Unable to clear debtors recon account

Hi experts,
My client uses a debtors reconciliation A/c without any sub-ledgers by entering site-wise sales. Now they want to do clearing using f-03 since negligible balances are showing in debtors ageing report.. However, they are getting error: There are no open items managed in account ****.
Cannot activate open items at this stage since balances exist in the account. Also unable to use f.13 for the same.
Any solution to this?
Regards,
Sangeeta

Hi,
If you want to select open item management, GL account
i) In FS00, Block the GL account in chart of a/c , co code
ii) Go to SE38, Give program RFSEPA02 execute(F8). Give Co code,GL A/c and excute(F8).
Then go and check in FS00, System will update check box open item management and unblock.
But if done this, it will not change existing posted line item
Regards
Mani.S

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Unable to clear intercompany Gl account

we have had some miscellaneous receipt and invoices in the intercompany General ledger accounts. However, when we do reversal or negative counter booking, it does not pick up the reversal made on those transactions. Is there a set up that we should enable for it work, or can you help us to clear those Gl accounts

Hi,
If you want to select open item management, GL account
i) In FS00, Block the GL account in chart of a/c , co code
ii) Go to SE38, Give program RFSEPA02 execute(F8). Give Co code,GL A/c and excute(F8).
Then go and check in FS00, System will update check box open item management and unblock.
But if done this, it will not change existing posted line item
Regards
Mani.S

Clearing of customer recon account

Gurus please help
We are having debtors recon account (GL) that is having a balance. All the debtors that were linked to this control account had been cleared, but somehow a balance remain on this account.
To change this account its balance should be zero. Now I can not post directly to this account, If I link a debtor to it than the problem pops up again when clearing the debtor account.
How should I go about clearing a control (Recon) account, without posting to a debtor?
Thanks

1. To: Paul Annotee
I want to change the message control (OAB5), but message I now getting is that the message is not allowed to be changed (message: F5354)
2. To: Morgan
If I create a credit memo, this will automatic post to the Debtors book and I don't want to post to the debtor, but only clearing the GL (control/recon account)
3. To: Siva
I only want to clear this account, not creating a new one. This account will not be used any longer. Debtors linked to this control account are all in zero.

Unable to clear vendor with different currency being posted

Dear Experts,
One of our vendor's Invoice billed in currency USD, several payments has been posted with different currency according to our Bank currencies. Full payment has been made to the balance of ZERO, but we still unable to clear this vendor account. Any expert can help me how to clear the above mentioned vendor.
Regards/Lisa

Hi,
Please check whether the customisation for exchange difference accounting has been done. If so then
T Code is F-44 or F-04
Either use Local Currency. : In this case if there is any exchange rate difference between the invoice and payment date the difference will be posted to exchange diff account.
Or Use the Doc Currency : In this case you can provide the exchange rate in the transaction so that you will not get any exchange rate difference.
Hope this solves your issue.
Regards
MPI

Unable to Clear Vendor open items in F.13

Hi All,
We have few vendor codes, where all are having some normal open items as well as Spl GL open items and net balance is 0.
When we do clearing with F-44, No issues at all
But when we try to clear them through F.13, system is grouping normal open items and Spl GL transactions separately.
If i choose Shortlist (Statistics) in selection screen, then only atleast i will be able to see normal line items in one group and spl gl items in another group.
If i choose, Detailed List with Error Log, i am not able to see anything related to any kind of line items.
So then, i red the documentation of the program SAPF124, in that it says Down payments can only be cleared if down payment clearing for the same amount has been posted.
As we all know that, each spl GL transaction can be cleared against one normal transaction in F-54. But in our case, we never do that practice, and always want to clear spl GL transactions along with normal transactions.
My question is that, Is it mandatory to clear them in F-54 before doing F.13?
As i know, there is an check box option for selecting spl GL transactions in F.13....in this case why should i clear prior to F.13?
Please advise...
Regards,
Srinu

Hi Gaurav,
Thanks for your inputs.
I agree with you, but my intention is to know, whether any possibility (change of internal selection criterion for recon account)
to clear them automatically in F.13 without doing F-54 only.
Anyhow i have found two other alternative solutions for the same.
1) Batch input recording for F-44 in LSMW.
2) Using worklist instead of vendor code in F-44 to clear all items at one go.
As our business won't follow clearing with F-54, so this requirement may come often.
But only my concern is, they need to identify these cases separately and spend more time to add each vendor code to that worklist, since they are not able to add a range of vendor codes directly. As it allows only single values.
So, is there any other way, which we can suggest them to add 10000+ vendor codes to the same worklist, since we can add 12 codes at one go and repeating the same will take time
Regards,
Srinu

Unable to clear vendor open item.

Hi experts,
Have posted vendor document under document type KZ directly, there is no open item invoice to clear the document.
posted entry as below. now we are unable to clear the open item document through F-44. we did not find open item for the posted document which is posted in document type KZ.
Vendor account entry
25 vendor account 10000
38 vendor account 8000
50 bank account 2000
document has been cleared only 8000 not 2000. Please advice me how to clear the KZ document.
Regards,
Anji Reddy.

