Trigger workflow from Email (lotus or Outlook)

Hi All,
Is it possible to trigger a workflow from An Email (lotus or Outlook). if so how can we do it?
Reg,
Sre
Edited by: sre on Jul 9, 2009 3:53 PM

Check the following links.. which answers its pretty much possible to Trigger workflow from email...
triggering workflow from incoming mail.
Triggering a workflow on receiving mail from external mail id.
Can we trigger workflow on receiving e-mail ?
Regards,
PR.

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How can i trigger workflow from report

hi i create one report and workflow. i want to trigger workflow from report, how can i do this one, please send me any code you have.
Thanks & Regards
Sankar

Hi Sankar,
There is another sample code...
   REPORT ZRGEVTCR.
INCLUDE <CNTN01>.
DATA: OBJKEY LIKE SWEINSTCOU-OBJKEY,
      EVENTID LIKE SWEDUMEVID-EVTID.
DATA: BEGIN OF EVENT_CONTAINER OCCURS 0.
        INCLUDE STRUCTURE SWCONT.
DATA: END OF EVENT_CONTAINER.
PARAMETERS:
OBJTYPE LIKE SWETYPECOU-OBJTYPE DEFAULT 'ZRGMARA',
MATERIAL LIKE MARA-MATNR,
EVENT    LIKE SWETYPECOU-EVENT   DEFAULT 'CREATED',
VOLEH    LIKE MARA-VOLEH,
LED      LIKE SY-DATUM           DEFAULT '19971231'.
OBJKEY = MATERIAL.
CLEAR EVENT_CONTAINER. REFRESH EVENT_CONTAINER.
set input parameters for CREATED event.
remark: to be more general, we had to use fm SWO_QUERY_PARAMETERS
IF EVENT EQ 'CREATED'.
SWC_SET_ELEMENT EVENT_CONTAINER 'LatestChangeDate' LED.
SWC_SET_ELEMENT EVENT_CONTAINER 'VolumeUnit' VOLEH.
ENDIF.
CALL FUNCTION 'SWE_EVENT_CREATE'
     EXPORTING
          OBJTYPE           = OBJTYPE
          OBJKEY            = OBJKEY
          EVENT             = EVENT
     IMPORTING
          EVENT_ID          = EVENTID
     TABLES
          EVENT_CONTAINER   = EVENT_CONTAINER
     EXCEPTIONS
          OBJTYPE_NOT_FOUND = 1.
IF SY-SUBRC NE 0.
WRITE : / 'Object type', OBJTYPE, 'not found in object repository'.
ELSE.
IF EVENTID NE 0.
    WRITE : / 'At least one receiver was found'.
    COMMIT WORK.
ELSE.
    WRITE : / 'No receivers found'.
ENDIF.
ENDIF.
Hope this will help you to solve your problem that how to trigger workflow from the report.
Thanks,
Pramod

Trigger workflow from adobe form

Hi.. can anyone outline me with the basic steps required to trigger workflow from abobe. Java Wd and ECC 5.0. Thanks!

Hi Pankaj,
have a look at the ISR Cook book and Developing PCR (Personal Change Requests) <a href="https://websmp202.sap-ag.de/mss">Manager Self Service</a> You will gwet more links if you do a quick search or just go to sdn.sap.com/interactive forms
<a href="https://forums.sdn.sap.com/click.jspa?searchID=2077779&messageID=2451183">https://forums.sdn.sap.com/click.jspa?searchID=2077779&messageID=2451183</a>
Do update, if you find any more issues
Thanks and Regards,
Anto

Trigger workflow from web form

HI Experts,
I have a requirement to trigger workflow when a web form is completed through a portal and saved.I also need to perform certain validations on the fields in the web form before triggering the workflow.The web form would then go the proper approvers and then I need to send notification messages on Approval or Rejection.I am at loss of thoughts as to how I can achieve this functionality.
I also need to send reminders to the approver every 2 hours till he takes some action.
Any suggestions would be of great help and would be rewarded appropriately..
Regards,
Narsingh

Hi Narsingh,
the solution depends much on the web form you are implementing.
Is this a standard portal application you are working on? Or are you developing also the form from scratch?
The previous answers just tell how you can trigger a workflow if the application doesn't trigger it itself.
If the web form is a standard application or built with process frameworks like HCM Processes and Forms/ISR/PCR, then the event is often published by default without any customization.
No answers, just questions...
Kind regards,
Mikko

