Trigger mail to dynamic Agents

Hi Experts,
My requirement is to trigger a email to user based on document type.
Lets say my doc. type is DOC1 then Approver will be USER1
DOC2 then Approver will be USER2.
and mail should be triggered to this agents dynamically based on document type.
I have created one z table and maintained this entries.
created one Rule .
If I pass my document type to rule, it fetches USER correctly.
Now how to use this Rule in work flow to trigger mail to fetched User ??
Please give me a step by step guide to do it.

Hi Sunil,
Probably you need to go through some basic material related to Business object and workflow.
Go through the below link.
http://help.sap.com/erp2005_ehp_04/helpdata/EN/c5/e4ac12453d11d189430000e829fbbd/frameset.htm
http://wiki.sdn.sap.com/wiki/display/ABAP/SAPBusinessWorkflow
Regards
Kedar

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Thanks,
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Check this documentation.
RCIEV Defining a Distribution List or Mail Address
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Send mail through dynamic action, but the subject line and content is blank

Hi all,
I'm facing one problem on sending mail throught dynamic action.
Whenever a new employee is hired, the system will trigger a mail to the administrator.
The mail can successfully reach the email address. But the title and the content of the mail are missing. I can receive an email with a PDF attchment. But when I open this PDF file, it's blank inside.
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Hi,
   I feel that something will be misiing in the coding.Even i faced the same problem earlier.for me it was text file as an attachment ,file was receiving but no data...the problem was i forget to add one option in objpack-head.
   R u using the FM - SO_NEW_DOCUMENT_ATT_SEND_API1??
If so pls C the below codes for text file as an attachment.
DATA: objpack LIKE sopcklsti1 OCCURS 2 WITH HEADER LINE.
DATA: objhead LIKE solisti1   OCCURS 1 WITH HEADER LINE.
DATA: objbin LIKE solisti1   OCCURS 10 WITH HEADER LINE.
DATA: objtxt LIKE solisti1   OCCURS 10 WITH HEADER LINE.
DATA: reclist LIKE somlreci1 OCCURS 5 WITH HEADER LINE.
DATA: doc_chng LIKE sodocchgi1.
DATA: tab_lines LIKE sy-tabix.
Creating the document to be sent
doc_chng-obj_name = 'MESSAGE'.
doc_chng-obj_descr = 'ZHRI_GARN_EPC_COMM'.
objtxt = 'Program ZHRI_GARN_EPC_COMM has been executed successfully'.
APPEND objtxt.
objtxt = 'Error records passed to BDC session XPHRGARN01'.
APPEND objtxt.
DESCRIBE TABLE objtxt LINES tab_lines.
READ TABLE objtxt INDEX tab_lines.
doc_chng-doc_size = ( tab_lines - 1 ) * 255 + STRLEN( objtxt ).
Creating the entry for the compressed document
CLEAR objpack-transf_bin.
objpack-head_start = 1.
objpack-head_num   = 0.
objpack-body_start = 1.
objpack-body_num   = tab_lines.
objpack-doc_type   = 'RAW'.
APPEND objpack.
Entering names in the distribution list
LOOP AT se_tech.
    reclist-receiver = se_tech-low.
    reclist-rec_type = 'U'.
    APPEND reclist.
ENDLOOP.
Sending the document
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
    EXPORTING
      document_data              = doc_chng
      put_in_outbox              = 'X'
      commit_work                = 'X'
    TABLES
      packing_list               = objpack
      object_header              = objhead
      contents_bin               = objbin
      contents_txt               = objtxt
      receivers                  = reclist
    EXCEPTIONS
      too_many_receivers         = 1
      document_not_sent          = 2
      operation_no_authorization = 4
      OTHERS                     = 99.
Hope this will help u.
Regards,
Manoj.

How to send workitem to dynamic agents

Hi all,
This is my problem, I have to send workitem to dynamic agents (number of agents vary).
I have the approver details in the workflow container, now i have to send the workitem to the apporvers, since the number of approver varies i am using while loop and i am doing container opreration for each loop. I have the apporvers details in a multiline container based upon this i have to send workitem to the first approver and after his decision i have send workitem to second approver and it goes on.
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Balaji E.

