Travel Management doc

Hi
I am new to travel management so kindly guide me any document in which i can have the description and the screenshots as well.
I have gone through some documents in SDN forum but only document description are seen and not the screenshot/Configuration setps of TV.
Kindly send me a link which contains config steps and the screenshot of TV
Thanks and Regards,
Vibin

Hi Nagesh,
Thanks for you reply & for the PDF file sharing with me, Can you tell me the exact solution which can address my requirement.
I have seen this PDF file but I didnu2019t find information which talks about the posting of accounting document with a different personal number which you have enter in the participant field while booking of expenses in the Travel Management Module.
Regards

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Travel Management Q&A

Hello everyone,
Thanks a lot for sharing the basic FI- Travel Management documents with me. My next question is regarding the interview questions n answers. Pls send me any web links you have where you have all the Quests and also their answers. Pls help me with the following quests--
what is the process of recording a trip in travel management.
How are financial enteries transfered to FI ?
Integration between FI to Travel Managgement and HR
Thanx in advance

Hi T.G
Can u plz send me the basic FI- Travel management docs. It wld be of great use to me. my id is rajaramj1 at yahoo.com expecting your reply ASAP.
Regards
Rajaram

FI Part in Travel management --- Plz help me out!!!!!!

Hi Peers
Help me out!!!!!
basically i have doubts on how it the entries happen in FI. Will there be any entry when the Credit Card Company submits the Bills? there will be an entry for payment to credit card company ryt! so wat wld be that entry? will entry made while receiveing the invoice n the entry made during payment be cleared. like they do in GR/IR case.
My next doubt is, we receivce the invoice from credit card company n the payment is made, will this not reflect while preparing the expense reoprt per personnel no./ Travel Request. how will that look like when the expense eport is sent to accounting dept n they make a posting.
I'm basically very much confused abt this, if you can help me out then i owe you so much as i'm in a very difficult situation.
If you can sedn me step by step journal entries like, what happens and the entries when the credit card company send the bills, what happen and the entries when the payment is made to the credit card company, what happens and the entries when the expense report is submitted. If you ahve any docs related to this, it wld be of great help to me. IF you can send me ur phone no, i wld also call you. Plz help me out yaar.
If you have the list of entries related to Travel Management, plz send me as it wld be of great help to me. Expecting your reply ASAP

Expenses to the compnay are accrued teh moment the credit card compnay raises the Invoice on the company. Irrespective of whether you deduct any thing from employee or not, compnay need to pay to the card company.
After the receipt of card statement.
Employee a/c Dr
   Credit card company Cr.
Now employee submits his claim. This can be after or before the credit card statement.
Expenses a/c Dr
   Employee a/c with the approved amount.
When you pay credit card company
Credit card compnay account dr
Bank
   Employee
When you recover the balance amount from the employee on excess spending,
Bank a/c dr if paid in cash
To Employee account
or Salaries Payable a/c Dr (If recivered from Salary)
   Employee a/c
Hope you understood
Reward points if useful.
sarma

TRAVEL MANAGEMENT : DOCUMENTATION

Hi All
Cann anyone provide me the document presenting end user functionality & configuration doc for TRAVEL MANAGEMENT.
Thanx & Regards
Manish Katyal
Email : [email protected]

Hi,
Please refer to these link here :
https://service.sap.com/ess-staging
https://service.sap.com/mss-staging
Hope this helps.
Regards,
Sunil

Travel management documents

Hi
Can any one send the travel management configuration doc.
Mail ID: [email protected]
Regards
MR

Hello
Please follow the link and down load the file on TM
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FITVPLAN/FITVGENERIC.pdf
Reg
assign points if useful

Error message in SAP Travel Management

Hi alll,
I am trying to change an address in PRMD tx code
Error message: Enter a house number
Also it is not possible to change existing addresses as the same error comes up.
I also tried in other company codes and there it seem to work fine so the issue might only be for company code 0376
Could you please let me know if there is any restrictions from the field u201Cstreet and house numberu201D so that it can be entered and changed as free form text?
Thanks for your help!
It is SAP 6.0

Are you sure you mean PRMD? This is the T-code to update HR master data and is not related to travel management!
Did you mean PRAA perhaps if you were trying to update master data from HR to vendor as there are some known issues around the structure of the PRAA report and house number and address (see the notes 570023 and 663350)
cheers
Sally

FM Travel Management Integration Deactivating

Hi All,
How to deactive the integration of Travel Managment with Funds Management module, since we are controlling the expenses from HR module.
After activating funds management in the system, while creating a travel request we got the following error. Anyone can help on this, for idenifying the problem.
In the travel request portal we are getting this error :
" com.sap.tc.webdynpro.modelimpl.dynamicrfc.WDDynamicRFCExecuteException: No expense type for estimated costs has been defined. Cannot save , error key: RFC_ERROR_SYSTEM_FAILURE and No expense type for estimated costs has been defined. Cannot save , error key: RFC_ERROR_SYSTEM_FAILURE "
Thanks
RK

Hi,
Check your patch level n upgarde it.
Please implement the note correction of the note 1286257. This should solve the issue you describe.
Thanks
Neha

No number range found for 01 RP_REINR SP11--Travel Manager

Hi
While creating Travel request in in Travel manager i got this error messages"No number range found fo 01 RP_REINR SP!!-Travel Manager..Plse advice me how to resolve this..
Thanks&best regds
Shaila

In adition to task from Shailaja .. Consider this:
Please note that while defining your number ranges, the number must be two Digits i.e ( 01,02,03) , it must NOT be single digit i.e (1,2,3)..
I'd had the same issue, but with the two digits number it has been solved.
Regards,
Rodolfo

