Unadjutsed Small Differences - Incoming Payments

Hi,
While processing the incoming payments, in case of small differences in cents, there had been set up a tolerance limit, due to which the small differences upto the tolerance limit get posted to a seperate GL Account. The users now want the tolerance limit to be revised. How can we check the same and revise? Would appreciate if any one of you could advise the T Code and brief procedure for the same.
Thanks in advance.
Best Regards,

Hi,
Please check the following
IMG > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Incoming Payments > Manual Incoming Payments > Define Tolerance Groups for Employees and Define Tolerances (Customers)
Check the permitted payment differences for Exchange Gain and Loss.
I hope this will be useful for you
Regards,
Jigar

Similar Messages

Incoming payment - post discount & small differencas a total as one item

Hi Guru,
When posting incoming payment cash discount and small differences are posted as one item for each open item.
For example:
Open item    discount    Small difference
100               1               0.05
200               2               0.10
At posting SAP post
Item 1   300 (to clear the open item)
Item 2   1 (cash discount)
Item 3   2 (cash discount)
Item 4   0.05 (small difference)
Item 5   0.10 (small difference)
Is there a way that I can group ALL discount and All small difference into one item each ie
Item 1   300 (to clear the open item)
Item 2   3       i.e. 1+2 the total of item 2 and 3 above (cash discount)
Item 3   0.15 i.e. 0.05+0.1 the total of item 4 and 5 above (small difference)
If so, where is the setting??
Thanks
Linda

Hi,
In general SAP clears on line item basis and posts line item for each clearing. If my understanding is not wrong this is the standard behaviour. This facilitates you to know each item that is cleared. But please check the settings for clearing differences / charge off under business transactions/accounts receivable and accounts payable. Unfortunately, I do not have a system handy to give you exact path.
thanks,
Kumar

When using program RFDM3000/Automatic creation of dispute cases what is the difference with the option of Automatic incoming payment and Open items?

We currently have a batch jobs running for each, automatic incoming payment and open items. This was set up in the past and we are trying to determine what the difference is for each of these functions? Do you need to have the automatic incoming run prior to the open items for residuals and payments on accounts?

Hi Chris,
Program RFDM3000 creates dispute cases for residual items arising during automatic incoming payments (account statement, lockbox), during check presentation, or in postprocessing.
Alternatively, you can use the program to create dispute cases for open receivables items. You can use the selection criteria to restrict the quantity of open items (for example, using the document type and posting key for residual items from incoming payment postings).
You will find more information in the link below
http://help.sap.com/saphelp_erp2004/helpdata/en/0b/e07340b0c6980ae10000000a155106/content.htm
Regards,
Jose

Incoming payment VAT for exchange difference

I need to post the Incoming Payment (F-28 or F-36), with VAT tax about the exchange difference.
When simulate the post, appears the automatic position with the exchange difference but do not appears the VAT for this difference. Anybody know where customizing?

Please check this link
Exchange Rate configuration
thanks
SKKS

Post Incoming Payments:Distribute Differences

When Accounts Receivable applies incoming payments, if a customer does not pay an invoice in fullt, they will distribute the difference . . . we will assign our own identifier and assign a reason code. A document is created with Posting Key 06. However, there are no terms assigned to that document. Our Accounts Receivable group would like the terms to always default a certain terms code. Is there a way to set this up in configuration . . . We know how to manually add it, but that is alot of work.
BSEG-ZTERM
Thanks,
Diane

Substitution:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/27/06e23954d9035de10000000a114084/frameset.htm

