Unplanned Delivery Costs in Invoice Verification

Hiii All ,
I am getting an error " Balance in Transaction Currency " when i give the Unplanned delivery costs. The configuration that i made is Unplanned delivery costs should be added to the Invoice Items. This comes when i am posting the Planned delivery costs i.e freight Conditions. Please suggest me if any configuration is missing.
Regards,
Kumar

Hi,
You appear to be adding Planned AND unplanned delivery charges somehow????
If you have entered freight conditions on the PO and if that freight cost is being captured during GR (as you indicate by the value of 110 at GR stage) then why are you entering unplanned delivery costs as well?
You should be simply selecting the option "goods/service items + Planned delivery costs" from the pull down list in the centre -right of the MIRO screen (if the delivery costs are included on the same invoice and vendor). the total value for the invoice amount should be entered as 110, (If you are ONLY entering the planned delivery costs then select this option and ONLY enter 10 as the invoice amount) but there is no reason to enter ANYTHING in the unplanned delivery costs field because these are PLANNED delivery costs.
Or are you saying that there are unplanned costs on top of the planned costs? In which case the invoice amount should be 10 PLUS the unplanned costs.
Steve B

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Unplanned Delivery Cost through INVOIC IDOC - Failing due to Cost Center

Hello all,
We are using INVOIC idoc for incoming invoice from the vendors, and are using E1EDK05-BETRG for getting the unplanned delivery costs. However, we don't want to use a default cost center (OKB9) for the "Unplanned Delivery GL Account", instead we want to use the cost center from the Purchase Order.
Is there any way we can get the cost center from the Purchase order while processing the invoice through IDOC?
Thank you,
Krishna

Hello Krishna,
As per my knowledge unplanned delivery cost is liability account not expenses ! Beyond delivery expenses you planned in PO ,you would enter in LIV. That time mentioned entry will be post
Material account........Dr ( If materials available)
To Vendor account,,,,,,,,Cr
Price difference account.......Dr ( If material not avialble)
To Vendor account..........Cr
Frieght alwasy materialized while doing the GRN.
Regards
Mani Kumar

Unplanned delivery cost through INVOIC IDOC

We use INVOIC01 IDOC type to post incoming invoice into SAP. We need to also add Unplanned Delivery costs using this IDOC. 'SAP help' states that this can be done using user exit MRMH002 only. Which segment and what fields in INVOIC01 can be used to pass the delivery costs to the user exit ? Any help would be appreciated.
Thx
Chitra

Hi!
OSS note 800866 will solve your problem:
If you want to send invoices with delivery costs from you must use Transaction CMOD to program the EXIT_SAPLMRMH_014 user exit as follows:
Create a customer project and use Transaction CMOD to call it. Add the MRMH0002 enhancement and the EXIT_SAPLMRMH_014 component. Insert the source code into the ZXM08U25 include.
DATA: ls_data_s01 type E1EDS01,
           lv_beznk type MRM_RBKPV-beznk.
IF I_IDOC_DATA-SEGNAM = 'E1EDS01'.
           ls_data_s01 = I_IDOC_DATA-SDATA.
           IF ls_data_s01-sumid = '020'.
                     lv_beznk = ls_data_s01-summe.
                     E_RBKPV-BEZNK = lv_beznk.
                     E_CHANGE = 'X'.
           ENDIF.
ENDIF.
And welcome here on SDN!
Regards,
Maxim.

UNPLANNED DELIVERY COST NOT PROPERLY DISTRIBUTED TO MATERIAL LINE ITEM

Hi ,
Presently my system is Configured to distribute Unplanned Delivery Costs among invoice items,but it is not properly distributed among line item while doing the posting.
What may be the problem,Is there any additional settings to be checked ?or in which areas i need to check? Plz Help regarding this.
Thanks,
Raju

Hi,
Plz chek the SPRO settings for unplanned delivery cost. You need to maintain the company code
in SPRO - Material Management - Logistics Invoice Verification -Incoming invoices - Configure How Unplanned Delivery Costs Are Posted
regards

Unplanned delivery costs block incoming invoice - MIRO

Hello experts,
In tcode MIRO how can I block the "Incoming Invoice" if I insert Unplanned delivery costs? It is possible?
I already set tolerance limits (Materials Management->Logistics Invoice Verification->Invoice Block->Set Tolerance Limits), but it only works when when the cost is the level of the item.
Thanks in advance,
Best regards

