Trip advance

hi gurus
i am going to post in Trip Advance in T.code: PR03,
i am getting error.
please solve the issue.
Entry not found in table T706B1. Argument: 40VERP20100120
Message no. 56016
thanks in advance

Hello,
Please check the validity date for the expense type defined in table T706B1.
Error message suggest that for date 20.01.2010 system is not able to locate the particular expenses type.
Hope this help you!
Thanks,
Vaibhav

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PR03- Trip Advances- Remove Automatic Tick in Cash

In transaction code PR03- Trip Advances, when I make an entry in an existing trip by going to change mode, the "Cash" check box gets defaulted automatically with a tick.
If not required, I have to remove it manually.
How can I remove this automatic tick mark in Cash?

Hello,
This is a standard behaviour for Advance in transaction PR03. The field "cash" is always defaulted. Please see F1 help further.
This is also hard coded:
Include: MP56TF50
Begin of QHKK012709 Don't set KASSA to X in PR03 if field is hidden
        select * from t706z1 where prog = sy-cprog
                             and   morei = wa_head-morei
                             and   schem = wa_head-schem
                             and   dynnr = sy-dynnr
                             and   fname = 'PTK08-KASSA'
                           and   tripf = tripf
                             and   rdynnr = 'PR03'.
        endselect.
        if not t706z1-auswl eq '-'.
       vsch-kassa = 'X'.
          vsch-kassa = 'X'. <<<<----
        endif.
Regards,
Raynard

Trip Advances-Automatic Tick in Cash at Portal.

Hi All,
The standard application on portal for Trip Advances has blank box for check box(cash advances) .
The requirement is to tick it as "check" by default.
Regards,
Sanjyoti.

Hello Sanjyoti
The expert view V_T702N_A also has documentation in the IMG under the activity "travel expenses control, (expert view)" and for each "position" that I mentioned under the F4 help.
Travel Management
>Travel Expenses
    >>Dialog and Expenses Control
      >>>Travel Expenses Control
        >>>>Travel Expenses Control (expert view)
And exactly as Muhammed explained ... FITVFELD_WEB is also the field control where you can make fields mandatory, required, display/hide etc for the portal application!
Best of luck with it.
Sally
Edited by: Sally Redmond on Jun 29, 2011 11:36 AM

How to handle business trip advance elements

Hello everyone, I have an element called business trip loan.
here's how it works.
when an employee goes on a business trip, he gets an amount of money (say 1000 dollars) which is spun off as an earnings element.
After his trip he has to show receipts for expense incurred during his trip. After this, he returns whatever amount is left over in cash to the company. So first we have the earning of 1000, we have a deduction of 1000 (since this is a loan, effective on a certain date), we have total approved expenses incurred during the trip (say $750), then we have cash returned (say $250).
My question is, what element classification should be used for the expenses and cash returned to keep everything in balance considering that the 1000 dollars will be deducted from the employee?

Hi,
Treat this as an Advance element
1. when employee travels, process the advance element - So that its treated as advance and has no impact on Income tax calculation, If you use an earning element it will impact income tax
2. When the employee returns you adjust the advance element which can be by virtue of an information element which knock off the balance of advance paid.
Thanks,
Sanjay

Calculating trip advance

Hello guys
We are currently implementing travel management and one of our requirementes is that when creating the travel request, the system should automatically calculate a minimum advance amount that the employee is entitled to. This amount will depend on the travel destination and the employees position.
¿Is it possible to configure this? ¿Could it be possible through a user exit or BADI?
Thanks in advance
Juan Ramon

Hi Juan,
You can create checks and validation on BADI - TRIP_WEB_CHECK (BAdI: Define Additional Checks for Web Dynpro).
or
You can add the auto calculation program in User-Exit: Save Trips (PR01, PR04, PR05, TRIP) Bef. Assigning Trip Number
Regards,
Kamal

Travel Advance, Posting behaviour when change in Trip Status

Hello,
An issue arose with SAP Travel Expenses - Advances. An advance was entered, then the request approved and settled.
No expenses were entered against the trip, but the status was then changed to "Trip Approved, To be setted". This resulted in a reversing entry for the advance in the posting run. No changes are displayed in PR05 (other than the statuses in the history tab) but when expenses are then entered against this trip, they are reiumbursed instead of being off-set against the trip advances.
Has anyone run into this issue?
Thank you,
Tammy Wilkinson