Incoming Payments separate columns for differents currencies

Hi everybody
I am modifing this query in order to have an incoming payment report, but we want each currency in one column.
For example Checks in USD in one column and checks in other currency in a separate column.
Same for cash and transfers.
Right know my query is putting all check in one column.
Any advise?
SELECT T0.[DocNum] 'Recibo', T0.[DocType] 'Tipo Doc', T0.[DocDate] 'Fecha', T0.[CardName] 'Cliente',
EFECTIVO = CASE WHEN T0.[DocRate]> 0 THEN T0.[CashSumFC] ELSE T0.[CashSum] END,
CHEQUE = CASE WHEN T0.[DocRate]> 0 THEN T0.[CheckSumFC] ELSE T0.[CheckSum] END,
TRANSFERENCIA = CASE WHEN T0.[DocRate]> 0 THEN T0.[TrsfrSumFC] ELSE T0.[TrsfrSum] END,
T0.[TrsfrRef] 'Referencia', T0.[PayNoDoc] 'Pago Calculado', SUM(T0.[CashSum]T0.[CheckSum]T0.[TrsfrSum]) 'Total' , T0.[PaymType] 'Tipo de Pago', T0.[OpenBal] 'Balance', T0.[DocRate] 'Tasa'
FROM ORCT T0
WHERE T0.[DocDate] >=[%0] AND T0.[DocDate] <=[%1] GROUP BY T0.[DocNum], T0.[DocType],
T0.[DocDate], T0.[CardName], T0.[CashSum], T0.[CheckSum], T0.[TrsfrSum], T0.[TrsfrSumFC], T0.[TrsfrRef],
T0.[PayNoDoc], T0.[PaymType], T0.[OpenBal], T0.[OpenBal], T0.[DocRate], T0.[CashSumFC], T0.[CheckSumFC]
ORDER BY T0.[DocNum]
Thanks Bart Masellis

Ho Gordon, thank for replying, I have another version where I have 2 Columns.
I am using 2 currencies.
The idea is to have checks in $ in one column and checks in Local Currency in another column.
Same for Cash and Transfers.
Please check this one:
SELECT T0.[DocNum] 'Recibo', T0.[DocType] 'Tipo Doc', T0.[DocDate] 'Fecha', T0.[CardName] 'Cliente', T0.[CashSum] 'Efectivo', T0.[CashSumFC] 'Efectivo $', T0.[CheckSum] 'Cheque', T0.[CheckSumFC] 'Cheque $', T0.[TrsfrSum] 'Transferencia', T0.[TrsfrSumFC] 'Transferencia $', T0.[TrsfrRef] 'Referencia', T0.[PayNoDoc] 'Pago Calculado', SUM(T0.[CashSum]T0.[CheckSum]T0.[TrsfrSum]) 'Total' , T0.[PaymType] 'Tipo de Pago', T0.[OpenBal] 'Balance', T0.[DocRate] 'Tasa' FROM ORCT T0 WHERE T0.[DocDate] >=[%0] AND T0.[DocDate] <=[%1] GROUP BY T0.[DocNum], T0.[DocType], T0.[DocDate], T0.[CardName], T0.[CashSum], T0.[CheckSum], T0.[TrsfrSum], T0.[TrsfrSumFC], T0.[TrsfrRef], T0.[PayNoDoc], T0.[PaymType], T0.[OpenBal], T0.[OpenBal], T0.[DocRate], T0.[CashSumFC], T0.[CheckSumFC]
ORDER BY T0.[DocNum]

Incoming Payment Fast Entry

Hi
Can you tell me the easiest way that the users can process an incoming payment against a customer i.e. DR Bank CR Customer this could either be a payment on account, or be allocated to specific open items at a later date. The users are used to entering multiple payments against customers and to actually enter one per customer and allocate them will make the process quite onerous for them.
Your advice is much appreciated.
Claire

Hi Claire,
The error "Diff too large for clearing" because of small difference amount.
Go to OBA3 and see how you have allowed as small difference amount.
Next questions is you want to post the payment without clear anything. Hope it is not possible except down payment.
Because incoming or outgoing payment except down payment they might have open iteam already.
Or do it as partial payment instead of residual payment.
The new difference would be come as open item
Regards,
Sivakumar Sathiyamoorthy

BAPI to process mutiple incoming payments

Hi Experts,
Is there any BAPI to post mutiple incoming payemnts. As of now i get file from the bank for the customer payments debited from there card , I am using BAPI 'BAPI_ACC_DOCUMENT_POST' to process the data sent to us from the bank. With this BAPI i can only post 1 invoice at time and as the data is large this program is taking a lot of time and some times gets timeouted. The user wants to run in foreground. So if you can provide any BAPI to post mutiple incoming payments at once it would be of great help.
Thanks in Advance
Mahesh

Hi,
Logically it doesn't make much difference in execution time whether you call document by document or once for all documents as the number of documents to be posted still remains. One option is, you can split your file into smaller chunks. Why can't this be processed in background (As batch job)?
If user want to see the log, it would be available in spool and the same can be sent as mail.
Thanks,
Vinod.