Andreia,
Because you say "incoming invoice", I assume you are asking how to block an invoice that is being process via an Idoc? If that is the case, I am not aware of any SAP configuration that will make that happen. You could perhaps block it via a user exit.
Regards,
Sandra

Unplanned delivery cost to material through G/L account during Invoicing

Hi,
We have a problem of capturing unplanned delivery cost to material
The scenario is as follows
We are not sure of few conditional value's during Purchase Order creation.
We come to know only during Invoice verification,
These conditions might be many, like labor Charges,Unloading Charges etc which should go to material.
Though we can post it to material directly with reference to PO,we will not be knowing the purpose of posting,as the client wants the complete landed cost including these.
And if we post it to a G/L account it does not go to material,Even if we set up UPF key, it still goes to G/L account only.
Is there any way to post to material via G/L Account,as we want to give G/L account as reference to those conditions.
Thanks and Regards
W.Raghuram

hi
there r two options either the cost will distribute to the items or it will come to some different acct
now u can set this
Spro > MM >Logistic Invoice verification > Incoming Invoice > Configure how unplaned delivery costs are posted.
here select appropriate option
if u want it to be loaded on material then select distibute among line items
if u want diff acct then chose 2nd option
if u want diffrent gl acct for diff types of delivery cost then u can directly activate the direct posting to gl acct
Spro > MM >Logistic Invoice verification > Incoming Invoice > Activate Direct Posting to G/L Accounts and Material Accounts
then u will find a G?L acct tab
here u can directly debit a amount to an acct
regards
kunal

Distribute Unplanned delivery costs(RBKP-BEZNK) to invoice line items

Hi All,
In MIR4 ->Header detail tab->there is field 'Unplanned delivery costs(RBKP-BEZNK)".
Can anyone guide me if invoice is having multiple line item in MIR4 then how can we distribute 'Unplanned delivery costs' to each line item?
Can we get it from some table/BAPI(like we can get line tax from BSET)? or we need to do average on line item quantity or amount?
Regards

it is RSEG-BNKAN

Segment/Field name for Unplanned delivery costs in Inbound Invoic Idoc?

Hi Folks,
Will you please let me know the name of the segment/field (IDoc type INVOIC) for unplanned delivery costs on Inbound Invoic Idoc??
Thanks,
Matt

Hi,
Am facing the same issue and did tried the E1EDS01 segment. SUMID = 20 and passing the value to field BEZNK, but its not updating the value.
Could you please give me some more info. how to achieve it.
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Aniket Korde

How to post Unplanned Delivery Cost before the actual invoice

Hello Experts
Our client has a scenario when they received the unplanned Delivery cost before the actual invoice of that purchase.
We are handling the Unplanned Delivery cost by entering on the header level on the regular scenario.
Can somebody give there exert thought how we handle the Unplanned Delivery Cost Invoice before the actual Invoice.

Hello,
It is a process issue and I have seen similar situtations. Here is a possible solution.
1. You should estimate the standard freight and put this as part of Material Cost.
    This can be a condition type or it can come from PIR, depending upon how you
    calculate the material cost.
2. At the purchasing level, add a condition type for Freight. So, at the time of GR,
    system will automatically accrue the freight amount. This will be based on the
    esitmated amount and not the actual amount. You can capture the offset
    account in a separate accrued freight payable account.
3. At the time of processing the actual freight invoice, debit the accrued freight
   payable account.
4. On regular basis watch your estimated and actual freight expenses and make
    necessary adjustments.
Hope this helps.

Distribution of unplanned delivery costs during delivery cost LIV

Hi all,
This clarification is regarding delivery cost LIV - where difference between:
- the amount invoiced by the freight vendor
and
- the amount accrued based on PO
is treated as unplanned delivery cost and is intended to be distributed amongst the line items of the accrued planned delivery cost.
Customizing for the company code - Configure How Unplanned Delivery Costs Are Posted - is set as "Distribute among invoice items".
When we try to post an LIV in regard to the aforesaid scenario [Tax code is with 0% tax], the system returns the following error message:
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Balance is not equal to zero: 58.42 EUR
    Message no. M8186
Diagnosis
    You cannot post the document as the balance is 58.42 EUR.
Procedure
    Check the gross invoice amount, the tax amount, the amounts in the items
    selected and any unplanned delivery costs in the document header. The
    items selected on the item list may not be the same as those in the
    invoice.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Also, went through the OSS note 129066 which mentions that Unplanned delivery costs cannot be distributed to the planned delivery costs as of SAP release 4.6C.
Our system is SAP 4.7 and hence we are unable to understand the reason for this error..
Is there any enhancement relevant in this regard?
Can anyone please throw some light on this.
Best Regards,
Bhargav