Hi Tammy,
It appears that the Settled status of the Advance was cancelled which resulted the posting run to reverse the original posting for advance.
Entering a separate travel expense will only do the posting without taking the advance into account. Two options to fix this.
1) Delete the original advance and amend the approved travel expense and add 'advance' within the trip with expenses. If the trip for expense is already attained 'Transferred to FI' status, you may need to cancel the original posting and apply the amendment.
2) Delete the trip with expense transactions and re-submit the advance trip and once approved and settled, convert the travel request(advance) to travel expense trip by adding transaction.
Let me know how it goes................
Rgds
CONMJI

Trip has no postable amount when PR05 is used to create advances

Hi Experts,
Whenever a Trip Advance/ Cash Advance in PR05 is created, settled and ran for posting, the system provides an error message: 'Trip has no possible amount'.
But when I created a cash advance using PR03, the amount is read and detected after posting run.
We need PR05 as the tcode for creating cash advances since this is used by the workflow designed for approval of employee trip. There is a tab for Cash Advances in PR05, so we want to use this tab, and fill up the required fields for advance approval.
Can you guide me on treating this error?
Points will surelt be rewarded.
Many thanks,
Reymar
Edited by: Reymar Ellazo on Apr 17, 2008 6:12 PM

Hi Reymar,
Advances can't be posted through PR05 rather can be deducted from the claim submitted. The advance tab shown in PR05 is used to recoevr the amount from the claim submitted through PR05. Any amount eneterd in advance tab in PR05 will not any entry unles the value is obtained by the system itself. It means if you create a trip using T-code TRIP where you can apply for advance and then use the same trip number in PR05 to create the claim , the advance given will automatically be retrieved and be deucted from the claim.
I hope it is clear now. Use TRIP to give travel advance and PR05 for claim.
HEmant

Posting Advances gives error : requires an assignment to a CO object

Hi,
When I am posting trip advance through PRRW, it gives the error "account XXXXX requires an assignment to a CO object" but when I am posting expenses it dose not give such error.
Any possible reason for such behavior.
Thanks
Rohit

This I believe is because advances are not included in the FM update process triggered from travel management. This is a missing functionality but previously advances reduced the budget in the posting process of a trip request if the wagetype for the advances was customized with a CO receiver.
This was an error because in this case the handling of the commitment item for advances was not correct.
With the introduction of the note 1096393 in the support package, the advances are no longer taken in consideration for the FM
integration, they are not updated in FM at all.
So I think this is why it works correctly for expenses but you get error for advances.

Error in Travel Management " Trip has no postable amounts "

Hi experts,
i am working in Travel Menegement. i have done all the configurations when i try to post the Advance it returns an error: " Trip has no postable amounts". while i post the other expense it successfully run.
Can anyone help me to resolve this problem?
regards,
Rizwan

This might help .. are you doing this ?
Summary
Symptom
You use the Travel Expenses for paying trip advances that you create with Transaction PR03.
In the 'Schema and Field Control' (Transaction FITVFELD), you have deactivated the 'Cash payment indicator' field (PTK08-KASSA) for schemaVS (Trip advances) so that the field is not visible in Transaction PR05.
When you attempt to transfer a trip advance to FI (Transaction PRRQ), the system generates error message 56809 "Trip has no postable amounts", and the process fails.
This system response only occurs if you save the trip after entering the advance amount, but not if you have confirmed the entry before saving.
Reason and Prerequisites
The 'Cash payment indicator' (VSCH-CASH) is automatically set when you enter an advance amount.When you immediately save the trip without entry confirmation, the system does not recognize whether the field has been hidden in the schema and field control and thus would have to remain blank.
Note 481603 - Error during transfer of advances
Saquib

How to add new trip schemas in Pr05 Transcation?

Hi Experts,
We have 6 trip schemas for trip provison variant:10.Current only three trip schemas are appearing in "Choose a trip schema" pop up in PR05 transcation.I want to bring all remaining trip schemas also in Pr05.
I have tried to find out the relevant settings in the img node "Define Schema and Individual Field Control" under "Dialog Control", but i couldn't.
Please guide me how to add trip schemas in Pr05 Transcation?.
Thanks,
JA.

