Travel Expense workflow ?

Hi ,
We start on MySAP ERP2004, what are the standard worklfow and workflow object for :
- Travel Expense ? Bor Object to use and WF Template .
- Travel Approval ? Bor Object to use and WF Template .
Thank you .

Sudha,
I see you are realting this to your earlier thread...
Switch of the SAP workflow and activate your custom workflow.....not sure if I understand correctly...
Cheers,
Uthams

Similar Messages

Fiori - Approval Travel Expenses Workflow Reject

Hi Guru,
we have configured the Approval Travel Exepense into SAP Fiori. We have a question regarding the reject of travel expenses report.
When the user reject, a pop up appear and the user write the reason of reject and click to reject:
So, now the standard Workflow (WS20000040) restart with the decison task reject. All work fine.
The question is: The text written in a pop up where it is saved? Can I intercept this text in a standard workflow?
Thanks in advance.
Regards.
Lorenzo

The comments that are saved while REJECT should be saved in the workflow container under a container element named "ACTION_COMMENTS". can you check the workflow log in swi1 Or swi2 and inspect the workflow log?
>>>>>Can I intercept this? the question is what do u want to do with this and what and where do u want to intercept?
if your objective is to show these comments next time on the same work item when it comes to the user's inbox in Fiori then yes you can do it but you would have to enhance the oData service for Travel Expense Approval and then check the workflow container for these user comments. it can be done but depends on what u want to do. technically things are possible
Best regards
Ashish

Travel Expense workflow status configuration

Hi,
A customized WF is used for Travel Expenses with two level of approval after WF request created by Employee.
The problem faced is when first level approver approves the request the status visible to employee is "Trip on Hold"
Where are it should be "trip approved".
Where can i check the configuration for assigning the status for Travel Expenses.
Also guide should this be handled from HR or WF end.
Regards,
SAP Portal Dev.

it should be from WF end
check the WF using SWDD and see using SWIA

Attachments in Travel Expense approval not displayed in UWL

Hi guys,
We here have implemented the travel expense workflow WS20000040. According to the current std functionality, when the requestor creates a travel expense request, he is able to attach any attachments along with the request. But when the request moves to the approver in his UWL, he is not able to see the attachments. (except a default one which on clicking, opens the PR05 txn)
Is there any config or note which needs to be applied for these attachments to be visible under the UWL's attachments?
Please help.
Regards,
Pranita
Please refer attached screenshots of requestor's and approver's screens..

Hi Pranita,
as far as I know, there is no standard functionality that implements the GOS-Links into the UWL. I've had the same problem as you and implemented a workaround that works as follows:
I wrote a class that implements the Interface IF_SWF_IFS_WORKITEM_EXIT and within the only method it contains I read the GOS-Documents which I then attach as normal workflow attachments to the Workflow API. The Class is used within the programming exit of my Workflow's decision task (it's then, by definition, automatically executed). This approach has one major disadvantage: The attachments are only passed to the WF upon sending the TRIP for approval, i.e. only when the workflow is executed, naturally. This means if the TRIP is sent for approval and then the employee creates attachments afterwards (which is possible even if the trip itself can not be changed due to authorization etc.), the manager will not receive these retroactively attached documents.
Beforehand: I'll not share the coding for this because I based it on the coding of an external colleague; but the description above should give you a design-technical idea of how to achieve your requirement.
One more thing. To get rid of that nasty process object that links to the PR05, you can use SWFVISU. I didn't know how to do this myself until 4 months ago or so. Ibrahim Ansari explained me how to do it in one of my threads over here: Hide/Remove process Object from Workitem that is shown as attachment in UWL possible?
Hope it helps.
Cheers, Lukas

Displaying Travel Expense form as attachment to UWL workitem

Hi experts,
We have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
There by default, according to the standard functionality, when approver clicks the particular work item, he can see an attachment attached to the work item, which on clicking, leads to transaction PR05.
Within that transaction when he clicks 'Travel Details' only then he can see the PDF for travel expense form.
Our requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Please help.
Regards,
Pranita

