Trial Balance in Conversion

Hi All,
I have to transfer the last 4-5 yrs of trail balance from old instances of oracle apps to new instance of oracle apps 11.5.10. But i do not know what data i have to extract and what data i have to upload.
Wheather i have to extract on GL_Balances data only or i have to extract the Journals data also?
Please reply soon . . .
Thanks,
Upender ...

I agree with Yogesh.
<br>Try to post this thread into On Demand: E-Business Suite</br>
<br>Nicolas.</br>

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Open Payable,Receivable & Trial Balance!!

Hi Guys,
I need your help in Trial Balances.
Our company has aquired a small firm which does not use Oracle ERP.
Now we are planning to merge them under Oracle EBS.
My question is what information do we need to bring related to their
trail balances so that we can reconcile GL with AP,AR & INV.
1) Open Sales Invoices
2) Open Payable
3) Advance Payment
is there any GL component related to this to be brought in??
Thanks in advance
Prashant Pathak

1) Open & Pending PO
No Accounting impact unless you have encumbrance. So you do not have to worry.The only thing you need to worry about is definition of open PO. If PO is received but not yet billed you ought to have accrual balance in your old system (assuming accrual basis of accounting). If you convert these POs, when invoice is matched to this PO (this is no receiving expected as goods are in inventory or consumed), you have to make sure to use the accrual account (it should default). It is kind of a mess as you have to train people carefully to look for holds, which one is received earlier which one is received now and so on. Ideally the value of these POs+AP invoice value conversion with the accrual account should match with you accrual balance in your GL conversion.
2) Open & Pending SO
No accounting impact.
3) Open & Pending AR,AP Invoices ( may be we might close Open invoice's in old system)
AP for liability and distribution accounts, I think you should use actual liability account and reclassify later in GL (reclassify the one that was converted in GL) and for the charge account, you should use dummy accounts as the account could be accrual or actual department charge account. As this will be coming in GL, just make sure that the values match.
4) Open & Pending Receipt
Not sure whether you will be using a dummy bank account or actual one (accounting for cash and clearing are derived from the receipt classes) for converting these receipts. If cash gets converted in the GL into actual cash account (sensitive topic and highly individualistic to each implementation), then you have to use dummy cash account. If not in GL you have to use dummy cash account.
5) Customer
No accounting impact
6) Vendor
No accounting impact
7) Item
No accounting impact
8) On Hand Inv ( what about the cost of this inventory? How do we tackle this in GL?)
In inventory when we covert we have no choice in choosing the material account (inventory account) as it is taken from organization (average cost) or subinventory (standard cost) so on. Hence we cannot change that. The only thing we can change is the account we pass while doing on-hand conversion. Usually we call this guy as Inventory Clearing account. Depending on your set up (different inventory accounts for different organizations) you have to use different clearing accounts.
So in inventory conversion you generate
Dr Inventory account
Cr Inventory Clearing Account.
In GL you bring in the value of inventory account into Inventory clearing account. When you transfer from inv to gl, clearing account gets squared off.
Thanks
Nagamohan

Legacy Trial Balance - best way to get totals into SAP

Hi Folks,
I have a query relating to the data migration of Finance items.
What is the best process for updating the new SAP system with the legacy trial balance?
Do you journal in the Opening Trial Balance posting sub ledger items to a Data Load account?
Load the AR / AP sub ledger items via the standard load routine RFBIBL00 which will in the case of customers Debit the customer account and Credit the Data Load Account / Vendors Credit the Vendor and Debit the Data Load Account.
Could anyone please give me a step by step guide as to how to go about this?
Thanks

Hi,
The upload of GL Balances have to split into several steps:
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items.
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV.
5. Further, material values are also to be updated - Material wise and this should tie with the GL Balance.
In addition, one more point to be noted is the use of Dummy / Conversion accounts for bringing in data from legacy to SAP. It is better to create five or six conversion accounts like for Assets, Liabilities, Revenue, Expenses, Materials etc. The sum of all these conversion accounts should be ZERO after completing the conversion. This way the reconciliation will become easy.
Thanks
Murali.

Uploading the Trial Balance in BPC

Hello,
Can someone guide me on how to go about loading the TB in the BPC ?
I tried to manage through Data Management but it was not able to upload the data..
I presume it has got to do with FLOWS & INTCOL dimension.
In my trial balance, I used using F_CLO & other than intercompany I have used IC_NONE in INTCOL dimension.
However, I couldnt proceed further...
I would be obliged, if any of you can help me on this....
Thanking you in advance....
Regards & best wishes,
Shrinivas

Hello,
You can use trasnformation/conversion files in order to map your dimensions with BPC structure. If you can give a specific example of file to be loaded and the dimensions defined for you application, maybe I can give you more details about how you have to define your transformation/conversion files.
Regards,
Mihaela

Cancelled invoices still appearing in AP Trial Balance report

Hi,
The invoice was cancelled during 2007 but it is still showing in the AP Trial balance and GL Trial Balance report.
May I know why? The current fix is to go the JE and fix it to zero, but this involves lot of manual work.
Please guide me to find the exact root cause.
Regards,
Muthulakshmi T.