Thank you for contacting SAP Global Support Center.
It seems you're posting the planned and unplanned delivery cost
simultaneously.
The planned delivery cost and unplanned delivery cost cannot be invoicedtogether when only freight cost is being invoiced.
Unplanned delivery cost and planned delivery cost can be invoiced
together only when you invoice both goods and freight cost.
This is the standard design of the system. Even in customizing for
unplanned delivery cost, the system behavior is designed such a way thatit can be invoiced along with goods only. Both options which we have
given behave similarly except for the posting to account.
Therefore, your system behavior is as per standard design and there
is no error in your system. For this functionality there are no other
workarounds too.
Additionally, Please consider if the workaround below is working.
In order to post unplanned delivery costs with planned delivery costs
the customizing has to be set so that the unplanned delivery costs are
posted to a seperate G/L account rather than distributed amongs line
items.
SPRO
>>Materials Management
>>Logistics Invoice Verification
>>Incoming Invoice
>>Configure How Unplanned Delivery Costs Are Posted
"2" Different G/L line
May I ask you to review note 129066. The the validity is from 4.0 to
4.6 C but it is valid for your release also.

Unplanned delivery cost for different Vendor

Hi,
For a import PO we need to pay OCTOI to Municipal corporation.
Unfortunately while PO creation the octroi condition was not entered.
Now we need to post a invoice for this and the condition is, we must post this to material.
We dont want to do direct FI entry as then this will not load on material.
Entring Unplanned delivery cost at the time of invoice will not be possible is the Vendor is different.
Any suggestions please...
Rajesh

Dear Rajesh,
unplanned delivery cost is basically which not plan at the time of PO and it will be expected at the time of invoice.
you can enter extra amount in unplanned delivery cost, but check at the time of Stimulate which a/c is being captured.
The Unplanned Delivery cost is default in separate GL or in Stock Account depends upon the configuration.
check In SPRO ,Maintain settings as shown
MM---> Logistic Invoice Verification -->Incoming Invoice --> Configure How unplanned delivery costs are posted
Please check the below link for more information
http://www.sap-img.com/financial/unplanned-and-plan-delivery-costs-in-stock-and-gl-account.htm
Unplanned delivery costs in MIRO
Regards,
PK.

Unplanned delivery costs in MIRO

Hi,
In what scenario we use "Unplanned delivery costs" in MIRO.
We created the Purchase Order and did the goods receipts. At the time of Vendor Invoicing, we came to know that we forgot to enter freight value in the Purchase Order. We don't want to reverse the goods receipt, and we want to rectify the error in the MIRO. What is the best way to do this.
I have explored the various possibility in MIRO like,
a. putting freight amount in Unplanned delivery costs of Details tab.
b. putting the freight amount directly in the G/L (below in the G/L Account tab).
I just want to know "should we stop the users to do the mistakes in future (our user is saying - the SAP has given the option, hence we must use this). Our user is saying that he is not aware of the freight amount at the time of PO creation, hence he will not enter the freight value in the Purchase Order and will use the Unplanned delivery costs for entering the freight always.
Regards,
PK

>
PK wrote:
> Hi,
>
> In what scenario we use "Unplanned delivery costs" in MIRO.
>
> We created the Purchase Order and did the goods receipts.
At the time of Vendor Invoicing, we came to know that
we forgot to enter freight value in the Purchase Order.
We don't want to reverse the goods receipt, and
we want to rectify the error in the MIRO. What is the best way to do this.
> I have explored the various possibility in MIRO like,
>
> a. putting freight amount in Unplanned delivery costs of Details tab.
> b. putting the freight amount directly in the G/L (below in the G/L Account tab).
>
> I just want to know "should we stop the users to do the
mistakes in future (our user is saying - the SAP has given the option,
hence we must use this). *Our user is saying that he is
not aware of the freight amount at the time of PO creation,
hence he will not enter the freight value in the
Purchase Order and will use the Unplanned
delivery costs for entering the freight always*.
>
> Regards,
> PK
If freight amount is only know at the billing then enter freight amount in unplanned delivery cost field.
In SPRO ,Maintain settings as shown
MM---> Logistic Invoice Verification -->Incoming Invoice --> Configure How unplanned delivery costs are posted --->
For required Company Code = '2'.
Create new g/l account in Chart of accounts(FS00)

