extension points.
App Implementation: Approve Travel Expenses - SAP Fiori for SAP ERP 1.0 - SAP Library
Please use new SAP Fiori Launchpad
Extensibility
Regards,
Masa
SAP Customer Experience Group - CEG

Self approving travel expense on ESS/MSS

Hi ,
I am implementing travel expense module. We are also implementing ESS and MSS for TE. Workflows are being used to send aprovel request to managers.
I want to know if some one has implemented a check for self approval. i.e do any one know how to check and restrict self approval?
If a manager creates a expense claim and it comes on his universal work list because of some wrong work flow or substitution then how can we restrict him from approving?
Can this be done by authorisations? or by using a badi or user exit?
Regards,
Amit.

You can handle this thing in two ways.....................
1> We can always check that if the employee and approver are same then ...workflow should not allow person to approve travel expenses.We can use the exculded agents function while specfying our agent in workflow task.
i.e if travel expense approver is person having sap id
test01
and employee who creates trip is also
test01
.Then above functionality won't allow person to approve his own trip.
2. In case of substitutions we have to use badi to restrict this stuff.
As per standard SAP UWL functionality you can delegate/substitute anyone in Organization. If you want using BADI WF_SUBSTITUTE can restrict user which can come in search for delegation/substitution as per your requirement.
Please refer SAP Note 977069 - Substitute API: Providing the BAdI WF_SUBSTITUTE.

Fiori Approve travel expense with POWL?

Hello - and a special hello and thanks to Masayuki Sekihara which helps us daily with our Fiori questions.
One customer wants to implement the approve travel expense application and told us he uses an POWL for that - is that possible?
Many thanks for your help!

Hello Masa,
our customer uses "POWL" to approve the travel expenses. I think they use the approve FITV_POWL_APPROVER for that.
My questions was, if the Fiori Travel expense approval app can use this?

Fiori - Approval Travel Expenses Workflow Reject

Hi Guru,
we have configured the Approval Travel Exepense into SAP Fiori. We have a question regarding the reject of travel expenses report.
When the user reject, a pop up appear and the user write the reason of reject and click to reject:
So, now the standard Workflow (WS20000040) restart with the decison task reject. All work fine.
The question is: The text written in a pop up where it is saved? Can I intercept this text in a standard workflow?
Thanks in advance.
Regards.
Lorenzo

The comments that are saved while REJECT should be saved in the workflow container under a container element named "ACTION_COMMENTS". can you check the workflow log in swi1 Or swi2 and inspect the workflow log?
>>>>>Can I intercept this? the question is what do u want to do with this and what and where do u want to intercept?
if your objective is to show these comments next time on the same work item when it comes to the user's inbox in Fiori then yes you can do it but you would have to enhance the oData service for Travel Expense Approval and then check the workflow container for these user comments. it can be done but depends on what u want to do. technically things are possible
Best regards
Ashish

Workflow and POWL integration for Travel Request / Approval

HI,
We are on EHP7 and using POWL for different kind of Approvals.
POWL is working good for Leave Approval and we have used Workflow Task ID as : TS12300097 / TS12300116, and all leave request appearing in POWL for manager and approving them.
Now we have to use POWL for Travel Request / Travel Expense approval and need to know what Task IDs I should use to configure this under SPRO.
Few tabs / links created like Travel Req Approval / Expense Approval / Claim Approval in POWL and need to show entries in respective tabs.
Thanks

HI
Is it required to run FPB_MAINTAIN_PERS_S / FPB_MAINTAIN_PERS_M to display Travel entries in POWL screen.
2) Is it required to keep entries under "Assign Task IDs to POWL Types" in SPRO ???
ex : MANAGER_MSS_INBOX MSS_POWL_LEA_APPROVAL TS12300097
I don;t see any difference in terms of functionality even If i delete above entry, may i know the necessity of having those entries ?
Thanks

Travel Expenses through ESS Not Moving to the MSS of Immediate Boss

Dear Gurus,
After the travel request has been approved by the immediate boss on MSS, employee is creating the Travel expense
report for the same request number through ESS.
But After saving and Sending the travel expense report for Approval through ESS by the employee,
Expense report for Approval is not Moving in the MSS of his Immediate Boss.
Kindly suggest how to achieve this, Immediate boss should approve/Reject the Travel Expense Report through MSS.
Any standard workflow existing for this ?? For Travel Request we are using 20000050 and it is working fine.
For Travel Expenses through ESS:-
We have already activated 20000040 and configured the same in T Code SWETYPV.
Object we are using is BUS2089.
Kindly let me know which Event and Functional module is configured in T Code SWETYPV.
Or any other steps we are missing Or any other Workflow to be used to achieve this ???
We need Travel Expense Approval on MSS by the immediate Boss.
Regards,
Edwin

Hi,
Try checking agent assignments of task TS 20000135:
Tcode PFTC:
Task type: Standard Task
Task: 20000135
Display
From top menu choose: Additional data --> Agent assignment --> Maintain
Click "Attributes..." and chooce "General Task" and then "Transfer".
Then click Red and White ball icon (refresh index Shift+F1).
Check also (using SWDD) that WS20000040 has agent maintained for task 20000135. I am not sure if it is there in standard. You can choose superior of the initiator rule from drop-down if it is not maintained.
Regards,
Saku

Determining second level approver for travel expense claim workflow

Hi Experts...
In Travel Expense claim workflow,we are using two level Approval.The employee has to enter his data for expense claim through ESS..Then expense claim is submitted and sent via workflow to the Travel department. Travel Dept verifies the expenses against the bill and approves the claim by selecting the next level approver and attaching the scanned copies of the bill.
I made copy from the standard workflow WS20000040.
How can i select the next level appover in first level approval step???
Is there any FM or BAPI or BADI???
Please help me ...
Thanks in Advance
Regards,
Hemalatha.