Hi all,
After struggling for 2 day i found the solution for my problem.
My Problem:
I get the approver details from a function module and i call this function module in a method and through a task i pass the multiline container element (which is holding approvers details) to my workflow container. My problem is i dont know how to loop this multiline container element in my loop (while).
Solution:
There is a macro to copy one container element to another container element it may a multiline container too.
SWC_COPY_ELEMENT <SourceContainer> <SourceElement> <TargetContainer> <TargetElement>.
i used this macro while i run the method at first time and i copy this value to another container (multiline) element at this step itself.
In my next step i pass only the loop number (i have a workflow container element. and i increment this container element for each loop) to the method and in that method i read the multiline container element based on this loop number and i pass the result value to task-->workflow.
From here i proceed further.
Thanks all of you.
SDN Forum helped me a lot in this issue.
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Balaji E.

Send a mail to the agents

hi
my question is send the mail to the assigned agents after the task is go through a condition, and condition fails it also have send mail and true it has send mail to the agents. I have designed the workflow and all other parts are working fine when my condition reject, it never works

Assigned agents of what step? There are no assigned agents in a condition step.

Java mail with Dynamic attachment?

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How to send the mails with dynamically created attachements..
The attachments may be a Excel file created dynamically according to the user inputs on the webpage. Is there any way to send those attachments to the receipients with out storing those attachements anywhere(server)?
Give me some tips to take my next step...
Thanx in advance
Krishnakumar S
(+919847706611)

You should take a look at Sun's JavaMail site. It has quite a bit of info on JavaMail, located here: http://java.sun.com/products/javamail/.
See the FAQ here: http://java.sun.com/products/javamail/FAQ.html, it has questions dealing with attachments.
There is a tutorial here that covers sending and receiving attachments: http://java.sun.com/developer/onlineTraining/JavaMail/index.html. Specific section on attachments is located here: http://java.sun.com/developer/onlineTraining/JavaMail/contents.html#JavaMailAttachments

Dynamic agent rule during approval

Hi gurus,
my question is based on a customer requirement.
they want a n-step approval with dynamic agent determination: fine.
then they want to maintain the substitutes: fine as well.
But what they want to do is to change the workflow path based on the substitute.
I mean: if the first aprover has set a substitute the first task goes to the substitute, but the following tasks have to follow the substitute hierarchy and not the original workflow path.
So we don't think the standard system way to use the substitute is not enough, but we need to determinate in the beginning if a substitute was set for some approvers.
The thing is that the substitute record is dynamic and has a validity end, and could be set after the workflow is started.
Is it possible at every step recalculate the workflow path and the next approvers (so to discover if a substitute rule has be changed or created or deleted)?
PS: we are using SRM 7.0 and the process controlled workflow.
Thank you very much in advance!
Regards,
Maria

Hi,
Yes. Agent is determined in each step right after previous step is completed in SRM70 Process-Controlled Workflow.
Please check following workflow objects.
WS40000016
TS40007943
Rule 40000138
FM /SAPSRM/WF_CORE_RESP_RESOLVER
Regards,
Masa

Dynamic agent rule changement during approval steps

Hi gurus,
my question is based on a customer requirement.
they want a n-step approval with dynamic agent determination: fine.
then they want to maintain the substitutes: fine as well.
But what they want to do is to change the workflow path based on the substitute.
I mean: if the first aprover has set a substitute the first task goes to the substitute, but the following tasks have to follow the substitute hierarchy and not the original workflow path.
So we don't think the standard system way to use the substitute is not enough, but we need to determinate in the beginning if a substitute was set for some approvers.
The thing is that the substitute record is dynamic and has a validity end, and could be set after the workflow is started.
Is it possible at every step recalculate the workflow path and the next approvers (so to discover if a substitute rule has be changed or created or deleted)?
PS: we are using SRM 7.0 and the process controlled workflow.
Thank you very much in advance!
Regards,
Maria

Hi Maria
I mean today the workflow starts and the system calculates the path based on the substitute rules active.
OK with that.
But what if the substitute rule change tomorrow?
How you are saying the substitute rule change tomorrow?. You should not assume it. You should confirm it. You cannot implement a work flow for tomorrow's requirement. Always there will be a change even if you implement for tomorrows change. Never do that. Do only for today's requirement.
My question is if it's possible to every step of the work flow change the agents.
I feel that this approach is wrong. simple view i will give u to thing. take only 2 steps
loop.
1) for determining the approver based on business logic in one method.
2) use the expression in the user decision step and send the work item for approval
endloop.
This i have explained for simple logic, create you own logic and apply on loop and endloop. It will work.
Regards
vijay

