Understanding the stock take process

Hi Expert,
can anyone share how to do the stock take? I mean the complete process.. start till end. What are the tcodes involve and all.. what if there's a different qty, how to post difference, also how to delete document if we created it wrongly. how to do stock adjustment, also how complete the active document? Tell me everything from start till end.
Thanks.

recount will not change anything in the intial document it means you can create a new document and once you enter the counted material quantity then this will be considered and the previous one will be abolished in the system.
movement type 701 and 702 is used if the stock counted is more then the quantity in sap or if the stock found is less then the sap value respectivly
you need to check out more on this your self its a easy topic............................
book inventory means value in sap
check the reprot MI21 that is for the list of difference in book invenotry and actual invenotry or counted invenory

Similar Messages

How the stock determination process works

Hi All
Can any one tell me how the stock determination process works in inventory management?
if possible give me the steps involved in stock determination process .
Regards
M S K

Hi
i hope this helps
http://help.sap.com/saphelp_47x200/helpdata/en/d8/2f3746996611d1b5480000e82de955/frameset.htm
regards
maniraj

How Goods Issu happens in the Stock transfer process with outbound delivery

Hi,
Can you please explain me how the goods issue happens in the Stock transfer scenario with outbound delivery?
can we use VL02n for goods issue for single delivery doc(Delivery type-RL).
Can we use the transaction VL23 for collective processing of goods issue for stock transfers.
Thanks

Hi Anil,
->You can use VL02N transaction to do PGI for the outbound delivery in the Stock transfer scenario.
-->But you have mentioned that delivery type is RL -is this returns delivery
Normally NL delivery will be used in STO(Rplenishment
delivery)
-->You can use VL06G transaction for collective PGI
The transaction VL23 for delivery schdule in the back ground
I hope it will help you,
Regards,
Murali.

Continue from forum Understanding stock take process

ok,i still not clear.
if in system i have 30 qty, actual qty counted is 25. So how do i post in MI10? On the first screen i will enter count date,doc date,plant and special stock. then next screen, i will enter material number,batch,stock type,qty (which qty is this? counted qty(25) or difference qty(5)? ) and SKU.same if the other way round. if in system i have 25,actual count is 30. so in MI10 under qty, what should i enter?
and also how do i post difference for stock which is under blocked in MMBE?
Thanks

i have to create offsetting phys doc for those materials
I dont know what offsetting phys doc are. Never heard about such inventory documents.
you cannot create phyiscal inventory documents in the past today.
you should have created your inventory documents before you started to count your inventory. Only then SAP would allow you to post the difference to the previous month (precondition OB52 period is open)

About understanding the pi' message processing

Dear All:
   I wanna to know the detailed step of message process in PI,for example :   message throught the adapter message system IS , Anyone can helpe me,or give me some doucument.
thanks!
kevin liang

hi,
Message flow from Adapter Engine to Integration Server
1.     For the message to be picked up by the communication channel, the channel should be associated with a sender agreement. Mere creation of a communication channel doesnu2019t ensure the message to be polled and picked up by the adapter. The message reaches the adapter in its native message format. As the communication in SAP XI happens in XI message format, a module inside the adapter converts the message in native format into XI message format.
2.     During this process, a message ID is generated for the message. To build the XI header (sender agreement details like the sender system, sender message interface and the interface namespace) the details are fetched by performing a CPA lookup(collaboration-partner-agreement are the configuration object details that have been created using the configuration time. The details are updated into the runtime cache when you activate the Configuration objects in Integration builder u2013Configuration time. This cache is referred to as CPA cache).
3.     This message is then sent to module processor for further processing. During the process of sending the message to module processor, the message u201CApplication attempting to send an XI message asynchronously using connection AFWu201D is logged.
4.     The module processor performs steps like structure conversion, communication channel specific conversions (that have been specified in the u201Cmodule tabu201D of the adapter channel). These conversion modules are executed in the same sequence as mention in the communication channel.
5.     After the successful execution of the conversion modules, the appropriate module (call SAP adapter module) of the module processor is called which will send this message for persistent storage. This message is put into the Send Queue of the messaging system for further processing. Messages like u201CMessage trying to put into the send Queueu201D and u201CMessage successfully put into the queueu201D are logged during this process. A confirmation message (success/ failure) is sent back to the sender application at this stage. This confirmation message is used by the channel to perform various steps like deleting the file that has a processing mode as delete.
6.     The message that has been put in the Send Queue has to be picked up and sent to the Integration Engine. The Adapter Engine and XI Integration server use XI Adapter for internal communication purposes. So the XI Adapter picks up message from the send queue and parses the XI message. In this process, the status of the message is set to DLNG and. Messages like u201CThe message was successfully retrieved from the send queue and message status set to DLNGu201Dare logged.
7.     The XI adapter performs a SLD look up (System landscape Directory) to find the Integration server with which the Adapter framework has register itself.
8.     On successful SLD look up, the message is sent via HTTP to the XI IS pipeline, using the pipeline URL (http://hostname:abap-httpport/sap/xi/engine?type=entry). . If this is successful, a message u201CThe message was successfully transmitted to endpoint http://hostname:8000/sap/xi/engine?type=entry using connection AFWu201D is logged and the message statues is set to DLVD means message has been successfully delivered to the endpoint( XI IS in this case)
<h5>see also pipeline steps that are executed in Integration Server</h5>
also see this
[http://help.sap.com/saphelp_nw04/helpdata/en/1b/89d24032f68231e10000000a1550b0/frameset.htm]

