Travel Expense Settlement thru Payroll

Hi All,
How to integrate Travel Management with Payroll for posting travel settlement amount to Payroll.
Post trip, payment to employee / Recovery from Employee. i.e. settlement needs to be done thru Payroll. SAP Table V_PTRV_HEAD provides the structure of expenses. This table provide various data filelds, like payment, travel advance, total expenditure etc, My question is how to take value from SUM_PAYOUT (Payment) from Table V_PTRV_HEAD and put into the payroll as the Travel Settlement amount.
Thanks & Regards,
Mandar Ranade

Hi,
After the trip is settled, the payroll driver program will pick up the trip results and the expenses are dispalyed in the payslip.
Check the payroll schema of the country.(transaction PE01).
For example, G000 (Great Britain accounting schema). make sure GREI is activated in the payroll schema to pick up the travel expenses through payroll.
If you see a * infront of Travel expenses, it means GREI is inactive. You should make it active.
Hope this helps..
Thanks,
Praisty

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Migrating Travel Expenses to Separated Payroll

Hi.
I'm just trying to create an IDoc (type HRTRVL03) and for that I am executing the report RPRPAY00 : Transfer Travel Expenses to Payroll.
But I get no results. Only the following message:
"Integration with payroll not active (Feature TRVPA)
Program to Transfer Travel Expenses to Separate Payroll accounting system' can not be used.
Error during initialization of transfer."
Can you help me with this?
Thanks.

Hi Marco,
Welcome to SDN !!!
You need to do the configuration by foll. some procedure between the 2 systems.
Thanks
Eswar

Travel Expenses settlements against Service Order/WBS Element/Project Ord

Hi Experts,
I have one req. in Travel Expenses, i.e. need to settle travel expneses against Service Order/WBS Element/Project Order.
Can you guide me how to do this req.
Thanks & Regards
Rajesh

Hye mate,
This is possible for sure what you need to do is to go at travel request . In travel Request there is an option of Enhanced Travel cost/ Alternative master cost center. if you click on it . you would find an option of cost assignmnet click on it
there you would have option , like an excel sheet like fields of the cost centre, wbs element, profit center, order number what eve is requred and save it.
now the cot of trip would go that particulat cost center or der numbe or WBS rather then the cost center assigned at master data in ifototype 0027.
Regards
Waqas Anwar

Travel Expense settlement

We are using ESS only for Travel Request and Travel Expenses. I have the following queries:
1. Can we enter non-travel related expenses also in TRAVEL MANAGEMENT module for e.g. Petrol, mobile (company provided) bill etc.
2. Without using PR05 tcode in R3, is there a way to settle trips (i.e. Approval status = Settled) expenses in ESS? Because after my expense report workflow gets over the final status shows as: Approval status = Trip Approved.

Hi
You can enter the expense types such as petrol or mobile.
With reference to the settlement, for any updation you have two status. If you see for Trip approved itself, you will have one more financial status as to be settled, once it is settled the status will move to Trip approved/Settled. Once FI posting run is created the status will be Trip Approved/Transferred to FI
Regards,
Lakshmanan Krishnan

Error while travel expense posting in payroll

while post the TRIP expenses cost to HR payroll seperate system, i am getting following error message, "Distribution model not maintained ->Transfer program can not be used". please help me in this issue...............
Thanks,
Ramesh

Hi,
PLease check the integration.
Regards,
Kapil Kaushal

Travel expenses in payroll

Respect to all the Consultants,
May I please know how to transfer the travel expenses to the payroll?

Hi,
You will need to follow the stpes on IMG under the following node:
Travel Management -> Integration of Travel Management and Payroll.
The help on each of the steps are quite self explanatory.
The important steps are to create the wage types that will hold the re-imbursement amounts and activating the payroll sub-schema for Travel Accounting in your country specific main payroll schema. For e.g. standard sub-schema GREI exists for GB.
Once all the config is done, the system requests for a payroll period when you try to settle a trip on PR05. Depending on the settlement period, the payroll for that period will pick up the trip details and pay the employee.
Hope this helps.
-Akshay

Linking Travel Expense to Payroll

Dear All,
I have one requirement from HCM. I have employees who raise their Travel Advance through iView and the same will go through approval for the mentioned amount. Once the amount is approved, i need this amount to be saved in Wage type.In later stage, the employee will submit the Travel expense along with the receipts. Now here i need the automatic deduction of the amount through his payroll if the expense is below the advance raised and addition to his payroll if the advance is lesser than the expense and also there has to be a reference business trip number to be populated in the employee payroll
Can anyone tell me the configuration which needs to be taken care in Travel Management & HCM Payroll, so that i can achieve the above scenario.
Thanks
Praveen B M