Added custom date fields at contract;need to trigger mail using those dates

Hi,
II have added 14 custom fields in the service order quotation for handling waranty start date and end dates capturing for the maximum of 7 years contract.
Then its usual yearly action of the waranty team to put the dates in those fields.
The first set of 2 input fields will be filled at the quotation creation itself; rest the set of 12 fields will be updated in this 7 years time.
My requirement is such that to the capture all the waranty end dates filled in the input fields and trigger a mail 30 days prior to that days.
Example : I have contract from 01/08/2004 to 31/07/2010.
Then my waranty startdate / end date can be filled by waranty team as 01/08/2004 to 31/07/2005 in the waranty first year.the i need to trigger a mail to waranty team on 01/07/2005.
For the second year if we have dates filled as 01/08/2005 to 31/07/2006; then to trigger mail on 01/07/2006.
I have tried using ACTIONS but couldn't get much help.
As a work around thinking for a report to fetch the contract for that Trans.type and check the dates with the present date + 30 and collect those to perfrom the respective actions.This is workaround.
Tried using the DATE TYPES creating 7 different DATE TYPES and assigning the ( end dates - 30 ) to that manually upon save.
and using this DATE TYPE along with the action definition can we acheive ? but it too will be work around.
How to acheive this one. It became critical now in the project.
Thanks and Regards,
Satish Akkina

Hi,
In your scenario, you don't need synchronous email facility.
Probably you can create a z table and maintain all required dates in this table (before saving your transaction somewhere you would have to read your custom fields and save them in this table along with object ID/GUID). Then create a report that would read dates from z table and then send emails to your warranty team. Schedule this report in background with frequency of once day.
Hope that helps.
Regards,
BJ

Trigger mail

Hello experts,
i want to trigger mail with the output of the report, means as the report gets executed i want to trigger mail with the displayed output....
sample code highly appreciated...............