HI Anji Reddy,
There is some Process to do Clearing function
first of all Open item should be there in Vendor account with the Invoice.
For that invoice there should be a payment which is full payment or else Partial Pament.
Then you can do clearing function to clear the Open items.
Through F-51 you can do both Payment and clearing which is Post with clearing
if you have done payment throgh any other Tcodes you have to come F-44 and do mannual Clearing.
Try to explain your senario more Clear so that your doubt can solve
Regards
Mahesh

Unable to clear open items for Bank GL

Hi Experts,
I have scenario where I am unable to clear bank clearing account through F-03.
The Bank Clearing GL account master is NOT managed as "Balances in Local Currency only'
Current issue is:
Invoice is posted with USD currency
Ex: $100 (1st April 2013, Exchange rate @ INR 50)
The payment is posted in INR 4900 (1st December 2013, Exchange rate @ INR 49) .
Here the balances in USD are clear with $100, but with difference in local currency which is posted as Forex gain.
But while clearing the GL through F-03, the error is popping up ... "difference too large for clearing".
Please help me how we can clear the balances of this GL (Which has two different currencies posted before clearing)
Thank you.
Best regards,
Sri

Hi,
The message comes because of different document currency in Invoice and payment.
In payment, your document currency is INR, so the system will calculate to LC1, LC2, LC3, cannot calculate back to your invoice currency, so even EUR amount is the same but the INR amount is still different.
               Document currency     Ex Rate     Local Currency          Clearing currency
Invoice          100EUR                   50               5,000INR                    5,000INR
Payment      4,900INR                    1               4,900INR                    4,900INR
If clearing currency is INR, even EUR amount is the same but you still have different in INR amount
In my example, in F-03, when you choose the clearing currency is USD, and choose the open item list
               Document currency     Ex Rate     Local Currency          Clearing currency
Invoice         8,000EUR                                  10,000USD               10,992.40USD
Payment    10,000USD                  1              10,000USD               10,000.00USD
Screenshot in Local currency:
Sceenshot in clearing currency: (different amount is 992.40)
In this case, the system will created automaticall line item to Exchange gain/loss for different amount.
You have to add one more line to offset this different amount.
Example in my case, because of the different amount 992.40- is debit to Exchange loss by system.
So now, I will add more line to credit that amount again line below
Julie

Unable to clear a GR document via f.13

Hi,
My user is unable to clear a GR document via F.13 since the IR document had been clear with other document.
It was noted that GR document do not have a matching document.
User try to clear the GR document manually via F-03 by manual entering the clearing to offset but this leaves the clearing document as open.
Please advise.

Hi,
Above credit entry in GR/IR account is at the time of GRN, and 2nd debit entry in GR/IR account will be at the time of Invoice. see below entry.
Debit GR/IR 690
Cr. A/P(vendor) 690
Therefore in GR/IR account is open item manage account, and you can see the debit 690 and credit 690, in GR/IR account, and this you have to clear in F.13 please check and confirm.
You can also view the PO history in ME23N, to verify that the invoice is posted or not, and if invoice is posted, then click on invoice doc, then go on followup FI document, which will show you what account has been debit.(this should be GR/IR with 690).
Your vendor invoice will be cleared once you it pay it through F110/F-53/F-58.
Regards
Javed

Change GL account cause Open Item and Recon account both set .

Hi,
I have problem, user want to change a GL account into an open item ... an there was some transaction ... so I change it by ZRFSEPA02 ... and when I checked, that GL account had been changed into an open item, and when I try to open the "Block Posting " there was message " FH031 : Open item management is not defined for reconciliation accounts " ... then yet I check my GL and sadly it was set as " recon account vendor " ( I forgot to check the GL Before did ZRFSAPA02) .. and know my GL Account has been set as a recon account and an open item ... I try to changed by un-tik Open item .. message pop out is " FH087 : You cannot change the open item management setting; (see long text) " ... and I tried to change the recon account into " none " message appear : " FH110 : Modifications to reconciliation account not permitted " .. I realized by GL account display, that the transaction is not clear, there was not zero balance ...
Please give me solutions ...

Yes .. I Agree with you ...
Actually I accidently, did not check the GL first, but run the ZRFSEPA02 first .... because of that, my GL is check as an open item and as a recon account too ...
any solutions ?

