TREX search for contracts

We have installed SRM5.0. TREX is running on a separate server. A RFC connection between the two servers has been established. Is any other config needed to be able to search in SRM via TREX?

Hi
You need to execute program SAP_BC_TREX_ADMIN to create contract index. Do read the documentation for this program.
Check also note : 766516
Best regards
Ramki

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Hi Joshua,
Try this FM IB_CONTRACTS_TO_COMPONENT and also refer to function group IBREP_CONTRACTS.
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I am trying to search for contracts with a ship to party. We had a number of contracts input to SAP under one sold to party, now i I am trying to match sites to the contracts. I cannot seem to get a function to be able to search for them with just the "ship to party".
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Hi Dom,
Are you searching for Contracts in CRM Web UI or in CS??
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Hi Pablo,
> I'm starting to think I will have to pass
> some fee for all your help
Don't hesitate, I can pass you my bank account details...
> I've seen this forum ...
Oh, don't mix up the PCD repository which can be searched for iViews ==> that is iView names, maybe description etc, but this does <i>not</i> mean the content itself.
As far as I understand your original question, you would like to search "real content" ("what's printed within the iView") in that kind that clicking on a search result link would lead you to the corresponding navigation target.
For this, the scenario given in my orignal answer in <i>this</i> thread should be the way to go. Even if this works only in "internet" scenarios properly, for this scenario cannot distinguish between different roles / access rights.
> is SPS 14 the same that SP14?
Yes. "SP" = "Support Package", SPS = "Support Package Stack", the "new" common number for all components playing together.
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When I select a purchasing organisation in the extended search criteria, the search results returned are those that are expected. However if I change the purchasing org the old value is retained. If I delete the old value and search again it is put back into the search field by the system. Also, when I choose a product category sometimes the results give me all the contracts when I am expecting no results.
We have applied notes 1088749 and 1067327...still the issue persists....
Is there a new note for this issue?
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Vinay Sridhar

to go into details:
I am facing the following issue when trying to search for contracts or global outline agreement:
When I try to search for a contract after clicking the Extended search...I enter a purch. organisation and some results are displayed.
However if I change the purchasing org the old value is retained. If I delete the old value and search again it is put back into the search field by the system.
Also, when I choose a product category sometimes the results give me all the contracts when I am expecting no results.
We have applied notes 1088749 and 1067327...still the issue persists....
Is there a new note for this issue?

Trex Search for Archive Link OAAD or OAWD Documents,

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Can Trex Search in the originals of documents which are stored by OAAD or OAWD Transactions,
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Dear Athol,
We are using SAP Content server to store our Documents from GOS and also the same Content server is used for maintaining our Documents through DMS also,
so as a standard, Trex cannot search documents maintained in content server by GOS methord and it can only search those documents which are maintained by DMS CV01N method,
pls suggest how to proceed for the development to allow Trex to search all the documents in Content server, how big is the development, is there any SAP suggested solution to be followed,
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J sari

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I would like to build a KM search iView in portal which enables users to search for business object from backend system.
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Hi Yingzhi,
with current releases, business objects indexed through the ABAP-based Search Engine Service (SES) or directly from certain SAP solutions to TREX are not by default accessible from KM.
The next release after NW2004s will enable Enterprise Search and provide the meta-search engine for parallel search access to business objects and KM documents.
Please see the following presentation for some explanations on SES and Enterprise Search and note stated time-lines:
https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/73f3eedf-0501-0010-0aa6-950694c02f99
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I need to implement TREX search in the notes in a service ticket. I have done configuration steps like creating object connector and indexing. Can anyone guide me on how to proceed further to implement the search for notes in STs?
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hi, can you please share solution?
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Besides going through the list of Signed Contracts, the Our for Signature tabs, and the ones listed in the Multiple Signatures what about all the other ones?

Hi renegadecraft,
This sounds like you may not have server-side searching turned on for your account. What that means is that if the contract is a certain age in the server AND you reach a certain threshold number of contracts sent / signed, the contract you're looking for may be truncated out of the initial search and you'll need to access the archival search tool. This isn't turned on for all users right now (it will be soon); in the meantime, I will contact you via PM for additional information so I can assist further in getting this resolved for you.
ODG.