Hi,
You should use SAP_WAPI_WORKITEMS_TO_OBJECT. You will set the trip "object" (BUS2089) for it as an input and it will give you all work items related to trip object. Search SDN for this function if you don't know how to call it.
Then if you need further info of any of the work items, just take a look to functions SAP_WAPI*. You will find a function to almost any purpose (related to WF) there.
Regards,
Karri
Edited by: Karri Kemppi on Nov 10, 2011 3:51 PM

Payroll & Travel expense

Hello Experts,
I am doing Payroll &client has got requirement of Travel Expenses..Traval Management module is not in the scope of project but they want employees travel requistion & travel expenses should be included in PA or PY...& what ever travel expenses will be there it should be added or deducted in employees salary i.e it should be displayed in payroll results...
iam confused in this...as per my knowledge Travel management is a part of FICO...more over in PA40 there is a action called travel expense mini..whats that??n in infotype 0017 where we will maintain travel expense cost..
kindly suggest ,,it is very confusing.
Thanks in advance.

Dear Vinita,
IF Travel Management is not in scope, then convey the same message to client and say if thy want minimum things to be captured like Travel Expenses, create a WT for Travel Expenses. (n no. depending of expense types).
Use IT14 or 15 to make payments/deductions.
Travel Requisition and Planning would not be that comfortable to use in R/3 without ESS/MSS.
Regards
...Sadhu

Travel Calendar/Weekly Report/Travel Expense Manager

Hi,
Can any body explain me what is the difference between Travel Calendar, Weekly Report and Travel Expense Manager and for which type of trips i can use teh above forms.
Regards,
Sundar

Hello Sundar,
A detailed explanation can be found in help.sap.com.
Just a short summary:
Travel Calendar
Using this scenario, you can create and change several domestic trips for an employee at the same time. You can not, however, create or change international trips.
Weekly Report
With this entry scenario, you can enter and change weekly reports. Weekly reports always cover a time period of seven days. The system presents weekly reports as week-by-week calendars. The weekly report was designed for entering individual receipts. You can only use the weekly report to enter trips for which you do not want to do per diem settlement of meals or accommodations.
Travel Expense Manager
This scenario is the central entry scenario of Travel Expenses. You can create and change both domestic and international trips for an employee. You can also enter both trip per diems / flat rates and individual receipts.
With this scenario you can change any trip that was recorded using the travel expense manager, the travel calendar or trip advances. You can also use this scenario to change trips that you have transferred to Accounting, Payroll Accounting or data medium exchange. Other than in the travel calendar, you can only edit one trip at a time in this scenario.
Regards,
Raynard

Integration of Travel Management with HR Payroll.

Dear All Frnds,
Actually the same question i had posted in Travel Management module also but could not get any reply from guru's. so i am posting here. Expecting solution replys from the guru's.
i have 3 questions ....... Please help me frnds.
1)    Can any body tell me how we will integrate the travel Management with HR Payroll.
       Actually this is the first time i m implementing Trvl Magmnt in my client place, actually i donot know much more about it also.
       Pls tell me frnds how we will integrate both.
       I mean is their any std sb. schema for that which we will assign to our main schema for integration with Payroll or any         other solution is their to integrate it and
2 )   i want to know that, is their any std pcr also for the same . pls tell me so that i can complete the config process and
       the last question is
3) i want to creat some WT's e.g. (hotel allowance, Air/ Train Fare , Conveyance , etc.... all types of expenses) also in that ,
    i want to know which is the std WT thru which i can copy     or   what is the procedure for creating WT here.
Eagarly awating reply from the Guru's.
Thanks and Regards,
Prashant