Stock take question

Hi,
Our book Quantity for a material reads as -1.
This material is also included in the stock take we have currently scheduled. We have negative stocks activated at the material level.
We don't want to zero count this material.
The materials that have a negative book quantity will be for products that we have ordered for customers and have received payment.
Is there a away the book quantity for this material can stay as -1, after the stock take process?
Regards,
SS

SAP is following the physical basics. If you can explain how you count -1 physically when you walk through the warehouse, then they probably find a programmer to make it possible in SAP too.
It is not good practice to post goods issue before it actually happened just because the customer has to pay in advance. This harms the normal process as well if you have enough stock in the warehouse.
There are other processes to know if the customer has to pay in advance, this financial activity should not affect the warehouse and lead to phantom bookings in logistics

Stock Take Postings do not appear in XL Reporter since upgrade to 8.8

If you go to report composer or designer and bring back all journal entries, you will see that no journal entries created by the stock take process are showing in the results.
Similarly if you give it the specified transaction number of the stock take journal entry or even the gl account, it can not return journal entries results for this.
The above appears to apply to 8.8 and 8.81 pl3. If you run the same test in 2007, it works fine. Has anyone experienced this or know of a resolution to this.

Hi Thanks Gordon for your reply.
Does this mean then that XL reporter can no longer be used for reporting such as the profit and loss report. The stock take transactions fall under cost of sales and therefore any attempt to run one of the xl reports for this are completely inaccurate. Is there anyway to get around this?
Sam

Correct Valuation report of the stock

Hello Experts,
Our Customer Almatec uses the Business One since January 2011. We have overtaken initial stock
quantities via DTW and gave this initial stock the initial price from the last moving average price of the
former ERP-System.
The company database of Almatec does not use the continuous stock. The issue is that at the end of
every month, there must be reported to the mother company in USA, the quantities and values of the
items on stock. This includes the valuation of the component items on stock and the bill of material
items, depending on the moving average prices of the component items which are included in every bill
of material. A BOM could include single items and also other bill of materials.
Can you describe what to do, to get real moving average prices for item on stock valuation reports, for
component items and bill of material items?
We try to understand the Business One processes of the moving average and how it is really build and which steps are
neccessary to get the right values.
The valuation is not correct so far, is it because the bill of materials have wrong price lists in its
positions?
Best Regards,
Vural

Hi Gorden,
we have not used the continuous stock by this customer, because we had only problems with it by other customers, where we have used it. The continuous stock is not working by SAP. There are only problems with it.
There should be another way to get it witout using the continuous stock. It can be also with indivial queries or programming if you have an idea.
But perhaps you can explain me what the system is doing when you do a "Stock valuation report" - specially when you choose the Calculation Method: Moving Average ???
Thanks,
Vural

Stock Take posting with negative inventory

Hi All,
I have the following problem. I did a stock take on the 31/07/2008 and updated the counted quantities. The stock take has not yet been posted. If I now want to post the stock take I go into the "Stock Posting" screen and enter my date at the top left and then click on the "Update Quantities" button to refresh the On-Hand quantities in line with the date the stock take was captured.
The problem is that if there was more stock sold in the time between the stock count date and the current date than what was actually counted then the system tries to put the on-hand qty into a negative. Since I do not have negative inventory enabled the posting fails.
I would like to know if anyone has a query that will identify the items whose movement from the time of the stock take to the current posting date is greater than the amount counted.
Any help will be appreciated.
Regards

Dear Mr Boshard,
In order to know the value of the stock taking in Business One you can check the field 'COUNTED' in OITW.
Therefore, if you compare the counted and the onhand quantity before doing the inventory posting but after the stock taking you will find which items had more quantity at the moment of the stock taking than now.
Please, try this query:
SELECT T0.[ItemCode], T0.[WhsCode] FROM OITW T0 WHERE T0.[Counted] > T0.[OnHand]
Do not hesitate to come back if you still need help.
Regards,
Marcella Rivi
SAP Business one Forums Team

Need help in understanding the error ORA-01843: not a valid month - ECX_ACT

Hello All,
We need help in understanding the Transaction Monitor -> Processing Message (error "ORA-01843: not a valid month - ECX_ACTIONS.GET_CONVERTED_DATE").
And how to enable the log for Transaction Monitor -> Processing Logfile.
Actually we are trying to import the Purchase Order XML (OAG) into eBusiness Suite via BPEL Process Manager using the Oracle Applications Adapter. The process is working fine with expected payload until it reaches the XML Gateway Transaction Monitor, where we are getting this error.
thanks
muthu.

