Travel Management Per Diems

Hello,
We are having some difficulties configuring a per diem rate for a one day trip.
The scenario is as follows:
Travel begins at or before 6am and ends at or after 9am - Breakfast can be claimed.
Travel begins at or after 4pm and ends at or after 7pm - Dinner can be claimed.
No lunch can be claimed on a trip of less than 24 hours.
We have set up the following for the one day trip in table V_T706H (Trip Provision: Per Diem for Meals Scaled by Time)
*Entry one:
Number of days = 1
Start time = 06:00
End time = 06:01
Tax Free Amount = $6.00
Reimbursement Amount = $6.00
*Entry two:
Number of days = 1
Start time = 17:00
End time = 17:01
Tax Free Amount = $18.00
Reimbursement Amount = $18.00
Our issue is, if the traveler inputs a start time of 6am and an end time of 8am, they are getting the per diem of $6.00, and they should not. The same goes for dinner, if we enter a start time of 16:01 (after 4:00) and a end time of 18:00 (6:00 pm) the traveler is getting the dinner per diem and should not. We have tried multiple other entries in table V_T706H, but have not found a combination that will work. How do we enter the trip end time in table V_T706H?
Regards,
Elaine

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

Similar Messages

Import US Per Diems from Internet Travel Management

Dear all!
I hope someone can help me.
I have problems with the IMG Activity "Import US Per Diems/Flat Rates from Internet" (Transaction PREP)
Path is: Financial Accounting > Travel Management > Travel Expenses > Trip Reimbursement Amounts > Automatic Import of Travel Expense Per Diems
Does someone use this step and can give me a short flow how I can use it?
I guess that the help of this transaction is not actual. If I follow the description, i'm not able to upload the per diem rates.
Thanks!
Stefan

Hi,
Thank you for giving the quick reply.
1. I created the Create Assignement from menu file option at that time it was asked the path to save the text file.I stored that in desktop with "oconus.txt" and displayed the message 13 Bytes transferd.
2. I clciked the Import Assignment and it was asked the Trip Prov.Varint gave 81(US Accounting (M&IE))
asked the file to open i opened the last save the text file "oconus.txt" file .
3. Then i clicked the Create Entries 706O. it was displayed Test Run: No changes in database.
4. I clicked the Import Diems and chosed the "oconus.txt" file which was stored in desktop.
5. Then i clicked Create Entries Accom / Meals in that pop up i choosed the method Meals and IncidentExpences(M&IE) and Reimbursment amunt as Transfer tax free account.and clicked the enter it was displayed the Test Run: No changes in database
6. I checked in the table V_T706U table and gave the Trip Prov.Varint gave 81(US Accounting (M&IE))
and executed and no single values were displaying.
Can you please tell me how to solve this.It's imp for me.
Thank you in advacne.
Thanks.

Problem with Per diem calculation in Travel Management module

Dear ALL,
We have configured Travel Management module in SAP and we have an issue with per diem calculation, viz., whenever we add an additional destination in the trip (T.code TRIP).
Ex: Employee's travel plan from 10/8/2011 (06.00 hrs) to 13/8/2011 (06:00 hrs)... in 24 hrs format. When the employee goes directly to one destination and coming back, the per diem calc is coming right. i.e., per diem amount for 3 days.
But when we add additional destination between the trip period- viz., either 10th eve (18.00 hrs) or on 11th Aug- the per diem calc is being done by system for 4 days instead of 3 days only.
In otherwords, for every additional destination in the itinerary, one extra per diem is being calculated (when we simulate in T.Code: PR05)
Would appreciate guidance ASAP.
Regards,
Santosh

hello,
I am having similar kind of problem can you please share your solution
Regards
Sarthak Arora

Travel Management Employee Grouping for Domestic Travel per diems

Dear All,
I have a scenario in Travel management
Scenario
Client has Domestic Travel, only in India under India they have Class A cities, Class B Cities and Class C, For Class A different Per diems rate with respect to the Employees Grade Eg i have created the EG for Travel Expense type like 1 Manager 2 for Senior MGR and so on For Manager for Class A cities will have different Per diems Class B Cities will have Diff Per diems and so on
I have Created Z1 as the Trip Country
under Z1 ClassA
Z1 Class B
Z1 Class C like this and under Define Accomodation per diems for my trip provison variant under that for my trip country z1 and trip region Class A for employee grade wise i have given the Max amount and finally this trip country Z1 i have assigned it to the Domestic Schema but i cannot assign the Trip region there since i have Class Aand B and C My question is will it work for all my Class A and B and C cites too when i am doing PR05 system shlould restrict if any employee is claiming more than his eligliblity Please let me Know wheather my setting is enough for this or not if not let me know the best solution
Regards,
Raghu Kumar R