Dear Pranita
I hope you are well and many thanks for using the SAP Discussion Forums .
In relation to the scenario that you have described you mentioned the following:
You have customized the travel expense workflow that is WS20000040.
When the requestor raises a travel expense request it goes to the manager for approval in his UWL.
Your requirement is, instead of opening the transaction, the PDF should open directly as soon as the approver clicks the link.
Ok firstly a point to highlight here is have you attempted to reproduce this issue in more than one browser type? Also is compability mode currently enabled on the web browser platform that you are utlizing.
Ok in terms of background functionality and the underlying operations of this scenario the predefined actions which occurs once a workitem is clicked in the UWL depends on XML configuration or via the SWFVISU transaction. By default, the item type configuration for the corresponding work items is set to launch the expense report form.
If you analyze the UWL configuration file and the travel expense XML e.g. com.sap.pct.erp.ESS/MSS - from UWL administration page, you should be presented with the following:
** SAMPLE **
WS20000040
<ItemType name="uwl.task.webflow.decision.TS20000131.ECCCLNT100" connector="WebFlowConnector" defaultView="com.sap.pct.erp.mss.tra.view.TripApprovalView" defaultAction="com.sap.pct.erp.mss.tra.action.DisplayExpenseForm" executionMode="default">
<ItemTypeCriteria systemId="ECTCLNT140" externalType="TS20000131" connector="WebFlowConnector"/> <CustomAttributes>
You should be able to set the predefined open action here.
Also there are two key points to remember when you are working with XML files.
XML files and the UWL follow the notion of precedence. Therefore once you make a change in the UWL XML the file needs to be reuploaded with a new priority of high in order for changes to come into effect and the UWL Cache needs to be cleared.
XML files should be backed up and copied so changes can be reverted easily if required.
Kindly update me as per your findings.
Kind Regards & All The Best
Troy Cronin - Enteprise Portal Support Engineer

Determining second level approver for travel expense claim workflow

Hi Experts...
In Travel Expense claim workflow,we are using two level Approval.The employee has to enter his data for expense claim through ESS..Then expense claim is submitted and sent via workflow to the Travel department. Travel Dept verifies the expenses against the bill and approves the claim by selecting the next level approver and attaching the scanned copies of the bill.
I made copy from the standard workflow WS20000040.
How can i select the next level appover in first level approval step???
Is there any FM or BAPI or BADI???
Please help me ...
Thanks in Advance
Regards,
Hemalatha.

Hi Hemalatha,
I have small tricky workaround to find out the second level of approver.The Standard Rule available can reused again by passing manager's Position.i.e
After first level completed , store manager position in container variable and pass it to the same task rule so the task is sent to the manager's approver .
Message me if needed more details.
**Award Points if useful

What is the standard workflow for Travel expense ?

Hi guys
i am looking for the standard workflow for travel expense. I did a search on the forum but count find a answer. I also searched SWDM - Workflow browser. I coudnt find one. Can anybody let me know which is the standard workflow for Travel Expense?

Hi
Check out these links.
[http://help.sap.com/saphelp_47x200/helpdata/en/04/928ba746f311d189470000e829fbbd/frameset.htm]
[http://help.sap.com/saphelp_47x200/helpdata/en/19/8460e002474d4a866da32a8d9c6c73/frameset.htm]
[http://help.sap.com/saphelp_47x200/helpdata/en/cb/c11038b42b7858e10000009b38f8cf/frameset.htm]
Regards
viijay

Travel Expense Tool - Workflow doesn't start

Hi,
I need some demo data of Travel Expenses for development but when I create a new Travel Expense Report there's no work item created.
I checked that the "Change" and "Create" Events (Object Type BUS2089) are triggered (I also checked the Event Linkage).
In Event Trace I can see them but "Change" has no Receiver entered. In the "Create" Event the Receiver is right but if I open the Event there's the RFC Status "Syntax error in program CL_SWF_RUN_WIM_LOCAL======". The same error Message appears in Transaction SM58.
I also checked that in transaction SWU3 everything has a green flag.
In transaction PE03 --> Feature TRVPA--> I changed the Attribute WRP but it still won't work.
I think the workflow is not starting correctly because of this syntax error.
Any help is appreciated.
Thank you
Christopher