Hello,
Check this sample report.This report will be very useful for your requirement
REPORT ZV_JOB_READ NO STANDARD PAGE HEADING LINE-SIZE 255..
TABLES: TSP01.
DATA: SV_ADR TYPE SOMLRECI1-RECEIVER.
SELECT-OPTIONS : P_EMAIL1 FOR SV_ADR NO INTERVALS.
*DEFAULT '[email protected]',
PARAMETERS: P_SENDER LIKE SOMLRECI1-RECEIVER,
*DEFAULT '[email protected]',
            P_REPID LIKE SY-REPID, " Report to execute
            P_LINSZ LIKE SY-LINSZ DEFAULT 132, " Line size
            P_PAART LIKE SY-PAART DEFAULT 'X_65_132', " Paper Format
            P_SLSET LIKE SY-SLSET, "Variant name
            P_ODESCR LIKE SODOCCHGI1-OBJ_DESCR,
            P_ADESCR TYPE SO_OBJ_NAM,
            P_DELSPL AS CHECKBOX.
*DATA DECLARATION
DATA: GD_RECSIZE TYPE I.
* Spool IDs
TYPES: BEGIN OF T_TBTCP.
        INCLUDE STRUCTURE TBTCP.
TYPES: END OF T_TBTCP.
DATA: IT_TBTCP TYPE STANDARD TABLE OF T_TBTCP INITIAL SIZE 0,
      WA_TBTCP TYPE T_TBTCP.
* Job Runtime Parameters
DATA: GD_EVENTID LIKE TBTCM-EVENTID,
      GD_EVENTPARM LIKE TBTCM-EVENTPARM,
      GD_EXTERNAL_PROGRAM_ACTIVE LIKE TBTCM-XPGACTIVE,
      GD_JOBCOUNT LIKE TBTCM-JOBCOUNT,
      GD_JOBNAME LIKE TBTCM-JOBNAME,
      GD_STEPCOUNT LIKE TBTCM-STEPCOUNT,
      GD_ERROR TYPE SY-SUBRC,
      GD_RECIEVER TYPE SY-SUBRC.
DATA: W_RECSIZE TYPE I,
      MC_VALID(1) TYPE C.
DATA: GD_SUBJECT LIKE SODOCCHGI1-OBJ_DESCR,
      IT_MESS_BOD LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
      IT_MESS_ATT LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
      GD_SENDER_TYPE LIKE SOEXTRECI1-ADR_TYP,
      GD_ATTACHMENT_DESC TYPE SO_OBJ_NAM,
      GD_ATTACHMENT_NAME TYPE SO_OBJ_DES,
      MI_RQIDENT LIKE TSP01-RQIDENT.
* Spool to PDF conversions
DATA: GD_SPOOL_NR LIKE TSP01-RQIDENT,
      W_SPOOL_NR LIKE TSP01-RQIDENT,
      GD_DESTINATION LIKE RLGRAP-FILENAME,
      GD_BYTECOUNT LIKE TST01-DSIZE,
      GD_BUFFER TYPE STRING.
DATA: MSTR_PRINT_PARMS LIKE PRI_PARAMS.
* Binary store for PDF
DATA: BEGIN OF IT_PDF_OUTPUT OCCURS 0.
        INCLUDE STRUCTURE TLINE.
DATA: END OF IT_PDF_OUTPUT.
CONSTANTS: C_DEV LIKE SY-SYSID VALUE 'DEV',
           C_NO(1) TYPE C VALUE ' ',
           C_DEVICE(4) TYPE C VALUE 'LOCL'.
START-OF-SELECTION.
* Write statement to represent report output. Spool request is created
* if write statement is executed in background. This could also be an
* ALV grid which would be converted to PDF without any extra effort
*** Alternative way could be to submit another program and store spool
CALL FUNCTION 'GET_PRINT_PARAMETERS'
EXPORTING
        AUTHORITY = SPACE
        COPIES = '1'
        COVER_PAGE = SPACE
        DATA_SET = SPACE
        DEPARTMENT = SPACE
        DESTINATION = SPACE
        EXPIRATION = '1'
        IMMEDIATELY = SPACE
*       in_archive_parameters = space
*       in_parameters = space
        LAYOUT = SPACE
        MODE = SPACE
        NEW_LIST_ID = 'X'
        NO_DIALOG = 'X'
        USER = SY-UNAME
IMPORTING
        OUT_PARAMETERS = MSTR_PRINT_PARMS
        VALID = MC_VALID
EXCEPTIONS
        ARCHIVE_INFO_NOT_FOUND = 1
        INVALID_PRINT_PARAMS = 2
        INVALID_ARCHIVE_PARAMS = 3
        OTHERS = 4.
IF MSTR_PRINT_PARMS-PDEST = SPACE.
    MSTR_PRINT_PARMS-PDEST = 'LOCL'.
ENDIF.
MSTR_PRINT_PARMS-LINSZ = P_LINSZ.
MSTR_PRINT_PARMS-PAART = P_PAART.