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

FI - TV posting per Diems in travel to different G/L accounts in travel

Hallo everybody,
I have one question:
I need to post per Diems for Meals in Travel Management FI-TV and other flat rates {VERP, FAK, KAP} to different G/L accounts depending on the choice of travel expense admin (once to G/L account 512100 -Education, another time to 512 101 -Foreign trip). No fix rules.I ne Can anybody help me?
Thanx in advance

Have you considered defining Wage types for each of these expenses and assigning them to Symbolic expenses. The Symbolic expenses can then be assigned to GL Accounts in PRT3.
When the users create the expense, they will assign a Wage type to it and it should then determine the account...
Cheers.

HCM - PER DIEM CONFIG IN EXPENSE MANAGEMENT

Hiii
I have configured Expense Type as " Acco PEr Diem and Meals Per Diem and have updated the tables V_T706V and V_T706B2 with a limit of CAD 500 but when I am creating an Expense Entry for CAD 2000 or any other amount it is not showing me any Error that it is beyond the permissible limit. I have assigned this error message in the config. Please let me know I I have missed out on something. I have only done things from SPRO / config.

For Mileage you have to do the following configuration....
Travel Management -> Travel Expenses -> Trip Reimbursement amounts -> reimbursement Amounts travel costs -> Miles/KM cumulation
Define Miles/Km cumulation
Assign cumulation procedure for Vehicle types/classes
Define period parameters
Define periods
Define Flate rates for travel costs (table V_T706F)
Apart from that you have to maintain table V_T702N_A ....travel cost settlement with miles cumulation or without miles cumulation based on your requirement.
Mohan

TRAVEL MGMNT -Calculn of Per Diem allowance for trip with Additional Destns

Hello,
I am facing this issue. Please help me.
Details of Trip.
Duration: 2 days exact
Nature: Domestic.
Additonal Destinations: 2
Per diem allowance rate is 50 per day. So it should calculate 100(50 * 2 days). But it calculating 50*4 = 200.
4 line items i.e. calculating per diem for additional destination. I have checked the config but without success.
Pls help.
Regards,
Vijay

Hi,
The system tries to settle per diem allowance for each trip destination.You might have defined per deim allowance for 24 hrs. So it is calculating allowance for 4 days. To get allowance for 2 days, you have to define per deim allowance sclaed by hours.
To configure per deim allowance scaled by hours,
TM>Travel expenses>Trip reimbursement amounts>Reimbursement amounts for meals>Reimbursement amounts for meals/hours>perdeims for meals>Calculation guidelines:define meals per deim scaled by hours.
regards
Vani

Meals per diem error in Travel Expense Report

Hi All,
I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

Hi,
As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
And here you are missing the entry for trop provision variant "ID" for the country "IN"
Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
Regards,
Christophe

Travel Management - Food Expense Type Limit Per Day

Hi
We are implementing Travel Management.
Requirement is - We have to set the limit for Food expense type / Per Day up to 1000 Rs.
How can we do this in configuration ??
I have searched all the nodes but No where i could found to set the limit on Per Day basis !!!
Example - If i am putting the travel receipt for 2 Days and putting the amount = 2200 Rs., System must
throw the error.
Please guide How to achieve this ??
Very Thanks in advance...
Regards,
Edwin

Dear Sandeep Ji and Other Gurus,
There is some problem with the limit of the travel expense types.
After creating a TRIP, whenever I am creating the receipt through PR05, system is Not Throwing the
error when the amount limit is exceeded.
Example: For Travel Expense type "Rail" limit has been set for 3000 / - and error message is set in configuration,
but in PR05 system is Not showing the error if I am putting the amount of 5000 /-.
I have checked all the configuration nodes and maintained infotype 0017 properly.
Kindly guide me How to achieve this ???
Very Thanks in advance.....
Regards,
Edwin