Hi Modak,
I get the error: Class CL_SWF_RUN_WIM_LOCAL,Method IF_SWF_RUN_WIM_INTERNAL~MERGE_ATTACH_OBJECTS
Field "IM_COMMENT_SEMANTIC" is unknown. It is neither in one of the
specified tables nor defined by a "DATA" statement. .
This error is also listed in ST22 when the event is triggered. Do you know the cause for this error?
If not I'll raise an OSS suport ticket.
Thanks!
Christopher

Travel Approval Expenses Workflow

Hi,
we have configured the Approval Travel Exepense into SAP Fiori. We have a question regarding the reject of travel expenses report.
When the user reject, a pop up appear and the user write the reason of reject and click to reject:
So, now the standard Workflow (WS20000040) restart with the decison task reject. All work fine.
The question is: The text written in a pop up where it is saved? Can I intercept this text in a standard workflow?
Thanks in advance.
Regards.
Lorenzo

HI Lorenzo,
Check standard workflow container _ATTACH_OBJECT. The justificaiton texts gets stored in this container element. _ATTACH_OBJECT is of type of business object SOFM. IF you want to intercept this text and want to use it in further steps of workflow, for example for sending an email to requester with this text in email, then i believe you will have to make the workflow as custom one. Then just after the decision activity/step in your workflow, create an activity step with custom method to read the text entered by approver. You can use function module SO_DOCUMENT_READ_API1 for reading text from _ATTACH_OBJECT. Pass the key fields of _ATTACH_OBJECT to this FM and it will give you the whole text.
Regards,
Ibrahim

Program Exit for Travel Expense approval workflow

Dear Experts,
When a travel expense request is raised from the portal, the requester can attach certain documents like Files, notes to the same for the approver to see.
But when the approver sees the request in his UWL, he is not able to see the documents that the requester attached while creating the request.
I used a Program Exit for the same to happen, which creates a custom Event of a Custom BO, which in turn is attached to a standard task, that calls a method of an ABAP Class, that in turn attaches the document for that particular Employee and trip number.
But I am not able to View the document in the UWL.
Am I missing anything?
Please help..
Note: I reffered the following document (which was very helpful):
http://scn.sap.com/docs/DOC-29492

Try changing the behavior of the uwl when calling a SAP GUI from the default ITS to WIN GUI since you can't display documents on ITS:
Content Administration->Portal Content->Portal Users->Standard Portal Users->Universal Worklist->UWL - Launch SAP Transaction
Under Property Category choose Content - Transaction. Set the property SAP GUI Type to SAP GUI for Windows.

Problem in opening Travel expense form

Hi All,
We are using standard workflow (task ID : TS20000118 )for Approve Trip,Approve Travel Request and
Approve Travel Expense.
User (Manager) get all the task related to travel request and travel expense in MSS through work flow.
When user click on Travel request task, the travel request PDF form is open correctly, but when user click on travel expense task , the travel expense PDF form have to open but here also travel request PDF form is open.
How can i open the Travel expense PDF form when user click on travel expense task.
can anyone help...?
Regards,
Priya.

Hi,
Did you get solution for this problem? I am facing same problem.
Regards,
Amit

Travel Schema is Not Appearing in ABAP WebDynp Travel Expense Form

Hi Experts,
We are using FIN_TRAVEL_1 business function for travel management in EHP2.
We are implementing ESS/MSS services for Travel management and corresponding workflows are working perfect.
Problem is:
Travel Req. and its Approval are working perfect but when we create Travel Expenses for the corresponding Approved
Req. - Travel Schema is Not Appearing in the ABAP webdynpro screen in ESS.
We have already activated integration of Travel Requets with Expenses in the customizing and changed the corresponding
settings in the schema also.
ABAP WebDyn in ESS is working perfect if we direct create a Stand alone Travel Expense Report. We are using only Travel Req.
and Expenses with Miles/KM cumulation. We are Not going for Travel Planning.
Pls. let me know - If any Settings are missings in "Expert View" of Travel Control or any Customizing setting is missing.
Do we have to apply some note or any BADI is there ??
Very Thanks in Advance...
Kind Regards,
Edwin