Incoming payment by F-28: Reason code error while posting

Hello everyone,
I want to post Incoing Payment using F-28 net of TDS. I want the separate GL account to be picked up automatically for the difference when I enter the Reason Code 003.
I did the following customization for the same.
1. Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions>Incoimng Payments> Incoming Payments Global Settings>Overpayment/Underpayment> Define Reason Codes:- Here I selected the Indicator 'C' for reason code 003 which is for "Indicator: Charge off difference via separate account". The reason code 003 is for TDS Netted
2. Below the Define Reason Code node, I selected the node 'Define Accounts for Payment Differences' . Selected the key ' Rules' and selected the checkbox 'Reason Code'. Then clicked on 'Accounts' and enetered the desired GL account against the reason code '003'.
After doing the above customization I posted the Incoming payment using T code F-28. I entered the difference in the field 'Difference Posting'. Then entered reason code '003' which is for 'TDS netted' in the field 'Reason Code'. Now, I am getting the follwoing error.
Reason codes with automatic charge-off are not permitted here
Message no. F5605
Diagnosis
The reason code entered is designed to ensure that the payment difference amount is posted to an account specially set up for this purpose. Postings of this nature usually require additional specifications (e.g. tax code, business area). If the difference stems from a single open item, the necessary specifications can be taken from that item. In the case that led to this error message, however, the difference does not stem soley from one item, which means that this method cannot be used.
System Response
The reason code entered is not accepted.
Procedure
You can either select a different reason code, which would create a new open item for the customer or vendor OR write off the difference using the function Charge off diff.. This function either takes you into a pre-configured account assignment model or into the document overview. From here you can enter the required difference postings.
How can I proceed ahead?
Thanks and Regards,
Pradnya

Hi Saulo,
Thanks for ur reply.
I had alreay done the config in OBXL and OBBE. Only thing I wanted to know is while posting Incoming Payment by F-28, how to use this reason code.
Ur reply was a gr8 help for me.
Regards,
Pradnya

Clearing issue Incoming payment due to Cash discount ( customers)

Hello,
During processing automatic incoming payments the system don't clear the customer open item in case the customer has taken a cash discount.
The clearing should be done automatically in the posting area 2 but now the the user needs to do manual interventions in the FEBAN in order to clear the customer
We checked the payment terms and verified the discount taken by the customer and they are ok
After investigation we guess that the original SD invoice don't send the Discount amount and Discount base amount to FI, because we saw that those fields are empty in the FI document (RV),
Also in Billing the Cash discount base field in empty...
When i tried to create a manual customer invoice those fields are well filled in and the system clears the customer open item perfectly !
Any one an idea how to fix it ?

Hello,
Thanks for your feedback but the issue is not solved.
Is there difference in clearing behaviour in case the open item posting is orginated from a SD invoice ( Billing) because as stated before, when I make a FI sales invoice (FB60) the system perfectly accepts the cash discount and post and clears in postingarea 2
Also when I consult the open item position (FBL5N) the cash discount amount field is empty which is not the case when I post an FB60 invoice
Summarized
We are usiing the automatic bank statement program ( FEBC), during posting the system post perfectly posting area 1 (FEBP) but fails the post postingarea 2 ( the system makes a payment advice) the message the system generates ' Difference to large for clearing F5263'
Many thanks for help

Error while posting Incoming payments from customers

Hi Experts,
when i am trying to post Incoming payments from customers in F-28,The payment difference amount is Rs 5.
while simulating the following error
"TAX CODE C2 FOR COUNTRY IN HAS BEEN DELETED OR INCORRECTLY CHANGED"
MESSAGE NO.FS201

Hi,
OBZT just controls the display of the various tax codes in the drop down list if MIRO/ FB60 etc.
You need to maintain the atx coe correctly in FBZP. Go to FBZP and in this tax code and check whether the tax rates etc. have been defined correctly for it.
Regards,
SDNer