Daily per diem handling

Hi friends,
My per diem requirements are as below:
Example scenario:
Travel from Singapore >Bangkok>Japan>Singapore
Employee travels from Singapore on 17.12.2009 and arrives in Bangkok on the same day.
Flies from Bangkok on 18.12.2009 and arrives in Japan on the same day.
Flies from Japan on 20.12.2009 and arrives in Singapore on the same day
Singapore is home country.
The per diem requirement is that each country travelled will have their own per diem value:
Bangkok= $60
Japan= $80
The total per diem claim is $60(17.12.2009) + $60(18.12.2009) + $80(19.12.2009) + $80(20.12.2009) = $280
On 18.12.2009, the per diem taken into account is the point of departure for multi destination scenarios.
Time of travel is not taken into account.
In Travel Management, I see that there are only 2 types of per diems, meals and accomodation. Is it possible to handle the above requirements with any of them? My requirement requires auto calculation of per diems by keying in the from and to dates. Any other proposed solutions are welcomed too.
Please help if possible. Thanks everyone.
Regards,
Eric

Eric
We had the same problem and sent a note to SAP. They replied the system is working as designed. If we wanted it to work this way we would need to put in a dev request for a future release.
I know that doesn't help. We had people in Europe that create a monthly report but put in for daily per diems but they don't travel daily. We had to have them put in expense reports for each day of travel.
We were also trying to use times as well as dates for the calculation.
Hope that helps.
Edited by: RWW on Dec 18, 2009 4:43 PM

Meals Per Diem by time for trip - start time & End time of the trip

Hi,
Please let me know if the Meal per Diem by time for trip - - start time & End time of the trip is active or Inactive in SAP 6.0 .
Can Meal per Diem by time for trip (not by hours) be configured in SAP Travel management.
Please let me know how it can be configured - please provide an insight & details how it can be configured.
We are trying to implement Meals Per Diem by time to European countries .
Thanks in advance.
Best regards,
Sekhar.

Hi,
Yes Meals per diem can be configured based on time of trip.. (V_T706H)
Following help would be helpful for you..
Regards,
Muhammad Umer
Define Per Diems for Meals/Time
In Travel Accounting you can do accounting of meals per diems for exact times.
The meals per diems/time are distinguished using the following control parameters:
trip country
trip region
enterprise-specific trip type
These three control parameters are active during accounting.
For every possible combination of the allowed entry values of the control parameters defined by you in the section Control parameters for trip costs, a meals per diem/time must be defined.
statutory trip type
trip activity type
statutory reimbursement group for meals/accommodations
enterprise-specific reimbursement group for meals/accommodations
For each trip provision variant, you can determine how these control parameters influence the determination of reimbursement rates for meals per diems.
If these control parameters are active, you have to define a meals per diem for each combination of all active control parameters.
day
The meals per diems/time can be scaled according to the total number of trip days. The valuation of the trip duration is carried out according to time, the entries are to be made correspondingly.
For first/last trip day the following is required:
number of days 1: time interval in which the meals per diem is                 reimbursed.
Example:
08.00 - 09.00 75.20 ATS
If a trip starts before 8.00 a.m. and ends after 09.00 a.m., a meals per diem of 75.20 ATS is reimbursed.
For entire trip days you require:
number of days 99: complete time interval from 00.00 hours to 24.00 hours.
For entire trip days with stopovers you require:
number of days 98: Point in time up to which per-diem amount is                    reimbursed.
                   In general, an interval of <Zone
                   minute is enough.
Example:
08.00 - 08.01 100.00 ATS for destination France
For a stay in France from 00.00 hours to 08.30 hours, a meals per diem /time of 100.00 ATS is reimbursed.
For a stay in Germany from 8:31 hours to 24.00 hours, you access the corresponding meals per diem/time for Germany.
Validity interval in minutes
The meals per diem/time are defined for a specific time in the system via the control parameters, a validity interval in minutes, via a validity period and the reimbursement amounts.
Note
If the reimbursement rates in a meals per diem/time are changed, you do not need to create a new meals per diem/time, but rather you can delimit the previously valid meals per diem/time in regard to time using a delimitation date. When you do this, a new identical meals per diem/time which is valid as of the entered date, is generated. For this new meals per diem/time, you need then only change the reimbursement amounts.
Requirements
You need to have defined the control parameters which you intend to use for modifying the meals per diem/time in the section Control parameters for trip costs.
Recommendation
SAP recommends that you set the end date of the validity period of a meals per diem/time to the date 31.12.9999, since the end date cannot be changed at a later stage.
In this way no restrictions are placed on delimiting.
Activities
To define a meals per diem/time, proceed as follows:
1. Choose the trip provision variant you require.
2. Assign control parameters according to your requirements.
Note that you cannot change the control parameters at a later date.
3. In the field Time from, enter the time that you wish to define as the start of the exact (to-the-minute) validity interval.
4. In the field Time to, enter the time which you wish to define as the end of the exact (to the-minute) validity interval.
5. Define a validity period via the fields Start and End.
Note that you cannot change the end date at a later stage.
6. In the field Currency, assign the required currency for the reimbursement amounts.
7. Enter the tax-free reimbursement amount in the field Tax-free amount.
8. Enter the enterprise-specific reimbursement amount in the field reimbursement amount.
9. Enter the reimbursement amount which you charge a customer in the field Amount for customers.
Note
At present, this amount is not evaluated by the standard programs.
To delimit a meals per diem/time, proceed as follows:
1. Select the required meals per diem/time in the overview screen.
2. Choose Goto -> Detail.
You are now in the detail screen.
3. Choose Edit -> Delimit validity.
4. Enter the new validity date in the field Valid from.
5. Press the function key Continue.
6. Check the tax-free reimbursement amount in the field Tax-free amount and change it if necessary.
7. Change the enterprise-specific reimbursement amount in the field Reimbursement amount if necessary.
8. If necessary, change the reimbursement amount in the field Amount for customers.
Note
At present, this amount is not evaluated by the standard programs.