Hi Jobish
Can you confirm me how many custom trip schema's you have created?? As you have mentioned earlier as 6, does this Include with the Std Schema's (Domestic Trip,Travel calendar, Travel Planning, Weekly report, Trip Advances)???
Kindly let me know your schema's & come with screen shots of V_T706S or FITVFELD T-code
Cheers
Pradyp

Advance posting in Travel

Hi All,
I've a scenario where in Trip advance is 2000 and actual trip expense is 1000. After posting the trip to FI, the advance of 1000 is to be recovered thru Payroll.
Just wondering on what config I've missed ?
Also I couldn't find Subschema for postingTravel expenses in Payroll ?
Can any one shed light on this?
Regards,

Hi
Wel i have the same scenario in my company...
Guys plz help
Neha

Advance - Travel Request

Hi guys,
I'm working with a situation that the user has created a travel with $1.000,00 of advance but it wasn't enough and instead of add in the same travel the advance he has created another one travel in the same period.
The problem is that total advance has already paid to the user (the first trip has already been transferred to FI) and he is trying to complete the expense report in the second trip but the system returns a error message 56146 that says "...has already trip data for this period.."
Someone has any idea about how can I handle with that?
Edited by: Thiago Cavalcante on Aug 19, 2008 3:04 PM

Hello Thiago,
In travel management, you cannot have 2 distinct trips with same date ranges.
Option 1 : Employee can create another advance request with a different date and update the comments field that it actually belongs to the previous date range for which the original adv of $1000 exists.
Option 2 : You may be able to reverse the trip advance which has been transferred to FI. Transaction PRFI and PRRW can be used to reverse posting runs too. The user may be then able to change the advance amt.and resubmit trip with original dates - Pls test this in Dev before suggesting this option to user since it may vary as per some configurations in your system.
Please award points if solution is helpful.
Regards - Swati

Reg: How to get the trip activity values in user exit.

HI Experts,
I have scenario like I need calculate the trip advance amount for an employee.
Based on the employee travel days and employees activity type.
Activity types means: types of employee trips like
1. Domestic
2. International
Here my problem is not getting trip activity values into my user exit.
I am getting the all selection values in trip header except this TRIP ACTIVITY values.
Please give me idea how I can read this trip activity value in to my user exit.
I have written the below code for user exit.
CHECK SY-TCODE EQ 'PR01'.
MOVE TRIP_HEADER TO IT_PTRV_HEAD.
APPEND IT_PTRV_HEAD.
CHECK SY-TCODE EQ 'PR01'.
MOVE TRIP_HEADER TO IT_PTRV_HEAD.
APPEND IT_PTRV_HEAD.
Thanks & Regards
Sameera

Hi,
Try to use Enhancement FITR0003.
REWARD IF USEFUL

Maximum Advance Amount

Dear All,
Pleae let me know how to restrict the advance amount to a particular maximu amount. For Ex: The advance amount for overseas should be at maximum 600 USD, The system should throw a warning message if the advance amount entered exceeds this maximum limit.
I have maintained expense type VORK and VORS in table V_T706B1_A and V_T706B4_A and assigned it to wage types MJ90 and MJ95 respectively
If i try maintaining in Travel Expenses->Master Data->Travel Expense Types->Define Maximum Rates and Default Values for Expense Types.. It is no taking the expense types VORK and VORS which are the standard expense type for advance.
Thanks and Regards,
Shilpashree

Calculating trip advance
This might help

Travle Mgmt : Table used: travel request & travel expenses form input !!!

HI
what are all the tables used to store the travel request details of a particular trip & advance amt / estimated cost details.
and also explain : bapi_trip_create_data_from - how we can include the advance amount when executing the bapi.
regards
Giri

Travel Request data is stored in tables FTPT_REQ* - look at:
FTPT_REQ_HEAD
FTPT_REQUEST
FTPT_REQ_ADVANCE
FTPT_REQ_ACCOUNT
FTPT_REQ_REASON
Travel Expense data is stored in tables PTRV_* and in the PCL1/TE clusters - look at:
PTRV_HEAD
PTRV_PERIO
PTRV_KMSUM
PTRV_SADD
PTRV_SCOS
PTRV_SHDR
PTRV_SREC

Trip advance

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