Trial Balance not appearing

Dear all,
In the trial balance selection criteria window - the option to choose BP or GL A/c's not appearing (the small tick box not appearing) so that trial balance cant be viewed.

Hi Suda,
Thank you for your response.Now the issue is solved.
I'm using Version -2005B PL32.
When i'm trying in superuser id - its working .I think that may b'cos of authorisation restriction.But ma doubt is why it is not giving authorisation restriction message instead in that selection criteria itself its not appearing(ie, that G/L & BP selection check box).
Thanks
Suresh Kannan

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Trial balance not generate profit center wise

Dear All,
Please suggest,
I am generate the trial Balance "S_PL0_86000030 - G/L Account - Balances " with profit center wise, system not generate the trail balance with profit center wise because profit center or business segment is not updated the system.
I generate the trial balance at company code level same t-code, system generate the trail balance but system show the column of profit center or business place "not assigned"
It is possible to update the profit center and business segment table.
Pleases suggest to solved my problem
Regards

Hi, have you activated PC scenario?

Trial Balance Not Matching

Hi,
Debit side and credit side of the trial balance is not matching and the difference amount is 0.01 paise. Though I am not getting this difference in SAP B1 screen, I am getting this difference when I export TB to excel. I have already checked the following points
1. Zero balance accounts
2. confidential account settings
3. Excel digiti settings
I suspect one patricular account where the GL report (Date parameters are given as in TB) and the TB is not matching
Regards
Vinoth

Hi,
This seems to be due to the rounding issue in the database.
Can you check and confirm whether any time during the business process, in the system the decimal settings were increased or decreased ? If yes, then it can be due to the calculation (rounding)
Kind Regards,
Jitin
SAP Business One Forum Team

Trial Balance not Balancing

Hi All,
I have a client who runs their trial balance and it doesn't balance. Isn't a trial balance supposed to always balance? I have recently upgraded this client without any issues, so their database is correct.
Any ideas on how to solve this or what could cause it?
Thanks in advance,
Adele

Hi,
Many causes can make the TB report is unbalanced. To solve this, try to check balance sheet and PL first. Is the balance sheet okay (based on accountant checkings) ? if yes, you check the exchange rate different, the selection criteria --> expanded --> check here if there are some tickbox in the certain fields or not. etc..
The trial balance adheres to this formula : total debit = total credit.
Here I quote from a 2004A version pdf file about TB report:
There can be a situation where the credit side is not equal to the debit side.
In this case:
What might be the reasons?
What should you check?
1. The debit and credit amount will not match if you select to display only business partners.
When displaying all G/L accounts and business partners, business partner balances will be
displayed after the total amount of all drawers, at the end of the trial balance. Refer to the
common mistake of checking the balance of the customers and vendors rather than the total
amounts of the drawers. If the box BP in the Trial Balance u2013 Selection Criteria window is
cleared, the balance of each business partner is not calculated separately. Instead, summary
balances are displayed for Customer and Vendor control accounts. These are the accounts
that summarize the activity of your business partners. These control accounts are displayed
in the Assets and Liabilities drawers.
2. Sometimes, when running the trial balance on a certain date range and there are journal
entries in which the posting date per row is different, it is possible that one of the posting
dates in the journal entry rows is not included in the selected date range and therefore these
entries will be displayed for some G/L accounts or business partners and will not be displayed
for others. To check this you can run the trial balance on a more extended date range that will
ensure that all the journal entries are indeed included.
3. When displaying the opening balance from the start of the fiscal year, the debit and credit
sides might not be balanced because a certain G/L account or business partner has a journal
entry prior to the selected date range, however in the selected posting period it has a zero
balance. The G/L account or business partner is displayed in the trial balance but the counter
account in its journal entries might not have a zero balance and therefore the amount will be
displayed only for one of the accounts.
4. When displaying the trial balance using a template other than the Chart of Accounts template,
you need to verify that all the G/L accounts are included in this template.
5. If the user who runs the trial balance is not a superuser, it is possible that he has no
authorization for confidential G/L accounts and therefore their balances will not be displayed
in the report.
hope it could resolve your issue.
Rgds,

BCS error:Trial balance not equals zero

When I run the task to validate the data, error message " trial balancenot equal zero" for one company code.
Any help appreciated.
Ravi Thothadri

Dear Ravi,
You are not a novice on SDN. You should have known the rules. (((
I didn't see a question in your message.
I cannot understand whether you complain about the error (the error isn't appropriate) or about the reason of the error.
I didn't see the description of the situation.
You described nothing.
Do you prefer that we lose our time by guessing?
Edited by: Eugene Khusainov on Feb 7, 2011 4:35 AM