Hi Hemalatha,
I have small tricky workaround to find out the second level of approver.The Standard Rule available can reused again by passing manager's Position.i.e
After first level completed , store manager position in container variable and pass it to the same task rule so the task is sent to the manager's approver .
Message me if needed more details.
**Award Points if useful

Fiori Approve Travel Expenses Accept / Reject error

Hello,
I have installed the Approve Travel Expenses app and it looks to be working okay appart from the approve / reject buttons.
I have setup the scenarios using transaction SIMGH.
These are the only configuration changes i could find i need to make. In the guide for approve travel expenses it mentions to make sure tables SRA008_T_CONFIG and SRA008_T_TASKTYP are maintained and that the Travel Management module is installed and configured.
I cant find the paths in IMG to check the tables and also don't know how to check that the Travel Management module is installed and configured correctly. I will mention though that the client uses a custom workflow for travel expense approvals which is why I have defined the approval workflow task as TS90100025.
The error I get in the Fiori app is:
"{\"error\":{\"code\":\"SY/530\",\"message\":{\"lang\":\"en\",\"value\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\"},\"innererror\":{\"transactionid\":\"1D25B0E3BE78F1EF8561005056B07C8E\",\"timestamp\":\"\",\"Error_Resolution\":{\"SAP_Transaction\":\"\",\"SAP_Note\":\"\"},\"errordetails\":[{\"code\":\"/IWBEP/CX_MGW_BUSI_EXCEPTION\",\"message\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\",\"propertyref\":\"\",\"severity\":\"error\"}]}}}"
Any help will be greatly appreciated.
Kind Regards
Jared

Hi Masa,
My colleague pointed out that the task needs a user decision for the app to run and the approve/reject task is set as an activity.
I will ask the workflow consultants to update the workflow. Ill test the app again and post back here with the results.
Kind Regards
Jared

Travel & Expenses Managers are receiving tasks for approval even when Saved

Hi All,
I am assigned some ESS Travel & Expenses application issues. One issue is
Usually When the Employee tries to Create a Travel Request and click on "Save and Send" a mail is triggered and reqest will go to manager for Approval.
But in our case, even when the Employees just Save the request, the request is going to Manager Approval with Email notification,
I never worked on ESS Applications, and these issues are assigned to me.
Could some one tell me where should we do the necessary changes (Configurations) to fix this issue.
Regards,
Satish

Hi,
pls check event binding in TA SWETYPV, BO BUS2089. So there will be "request created" or "requested" and other events available. If both are active, WF will start in both events. Also a "changed" or "request changed" event can trigger new WF without making a difference if it is "save" or "save and send". So pls check event binding first, and maybe make an event trace in your system to see which events are effectively called by the actions performed. Then choose the corresponding one and enable WF only for that event
regards, Michael

Approval of Travel expenses in webdynpro

I have create a travel expense with trip in standard Travel Webdynpro program.
Why is this not trigger any approval workflow?
The expense are automatically approved which i think its not right, approval should be needed for this case.

may i know how you are linked workflow. You can link to trip schema.

Approve Travel Expenses FIORI Application

Hi,
I have a problem in Approve Travel Expenses FIORI Application. The application was configured and implemented as shown in the SAP documentation platform :
http://help.sap.com/fiori_bs2013/helpdata/en/be/2c66528841745fe10000000a441470/content.htm
My problem is the application doesn't import any travel expenses that was created in PR05 TCODE. I can approve any expenses in SAP. The Odata message service returned OK code in /IWFND/MAINT_SERVICE. The Employee Master Record Creation was assigned to my s-user. I Have all roles and Manager Statut.
Should I maintain both tables :
SRA008_T_CONFIG
SRA008_T_TASKTYP
if i won't want to use a specific work-flow ?
Should i use a work-flow ?
Are there any SAP customization to do with my s-user ?
Any SAP Tcode to create / Approve travel expenses ?
All packages are updated.
I thank you in advance.
Tags edited by: Michael Appleby

Hi Majbar,
Your issue is in HR workflow configuration. If workitem is in inbox, Fiori app can read it.
For SAP Business Workflow troubleshooting, you should look at event trace and workflow log.
SAP Note 1098805 Troubleshooting Tips & Tricks for workflow issues
SAP Note 547601 FAQ workflow, runtime environment and troubleshooting
SAP Business Workflow FAQ
Regards, Masa
SAP Customer Experience Group - CEG

Travel expense approval worklfow

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