Transfer of values from one recon to other recon account

Guru's,
I wanted to change the recon account of a vendor from 8050001 to 8050002.
Few entries are already posted in the vendor with the recon 8050001. I know that FAGL101 can be used to transfer the values from 8050001 to 8050002.
In the OBBW I did the configuration like this
Reconciliation account : 8050001
Adjustment Account : 9000014(Clearing account)
Please advise me if I need to do any other settings in Config and also tell me the procedure to run that in FAGL101.
Thanks in advance and points will defnitely be assigned.
Deepak

Hi,
I dont think you can update members. However, you can definitely send transactional data from one application to another using the DESTINATION_APP statement.
You have a good example available in BPC 320 on beforerange and afterrange.
Lets say that there are 5 columns in the report after the EVDRE expansion is done. Then in the beforerange or afterrange, you can use EVRNG function with a range of 5 cells. Lets say that you define EVRNG(J1:N1). In these cells, you can use formulas like EVSUM etc, and these formulas will be taken by the rows in your EVDRE report. If you define afterrange, then you will have additional row at the bottom. If you define beforerange, then you will have additional row at the top.
Hope this helps.

Recon Account vs. Open Item Account for G/L Setup

I have traditionally always set up A/R as a recon account in ISU because of the mass transactions on FI-CA side that merge to one summary posting to the FI-GL side. I have always set up all clearing and clarification accounts as open item accounts so that manual adjustments may be made accordingly as cash accounts typically have.
However, my client wants me to set up the clearing and clarification up as recon accounts. Does anyone out there see an issue with me performing this request?
Thank you.

Hello,
When we run standard program RFSEPA02, we get a waring message and will not run the program. To over come we have to copy the program to Z program and bypass the warning message.
I hope this will help you.
Thanks,
SK

Unable to clear GL due to Val difference between Local and group currency.

hi,
We have an open item managed Revaluation G/L account in our company code which has a local currency USD.There are some documents posted to this account in both USD and CAD. But when we analyze the docs posted in CAD we found a valuation difference in the local currency(USD) and the Group currency(again USD). I am not sure of the reason for this. But due to this difference we are unable to clear this account. Please let me know if anyone can think of how to clear this particular GL account.
Rgds,
Raj/
Edited by: raj3875 on Oct 8, 2009 11:37 PM

We have an issue even with document currency in USD. there is a valuation difference between Local currency (USD) and Group currency (USD).
For example:
Doc currency = 0 USD
Local Currrency = 171,000 USD
Group currency = 0 USD
Because of this I am not able to clear the account. Not sure why there is a difference inspite of the same currency. I try to clear it in F-04 but I get the below error:
Posting is only possible with a zero balance; correct document
Message no. F5060
Regards,
Raj

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Vendor Account group assign recon. account

Hi Experts,
I'm looking tcode to assing recon. account for vendor account group. I created Vendor account group and recon. account. I would like to have in tcode fk01 assing Vendor account group to recon. account.
Now in tcode fk01 I choose vendor account group and I must type recon account. Could you explain me how it's works automatic.
Thanks

Hmmmm
But this what you say is hand works yes? I would like create something like Variant of tcode for Vendor account group.
Maybe my explains wasn't good.
I would like to have:
Print tcode FK01
now Print company code and Vendor account group
Now I would like to have fill this field recon account - automatic. I don't want fill this field by hand.
Maybe now it's clear.

Reg Recon Account and local balances in creating account

Hi all can anybody help me...i am getting the following error when i am creating the GL ac for Vendor Recon ac,(only balance in local currency is selected) ...."Balances for reconciliation accounts only in local currency not defined" Message No fh061, however when i deselect the 'only balance in local currency' system is allowing me to save. should we not select 'only balance in local currency for recon accounts?'
Are all the balance sheet accounts should be maintained in Local Currency? if so in above why system is restricting me.
Detail explanation is well appreciated.
Thanks

F1 Help
Indicator: Only Manage Balances in Local Currency
Indicates that balances are updated only in local currency when users post items to this account.
Use
You would set this indicator for accounts in which you do not want the system to update transaction figures separately by currency.
Setting this indicator for accounts managed on an open item basis affects the clearing procedures. See the example below.
Procedure
Set the indicator in cash discount clearing accounts and GR/IR clearing accounts. It cannot be set in reconciliation accounts for customers or vendors. Setting it in all other instances is optional.
It is usually set for particular balance sheet accounts including:
Accounts which are not managed on an open item basis and not kept in foreign currencies.
Accounts which are managed on an open item basis and have the same types of items posted in different currencies, but always allow clearing to be made if the local currency amounts correspond.
Examples
You set up a clearing account for goods receipts and invoice receipts and manually post these items to it. You post invoice receipts in the invoice currency and goods receipts always in the local currency.
Invoice receipt 1000 DEM 600 USD
Goods receipt 600 USD
Both items can be cleared if the clearing account balances are recorded in local currency only. If you have not set the indicator for this account, the system will translate DEM to USD during the clearing procedure in order to determine the amount in USD required to clear 1000 DEM. If the translation rate is .65 USD per DEM, then the system displays 650 USD for the invoice receipt and 600 USD for the goods receipt when the open items are processed.
This means that to clear both of these items, you will also have to enter a difference posting for 50 USD, and the system will automatically make an additional exchange rate difference posting for this amount.
Makes Business sense as the customer an vendor accounts will have itmes with various currencies posted to it

Unable to clear debtors recon account

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