Document Split for Currency Exchange while posting Incoming payment

Hi Experts,
Scenario:
> Post incoming Customer payments using F-28
> posting entered today (14 Jan 2009), but posting date is 30 Dec 2008)
> Tested in Clients 001 and 005 (same setup in terms of GLs, Customers, Vendors, etc)
I was able to post the incoming payment in Client 005. However, in Client 001, I got error message:
*Ex.rate diff.accts are incomplete for account 0000140000 (Trade Debtors/Customers) currency SGD
Message no. F5063
Diagnosis
The accounts for posting exchange rate differences could not be determined. For the specified G/L account and the specified currency key, the accounts are only specified incompletely. Either the accounts for the implemented exchange rate difference, the accounts for the valuation differences or the balance sheet adjustment account are missing.
System Response
The system cannot generate the exchange rate difference posting.
Procedure
By pressing ENTER, you achieve that the document is reset to a status without automatic posting. In another window, you can complete default settings for exchange rate differences and post the document afterwards.
Proceed*
When I clicked Proceed, the system took me to OBA1, with "Document Split for Currency Exchange" option highlighted in blue.
Does this mean that I need to create a new GL account to post Document Split for Currency Exchange?
Note: Setup for OBA1 both 001 and 005 are the same. But I only encountered the error in 001.
Hope someone can help me.
Thanks...

problem solved: add relevant Open Item GLs in OBA1 (Account Determination for OI Exchange Rate Differences)

Incoming Payment with Underpayment/Overpayment in F-28 with reason code

Hi All,
While making a incoming payment with overpayment / underpayment in F-28, I am getting an error u2018Reason codes with automatic charge-off are not permitted here u2018. The reason code is defined with charge off checked and the account for differences is defined for the same.
Please advice
Thanks

Please check "Indicator: Charge off difference via separate account" in reason code settings (TCode OBBE). If this indicator is set against the reason code that you are using, you will getting the error.
What you can do is either use different reason code or in residual items tab you can specify the reason code with residual items.
Thanks,
Sukhbold
Edited by: Sukhbold Altanbat on Oct 13, 2011 7:47 AM

Wire transfer Incoming payment

Hi Gurus,
i got a scenario to import wire transfer file ( one receives from bank) to sap. usually we have transaction to import the lockbox file (T-code FBL2) in to sap and do posting. Similarly, whether is there any t-code or program for importing wire transfer file and do incoming payments in sap.
Thanks in advance.

Hi
Think the below would be helpful:
Wire Transfer - Refers to a same-day transfer of funds from an account at one bank to an account at another bank, initiated over the Fedwire system. The Fed guarantees to pass value as of the date of the Fedwire transfer is initiated provided the transfer meets all required criteria. Fedwire is a part of the Federal Reserve System Communication Systems.
ACH Transfer - Clearinghouse associations in many major cities have developed electronic methods of passing payments among members and other financial institutions in the region, and of exchanging payments among the ACHs themselves. ACH transfers may be either credit transfers (sending funds out) or debit transfers (pulling funds in). Either the payee or the payor may initiate them.
Differences between Wire and ACH
Wire Transfer is geared to a single transfer, while ACH Transfer is geared to handling multiple transfers in a batch mode.
Wire Transfer is geared to same-day settlement, while ACH Transfer is geared to future-date settlement.
Wire Transfer is expensive because of their customized one-at-a time nature, while ACH Transfer is inexpensive because of their structured data format and high-volume batch nature.
Regards
Aravind
Assign points if useful

Incoming payments posting without clearing the customer open item

Hi,
Is there a way to post an incoming payment to a customer and let it sit as an open item?
I want to segregate the posting and clearing of AR payments.
One user posts the payments to the customer account.
Another user clears this payment against an open item.
All t.codes F-26, f-52 and f-28 all go on to processing open items and don't work for me..
Does anyone have any workaround or suggestion on how to accomplish this?
Thanks

I can suggest posting the cash to the customers account as an unallocated enty using F-28 - we use charge of the difference and the posting keys to mange this.
The the other users can contra the items to the open items using F-32 clear customer.

Unadjutsed Small Differences - Incoming Payments

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