Hi there
You need to make sure that you have a trip schema that does not allow overlapping when creating expense report from approved travel request, also check the bindings for your trip schema.
I think I may have addressed this in an OSS to you earlier but also check you are using correct resource for WDABAP as delivered with 1076144
I think is why it previously worked in your java landscape if you had the trip schemas with bindings defined in the homepage framework

Travel Expenses

Hello Experts
Posted in Financials forum also......
i have the following questions regarding Travel Expenses:
1. Can an employee change expense report approver to a different manager than his direct supervisor when he creating the expense report? If yes how?
2. Can we automatically route expense reports containing out of policy items to senior management?
3. Can the per-diem be calculated based on employee department?
Thank you in advance. All helpful answers will receive points.
Karan

Hello Manoj
Thanks for the response. The workflow must be routed to immediate supervisor as a default. The employee must also be able to pick a different supervisor in which case the workflow will be routed accordingly and the original manager will receive an email informing him about the expense report to keep him in the loop..
If items are outside of the company policy it should automatically get routed to senior management. I was under the impression that you would set controls to ensure this didnt happen. ie you would enter the maximum allowed amount in the configuration. How will the employee then be able to enter a higher amount?
I think for the different per diem I figured out that you can use reimbursement groups..am I right?
Karan

Fiori Approve Travel Expenses Accept / Reject error

Hello,
I have installed the Approve Travel Expenses app and it looks to be working okay appart from the approve / reject buttons.
I have setup the scenarios using transaction SIMGH.
These are the only configuration changes i could find i need to make. In the guide for approve travel expenses it mentions to make sure tables SRA008_T_CONFIG and SRA008_T_TASKTYP are maintained and that the Travel Management module is installed and configured.
I cant find the paths in IMG to check the tables and also don't know how to check that the Travel Management module is installed and configured correctly. I will mention though that the client uses a custom workflow for travel expense approvals which is why I have defined the approval workflow task as TS90100025.
The error I get in the Fiori app is:
"{\"error\":{\"code\":\"SY/530\",\"message\":{\"lang\":\"en\",\"value\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\"},\"innererror\":{\"transactionid\":\"1D25B0E3BE78F1EF8561005056B07C8E\",\"timestamp\":\"\",\"Error_Resolution\":{\"SAP_Transaction\":\"\",\"SAP_Note\":\"\"},\"errordetails\":[{\"code\":\"/IWBEP/CX_MGW_BUSI_EXCEPTION\",\"message\":\"Decision 0003 cannot be perfomed on workitem 000011503389.\",\"propertyref\":\"\",\"severity\":\"error\"}]}}}"
Any help will be greatly appreciated.
Kind Regards
Jared

Hi Masa,
My colleague pointed out that the task needs a user decision for the app to run and the approve/reject task is set as an activity.
I will ask the workflow consultants to update the workflow. Ill test the app again and post back here with the results.
Kind Regards
Jared

Event for travel expense work flow "WS90000050"

Hi All ,
I am trying to configure standard travel request and travel expense application on ESS.
I am using two standard templates WS90000040 for Create travel request
and WS90000050 for Create Travel Expense.
But problem is that both workflows start with same event "REQUESTCREATED" of business object "BUS2089".
Since standard process says that once employee's travel request is approved then only he/she can apply for
Travel expense . But in this case both wf gets started through same event "REQUESTCREATED".
Is there any other event for create travel expense application ?
Thanks in advance
Abhay

Hi All,
The event that is triggered when travel expense is saved is CREATED.
Regards
Abhay

Travel Expense workflow ?

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