Hi,
Please check this thread it should help you.
https://forums.oracle.com/thread/1002139
Regards,
Yuvaraj

AP Invoice Aging Report by GL Date (using: Accounts Payable Trial Balance)

Hi
Need some suggestions:
I need to develop a custom report in (R12).
Account Payable Trial Balance Report, does have the capability to run as of a particular date but it does not show aging buckets. This custom report is to be developed to meet the requirements from a Payables detail perspective as well as to reconcile.
The report should show the balance due as of the report date selected. If As of Date = 5/31/11, then when the report is run on 6/15/11, it gives the results as it existed on 5/31/11. If we run it again on 8/31/11 for As of Date = 5/31/11, and again on 1/13/12, we get the EXACT SAME results each and every time except for the following fields: Current Status, Date Paid and Payment Reference Number.
The end result should be this report ties to the penny to Oracle GL as of the date selected EXCEPT for any JEs posted to the account.
Thanks
Pravin

Hi Pravin,
For all transactions in Oracle, you will have GL dates (Accounting Dates) associated to it. If you use this date in your query to filter data, then you will get correct aging data as on a given date.
To tally with GL, you also must check if the selected transaction has been accounted?
Raajkumar G

AP Trial Balance Report Issue

Hi gurus- I run the AP Trial Balance report and have an issue that I cannot reconcile with my raw data because when I export into excel, the invoice number is cut off after 20 characters. This client has long invoice numbers. Is there any way to get the SQL for this report and run it separately so I may see the invoice numbers and reconcile? Thanks a lot.

Hi,
Please check note:553484.1, there are some queries provided to check the TB data like queries to compare XLA and GL data.
Hope it helps

AP Trial Balance Report Query

Hi - We use the AP Trial Balance Report as a supporting schedule to reconcile our General Ledger AP Creditor Control Account against.
Ordinarily we would use the total remaining amount at the end of the report (which has historically balanced to the GL).
The value in the remaining amount column has always equalled the value in the amount column.
However, during P12 when we have generated the report we have identified several transactions that have an amount appearing in the 'remaining amount' column but no corresponding entry in the 'amount' column.
We're not sure what the 2 column represent and why this would be the case.
Consequently by using the 'Remaining Amount' total and comparing it to the GL balance we are out by the amounts that are only appearing on one side of the AP Trial Balance.
I've looked at the accounting postings on the AP for some of the particualr records and can see that there is a debit and credit posting to expenditure that net off and and also a debit and credit posting to the AP Creditor Control Account that also net off
Can anyone provide us with an explantion please?

Hi,
Please check note:553484.1, there are some queries provided to check the TB data like queries to compare XLA and GL data.
Hope it helps

TCode for vendor trial balance (and not profit centerwise vendors list)

Hi
I want vendor's trial balance report.
My requirement is that i want list of vendors with the balances with debits and credits separately.
There should be four columns like:
Vendors, Debit (Amt), Credit (Amt), Net.
I checked SDN websites also. There were many posts but all were suggesting only one report i.e. report which is used for getting profit centerwise vendors.

HIiiiii...............
Greeting for the Day...........
Pls check this report S_ALR_87012082 - Vendor Balances in Local Currency
i thing it's help full
Thanks & regard's
Sachin Indulkar

Trial balance reconciliation a/c mismatch

hi all
iam having an error in trial balance in sap
the trial balance total of vendor reconciliation 13000600 in coming 14943287.90 in total but when iam going to f.42 and take out the total of that particular reconciliation a/c the total is 15003287.9 in vendor balance report there is an excess of 60000 here
please suggest what could be the problem.
in which report i can see the bifurcation of 13000600
Kind regards'
Aman

Hi Aman,
Please check the details of the entries at table level for table LFB1. You can through transaction SE16 for that. There you can find whether any different reconciliation accounts are involved in this.
Warm regards,
Murukan Arunachalam

Vendor wise drill down in Trial Balance or Balance sheet report

Dear Experts,
Is there any report for Trial Balance or P&L/ Balance Sheet report where vendor wise drill down of amounts is possible?
Please suggest.
Regards
Komal

Hi Dear ,
You can use F.08 for Trail Balance and Vendor details - S_ALR_87012082 - Vendor Balances in Local Currency
You can get cumulative balance for the vendor.
Regards
Radha