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Hi Masaya,
Do FN objects exist in SAP? Were they created prior to indexing or do you have the delta indexes setup?
Kind regards,
Luke

Dear Luke,
Thank you for your great help.
This SAP note seems very helpful for our issue.
I will try this SAP note (Support Package) and report its result.
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TREX search in Content Server

Hey
I have a problem making TREX search for documents in my content server. I have made some Content Repositories where i want to perform my search.
What I have done so far, is to make a CM Repository for the Content Repository with Persistence Mode = DB and the Repository ID in Database = The repository i want to use in Content Server.
Then I have added this CM Repository to a index and restarted the servlet engine. When i search for the documents, I get no hits. I know there is nothing wrong with my TREX, cause i can search on File System Repositories.
Have i missed anything? The Content Repository is up and running, and i get successsfully on every test.
Please hit me back!
Best Regards
Kristoffer Engh

Hi,
Creating an Index
http://help.sap.com/saphelp_nw2004s/helpdata/en/73/66c090acf611d5993700508b6b8b11/frameset.htm
Before doing that you should check TREX Server Status:
System Administration->System Configuration->KM->Index Administration->Related links->TREX Monitor
If the status is ok, then create the index, assign data source (point your repository), define kind of service (search, search and classification, classification) and define scheduler.
Then in Index Monitoring you can check status of the index.
Also, in TREX Monitor you can display Queves and check status of the documents.
Patricio

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I am using TREX search for equipemnt in R/3 itself. It is working fine in sand box environment but has some issue in quality server.
It is not filtering data for one maintenance plant. For Ex. - When I give a keyworld and maintenance plant A as parameter it is working fine, giving me filtered results on maintenance plant. But when I give same keyworld and maintenance plant B as parameter it is giving me results from all plants including B also. In second case It should give result for only plant B.
Can anybody give any idea where could be the problem?
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Sanjay.

Hello Sanjay,
can you give us the exact syntax you´re using to add the filter parameter? Could the name of plant B contain any keyword that triggers another function / causes some confusion in the search request?
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What are the config steps for contract mass change and quota arrangement?

Hi friends
what are the config steps for contract mass change and quota arrangement?
Regards
Raj Kumar

Process Flow
The mass change process consists of four steps. You navigate between these steps by choosing the Next and Back buttons located at the bottom right-hand corner of the screens.
       1.      Search for contracts
You search for and select the contracts or the contract hierarchy that you want to change.
Contracts that have the status Closed cannot be changed.
       2.      Define mass changes
You specify the changes you want to make.
You make changes at header data level and at item data level by choosing the relevant change methods. A green tick appears next to each change parameter so that you can see where changes are already active.
Once you enter this step, the documents you have selected to be changed are locked so that other users cannot make changes to them until you are finished with this process.
       3.      Simulate mass changes
Here you can perform a trial run of your mass changes. This simulation step is optional.
We recommend that you perform this step so that you can check how the change methods you have chosen will be processed by the system.
You receive status messages about the change methods for each contract and can quickly see whether any errors arise in connection with the proposed changes at this stage. From this step, it is easier for you to go back and correct the error than after applying the changes.
Background processing
The system processes the changes in the background.
If there are a large number of contracts to be processed, this step could take some time to complete. In this case, you can leave the transaction so that you can, for example, carry out other tasks in the meantime.
The system sends you an e-mail once the simulation step is complete. The e-mail contains a link to the relevant screen in the application so that you can return to it when it is convenient for you to do so. If you have left the SRM application, you can only return via this link.
Here you can see the status of the changes and, if necessary, you can correct any errors by going back to the Define mass changes step.
The messages that you receive in the simulation step are not confirmation that a change has been performed. They simulate the messages you get after you apply the changes. You must complete the final step of the mass change process and apply the changes before they take effect.
       4.      Carry out mass changes
Here you apply the changes to the contracts.
You cannot reverse this step, which is why we advise you to perform the simulation step beforehand.

Searching for a document through TREX

Hi
we have installed portal and TREX and we have uploaded sample document under KM content> Documents(default folder in the KM) folder.and we have created the index and we have mentioned the data sources as KM Content> Documents.
but we search for this document we are getting "No Matches found error".
Any idea?
Thanks
Ravi

Hi,
Follow these threads:
https://forums.sdn.sap.com/thread.jspa?threadID=33094
https://forums.sdn.sap.com/thread.jspa?threadID=35683
https://forums.sdn.sap.com/thread.jspa?threadID=88337
Regards,
Praveen Gudapati

TREX search failure for some pdf documents

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TREX search is not getting correct result for some pdf documents. It's not able read the content of some pdf documents. When we search with file name the search result is correct but we are getting "No document excerpt available" message in search result for this file name.
Let me know where might be the problem for those pdf docs.
Thanks

Hi Tatayya Marni,
1. Can you tell me whether the pdf documents are opening when you are selecting them?
2. This error comes mostly when you havent included this .extn file (.pdf in your case) to the portal.
3. Check whether this extn is their in your portal if not make it inclueded and then try making a new index and one new data source where your pdf is residing. Try for one Test.
You have to include the file extns in System Confi....UI Interface...
Hope this will resolve your issue.
Regards
Piyush Bhurangi

TREX search for contracts

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