Two level workflow approval

Hi Experts,
I am making a workflow which have two level approval , now the problem is that the first level approver is going only to workflow initiator and if I use any other ID it is not working , it just hangs there.
Secondly if I send the first approval to workflow Initiator and it approves it then it hangs with second decision step.
I have made the agent assignment as general task. I have also checked SWU3 and all the things in that are activated.
Kindly help me in this issue.

How are you giving the ID , I mean are you trying to specify the SAP username, if this is the case then try to append US to the user name.
I mean if you like to send the wokritem to User ABCD then the expression should have the below value USABCD

Similar Messages

Two levels of approval

Hello all,
I have a client that needs 2 levels of approval for travel expenses (request for travel- TRIP and travel expenses- specification of travel expenses- PR05). In order to do that we need to expand table in travel request and PTRV_HEAD (TRIP) seems like a good table because it is included in structure PTP02 (for travel expenses PR05). We need to expand table in order to get a drop down menu od approvers (level 1 and lever 2). Do you have have experience with expanding another table?
They are on version 4.7.
Do you have any other suggestions or ideas?
Thank you
Dubravka
Edited by: Dubravka Martinovic on Mar 17, 2010 1:49 PM

Hello,
I am not sure about the drop down list of the approvers however if you want that approval request to be send to two approvers as soon as user submit the trip, it can be achievable by workflow.
There is another case where trip should be approved by first approver and then it should go to second approver for further approval, this scenario is also achievable by doing changes in workflow.
Hope this help!
Thanks,
Vaibhav

ESS leave request two-level workflow

Hi All,
We have a requirement for a two-level ESS leave workflow and need to know what would be the approach which can be taken to modify the standard 12300111 workflow.
The status should be as follows
STATUS                                                STATUS                                                  STATUS
(SENT)                      Approves              (PENDING)                 Approves                (APPROVED)
First Level approver -
>   Second level approver -
>
As we can see, we need to add a new status namely, PENDING to the backend PTREQ tables. Can anyone please provide some kind of leads/info on this.
Thanks and Regards
Reshma

Hi,
You can take a copy of that standard workflow 12300111 and build your logic accordingly.and give that workflow number in SPRO settings.
Kind Regards
Hari SankarM

BOM Workflow with two levels of approval

Hi All,
I am working on BOM workflow. my requirement is, when ever a BOM has changed before updating the database it should be approved by 2 approvers. The changes should be updated to the database whenever the final approver approves the changes.
I found the BO type BUS1080 but I dont find any related events here.
Is this requirement is feasibel or not?
If so can anybody please help me how to complete it?
Thank you.
Regards.
Ranganadh

answered

Need Sales Order Approval Workflow upto two level

Hi All,
I am new user of sdn and also in workflow.I want to create a workflow to approve a sales order upto two level of approval.
Is there any standard workflow available for this?or any standard task to approve sales order.Please help.

Hi Abhijit,
Thanks for your assistance.
Actually what I need is to build a workflow which will be triggered whenever a Sales Order is created by some user.First the workflow will check if the sales order value is greater than Rs.10,000 or not.If yes it will go for the first level of approval to authority1 if not it simply complete the workflow.If authority1 approve the workflow it will go to authority2 for second level of approval.If authority1 reject that it will go back to the sales order creater to change it or he simply complete the workflow.If he choose change then it will again go for the first level of approval to authority1.If authority1 approve the sales order then it will go to the authority2 for second level of approval.If authority 2 approves it the sales order will be finally approved else it will return back to the creater to change or withdraw.
I think you have understood what I want.Waiting for your reply.