Trial Balance

Hi All,
I have a query regarding the Trial balance Report.
When i run the trial balance for the period 01-04-09 to 31-12-09, I get certain figures for the accounts. When i run the Sales analysis report and the purchase analysis report, I get certain figures as well.
Now I would like to know and check whether the sale figures and the purchase figures are correct or not? How do I compare the result of the sale analysis with that of trial balance for the same period? Please guide.
Thanks,
Joseph

Hi Joseph
The basic principle of making sure that the G/L account balances to its corresponding item group or warehouse is quite simple:
1. Never post journals to these accounts unless absolutely necessary.
2. Make sure the account determination is correct and that all transactions types are fully understood in terms of their impact on the trading stock account as well as on the moving average calculation. Remember that these 2 work hand in hand and any transaction that updates or relies on moving average will typically post an entry to the trading stock account.
I must also mention at this point in time that 2005A (I am not sure of 2005B) had issues with the updating of stocks which was fixed in 2007A. The major changes are in the way that SAP handles negative stock. In the old versions, negative stock was posted at zero cost, while in 2007A it will use the last known cost and do price adjustments automatically if the new stock purchased, which now makes the on hand positive, was at a different cost.
From your last response, it would appear that your first problem relates to not having the correct sales return account for each item group. Please change this and then run a query on all sales credit notes to determine which cost on which line was supposed to post to which trading stock account. Next post a journal, preferably one per month, to reallocate the value of the credit notes (cost of sales value) to the correct trading stock account/(s).
Next check that no other manual entries or any service documents (purchases or sales) were posted directly against the trading stock accounts. Reallocate as necessary.
Next try to run the sales analysis for one item group and one month at a time, also run the stock audit report for the same item group and month and compare.
If you still find major differences on the above then let me know. My address for mailing is exposed under my profile. I will send you some queries to run that join the stock movement tables, document tables and allow you to compare to the journal table.
Kind regards
Peter Juby

Fault found with opening balances output on Trial Balance report

When running the Trial Balance report and adding "Opening Balances" and taking the "OB from Start of Fiscal Year" option, the relevant opening balances are not shown from the closing balance of the prior period.
All balance sheet accounts should always show a "brought forward" balance if one exists, whereas P&L Accounts should only carry balances forward over monthend boundaries, resetting at the point of a yearend. This is not the output provided by the report.
This issue has been checked on numerous patch levels (including the beta release of 2007a SP01 by a support consultant) and returns the same problem.

Hi Julian,
I checked the functionality by myself and I have two findings:
1) that the Trial balance displays in the opening balance balances for the P&L accounts from previous period.
2) On the other side there is a functionality "Add closing balances" on the Trial balance selection criteria with option "Closing balances before Selected Period Only" which would adjust the presented opening balances for P&L accounts in point 1.
Based on your description I understand that Global Support Center knows about the issue, so I think the point 2 could be used as temporary workaround till the system is corrected.
Best Regards,
Martin Slavik
SAP Business One Solution Manager

Difference in Open Balance As per Trial Balance and General Ledger in SAP

Dear All,
1 ) Whle generating trial balance in SAP B1 for one Business master there is a difference in Opening Balance as per Trial Balance and as per General Ledger how ever closing balance in matching.
Difference As follows
Report Name      ob cr     ob dr           dr                   cr                                  CL
General Balance          614536     19237612.34            18650320.01     1201828.33
Trial balanceB     4521743.19          19237612.34       13514040.82     1201828.33
Is it possible the open balnce should be same in both report. The opening balance as per GL report is correct.
2) I have run the period end closing for Apr- 2010 to Mar 2011 after that I generated the traial balance for Apr-1-2011 where the opening balances for expense account and revenue account is showing technically after period end closing the balance become zero for all closing balance revenue and expenses accounts.
Please note that there are some entries in revenue and expense account in on 1st apr. 2011.
Please guide on this.
Regards
Aarati Kollur.
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Hi,
I think you should re-visit the selection creteria for the Trial balance.
The Display Opening Balance has two options. If you select from 'Start of Company activity', then it will include every balance of previous year.
Check for the Display Closing balance option as well. As you have performed the Period End closing, the checkbox options can have an impact on the outcome in the report.
Check the selection again.
Kind Regards,
Jitin
SAP Business One Forum Team

How to see Trial Balance for a Segment

Hi Experts,
Does anybody has idea on how to see Triala Balance for a Segment ?
In Standard Reports for Balance Sheet and Profit & Loss, SAP B1 has provided option for filtering on Segment, but the same is not true for Trial Balance.
BR
Samir Gandhi

Hi Samir,
yes it is possible to display Trial Balance in Segment format.
open Trial Balance Report, in the Upper right hand of the of the window next to G/L Accounts you can find the "FIND" button, click that one then the Find G/L Account window opens. from this window you cans Select Segmentation accounts.
regards,
Fidel

Trial Balance in Conversion

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