BUS object to trigger workflow from F-47 transaction.

hi expert,
could you please provide me the BUS object name and event to triffer workflow from F-47 transaction.
or you can give any alternative solutions also.
thanks
raj

Hi
The right option would be to know what is the right BTE Business Transaction event for Posting Down Payments , AS I could not find any kind of enhancements or Badi's or even standard workflow. More over Iam not very good at FI.. So All I can suggest is to follow the below steps
1. First try to determine the right BTE.
2. After that try to make use of that BTE and create a function module and in this Fm try to make use of the FM SAP_WAPI_START_WORKFLOW.
3. Before implementing the second point make sure that the workflow is developed prior to the second point, ONce the workflow is created , make a note of the new workflow template ID and pass this Termplate ID to the FM mentioned above.
4. Make sure that the agent assignment ofthe workflow template is made as general task...
Regards
pavan

How to trigger workflow from WDA and read workflow container into WDAscreen

Dear Expert,
Please suggest the solution for the following requirement:
   1. Create 1 leave request from WDA and submit for approval
   2. When User press "submit" button in WDA screen, workflow will be triggered for processing approval .
   3. When 1 request is sent to approver, he logon into portal and access to UWL to process task himself.
   4. After he press approval link, the system will call WDA screen to process approval ( this screen will contain full information of requester.)
   5. After finishing process, the result will return workflow and end of process.
Please send simple example for step 1 and one for get data from workflow into WDA screen at step4
Any help would be appreciated
Thanks and best regards,
DucTV.

Hi,
I am not sure for what reasons you are developing a application but SAP has its own standard workflow process for applying leave from ESS portal..
1. AS soon as you click on the submit button of the applicaiton then you need to trigger a workflow right in that case you make sure that you need to pass some data to the workflow container I hope you might be using either SAP_WAPI_CREATE_EVENT or SAP_WAPI_START_WORKFLOW to start the workflow in both the function module you have to fill this table in Order to pass the values from ABAP    program to workflow container.
The answer to your question is it depends on the type of the work item ID you are passing to the SAP_WAPI_READ_CONTAINER if you are passing a top work item ID then you will have workflow container in LT_CONTAINER if you are passing any of the child or dependent work item ids of the top work item id then you have that respective task container value.
2. You can make use of the any foreground activity or a decision step, it depends on how you want to get back the result, if you use a foreground activity step then in that case you have to populate the result back to the task container and if let say you are using a decision step then in that case you do not have to populate the result there will be standard container element _RESULT in the decision step it will be filled.
Make sure if you are expecting some work item in UWL and as soon as you click on the work item your application should open then configure in SWFVISU transaction and maintain DTD in UWL any portal consultant can perform this steps in few seconds.
3. When the workflow is started then the work item which you are able to get back is the one which helps to identify dependent work item ids it is the TOP or PARENT work item ID.
Regards
Pavan

How to trigger workflow from abap program

Hi Experts,
i have a user developed screen in which there is an option to approve (not a std tcode)
for which there is no event created.
i am very new to workflow ,
now how to create an event and also how to trigger the workflow

Hi,
You can run a ABAP report or call a transaction from the BOR's Method directly.
Check this link for more info.
http://help.sap.com/saphelp_nw2004s/helpdata/en/80/9a3cb3971c11d194c60000e82dec10/frameset.htm.
In order to trigger an event programmatically, we would use the function module SWE_EVENT_CREATE.
BUS1001006 ( Standard Material )
here is the sample code.
DATA: key LIKE sweinstcou-objkey.
key = '68." Material Number (hard-coded)
CALL FUNCTION 'SWE_EVENT_CREATE'
EXPORTING
objtype = 'BUS1001006'
objkey = key
event = 'CREATED'
CREATOR = ' '
TAKE_WORKITEM_REQUESTER = ' '
START_WITH_DELAY = ' '
START_RECFB_SYNCHRON = ' '
NO_COMMIT_FOR_QUEUE = ' '
DEBUG_FLAG = ' '
NO_LOGGING = ' '
IDENT =
IMPORTING
EVENT_ID =
TABLES
EVENT_CONTAINER =
EXCEPTIONS
OBJTYPE_NOT_FOUND = 1
OTHERS = 2
IF sy-subrc <> 0.
MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
ELSE.
WRITE 'Event Triggered'.
ENDIF.
COMMIT WORK.
In order to test whether the event is getting triggered or not, we can make use of Event Trace. Switch on the event trace using the transaction SWELS.
Press Switch On.
Now execute the program developed earlier. Now switch-off the event trace using the same transaction SWELS.
Now go to transaction SWEL. Here you can list out the events triggered in the particular period of time. Here is the event-trace list:
Regards