SUBMIT (P_REPID) TO SAP-SPOOL WITHOUT SPOOL DYNPRO
                      SPOOL PARAMETERS MSTR_PRINT_PARMS
                      USING SELECTION-SET P_SLSET
                      AND RETURN.
* Get spool id from program called above
PERFORM GET_SPOOL_NUMBER USING SY-REPID SY-UNAME CHANGING MI_RQIDENT.
* IMPORT w_spool_nr FROM MEMORY ID SY-REPID.
PERFORM CONVERT_SPOOL_TO_PDF.
PERFORM PROCESS_EMAIL.
IF P_DELSPL EQ 'X'.
    PERFORM DELETE_SPOOL.
ENDIF.
IF SY-SYSID = C_DEV.
    WAIT UP TO 5 SECONDS.
    SUBMIT RSCONN01 WITH MODE = 'INT'
    WITH OUTPUT = 'X'
    AND RETURN.
ENDIF.
* FORM obtain_spool_id *
FORM OBTAIN_SPOOL_ID.
CHECK NOT ( GD_JOBNAME IS INITIAL ).
CHECK NOT ( GD_JOBCOUNT IS INITIAL ).
SELECT * FROM TBTCP INTO TABLE IT_TBTCP
                              WHERE JOBNAME = GD_JOBNAME
                              AND JOBCOUNT = GD_JOBCOUNT
                              AND STEPCOUNT = GD_STEPCOUNT
                              AND LISTIDENT <> '0000000000'
                              ORDER BY JOBNAME
                              JOBCOUNT
                              STEPCOUNT.
READ TABLE IT_TBTCP INTO WA_TBTCP INDEX 1.
IF SY-SUBRC = 0.
    MESSAGE S004(ZDD) WITH GD_SPOOL_NR.
    GD_SPOOL_NR = WA_TBTCP-LISTIDENT.
    MESSAGE S004(ZDD) WITH GD_SPOOL_NR.
ELSE.
    MESSAGE S005(ZDD).
ENDIF.
ENDFORM. "OBTAIN_SPOOL_ID
* FORM get_job_details *
FORM GET_JOB_DETAILS.
* Get current job details
CALL FUNCTION 'GET_JOB_RUNTIME_INFO'
       IMPORTING
            EVENTID                 = GD_EVENTID
            EVENTPARM               = GD_EVENTPARM
            EXTERNAL_PROGRAM_ACTIVE = GD_EXTERNAL_PROGRAM_ACTIVE
            JOBCOUNT                = GD_JOBCOUNT
            JOBNAME                 = GD_JOBNAME
            STEPCOUNT               = GD_STEPCOUNT
       EXCEPTIONS
            NO_RUNTIME_INFO         = 1
            OTHERS                  = 2.
ENDFORM. "GET_JOB_DETAILS
* FORM convert_spool_to_pdf *
FORM CONVERT_SPOOL_TO_PDF.
CALL FUNCTION 'CONVERT_ABAPSPOOLJOB_2_PDF'
       EXPORTING
            SRC_SPOOLID              = MI_RQIDENT
            NO_DIALOG                = C_NO
            DST_DEVICE               = C_DEVICE
       IMPORTING
            PDF_BYTECOUNT            = GD_BYTECOUNT
       TABLES
            PDF                      = IT_PDF_OUTPUT
       EXCEPTIONS
            ERR_NO_ABAP_SPOOLJOB     = 1
            ERR_NO_SPOOLJOB          = 2
            ERR_NO_PERMISSION        = 3
            ERR_CONV_NOT_POSSIBLE    = 4
            ERR_BAD_DESTDEVICE       = 5
            USER_CANCELLED           = 6
            ERR_SPOOLERROR           = 7
            ERR_TEMSEERROR           = 8
            ERR_BTCJOB_OPEN_FAILED   = 9
            ERR_BTCJOB_SUBMIT_FAILED = 10
            ERR_BTCJOB_CLOSE_FAILED = 11
            OTHERS                   = 12.
CHECK SY-SUBRC = 0.
* Transfer the 132-long strings to 255-long strings
LOOP AT IT_PDF_OUTPUT.
    TRANSLATE IT_PDF_OUTPUT USING ' ~'.
    CONCATENATE GD_BUFFER IT_PDF_OUTPUT INTO GD_BUFFER.
ENDLOOP.
TRANSLATE GD_BUFFER USING '~ '.
DO.
    IT_MESS_ATT = GD_BUFFER.
    APPEND IT_MESS_ATT.
    SHIFT GD_BUFFER LEFT BY 255 PLACES.
    IF GD_BUFFER IS INITIAL.
      EXIT.
    ENDIF.
ENDDO.
ENDFORM. "CONVERT_SPOOL_TO_PDF