Hello All,
We need help in understanding the Transaction Monitor -> Processing Message (error "ORA-01843: not a valid month - ECX_ACTIONS.GET_CONVERTED_DATE").
And how to enable the log for Transaction Monitor -> Processing Logfile.
Actually we are trying to import the Purchase Order XML (OAG) into eBusiness Suite via BPEL Process Manager using the Oracle Applications Adapter. The process is working fine with expected payload until it reaches the XML Gateway Transaction Monitor, where we are getting this error.
thanks
muthu.

Stock Transfer Process for CIN Depot Sales

Hi,
Could u pls explain me how to carry out the stock transfer process . I am using CIn version and pricing procedure will be that of Depot Sales.
Thanx and Regards,
Binayak

Hi,
In Addition to the above Reply,
<b>Stock transfer invoice:-</b>
Stock transfer PO-->ME27
DELIVERY-->VL04
PICKING PACKING GOODS ISSUE -->VL02N
BILLING-->VF01
EXCISE INVOICE --> J1IIN
GOODS RECEIPT-->MIGO
INCOMING EXCISE INVOICE--> J1IG
Cheers..
Santosh.
<i><b>P.S. Mark All usefull Answers...</b></i>

Stock Take Posting does not balance with Stock Take Variance

Hi Experts,
We have a client that has completed and posted a stock take and the result from the variance report is not the same as the total of the stock take journal.
For example the total gain of the stock take was R839.13 in value
The stock take journal show a total gain of R2216.89 in value.
I run a audit report of the warehouse and the total qty and value match to the variance report of a total gain of R839.13
I have also checked that the price source for whs stock posting is at item costs which calculates to the same total value of R839.13
The stock take posting posts a ST Journal and you are not able to drill down into where the figure originates from.
So it makes it very difficult to investigate or determine why there is a difference.
Please can you assist with possible solutions or reasons to determine why there is a variance between the variance report and the stock take posting?
Regards
Christine Ward

Dear Mr Boshard,
In order to know the value of the stock taking in Business One you can check the field 'COUNTED' in OITW.
Therefore, if you compare the counted and the onhand quantity before doing the inventory posting but after the stock taking you will find which items had more quantity at the moment of the stock taking than now.
Please, try this query:
SELECT T0.[ItemCode], T0.[WhsCode] FROM OITW T0 WHERE T0.[Counted] > T0.[OnHand]
Do not hesitate to come back if you still need help.
Regards,
Marcella Rivi
SAP Business one Forums Team

RS&R Process - To take the Stock in SAP

Hi SAP Gurus,
How to handle the Repair Service & Recondition (RS&R) material in SAP. For Example we are procuring PAC Compressor / SMPS Module / Controller (Which can be repaired and use again). First time we are showing the consumption with original value.
After repair & recondition How to take the stock in SAP & How to show the consumption with Rs.1 or 0 Value. So that we can track those items in SAP wothout affecting the moving average price.

Hi,
Generally, Repair of Materials are handled via concept of Gate Pass (Returnable & Non-Returnable). But, SAP doesn't provide any option for creating Gate Pass (Returnable & Non-Returnable) in standard.
Try the below suggested procedure as a work around process;
Repair Process (Reconditioning) via Returnable Gate Pass: -
1. MM01 - Create Material Master for every Spare Part / Machinery to be sent to Vendor for Repair (Reconditioning) as Non-Valuated (Material Type "UNBW") (Do not extend Accounting and Costing views since you don't require postings of Stock value and consumption values, you only want to track the Service/Repair Charges)
It's not necessary to have materials as Non-Valuated always, it depends on your requirement.
2. MIGO - Goods Receipt > Others (Receive the quantities of these materials using Movement Type 501 / 511) - Only if Stock of Material is not available.
3. ME21N - Create Subcontracting PO (Here Main Material and Component will be same material)
4. MB1B - Transfer Posting w.r.t. Subcon PO (Mvmt Type - 541, Spare Part stock will get posted to Vendor Stock)
5. MB90 - Take Print out of this Material Doc as Returnable Gate Pass (U need to configure Message Determination of Inventory Mgmt)
6. MIGO - GR against Subcon PO (101 - Receive Spare Part, 543 O - Consumption of Spare Part form Vendor Stock)
7. MIRO - LIV for Service Charges w.r.t. Subcon PO
8. MIGO - Goods Issue > Others (Do GI of Subcontracted Material using Movement Type 502 or 512)

I have an idea for an app and want to better understand the process... reputable developers, costs, margins on a .99 cent app etc. thanks

i have an idea for an app and want to better understand the process... reputable developers, costs, margins on a .99 cent app etc. thanks

All the reputable devs are busy and out of reach.
Apple takes 30% from the price, so you're left to figure profit after knowing how many you will sell/did sell.
Development costs can range from less than USD$10k to six figures or more.
You don't provide details on what category you plan on participating in, so it makes anything but dartboard guessing pretty difficult, sorry

I used scripting brigde to add a movie that has size bigger than 5GB, exactly after two minutes iTunes return a failed, but the processing of the file is actually added to iTunes Library successfully. The copying take more than 5 minutes to complete. Why?

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Understanding the stock take process

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