Trigger workflow from stamdard task = WS from TS

hi,
I have created a standard task with background processing. this task has an ABAP class and its method as Object category.
this method will contains the code to trigger another WF. when this standard task is executed, the second work flow is not triggered. can anyone please suggest how to achieve this ?
the error is raised :- WL821
"The calling of the object method for the work item ended with a return value for which no handling is modeled in the workflow".
can anyone please provide some solutions ?
thanks in advance !
Pramod

Hello,
How does the code in this method call the other workflow? If it's with fm SAP_WAPI_START_WORKFLOW then you have to set the WS...... to General Task. If it creates an event instead, then check SWEL to see if the event is created. Using events is always preferable.
I hope you have considered just calling a subworkflow straight from your workflow instead, without the need of a task and a method.
regards
Rick Bakker
hanabi technology

How trigger workflow from workflow standard button?

Hi Experts,
From transaction FPCRPO, after excute and select 1 credit list. It shows detailed information on Application Item. We have a standard button at tab Edit which is 'Workflow' - Process Clarrfication case in workflow.
Can you please explain how to trigger this standard workflow? Pre-requisite: Workflow created from Workflow builder.
Thanks in advance.
Rgs,
TM

Hi,
We have a standard button at tab Edit which is 'Workflow' - Process Clarrfication
case in workflow. Can you please explain how to trigger this standard workflow?
In the button call this FM 'SAP_WAPI_CREATE_EVENT', so once you click that button this FM will execute and Event will trigger. Check this [Link|https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/e038cc2d-0cde-2a10-e28e-f50025578112].
Then map then event your workflow, so once the event trigger the workflow will be executed.
Regards,
Surjith

How to trigger workflow from changes in Sales Order in CRM?

Hi Experts,
I want to trigger event at the time of saving the changes in sales order (TCODE- CRMD_ORDER).
I have found one BO - BUS2000115 but it is getting triggered only after new creation of sales order.And there is no BO available when we change the sales order.For this reason I have created one customize event in BO(BUS2000115).
Now my question is How should I link this customize event so that it will trigger after saving the changes ?
I have seen SWEC transaction but was not able to find anything to link this customize event.
Please help ....!!!
Good response will be rewarded.
Thanks
Snehasish Das
Edited by: Snehasish Das on Feb 14, 2008 2:31 PM

In SWEC, actually you link the change document object to a Business object and its corresponding event , to which workflow should react to.
If yo udo not find the entry then, yo unedd to create one with finding out the respective chage documnet object.
Hope that helps.
Regds,
Akshay

Trigger workflow from Dispute Case

which BO and workflow gets triggered from Dispute Case ?

Hi,
Business Object:
BUS2022001 Dispute Case (FI-AR)
BUS2022002 Dispute Case (FI-CA)
Worklfow :
WS01700044 --- >FSCM-DM: Send Mail, Process Case
Regards,
Surjith

Trigger workflow from ABAP webdynpro and attach an Adobe interactive form

I have a need to create an ABAP Webdynpro that will upload a completed Adobe interactive form and then route the form to multiple approvers thru workflow. I am having trouble finding any documentation or examples of passing the Adobe form in the workflow. Do I have to save the content of every field on the form to an internal table and then have every workitem call an ABAP webdynpro to render the form? Any help or suggestions would be greatly appreciated.

Hi Joyce,
This can be done as follows :
[pdf as an attachment|https://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/60ff6ad3-729b-2b10-6582-fedc82680a29&overridelayout=true]
Regards,
Geet

Trigger workflow from ABAP webdynpro (having an adobe form)

Hello All,
I have developed an Webdynpro (for ABAP) component that has an Adobe Form integrated within it. Now I have been given a requirment that the form (once filled out on the portal) needs to be routed to 2-3 persons for approval and then submitted (or processed in SAP). The approving personnel will look at their UWL on the portal and approve/dissapprove.
I do not have much hands on experience on such a Workflow scenario as above. I have already completed the adobe form part and the webdynpro section.
I will really appreciate it if anyone can advise as to how I need to proceed here.
Thanks in advance, Liz

Hi Liz,
You can use the FM SAP_WAPI_START_WORKFLOW. In webdynpro you have the button like "Submit" right? All the process has done, the user can click the submit button to get the approval. Under the button you can call this FM.
Create one workflow based on your scenario, and pass the workflow number to this FM. So once the submit button is clicked then in back end workflow will getting triggered.
For more Informations, please have a look at following links.
SAP_WAPI_START_WORKFLOW doesn't start workflow...
SAP_WAPI_START_WORKFLOW
SAP_WAPI_START_WORKFLOW help
Thanks.