Dynamically Determine the level of approval in OIM

Hi All,
I have a requirement in which the level of approval has to be determined dynamically based on the requested resource. We have two levels of approval (first& second) and my customer wants second level approval only for certain resources and these details defined in a csv file. e.g., (resource1,first_app,second_app). So if the file contains second level approver data then 2nd level is required otherwise not required. Also the second level approval task should be intiated after the first level approver approves the request.
e.g., When the user request for a resource , the request should go to first level approvar. Once the first level approver approves the request it should validate whether second level approval is requred or not for the requested resource. If required then second level otherwise it should provision the resource to the user. Is it possibe to do that in OIM?
I have created 3 task , First one is for first level approval (unconditonal) . Second task is for second level approval (conditonal) and I have created another task (conditional)is just to validate whether second level approval is requred or not. With this task have attached an adapter and passing the requested resource as an argmuent from the object data , this adapter invokes a java and will return TRUE if second level required or FALSE if not required.
FIRST LEVEL -- Response Tab - For Approve -- Task to Generate -- I have mpped IS SEOND LEVEL task.
IS SECOND LEVEL -- Response Tab -- For TRUE - Task to Generate -- I have mapped SECOND LEVEL task (Status C).
IS SECOND LEVEL -- Response Tab -- For FALSE - Task to Generate -- nothing (Status R).
if IS SECOND LEVEL returns FALSE the approval ends with Rejected status. If IS SECOND LEVEL returns TRUE it immediately execute the provisioning process and then assigns the request to SECOND LEVEL approver. Am I missing anything?
Can you suggest me how to process with this?
Thanks in advance,
INIYA

Hey the only basic problem I can see with that is already written over there.
IS SECOND LEVEL -- Response Tab -- For FALSE - Task to Generate -- nothing (Status R).
So you have defined that with 'FALSE' response status you are rejecting your task, and if you are rejecting your task then your approval is finished. What you need to modify over here is just change the Status to 'C' which will let your workflow know that now there is no second level required and the approval stands completed.
I think you will not be able to change the response to 'C' for this because you have already used this 'Task Response' for some tasks. What you can do for this is -
1) Eitgher go and update the database for this mapping.
2) Send some other response from the file in place of FALSE. eg Send NO and then mark it as completed- 'C'
You should be done.
Thanks
Sunny

Two level approval in workflows

Dear All,
I am making a workflow which trigger when the Maintenance Order get RELEASED, the functionality of the workflow is as follows :-
1. A recipient should get workflow in his/her SAP inbox for Approval or Rejection of maint. Order. release.
2. When he approves then the maint. Order should go to Second Recipient for firther Approval.
3. After the second approval the workflow Initiator get the main that his request has been approved.
4. At any point if the approver rejects his Request the application should get back to Workflow Initiator.
Now my first problem is that how can i make the logic for the two level approval.
What i have done is that i have taken one decision Step with the Outcomes
Approve
Reject
On the approve outcome i have added another Decision Step for second approval but htis is not working.
My Second Problem is how can i know that the request has been approved or not. Is there any status Field from where i can know that the request has been approved or not so that i can use condition step.
Please help as i m struck beacause of these two problems.
Thanks!!!!

> On the approve outcome i have added another Decision Step for second approval but htis is not working.
>
Up until this point I was very happy with your explanation, it was thorough, and included the functional need. However, it is quite important to know <u>how</u> 'it is not working'. Are you getting an error when you try to activate the workflow? Is the workflow going to ERROR status during runtime after the first approver has approved? Is there perhaps an error message? Someone might recognize that error message and say 'yes, I had this problem once, and here's how you fix it'.

Two level approval workflow not working

Hi Experts,
I am making a workflow which have two level approval , now the problem is that the first level approver is going only to workflow initiator and if I use any other ID it is not working , it just hangs there.
Secondly if I send the first approval to workflow Initiator and it approves it then it hangs with second decision step.
I have made the agent assignment as general task. I have also checked SWU3 and all the things in that are activated.
Kindly help me in this issue.
Edited by: Rachit Khanna on Aug 19, 2009 9:51 AM

Dear Rachit,
There is a dedicated forum for Workflow i.e. SAP Business Workflow
Post your thread there, you will get fast response.
I can suggest you one thing check the agent assignment is done or not
Regards,
Chandra

Is N level workflow in SRM suitable for BRF rather than the two step approv

Could anybody give some information about N level workflow in SRM abt whether it is more suitable for BRF (business rule framework) for agent determination rather than the two step approval workflow ?