GL balances not appear in FBL3n but it appear when we run F.01

Dear guru,
User is having said issue.Pl advise.
Regards,
Samar

Hi gurus,
Thanks for your reply.
I have selected all three parameters in FBL3n and run the report.I have got following errer:
No items selected (see long text)
Diagnosis
No line items meeting your selection criteria could be read. This could be for the following reasons:
1.) No corresponding items have been posted.
2.) You are not authorized to display this data.
3.) The items have already been archived.
Pl advise.
Regards,
Samar

Trial Balance showing strange figures

Hi experts,
Local Currency: SGD
System Currency : USD
Account Code: 20200 ## account
Whenever I execute my TB, figures showing in Local Currenct Debit, Credit and Balance are correct but not in the SC.
Example:
Local Currency Debit SGD1,000,000 - Local Currency Credit SGD1,000,000 = Balance SGD0.00
But in my System Currency Balance is showing -USD16517.90 even though the account balance is zero.
Why is the negative figure appearing in my TB?
Please advice.
Thank you.
Regards,
Lim
Edited by: Tou Lead Lim on Mar 1, 2010 8:49 AM
Edited by: Tou Lead Lim on Mar 1, 2010 8:50 AM

Hi Lim,
You may check this thread first:
Trial Balance not Balancing
Thanks,
Gordon

BCS error: Trial balanc enot equals zero

When I run the task to validate data in BCS, it says "trial balance not equals zero for one company code".
Any ideas?
Ravi T

HI Ravi
Possibilities are:
01. Wrongly posting of Transactions accounts in GL a/c of Trial Balance
02. Wrongly importing the values from external files like...XLs
(Please verify the values of Negative Posting Items if any the each GL head of Trial balance Accounts)
03. Picking up of Historical Aged Trial Blance figures( uncheck the HATB) options if any, on the same CompanyCode which has been already gerated for that period.
Every GL a/c in Trial Balance account has the-- Type of Accounts(Assets or Liabi), Opening Balance, and current day transactions details (debit or credit value). the summation of opening balance, current day transactions(+/-) must be equal to closing balance of the account on that day.
just FYI:
In double-entry accounting requires the sum of all debit accounts to equal the sum of all credit accounts, a trial balance is required to verify correctness. The trial balance is a list of accounts and their balances at a point in time. When preparing a trial balance, three steps are needed:
1.You must list each account title and the amount accrued in the trial balance. If an account has a zero balance, just list it with a zero in the normal balance column.
2.Next you must calculate the total amount of the debit balance, as well as, the total credit balance.
3.Last you verify that the total debit balance is equal to the total credit balance.
If the total debit balance and total credit balance are not equal then there must be an error that needs correction. If the credits and debits do appear equal on the trial balance, it still does not guarantee that no errors were made. The main goal of the trial balance sheet is to report whether the account balances are reported in the appropriate debit or credit columns and to allow for future reference of financial statements
Hope this will help you in functioanl aspect.
Thanks & Regards
ukraghu

Difference in GL account balance & Balance showing in Trial Balance

Hi,
Actually we found that in balance of a Gl account in FBL3N and balance in FS10N as well as in F.08 ( Trial Balance ) not matched with each other.
Can anybody suggest how can it be possible.
I have checked there are two documents which are affecting the Gl account balance in FBL3N but not affecting the same in Trial Balance due that there are diffference in Amount showing in Trial Balance and Amount showing in Gl account.
Pls suggest the reason.
Thanx,
Sandeep

Hi Sandeep,
After running the T/Code F.08 i.e. for Trial Balance if there is a difference then run the T/Code F.03 - GL Account Summary. This report will show you the GL's because of which there is a difference in the Trial balance.
Also if you find particular GL who is showing the differences in the Line Items" (i.e. FBL3N report) and in GL Balance (May be FS10N - Master Data) then see the Master data of that GL in T/Code - FS00 - to find out the changes done in that GL . One of the change could be "Line Item Display". If we disselect this option then transactions get posted but will not get reflected in FBL3N (Line item display) . Final Amount (of FBL3N) will not match with the GL Balance (FS10N or Master Record)
We are also facing same problem. Finding the solution (ABAP Program) to identify the entries made in between the disselection & again selection of "Line Item Display".
If you know the solution pls. share
Assign the points if useful
Regards,
Shridhar Sawant
FICO

AED not appearing in J2IUN

Dear Experts
I am running J2IUN. Given the subtransaction type IP manually in the selection screen. Even then, AED is NOT appearing in the utilization screen.
What needs to be done, for AED to appear, so that AED can be utilized from BED balance?
Guidance/help will surely be appreciated.
Thanking you for your time.
Rgds
Sumanth.G

