Unable to approve PO and Requisition.

Hi friends,
I am unable to approve purchase order.
I created hierarchy and did all the mandatory setup in Approval Hierarchy like Approval group, Approval Assignment, employee creation and assignment, fill hierarchy program etc.
But once the approver approve the PO, the status becomes Incomplete.
I tried alot but failed.
So, request to all please help me in this issue.
Regards,
Ranvijay

have you chekced the document type set and see whether or not self approval is allowed? Is the workflow creating the PO properly, ie is there any information missing?

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PO and Requisition approvals

In R12, if we set the purchasing system to use position hierarchy after defining all the jobs and positions.
Is it advisable to change back to the employee/supervisor relationships setup later just by unchecking the option in the financial options for that OU? Also does it apply the same to the vice versa too? System doesn't get corrupted right?

1. Make sure that the approval rules and assignments are done accordingly. For position hierarchy the position is used as for the association; for employee supervisor job is used as key for the association.
2. For PR approval, the approver list is generated when the requisition is submitted (unless you are using AME for requisition approval). But for PO the next approver is determined on the last approver's response. So the In Process PO Approvals will realize this change immediately; but the In Process PR approvals may have a lag (because of pre determined approval list). Please test the PR approvals once.
- Shiva

Unable to approve standard Purchase order

Hi ,
We are into 11.5.10.2 , We are getting following error when trying to approve the purchase order by approver . PO Status is in "Pre approved"
unable To Approve Standard Purchase Order 975761
Line # 17 At least one or more item attributes failed validation.
Action: Verify values for the following attributes: purchasing_enabled_flag, stock_enabled_flag, outside_operation_flag and bom_item_type.
Please, fix the problem and try approving again from this notification or send the document back to the preparer.
PO is going to top Hierarchy inspite of having enough aprroval limits .
Item attributes was set to Inactive in Master Level and was active in Organization items . Changed to Active in Master Item and still getting the issue .
PO is getting forwarded to next approver and finally it is in "pre approved status " with above error
Thanks in Advance
Kiran

Hi Kartik,
1) In Item Master , status is set to OBSOLETE and purchasable check box is unchecked . Item master organization was set in purchasing options .
2) Organization item , status is Active . stockable and Purchasable check boxes are checked and outside processing item unchecked . This is receiving org in Purchasing .
I think Purchasing is considering Master org status as it is validation org for purchasing .
Thanks
Kiran

Report - who is the current approver for purchase requisition

Hi Experts
Is there a report that can give information the status / who is the current approver for purchase requisition?
currently if we open the PR directly, we can only know the release strategy, release code, status of approver, but we cannot have the information who is the person that should approve this PR.
Thanks in advance
Prashanth.v

Hi All.
Unfortunately we want to have this information for our end user, and they will not have the access to SE16.
Another thinks is from CDHDR we will have the information if changes are made in PR. So it will give information user that already approve the PR
What we want to have is a report of outstanding PR (not yet released) that have information who is the user (the user complete name / user id) that should approve the PR.
Thanks In Advance
Prashanth.Venkategowda

Purchase Order Approval Notifications and Multiple Currencies

All,
If I have a user who creates a requisition in EUR and then submits the requisition for approval to someone who has a default currency of USD, the workflow notification will show the value of the requisition in both EUR and USD. This is because the ICX: Preferred Currency profile option has been set at the user level.
However, this does not work for purchase order approval notifications, just requisitions. This makes my management unhappy. Oracle Support indicates this is an enhancement request. However, I have a difficult time believing there is not something in the Oracle apps that allows this functionality in the PO Notification. We are on 11.5.10.2.
Many thanks,
Jeremy

Is this what you are looking for?
http://help.sap.com/saphelp_47x200/helpdata/en/75/ee14a355c811d189900000e8322d00/frameset.htm

Approver & approval date from Requisition & PO Approval workflow tables

Dear All,
My req is to create a report that calculates the lead time taken by a Purchase Requisition to be converted into a PO and released. In the output they want the APPROVER NAME, DATE APPROVED against the REQUISITION NUMBER (EBAN-BANFN) and also they want APPROVER NAME, DATE APPROVED against the Purchase Order (so all in all 2 fields of approvers & 2 fields of approval dates). But the thing is they want these APPROVER NAME, DATE APPROVED from the Requisition Approval Workflow tables.
Please update the table & fields that will have the Approver and date approved from workflow corresponding to the Purchase Requisition Number and Purchase Order. or What is the link between the "Approver, approval date & Purchase Requisition Number" and "Approver, approval date & Purchase Order".
Thanks in advance. The solution will be rewarded the points.
Warm Regards,
Farooq.