Hi Siki,
Thanks ur help very much in Back end ......... u helped me alot........
Now actually i had asked 3 questions which are ........
1. Integration with payrl
2. Std. PCR and std sb schema.
3. creation expense WT for TRM.
Solutions for the above are .......
1.    we can Integrate TRM with payrl thru Feature Called TRVPA and the inputs shud b like
       L+G = integration PayRoll,
       PA3 = Check PA03
       a nd rest whatever u put in it but these two are mandatory and shud be like this.
2.    Actually ther is no std PCR for it u have to create new one and the pcr shud b like below.
       ZNTR Personnel Calculation Rule ZNEI
    3
        ADDWT *    OT   Output table
      8000 Travelling Advance
        AMT= 8000 Set
        AMT- 8001 Subtraction
        AMT- 8002 Subtraction
        AMT- 8003 Subtraction
        AMT- 8004 Subtraction
        AMT- 8005 Subtraction
        AMT- 8006 Subtraction
        AMT- 8007 Subtraction
        AMT- 8008 Subtraction
        AMT- 8009 Subtraction
        AMT- 8010 Subtraction
        AMT- 8011 Subtraction
        AMT- 8012 Subtraction
        AMT- 8013 Subtraction
        AMT- 8014 Subtraction
        AMT- 8015 Subtraction
        AMT?0      Comparison
          <
            ADDWT 1545 OT   Output table
          =
          >
            ADDWT 2510 OT   Output table
and ther are some std schema's which u can use it for preparing the customisd one but ther is no std sb schema for India so u can any of the below one for reference...........
Country                             Schema                                  Subschema
USA                                    U000                                           UREI
Germany                             D000                                           DREI
Austria                                A000                                           AREI
Japan                                  J000                                            JREI
Switzerland                        CH00                                           CREI
Belgium                               B000                                            BREI
Netherlands                        N000                                            NREI
Great Britain                       G000                                            GREI
Denmark                             M00E                                            MREI
France                                F000                                             FREI
Spain                                  E000                                              EREI
Canada                              K000                                              KREI
Sweden                             S000                                              SREI
Norway                             V000                                              VREI
Mexico                               MX00                                             MXTV
Portugal                             P000                                               PREI
among all the above i felt USA and Switzerland are best for copy which i reffered else u can use anyother also....
3.      Actually there r no specific such std WT for the TRM ........ we need to copy the existing std WT like M215, M233, MDD0, /101, and /110, etc.... these WT i used for copy and we can use others also..........
Siki .......... thanks again and keep it up gud job.............
Thanks,
Prashantkumar Tata.

Is it possible to delete a trip (travel expense)?

Hi,
I have travel expense (trip) which has the status "settled/transferred to FI".
However, due to something unforeseen, the trip had been settled, but was not transferred to FI. It is not visible in the vendor open items (FBL1N).
A new trip has been created, settled and was paid.
I now want to delete the first trip.
How can I do that?
Thank you for your feedback.
Kind regards,
Linda

Hi Linda,
You can cancel the trip data(travel expense) using the tcode PR05, before the settlement of trip data is carried out through t code PREC.
If you run the t code PREC for a particular travel expense, you cant delete the data.
Hope this help you,
Regards,
Praisty.

TCode PRRW: Document Currency not taken from Travel Expense Report Currency

Hi,
We created a Trip Request using TCode TRIP and also created Travel Expense Report for the same Trip in which some of the payments were to be made to Vendor. We have Travel expense receipts in currency SGD. After settling the Trip and creating Posting Run, we made postings to FI using TCode PRRW. As a result of TCode PRRW, system considered INR as document currency and made postings in INR (same is also reflecting in the FBL1N report for Vendor).
Why system is considering INR as document currency instead of SGD as the expense receipts were entered in SGD in Travel Expense Report?
Regards,
CMC Team

Hi Aldo Manuel Sanz Castro,
Can you please explain in detail what are the changes you had done i am also facing the same problem if you share information in detail alone with screen shot it will very helpful to me
thanks in advance
thanks
Trinath

Travel expense accounting program

hi all
I need to ask about travel expense accounting program.
The standard feature TRVPA does not have "expense type".
The requirement is to settle trips based on expense type, any idea how this can be achieved by user exits or other features?

Hi Swayam,
Yes, the time capture can be done without the CO-Integration. If there is no co-integraion, the travel expense to cProjects is not possible, or make no sense.
If you are interested, there are two ways by CATS Integration, with and without co-integration.
Case A: without co integration.
1. Worklist (or timesheet?) in ERP will be generated according the cProject structure and custmoizing settings, which control, at which object can the confirmation done. Such worklist does not have a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
Case B: with co-integration.
1. Worklist (or timesheet?) in ERP will be generated according
     - the cProject structure and
     - customizing settings, which control, at which object can the confirmation done
     - the assigned co-object of cProject elements.
    The worklist has a co object.
2. The user capture the time\efforts using CATS in ERP system.
3. the confirmed time\efforts are transfered back to the cProject system, and write in the involved cProject element.
4. The (actual) costs are booked at ERP system due to the co-object in worklist.
5. Additionally, the cProject evaluation can read the actual costs from ERP system and display it.
Kind regards,
Zhenbo

Travel management-- Control Parameters for Travel Expenses-- Define global

We have setup provision variants for:
India, UAE, Africa (since travel expenses in these countries need to be settled in the local currency).
For each of the above variants, we have done the following settings in IMG node:
Travel management-->Control Parameters for Travel Expenses --> Define global setting
I have selected the respective country for the "Country grouping" field. i.e. for India Variant, it is set to India and similarly for UAE etc.
Is this correct? What is the impact if in India variant this field ("Country grouping) is set to UAE?

hi
the settings which you set is right.
you will have inconsistency between the settings you made in the other areas.

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Travel Expense Settlement thru Payroll

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