Meals per diem calculations

hi friends,
We have a requirement in our project where in travel management we have to do calculations for the meals per diem .
For example in our case if an employee applies for travel from 01.07.2011 time 09:00:00 and end date is 02.07/2011 time is
09:30:00. According to standard it isconsidering 2 days but in our case it should be only 1 day because here we have a cushion period of 30 minutes after 24 hours. So if the time is 09:31:00 for the end date only then it should be considered as second day else should be considered as only 1 day. Can anyone help me with the solution. Is there any user exit ?
Thanks in advance
raju
Moderator message : Spec dumping / Outsourcing not allowed. Thread locked.
Edited by: Vinod Kumar on Jul 12, 2011 12:11 PM

Hi Experts !
I resolved the issue of Complex Per Diels (Meals & Accommodations) myself.
All the calculations for both the Per Diems are calculating very accurate.
This thread is being closed.
Regards
Samantha

Travel management - Perdiem rates

Hi all,
I am new to Travel management, please help me achieve the below scenario.
Our client has 2 perdiem rates 100% and 60%, also they have travel days for which the per-diem calculations are different & it is not specific to employee group or country (location).

Financial Accounting (New)> Travel Management > Travel Expenses > Dialog and Travel Expenses Control > Dialog Control >Define Schema and Individual Field Control
check this step
thanks

Planning to implement Travel Management

Dear Experts,
As part of SAP HR Project implementation planning to implement Travel Management, so please guide me which are mandatory, optional and all.
Hope for best guidance.
Regards,
Reddy

Hi
This is sub module in SAP HCM.
There is few things which you need to consider for travel mgt implementation.
1. Travel Request - There is standard form for travel request. You can use the same or if your client requirement is different then do customization .This is mandatory. you dnt need to do mush configuration here.
2. Travel planning- this is only use if your client wants to integrate third party travel services. this is optional.
3. travel expenses- This is most important part of travel management. There is also stanbdard form for claim of travel expense . you can use the same . This is mandatory.
Here you need to create trip provision variant, travel schema , travel expenses types, per diem etc.
If you are using travel request & travel expense claim through ESS/MSS , then there is bit changes required in portal configuration. along with workflow .
Finally infotype 0017 is most important for travel Management.
Thanks
Anwar Hossain

US per diem upload in PREP transaction

Dear All,
It appears that the PREP transaction uses an algorithm to convert the text into the Region Code:
First 2 digits = US State Code
3rd Digit = /
Next 2 digits = If County then First Digit of County Name followed by alphabet identifier (A, B, C, D,..)for each occurrence of the First Digit
If not County then first 2 digits of City name.
I got the regions to populate in T706O (3,861 entries) but the Per Diems fail. Any help will be appreciated.
Can any one suggest on this please
Regards,
Raziq

Hi,
kindly check this path, hope it will help you.
Got to -> Travel Management -> Travel Expenses -> Travel Expense Types -> Create Travel Expense Types for Per Diems/Flat Rates.
Regards.
LNB

Travel Management Per Diems

Similar Messages

Maybe you are looking for