Hi Rita,
BRF is process level configuration. You will have to define a schema and it will be tied to a Business object (say BUS2121). Schema consists different process steps. Each process step can be tied to a work flow (Task id). So, it doesn't matter whether 2 step or N step WF in BRF for the process step. Agent determination will happen regardless.
Regards,
DV

OIM 11g r2: SOA workflows for two level approval.

HI Experts,
I am using SOA workflows in OIM 11g r2. The requirement is to have a two level approval for a role (which provisions Oracle DBUM connector at present) : first for Manager and second for the Role owner.
I have created and deployed the composite with name AddAccessApproval but need to find how to use this for two level approval.
There is option for serial approval but how to pass it to Role owner.
Any help in this regard is appreciated.
Many Thanks,
Arvind

I've run into the same error with oim 11gr2 bp04:
<Mar 18, 2013 11:07:09 AM CDT> <Notice> <Stdout> <BEA-000000> <<Mar 18, 2013 11:07:09 AM CDT> <Error> <oracle.soa.services.identity>
<BEA-000000> <<oracle.tip.pc.services.identity.jps.AuthenticationServiceImpl.authenticateUser()> authentication FAILED>>
<Mar 18, 2013 11:07:09 AM CDT> <Notice> <Stdout> <BEA-000000> <<Mar 18, 2013 11:07:09 AM CDT> <Error> <oracle.soa.services.identity>
<BEA-000000> <<.> Identity Service Authentication failure.
Identity Service Authentication failure.
Either the user name or password is incorrect. Check the error stack and fix the cause of the error. Contact Oracle Support Services if error is not fixable.
ORABPEL-10528
Identity Service Authentication failure.
Identity Service Authentication failure.
Either the user name or password is incorrect. Check the error stack and fix the cause of the error. Contact Oracle Support Services if error is not fixable.
     at oracle.tip.pc.services.identity.jps.JpsProvider.authenticateUser(JpsProvider.java:2337)
Caused By: javax.security.auth.login.LoginException: [Security:090304]Authentication Failed: User SOAAdminPassword javax.security.auth.login.FailedLoginException:
[Security:090302]Authentication Failed: User SOAAdminPassword denied
     at oracle.security.jps.internal.jaas.module.authentication.JpsUserAuthenticationLoginModule.login(JpsUserAuthenticationLoginModule.java:71)
     ...Did you find what the issue is? I'm finding scant information about this user named "SOAAdminPassword" (who makes up these usernames :-/).

Two level Approval WorkFlow

Hi.
I have this problem:
Have two Approval WF which a re triggered deppending on the user type
The first WF is a one level approval WF, and work Very fine,
i'ts assigned to a group using an adaptor and when it's approved, the provisioning process is assigned to SYSTEM ADMINISTRATORS and executed success.
The second WF is a two level (secuential) WF, also is assigned to a group using an adapter and when first level is approved, the Second level task is executed (also assigned to a group via adapter), but when the second level task is approved, the provisioning task is assigned to the same user which approved the second level and the provisioning process involves add/delete values from a lookup, then I receive an "ACCESS DENIED" error.
I've been thinking about adding a third level and assign it to XELSYSADM, but think that is not a pretty standard solution.
a way to draw the second WF is:
task 1 Response = Approved then execute Task 2
Am I missing something?
Should I use Task Dependency instead Executing the second task basen on the first Task Response ?
Thank You.

That's correct.
The first approval level appears to be finished by XELSYSADM even if its approved by another person (ie: User1)
The second approval level appears to be finished by "User1", but User1 can be one of aproximately 50 people, and do not want to give object write access to so many.
So opted for add a third level of approval and add a TCCompleteTask and assign it to XELSYSADM.
So XELSYSADM now executes all the Provisioning process .
Thank You Very Much.

Multiple Levels of Approval Workflow in SPD

Hi-
I'm building a workflow that has multiple levels of approval behind it. I know how to set up the multiple levels of approval, but sometimes this workflow needs to have 2 approvals and sometimes it needs to have 3 approvals. I'm hoping to pull
the info in from a SP List, but am not sure to do with the different number of approvals needed. Does anyone have any suggestions?
Thanks a lot!