We have HR/Payroll and Purchasing working fine for 6 years with the following schedule settings. 0.1 seems too frequent:
A. Schedule one concurrent request to process deferred activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : No
6. Process Stuck : No
(Once every five minutes)
B. Schedule one concurrent request to process timeout activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : Yes
6. Process Stuck : No
(Once every six hours)
C. Run for stuck activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : No
6. Process Stuck : Yes
(Once every day)
D. Run forall three activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : Yes
6. Process Stuck : Yes
(Once every day)
By the way, we also have Synchronize WF Local Tables run once every 24 hours
Hope this helps.
Edited by: DBA115102 on Feb 1, 2011 10:41 AM

Approval at purchase requisition level only

Hi Experts,
We want approval only at purchase requisition level and once PR is approved, PO should be created without any approval. I know we can make it happen by having release streategy at PR level and remove any release streatgy at PO level.
Please let me know if this process is OK and if someone has done similar kind of approcah. Also please advise what things we should take care while taking this approach.
Regards,
KS

It is actually a better business process to approve the purchase requisitions, but many businesses have a problem with this because historically managers manually signing the purchase order and want to replicate the legacy processes. Typically the purchase requisition is approved as the maximum price that can be paid, the purchasing personal then convert to a purchase order for this value or less.
You will need to take care of any restrictions that you wish to have on the purchasing personal when converting purchase requisitions, i.e. changing quantity, prices, fixed vendors, etc.

Approval process for requisitions after RFQ

Hi there
We are using the classic scenario to purchase items. In many cases these items require an RFQ process to be followed to determine vendor and price. The business requires that after a price change the initial shopping cart is updated and if the price is significant it goes through re-approval. Has anyone got any suggestions on how this could be done cleanly in the system?
My one thought is to combine the SC and P Req approvals - and final approval only occurs when the RFQ is complete and the correct information is added to the SC. Is this possible?
The business will not accept change release procedures on the purchase requisition due to high maintenance.
Thanks
Roz

Hi Venkatesh,
1) Is it possible to read comments in UWL on a button Click? Is there any API available to achive this?
Ans: There are no APIs as fas as I know. Normally you see comments after clicking the feedback button in the approvers inbox.
2) If I store this comments in a repository, how can I set approver for that comment?. (Because approver is varying for each respository)
Ans: You are having different reps on the basis of different criteria. Take this criteria also as input from user in the comment input form and place the comments in separate comment repositories.
3) If Comments gets approval, it is needed to be display in comments column in KM Navigation iView.Is it Possible?
Ans: I suggest you to make your own navigation iview having the "comments" column (or check if there is some configuration required to show comments on docs in a rep). You have to device a way for catching the "Approve" event and then make the contents of Comment repository visible in the navigation iview.
Please see this [blog|https://www.sdn.sap.com/irj/sdn/weblogs?blog=/pub/wlg/1424].
I know this is a complex solution.
But, this is all what I have got.
Hope it helps.
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E-Recruiting: Posting and Requisition relationship

Greetings,
My question has a couple layers to it. An internal audit dictates a review of job posting for a particular work location in a given time frame.
I have requisition (NB) IDs for that site.
First question: Is there a relationship between req (NB) and posting (NC)? I need to identify the posting for each req ID that I have but was unable to do so through table 1001. Is there a roundabout way to get to the NC object from NB?
Second question: Once I've identified posting (NC), how might I produce the text objects associated with each posting ID en masse. Table 5121 points to text objects, but I do not know of how to get to them. I would like to avoid having to go through the posting text individually through the front end. I've seen a couple posts regarding this topic, but I'm uncertain of the mechanics discussed. The posts I've seen are:
/community [original link is broken]
Description of requirements field in e recruitment
Thank you in advance for any assistance.
Regards,
Brad