* FORM process_email *
FORM PROCESS_EMAIL.
DESCRIBE TABLE IT_MESS_ATT LINES GD_RECSIZE.
CHECK GD_RECSIZE > 0.
LOOP AT P_EMAIL1.
    PERFORM SEND_EMAIL USING P_EMAIL1-LOW.
ENDLOOP.
* perform send_email using p_email2.
ENDFORM. "PROCESS_EMAIL
* FORM send_email *
* --> p_email *
FORM SEND_EMAIL USING P_EMAIL.
CHECK NOT ( P_EMAIL IS INITIAL ).
REFRESH IT_MESS_BOD.
* Default subject matter
GD_SUBJECT = P_ODESCR.
GD_ATTACHMENT_DESC = P_ADESCR.
* CONCATENATE 'attach_name' ' ' INTO gd_attachment_name.
IT_MESS_BOD = TEXT-001." 'This is an automated report from SAP.'.
APPEND IT_MESS_BOD.
IT_MESS_BOD = TEXT-002. " 'Please do not reply to this mail id.'.
APPEND IT_MESS_BOD.
IF P_SENDER EQ SPACE.
    GD_SENDER_TYPE = SPACE.
ELSE.
    GD_SENDER_TYPE = 'INT'.
ENDIF.
* Send file by email as .xls speadsheet
PERFORM SEND_FILE_AS_EMAIL_ATTACHMENT
                                TABLES IT_MESS_BOD
                                IT_MESS_ATT
                                USING P_EMAIL
                                P_ODESCR
                                'PDF'
                                GD_ATTACHMENT_NAME
                                GD_ATTACHMENT_DESC
                                P_SENDER
                                GD_SENDER_TYPE
                                CHANGING GD_ERROR
                                GD_RECIEVER.
ENDFORM. "SEND_EMAIL
* FORM delete_spool *
FORM DELETE_SPOOL.
DATA: LD_SPOOL_NR TYPE TSP01_SP0R-RQID_CHAR.
LD_SPOOL_NR = GD_SPOOL_NR.
CHECK P_DELSPL <> C_NO.
CALL FUNCTION 'RSPO_R_RDELETE_SPOOLREQ'
       EXPORTING
            SPOOLID = LD_SPOOL_NR.
ENDFORM. "DELETE_SPOOL
*& Form SEND_FILE_AS_EMAIL_ATTACHMENT
* Send email
FORM SEND_FILE_AS_EMAIL_ATTACHMENT TABLES IT_MESSAGE
                                          IT_ATTACH
                                          USING P_EMAIL
                                          P_MTITLE
                                          P_FORMAT
                                          P_FILENAME
                                          P_ATTDESCRIPTION
                                          P_SENDER_ADDRESS
                                          P_SENDER_ADDRES_TYPE
                                          CHANGING P_ERROR
                                          P_RECIEVER.
DATA: LD_ERROR TYPE SY-SUBRC,
LD_RECIEVER TYPE SY-SUBRC,
LD_MTITLE LIKE SODOCCHGI1-OBJ_DESCR,
LD_EMAIL LIKE SOMLRECI1-RECEIVER,
LD_FORMAT TYPE SO_OBJ_TP ,
LD_ATTDESCRIPTION TYPE SO_OBJ_NAM ,
LD_ATTFILENAME TYPE SO_OBJ_DES ,
LD_SENDER_ADDRESS LIKE SOEXTRECI1-RECEIVER,
LD_SENDER_ADDRESS_TYPE LIKE SOEXTRECI1-ADR_TYP,
LD_RECEIVER LIKE SY-SUBRC.
DATA: T_PACKING_LIST LIKE SOPCKLSTI1 OCCURS 0 WITH HEADER LINE,
T_CONTENTS LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
T_RECEIVERS LIKE SOMLRECI1 OCCURS 0 WITH HEADER LINE,
T_ATTACHMENT LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
T_OBJECT_HEADER LIKE SOLISTI1 OCCURS 0 WITH HEADER LINE,
W_CNT TYPE I,
W_SENT_ALL(1) TYPE C,
W_DOC_DATA LIKE SODOCCHGI1.
LD_EMAIL = P_EMAIL.
LD_MTITLE = P_MTITLE.
LD_FORMAT = P_FORMAT.
LD_ATTDESCRIPTION = P_ATTDESCRIPTION.
LD_ATTFILENAME = P_FILENAME.
LD_SENDER_ADDRESS = P_SENDER_ADDRESS.
LD_SENDER_ADDRESS_TYPE = P_SENDER_ADDRES_TYPE.
* Fill the document data.
W_DOC_DATA-DOC_SIZE = 1.