Dear,
Please go with this link,
[AED balances not appearing in J2IUN for utilization;
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Sandip

While "Invoice Cancelling- Accounting entry not effected in Trial balance"

Dear All,
Any one knows this please revert back.this Issue is very urgent (We have to Close the Periods)
Issue: While "Invoice Cancelling- Accounting entry not effected in Trial balance"
Invoice which is cancelled and accounting events for Invoice & Cancellation is taken place, but the entry for cancellation is not appearing in the GL Hence the reversal effect of expense is not seen.
I can able to see the Reversal Entry in Payables > Reports > View Accounting A
Here > Tools > View Accounting Events > View Journal Entries > Show Addtional Information > Transfer to GL Status is "No" after that i have Run the Transfer Journal Entries to GL even its not appearing in GL and not transfer to GL.
@Have to Resolve this as soon as possilble, plz any one can lets guide me
Reagrds,
senthil

Plz Update this asap.....

Fully Paid invoice is appearing in "Accounts payable trial balance"

Hi all,
i have proble with AP trial balance report..
there is one invoice which is fully paid and accounted.
but still that invoice is appearing in trial balance report.
invoice amount is 0000000
rmaing amount is (9856568) note: negatinve amoun..
any one pls suggest as soon as possible
thanx

hi Octopus Rex ,
rite.
But i have one doubt tht.i have invoice which is paid.but it is still in "AP_LIABILITY_BALNCE" as you mentined **"The Accounts Payable Trial Balance report uses this information to report on outstanding invoice liability"**.But i have only single line for that paid invoice.
the table "AP_LIABILITY_BALANCE" sholud have the oustanding amount only rite.why i am getting this paid invoice.
can u give some point to releated paid invoce that will appear in this table

GL accounts with no postings are appearing in Trial Balance

Hi Experts,
When the Trial balance is run by selecting the below parameters in 'Trial Balance Report Selection Criteria':
1. 'Hide Accounts with No postings'
2. 'OB from Start of Company Activity'
The G\L Accounts having no postings in the posting date selected and having transactions entered before this period are displayed in the Report.
However, in the General Ledger Report with similar selection criteria, the same G\L Accounts are not displayed in the Report.
As stated in note 1632198, the system checks for the data from the beginning of the company activity and doesn't take into account the posting dates selected in the selection criteria. It is also stated that this behavior is the current system definition.
So, please I would like that SAP changes this behavior and I believe that it will make more sense that the system considers the specific year selected in the posting date.
Thank you in advance.
Nadia.

Hi,
The system logic is different for the General Ledger and the Trial Balance. Both the reports have different reporting requirements, Trial Balance being the display of the balances and opening and closing while Trial balance being the detailed output of the transactions happening during the F.Y. selected.
For having the zero balanced accounts not appearing in the Trial Balance, check whether selecting 'OB from start of Fiscal Year' helps you any way.
Kind Regards,
Jitin
SAP Business One Forum Team

Accounts Payable Trial Balance Report does not include a Credit Memo amount

Hello Experts,
We are having an issue with Ap Trial Balance report not displaying a credit memo amount whereas Gl Balance shows that amount. The Credit Memo has a August invoice date and September pay date but it’s not showing up in the trial balance for August. The acconting date on the Creditmemo is in august.
Thanks in advance for any help.

Hi,
We also faced the same problem and approached Oracle support.
They provided us with a patch and datafix. Better raise an SR and get specific support.
Regards,
Sridhar

Trial Balance Report not showing in months

Hi All.
A client is trying to run a trial balance, wanting it to display in months.
He chooses monthly report, but it still gives just one total amount.
The company he is running is a seconday company.
He ran the report in the main company and it works fine..it shows the trial balance in months.
Edited by: Jerusha Lala on Feb 18, 2010 8:17 AM

Hi Jerusha,
Have a look at the Posting period. The reason could be the posting period was set up with "Year" instead of 'month'.
If the posting period was set up with "Year", when a transactions is recorded, they will all belong to eg: 201001.
If the posting period was set up with "Month" and subperiod=12, then when a transactions is recorded, they will be split into 201001, 201002, 201003 etc etc ... 201012.
When positing period is not set up correctly, you will find out very soon that the standard financial report, eg: Profit and Loss will not split the information in the period as expected when running Monthly, Quarterly.
Note that XL reports that make use of Financial period, to get Monthly figure will not work as well.
Regards,

Trial Balance not appearing

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