Post unplanned delivery cost to different freight G/L Accounts

Hi,
Regarding the freight costs the business process is at the time Purchase Order creation, the company does not know what is the freight costs that is going to be charged by the vendor. The freight charges will be known when the vendor sends the Invoice. The purchase order contains the materials to be drop shipped by vendor directly to customer or cross dock delivery to company premises.
The business requirement is when the MIRO invoice is posted, user will enter the freight charges at the document header level and that value needs to be split among the PO Line items and needs to be posted to separate Freight Cost G/L Accounts based on the account assignment category. For drop ship items the freight cost to be posted to one G/L Account and for cross dock items it needs to be posted to a different G/L Account. Later on this freight cost to be applied to customer invoice for charging the customer with the vendor freight cost.
The solution option we have considered is to define two statistical freight condition types at PO Level (one to be triggered for Drop ship materials and the other to be for Cross dock items), in the pricing procedure assign two different Account keys to these condition types. At MIRO users enters the freight cost as unplanned delivery cost, write the code in a user exit to split this value among the freight line items of the MIRO invoice. As separate Account keys are assigned to the condition types the values can be posted to separate G/Ls. To bring these values to customer invoice we will develop a custom routine in SD pricing procedure.
Request the experts to let me know if there is any simple way to map this requirement.
Thanks & Regards,
GLN.

Hi,
As at the time of the PO you do not know the freight costs and you want to post the freight costs in the MIRO as unplanned delivery costs . and there is no way you have to post as unplanned .
Here your requirements are 1. Post to separate GL accounts and 2. distribution among line items .
However both of your requirements are given with sap standard functionality with the below sap link .
Logistics Invoice Verification (MM-IV-LIV) - SAP Library
check spro--mm--liv--incoming invoice ---configure how unplanned delivery costs are treated .
at the same time when you maintain the condition type for frieght iN PO , they will become the planned delivery costs . if this come in to picture FR/IR account will come into the pictute at GR and IR .
i think your requirement will be partially met . and the coding part may become fuzzy rather to go with the standard.
Regards,

Unplanned delivery costs

Our main vendor is a ERS vendor and freight vendor is without ERS.
We have some freight related condition types in PO and maintained freight vendor in the same.
We are running ERS for main vendor and arranging payment to freight vendor with MIRO.
As far as there is no change in planned delivery cost it is working fine.
But if there is any change in delivery costs, we want to post the unplanned delivery cost to material through MIRO, when we do i.v. for freight vendor first time.
if we select the option "2", i.e. post the unplanned delivery cost to the GL a/c assigned in OBYC, it is working fine. But with the first option i.e. distribute the unplanned delivery costs to line items, it is giving error that "Balance in transaction currency"
We are selecting "Planned delivery cost" option in MIRO.
If main vendor is not a ERS vendor and if we do MIRO with "Goods + Planned delivery costs", the unplanned delivery cost is being posted to material cost, with the same configuration.
For avoiding balance in transaction currency error in our scenario, what is the solution? Do we need to configure anything more?
Thanks in advance

Hi
To post the unplanned delivery costs to the Item you have to define how it should be apportioned to the invoiced items.( under Logistics Invoice Verification )
You can post these types of unplanned delivery costs only after the invoice is posted.
unplanned delivery costs are distributed among the invoiced items in proportion to the total invoiced values in the current invoice

MRHR Unplanned delivery costs different GL account

Hello gurus,
I am working in SAP system 4.0B.
The requirement from my client is that the "Unplanned delivery costs" can be defined in a different G/L account.
This should happen when they are doing the invoice, through MRHR.
I though that this is possible and I have customised the following:
- SPRO > Materials Managemet > Invoice Verification > Incoming Invoice > Configure how unplanned delivery costs are posted
There, I have defined the value "2 - Different G/L line" for the company code.
- OBYC. Here I have customised a new G/L account for the transaction "UPF - Unplanned delivery costs".
But, when I am posting a new invoice, the unplanned delivery costs are still going to the old G/L account.
Could you let me know what is wrong here? Or if I need to do something else? or, if with this version of SAP I cannot assign the unplanned delivery costs to a new G/L account?
Makes me feel concern where the customising said "2 - Different G/L line" and not "2 - Different G/L account".
Please, let me know your feedback and thanks for your time and support.
Cheers,
SP

Hi Syed,
Good link, but, this is not resolving my issue.
Kind regards,
Sandra Palomo

Unplanned Delivery Costs in Invoice Verification

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