REPORT zrwe_0001.
* Declarations
*-- Type Pools --------------------------------------------------------*
TYPE-POOLS:
abap.
*-- Types -------------------------------------------------------------*
TYPES:
BEGIN OF __ls_result,
    requ_key         TYPE hrobject,
    requ_header      TYPE rcf_requisition_header,
    post_key         TYPE hrobject,
    post_header      TYPE string,
    post_company     TYPE string,
    post_department TYPE string,
    post_project     TYPE string,
    post_task        TYPE string,
    post_requirement TYPE string,
    pinst_guid       TYPE rcf_pinst_guid,
    pinst_start      TYPE rcf_posting_start_date,
    pinst_end        TYPE rcf_posting_end_date,
    pinst_chan       TYPE rcf_posting_channel,
    pinst_chan_txt   TYPE rcf_posting_channel_txt,
END   OF __ls_result,
__lt_result TYPE STANDARD TABLE OF __ls_result.
*-- Field symbols -
FIELD-SYMBOLS:
<lv_any>      TYPE                   ANY.
*-- Variables -
DATA:
lr_pins_hdl   TYPE REF TO            cl_hrrcf_posting_inst_bl,
lv_plvar      TYPE                   plvar,
lv_channel    TYPE                   rcf_posting_channel,
lt_5122       TYPE STANDARD TABLE OF hrp5122,
ls_5122       TYPE                   hrp5122,
ls_requ       TYPE                   rcf_s_requisition_info_text,
lt_result     TYPE                   __lt_result,
ls_result     TYPE                   __ls_result,
ls_chan       TYPE                   t77rcf_postchn_t,
ln_count      TYPE                   i,
lv_str_trick TYPE                   string,
lr_exc        TYPE REF TO            cx_hrrcf.
Selection Screen
*-- Selection Screen Definition -
SELECTION-SCREEN BEGIN OF BLOCK b01 WITH FRAME TITLE text-001.
SELECT-OPTIONS:
o_chan FOR lv_channel.
PARAMETERS:
p_from TYPE rcf_posting_start_date,
p_to   TYPE rcf_posting_end_date.
SELECTION-SCREEN END   OF BLOCK b01.
*-- Selection Screen Processing -
AT SELECTION-SCREEN ON p_from.
IF p_from IS INITIAL.
    MESSAGE e001(00) WITH 'Enter a from date'.
ENDIF.
AT SELECTION-SCREEN ON p_to.
IF p_to IS INITIAL.
    MESSAGE e001(00) WITH 'Enter a to date'.
ELSEIF p_to LT p_from.
    MESSAGE e001(00) WITH 'To date has to be greater or equal from date'.
ENDIF.
Processing
-- Init the runtime -
INITIALIZATION.
get handler class instance
lr_pins_hdl = cl_hrrcf_posting_inst_bl=>get_instance( ).
get the active plan
CALL FUNCTION 'RH_GET_PLVAR'
    EXPORTING
      no_message = abap_true
    IMPORTING
      plvar      = lv_plvar
    EXCEPTIONS
      OTHERS     = 0.
make a 1 space string
lv_str_trick = ' a'.                                      "#EC NOTEXT
lv_str_trick = lv_str_trick(1).
-- Processing -
START-OF-SELECTION.
get all publications which were really published (PUBLISHED_DOC <> 0)
and which were published in the date borders
SELECT * FROM hrp5122 INTO TABLE lt_5122
    WHERE
      plvar           = lv_plvar                             AND
      otype           = cl_hrrcf_posting_bl=>c_otype_posting AND
      subty           = '    '                               AND "#EC NOTEXT
      istat           = '1'                                  AND "#EC NOTEXT
      endda           = '99991231'                           AND "#EC NOTEXT
      posting_channel IN o_chan                               AND
      published_doc   <> '000000'                             AND "#EC NOTEXT
      start_date      <= p_to                                 AND
      end_date        >= p_from.
gather the posting texts and requisition information
LOOP AT lt_5122 INTO ls_5122.
    CLEAR:
      ls_result,
      ls_chan.
read the frozen doc
    TRY.
        ls_result-pinst_guid       = ls_5122-pinst_guid.
        ls_result-pinst_start      = ls_5122-start_date.
        ls_result-pinst_end        = ls_5122-end_date.