Gain or loss due to foreign currency exchange rate in Travel Management

Hi Experts,
I am facing some issues in foreign currency surrender in Travel Management.
Example:-
An employee goes on a foreign trip in which he takes advance in USD. After returning from the trip, if any USD balance is there then he returns it to company. If the exchange rate falls or increased, then company books it as gain or loss to comany. How the same can be handled in Travel Expense Report. Below is an example of the same.
USD
Exchange Rate
INR
Advance taken
550
65
35750
Expenses claimed
500
65
32500
Difference
50
65
3250
But Returned to company in less exchange rate
50
60
3000
Loss on Exchange
250
Regards,
Daniel

HI Sigi,
The problem is, during a International trip. While taking the advance, the exchange rate of USD is something & while returning or excess expenditure the exchange rate is different. Because the posting to be done in INR & the expenses are adjusted against the advance.
But when there is a change in the exchange rate then the whole advance is not adjusted. SO to adjust the same the balance amount to be adjusted as gain or loss to the company a/c.
Regards,
Daniel

Employee as a Vendor in Travel Management

Hi Experts,
Please guide me about Employee as Vendor in Travel Management?
Do we need to make employee as vendor for Reimbursement Payments.

Thanks Cheyu..
I am putting up my Understanding please correct me if i am wrong.This process is followed for Payment of Reimbusrsement amount to FI.
Employee has taken advance & his actual expenses are beyond advance amount taken.
First employee as a Vendor to be created BY HR Administrator.
HR Administrator will create a Posting Run PRFI to create posting run( Do i need to create wagetypes for this)
Transaction PRRW to create posting in FI- Activiity is done by HR Admin
FI documents are created, there is a debt on supplier account so it must be paid. Payment is done by transaction F110 by FI guys.- This carried out by FI Admin.
I believe this is the Process for Payment by FI to Employees
Please guide.

Problem with Per diem calculation in Travel Management module

Dear ALL,
We have configured Travel Management module in SAP and we have an issue with per diem calculation, viz., whenever we add an additional destination in the trip (T.code TRIP).
Ex: Employee's travel plan from 10/8/2011 (06.00 hrs) to 13/8/2011 (06:00 hrs)... in 24 hrs format. When the employee goes directly to one destination and coming back, the per diem calc is coming right. i.e., per diem amount for 3 days.
But when we add additional destination between the trip period- viz., either 10th eve (18.00 hrs) or on 11th Aug- the per diem calc is being done by system for 4 days instead of 3 days only.
In otherwords, for every additional destination in the itinerary, one extra per diem is being calculated (when we simulate in T.Code: PR05)
Would appreciate guidance ASAP.
Regards,
Santosh

hello,
I am having similar kind of problem can you please share your solution
Regards
Sarthak Arora

TRAVEL MANAGEMENT and ESS help required

Hi
Can anyone help me how to configure TRAVEL MANAGEMENT and ESS in IMG
Please help.
Regards
Sonu

Hi duxten,
That is fine but how you will suggest me to go ahead, as i am configuring fo the 1st time so what are the steps i need to follow.
Please can you suggest me.
Thanks
Sonu

Close a trip in Travel Management

Hi, team,
I have a question about travel management. In PR05 there is some trips that the user'd like to close without FI posting. But no deleting or cancelling the trip, only close it. Is it possible? Thanks a lot and regards, L

Unfortunately this is a limitation of the backend functionality because the REGION field was a new functionality starting ERP2005 in Web Dynpro, and this field is only available in FITVFELD_WEB. The field was integrated with the "Country" field in Web Portal. The customising point for Travel Request was also added in Portal which as you see is not available in FITVFELD.
And when you create expenses for the request, the REGION field can be input manually, the value is maintained in Table T702O.
So as a standard solution so it is not possible without making a modification
I mentioned modifying the table PTRV_T706Z_FLDS but actually just reading it again I dont think this will work for TRIP in this manner.
Edited by: Sally Redmond on Dec 13, 2011 12:10 PM
Edited by: Sally Redmond on Dec 13, 2011 12:11 PM

Blank Tax Code in Travel Management

Hi all,
Is it possible to define a blank tax code (no tax input) in Travel Management? It is a required field in the config and I can't seem to leave it blank. My FI consultant is telling me that it is a SAP standard where if it is blank it means there is no tax input.
Please help.
Regards,
Eric

Hi,
I can't select "no input tax" from V_706D_B as I also have some expense type that have input tax. According to my FI consultant, a blank in the tax code means it is not applicable to tax. But in Travel Management, I cant put in a blank in the tax code. Is there a way to put blank for the tax code or I have to define a "No Input Tax" tax code?
Regards,
Eric

Travel Management Queries

I am in the middle of implementation of Travel Management and I have need few clarification. I request you please provide your input on the below issue.
1)     Is it possible to attach scanned copies of receipt as an attachment to each expense type.
2)     As per the requirement employeeu2019s supervisor as maintained in Org Management should approve the Travel Expense. Is this possible, If possible what is the workflow we should use and what changes should we make to workflow.
3)     If the client want the approval to be done in 3rd party tool, can that be done.
REgards,
Koutilya A.K

Hi,
1. It is possible to attach scanned receipts to each expenses. But you need to activate the DMS for the travel expenses.
2. Travel expense can be approved by line manager based on the Rule 168. Ask your workflow guy use the rule to get the immediate supervisor.
Hope this helps.
Regards,
S.Srikanth

Travel Management doc

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