How to trigger MDM Workflow from ABAP Program.

HI
I have requriment to trigger MDM Workflow(Design in MDM) from My Module pool program. Suggest how to do it?
Thanks in Advance.
Regards,
Shyam Babu Sah.

Hi,
This question is for forum SAP Netweaver --> Workflow. There are functions and programmes that SAP delivers for this.
[Example here|Re: How can I trigger workflow from my report]

Trigger a workflow from ABAP Webdynpro

My Scenario:
Step 1: When a user hits the SAVE button on the webdynpro form, check if that data is consistent only and trigger a message(I have a BAPI to handle this check).
Step 2: If the data is consistent, then trigger a workflow to send an alert to an agent along with the data user entered on the form.
Step 3: AGENT shall review the data(Same form from step 1 should appear here) and will have the option to SUBMIT / POST or REJECT. If SUBMITTED, data will be posted to R/3(I have a 2nd BAPI to handle this). If REJECTED, send an alert back to the USER who entered data in step 1.
I checked lots of threads from the forum, none gave me a complete idea. Can any one give me a good documentation to trigger workflow from webdynpro to handle my requirement.
I am new to webdynpro.
I checked this blogs & articles also...
/people/ginger.gatling/blog/2005/12/14/create-new-uis-for-existing-workflow-tasks-with-abap-web-dynpro-and-universal-worklist
http://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/com.sap.km.cm.docs/library/user-interface-technology/wd%20java/wdjava%20archive/using%20web%20dynpro%20java%20and%20web%20dynpro%20abap%20applications%20in%20universal%20work%20list.pdf
Thanks a lot in advance.
Best Regards,
Kiran

Hello Kiran,
I slightly misunderstood you requirement earlier. But if I am not wrong this time, here is what you need to do:
1) The Web dynpro form that you are creating is only for data entry purpose. But the agent who is going to review the data will need an access to this form. So this means that you need to save the content of this form to the database and provide a URL in the workflow workitem which the agent can use to open the web dynpro application with the form data on it.
2) To access the correct form, you need to save the form data in a Z-table with a GUID attached to it. Generate this GUID using GUID_CREATE function module. In the window controller of the Web dynpro component, there will be a handleDefault method where you can read the parameter'GUID' from the incoming request and use it to read the form data from the database to display the form.
3) You can use Object Oriented programming approach for creating Workflow. Check the following article to learn how to do that:
[http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b0409e6c-d213-2d10-3cb6-c12d417626c1?quicklink=index&overridelayout=true]
4) Create a Z-class and use this class as object type in your workflow (instead of BOR object).
5) In the constructor of this class, pass a parameter GUID, which would be passed when you create an object of this class in the Web Dynpro forms "OnActionSave" method.
6) Create a method in this class which will do the task of calling the BAPI to save the Acct Document. This method will be used in a Background task in a workflow step (after the agent approves the workitem).
7) Create a method in the class which generates the URL to the webdynpro application with the GUID passed as parameter.
(for eg: http://urltoserver/appname?GUID='guidoftheform').
8) In your save method of WD application, call the method to raise event that triggers the workflow (using OO)
lv_guid    = '04AE4546EED7101DE10000000A424026'. "use GUID_CREATE
       lv_objtype = 'ZWFCLASS'. " create a Z-class of your own
   TRY.
      CALL METHOD cl_swf_evt_event=>raise
        EXPORTING
          im_objcateg = 'CL'
          im_objtype = lv_objtype
          im_event    = 'FORM_APPROVE' " this event needs to be defined in ZWFCLASS
          im_objkey   = lv_guid.
    CATCH: cx_swf_evt_exception.
ENDTRY.
Please read through the workflow using Object Oriented document in the URL that I have mentioned above before you read through these instructions.
There would be a way to do this using BOR objects, but this is the way that I have tried and tested to use trigger workflows from Web dynpro applications.
Best Regards,
Gaurav
Edited by: Gaurav Salkar on Apr 6, 2010 6:13 PM

Trigger workflow from Email (lotus or Outlook)

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