        ls_result-pinst_chan       = ls_5122-posting_channel.
        ls_result-post_key-plvar   = ls_5122-plvar.
        ls_result-post_key-otype   = ls_5122-otype.
        ls_result-post_key-objid   = ls_5122-objid.
        lr_pins_hdl->get_frozen_post_inst_data(
          EXPORTING
            p_pinst_guid               = ls_5122-pinst_guid
          IMPORTING
            p_post_header              = ls_result-post_header
            p_post_company_desc        = ls_result-post_company
            p_post_department_desc     = ls_result-post_department
            p_post_project_desc        = ls_result-post_project
            p_post_task_desc           = ls_result-post_task
            p_post_requirement_desc    = ls_result-post_requirement
            ps_requisition_info_text   = ls_requ ).
        ls_result-requ_key-plvar   = ls_requ-plvar.
        ls_result-requ_key-otype   = ls_requ-otype.
        ls_result-requ_key-objid   = ls_requ-objid.
        ls_result-requ_header      = ls_requ-header.
        " Channel Text
        cl_hrrcf_t77rcf_postchn=>read_description(
          EXPORTING
            langu            = sy-langu
            posting_channel = ls_result-pinst_chan
          IMPORTING
            t77rcf_postchn_t = ls_chan ).
        ls_result-pinst_chan_txt   = ls_chan-description.
        APPEND ls_result TO lt_result.
      CATCH cx_hrrcf INTO lr_exc.
        cl_hrrcf_exception_handler=>write_exception_log( ex = lr_exc ).
    ENDTRY.
ENDLOOP.
excel download
" replace all Tabs and CT/LF or the excel will be messed up
LOOP AT lt_result INTO ls_result.
    ln_count = 1.
    WHILE 1 = 1.
      ASSIGN COMPONENT ln_count OF STRUCTURE ls_result TO <lv_any>.
      IF sy-subrc NE 0.
        EXIT.
      ENDIF.
      REPLACE ALL OCCURRENCES OF cl_abap_char_utilities=>horizontal_tab
        IN <lv_any> WITH lv_str_trick.
      REPLACE ALL OCCURRENCES OF cl_abap_char_utilities=>cr_lf
        IN <lv_any> WITH lv_str_trick.
      REPLACE ALL OCCURRENCES OF cl_abap_char_utilities=>newline
        IN <lv_any> WITH lv_str_trick.
      ADD 1 TO ln_count.
    ENDWHILE.
    MODIFY lt_result FROM ls_result.
ENDLOOP.
cl_gui_frontend_services=>gui_download(
    EXPORTING
      filename                  = 'C:\myfile.csv'
      write_field_separator     = abap_true
    CHANGING
      data_tab                  = lt_result
    EXCEPTIONS
      OTHERS                    = 0 ).
simple list output
LOOP AT lt_result INTO ls_result.
    WRITE: / 'Requisition:', ls_result-requ_header,
           / 'Posting    :', ls_result-post_header,
           / 'Channel    :', ls_result-pinst_chan_txt.
    SKIP.
    WRITE: / 'Company:', / ls_result-post_company. SKIP.
    WRITE: / 'Department:', / ls_result-post_department. SKIP.
    WRITE: / 'Project:', / ls_result-post_project. SKIP.
    WRITE: / 'Task:', / ls_result-post_task. SKIP.
    WRITE: / 'Requirement:', / ls_result-post_requirement. SKIP.
    ULINE. SKIP.
ENDLOOP.

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What is the link between PO and Requisition in database side

hello friends,
please can any one tell me that what is the link between PO and Requisition in database side. means after creating the requisition we will go for create the PO based on that requisition.
want to know that what is the link between both in database side.
Thanks in advance
krish.

Hi,
The link is at distribution level, between:
PO_DISTRIBUTIONS_ALL.REQ_DISTRIBUTION_ID
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PO_REQ_DISTRIBUTIONS_ALL.DISTRIBUTION_ID
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Unable to approve PO and Requisition.

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