* Populate the subject/generic message attributes
W_DOC_DATA-OBJ_LANGU = SY-LANGU.
W_DOC_DATA-OBJ_NAME = 'SAPRPT'.
W_DOC_DATA-OBJ_DESCR = LD_MTITLE .
W_DOC_DATA-SENSITIVTY = 'F'.
* Fill the document data and get size of attachment
CLEAR W_DOC_DATA.
READ TABLE IT_ATTACH INDEX W_CNT.
W_DOC_DATA-DOC_SIZE =
( W_CNT - 1 ) * 255 + STRLEN( IT_ATTACH ).
W_DOC_DATA-OBJ_LANGU = SY-LANGU.
W_DOC_DATA-OBJ_NAME = 'SAPRPT'.
W_DOC_DATA-OBJ_DESCR = LD_MTITLE.
W_DOC_DATA-SENSITIVTY = 'F'.
CLEAR T_ATTACHMENT.
REFRESH T_ATTACHMENT.
T_ATTACHMENT[] = IT_ATTACH[].
* Describe the body of the message
CLEAR T_PACKING_LIST.
REFRESH T_PACKING_LIST.
T_PACKING_LIST-TRANSF_BIN = SPACE.
T_PACKING_LIST-HEAD_START = 1.
T_PACKING_LIST-HEAD_NUM = 0.
T_PACKING_LIST-BODY_START = 1.
DESCRIBE TABLE IT_MESSAGE LINES T_PACKING_LIST-BODY_NUM.
T_PACKING_LIST-DOC_TYPE = 'RAW'.
APPEND T_PACKING_LIST.
* Create attachment notification
T_PACKING_LIST-TRANSF_BIN = 'X'.
T_PACKING_LIST-HEAD_START = 1.
T_PACKING_LIST-HEAD_NUM = 1.
T_PACKING_LIST-BODY_START = 1.
DESCRIBE TABLE T_ATTACHMENT LINES T_PACKING_LIST-BODY_NUM.
T_PACKING_LIST-DOC_TYPE = LD_FORMAT.
T_PACKING_LIST-OBJ_DESCR = LD_ATTDESCRIPTION.
T_PACKING_LIST-OBJ_NAME = LD_ATTFILENAME.
T_PACKING_LIST-DOC_SIZE = T_PACKING_LIST-BODY_NUM * 255.
APPEND T_PACKING_LIST.
* Add the recipients email address
CLEAR T_RECEIVERS.
REFRESH T_RECEIVERS.
T_RECEIVERS-RECEIVER = LD_EMAIL.
T_RECEIVERS-REC_TYPE = 'U'.
T_RECEIVERS-COM_TYPE = 'INT'.
T_RECEIVERS-NOTIF_DEL = 'X'.
T_RECEIVERS-NOTIF_NDEL = 'X'.
APPEND T_RECEIVERS.
CALL FUNCTION 'SO_DOCUMENT_SEND_API1'
       EXPORTING
            DOCUMENT_DATA              = W_DOC_DATA
            PUT_IN_OUTBOX              = 'X'
            SENDER_ADDRESS             = LD_SENDER_ADDRESS
            SENDER_ADDRESS_TYPE        = LD_SENDER_ADDRESS_TYPE
            COMMIT_WORK                = 'X'
       IMPORTING
            SENT_TO_ALL                = W_SENT_ALL
       TABLES
            PACKING_LIST               = T_PACKING_LIST
            CONTENTS_BIN               = T_ATTACHMENT
            CONTENTS_TXT               = IT_MESSAGE
            RECEIVERS                  = T_RECEIVERS
       EXCEPTIONS
            TOO_MANY_RECEIVERS         = 1
            DOCUMENT_NOT_SENT          = 2
            DOCUMENT_TYPE_NOT_EXIST    = 3
            OPERATION_NO_AUTHORIZATION = 4
            PARAMETER_ERROR            = 5
            X_ERROR                    = 6
            ENQUEUE_ERROR              = 7
            OTHERS                     = 8.
* Populate zerror return code
LD_ERROR = SY-SUBRC.
* Populate zreceiver return code
LOOP AT T_RECEIVERS.
    LD_RECEIVER = T_RECEIVERS-RETRN_CODE.
ENDLOOP.
ENDFORM. "SEND_FILE_AS_EMAIL_ATTACHMENT
*& Form GET_SPOOL_NUMBER
* text
* -->P_SY_REPID text
* -->P_SY_UNAME text
* <--P_MI_RQIDENT text
FORM GET_SPOOL_NUMBER USING F_REPID
                            F_UNAME
                            CHANGING F_RQIDENT.
DATA:
LC_RQ2NAME LIKE TSP01-RQ2NAME.
CONCATENATE F_REPID+0(9)
F_UNAME+0(3)
INTO LC_RQ2NAME.
SELECT * FROM TSP01 WHERE RQ2NAME = LC_RQ2NAME
                      ORDER BY RQCRETIME DESCENDING.
    F_RQIDENT = TSP01-RQIDENT.
    EXIT.
ENDSELECT.
IF SY-SUBRC NE 0.
    CLEAR F_RQIDENT.
ENDIF.
ENDFORM. " GET_SPOOL_NUMBER
Regards,
Vasanth