Yes you can create a column in SP List containing the Approver names. This should be a People/Group field or Single line of text can also work.
In your SPD workflow you can track the status of the previous Approver and based on this you may allow the workflow to move to next or stop it. Assuming that you will create a Status column having two values - "Approve" and "Reject".
If Approver selects "Approve" then workflow proceeds for next approval or else the workflow stops or if Approver chooses "Reject" then you may create a new task for the previous Approver and send him an email - Just a suggestion if you
have back and forth approval system.
If it is a simple sequential approval then can go for out-of-the-box Approval Workflow available. If there is some level of conditions then SPD workflow is an option.

N-Level Contract Approval (workflow problem)

Hello friends,
                    We are using SRM 5.0 , ECS scenario.. My problem is related to N-level contract approval. I had activated workflow WS 14000148 for N-level approval.. In development system it is working fine but in production system I am facing following errors after first release of contract.
      Executed Auction             Error Message
Exception occurred        Error when starting work item
                                  000000008004
PROCESS_NODE      Error when processing
                                 node '0000000007'
          (ParForEach index 000000)
CREATE          Error when creating a
                                component of type 'Step'
CREATE_WIM_HANDLE   Error when creating a work
                                       item
CREATE_VIA_WFM           Error within method
                     CL_SWF_RUN_WIM_FACTORY-
                    >CREATE_VIA_WFM
GET_WITYPE        Unable to determine work item
                             type for step at node                        0000000007
GET_TASK_HANDLE         Error when loading task
                                    WS14000085
FIND_BY_WFDWIZ         Workflow definition of
                                    task 'WS14000085'
                                    cannot be Activated
         Sub-workflow WS14000085 available in main workflow WS 14000075 which is deactivated. But problem is when I am trying to see workflow WS14000085 through SWDD in production, no workflow is there but same workflow I can see in Development system. Any expert have any idea why same workflow I can see in development but I am not able to see in Production system.
Thanks in advance.
Abhijeet Panse

Hi,
It looks workflow template is missing.
Please check the note 962488 "Workflow definition '&' not in version '&'".
1. Run the function module SWD_WFD_REPLICATE_FROM_9999 and copy it.
2. Re-activate the WF definitions in the transaction SWDD
3. Check Consistency in the transaction SWUD
Also check the sub workflow.
Regards,
Masa

Document Parking Workflow Responsible Agent for Two level release

Respected Members,
I have done all the configuration for document parking workflow.
i had said if the amount is greater than one lakh it should go two-level amount release.
My organisation hierarchy includes two positions,
SUB_HEAD with user xyz
HEAD with user ABC.
i have assigned the position HEAD with two level release workflow in spro.
When i am creating a parking document above one lakh, the work items are generating and it is coming
in the inbox for the both users ie xyz and abc.
MY requirement is that when xyz user execute the work item then only it should go to abc user inbox.
it should not go to abc inbox as soon as document is created.
Please give me the answer as soon as possible,
Thanks a lot.
Manish

Hi,
Have you checked out SAP help file for this workflow?
[http://help.sap.com/erp2005_ehp_04/helpdata/EN/0e/0e3b00b84111d3b5b2006094192bbb/frameset.htm]
Regards,
Lim...

N level workflow. item level approval

Hello,
How does item level approval work in N level workflow ?
1) Suppose the shopping cart has 3 items then does the workflow proceed only after all the three approvers approve their items ?
2) Does the approval workitem stay in the approvers inbox will the time all are approved ? and if yes does the approved workitem appears differently ?
3) Does the approver see only his item or all other items too? if he does then are the other items greyed out?
4) What happens if or more of the approvers changes the contents of the item or rejects the item? Does the entire shopping cart again goes to the requestor and what happens to the other approver workitems ?
5) Is it possible to have shopping cart level approval workflows as well for N level workflow ?
Where can I find this information in sap help?
Kindly help its urgent !! thanks !!

Hi Rita,
Please see the links,it will help you.
http://help.sap.com/saphelp_srm30/helpdata/en/8b/4fa9585db211d2b404006094b92d37/content.htm
This will answer most of your questions
http://help.sap.com/saphelp_srm30/helpdata/en/5a/af5eff85d011d2b42d006094b92d37/content.htm
Regards,nishant

Two level workflow approval

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