Trigger mail after UD

Hi Experts,
Can anyone please tell me how to configure for trigger mail in workplace once UD takes place.
System should send mail once I save the UD & its should show pop up message of mail.
Regards,

There is concept of followup action in Usage decision code.Explre QS51 where against UD code there is followup action.
Where you can get facility to trigger the mail.
What you can do is ->In QCC3->Inspect lot completion>define followup action>here create a Z-function module & assign against the followup action......
Take help of Abaper
Also refer recent thread Follow-up Action at UD-QM

Trigger mail(sending mail to respective person)when budget is release in PS

Dear Sir,
I want to trigger mail ( sending mail to respective person ) when budget is release in PS.
Please help for following :
Option 1 : User exit
Option 2: Workflow.
Regards
Vinu

Hi Vinod,
You can acheive this using a Workflow. What you need to do is set an user status as Rbud-release budget, and when ever you project is set to this status a workflow will trigger to the concerned aggest assigned to workflow task. Here you can provide a user decision as 1. Approve 2. Reject. When ever workflow triggers, approver can see in his inbox the project budget in Cj30 by clicking object link to cj30 and if he feels it is ok then he can click Approve button this will take him to CJ32 screen where he can release the budget. IF the user feels Budget need to be revised then he will click reject this will send an email to the person responsible to revise the budget and at the same time user status will be reset back to previous user status.
The above method we have adapted for one of our client. This is done by a workflow consultant.
Thanks
regards
kishore

Sending mails using dynamic actions

Hi
How we can send mails using dynamic actions.
Regards
Santhosh

Hi,
Sending mails is possible by using the feature M0001. This is to be coded in the dynamic action depending on the requirement with function code "M".
Hope this would help you to explore further. Incase of any specific query you can post back.
Regards
Tharak

Send mail using Dynamic actions

Hello experts,
How to send a mail using Dynamic Actions??
Requirement : Lets say one employee is hired on 26th Aug, so after 10 days he will be confirmed. so on 8th day need to send a mail to concerned person reminding the confirmation date.
so how do i do that using dynamic actions??
Thanks in advance.
Saurabh

Hi,
In dynamic actions there is an option for calling sub-routine from any program or subroutine pool. So u can make subroutine for sending mail according to ur requirement. An call on th same from dynamic actions.
if u want sample code for this, pls let me know.
<removed_by_moderator>
Regards,
Ranjith
Edited by: Julius Bussche on Aug 26, 2008 3:25 PM

Workflow doesnot automatically trigger mail ..

Hi MDM Gurus,
I am trying to design a simple workflow
Start>Process>Approve-->Stop.
This flow Or workflow works and does trigger a mail to approver and processer when i execute the workflow Manually .i.e In Datamgr i select the record... go to records in header --workflow and execute the corresponding workflow..evrything works fine..
But when i put the XML file in ready folder(to automatically suck into datamanager with help of MDIS server) of respective repository..Workflow doesnot trigger a mail...What can be the reason ..I have checked the mds.ini file and it has server path in it.
Please can anyone let me know what can be the problem...
Regards,
Vikrant...

Hi Vikrant,
I have worked on a similar scenario as yours,where my workflows steps were
START->MATCH->APPROVE->STOP->
I automated this workflow,whereby the import file was automatically pulled into MDM and workflow automatically launched then the matching strategy automatically executed on them.
For this I had to:
- Create a workflow chk if all the stencil are properly connected and then SAVE the workflow.
-Fill in the properties of all properly,by mentioning the strategy name in the match stencil.
-Making the trigger action as Record Import
-In Configuration options giving the name of the workflow
-Setting up the ini file and giving the delay time.
If all these steps are carried out properly your workflow should work automatically fine,it worked for me
Check to see your import server is up and running fine in the services and that your workflow is saved properly.
Below link might help you build your workflow correctly
https://www.sdn.sap.com/irj/sdn/advancedsearch?query=workflow&cat=sdn_all
(Dynamism in Static Master Data Management Area - The Workflow)
Thanks & Regards
Simona

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