Updating shared numbers/pages files

Hi, my colleague and I are trying to wrap our heads around iCloud sharing between iOS and OS X devices.
My colleague will write the weekly schedule in numbers for iOS and then share it with me in iCloud. But I don't want to edit it in the web app, I want to edit it on my OS X version of Numbers. How do I do this without downloading a copy of his shared file, making changes on my mac and then sharing a new link with him?
I would like to be able to open the file on my mac (maybe with a linked alias on my desktop), make changes, save the file and have it automatically update the shared file?
Am I going about it the wrong way?
Thanks for any info.

Thanks for the answer. This is exactly what I'm doing now. I guess I'll go back to using dropbox.

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Software update iWork, numbers, pages, keynote

I need your help, please
the latest iWork software update (early FEB09, German Version) does not install. I am still using OS x 10.4, latest version. what can I do?
Many thanks for your early reply. EdmK

Pages, Numbers and Keynote MUST be stored in the same folder.
It's iWork '08 for the old version, it's iWork '09 for the new one.
This scheme is required by the updaters because we may have two or three versions installed.
On my machine are iWork '06, iWork '08, iWork '09.
If you want to be able to access the programs directly from the Applications folder, don't move the programs, create aliases.
Yvan KOENIG (from FRANCE mercredi 11 février 2009 20:35:40)

Unable to update keynote, numbers and pages

Unable to update Keynote, Numbers, Pages. Says 3 updates available but won't let me update.

Hide the three apps in the Trash and redownload them from the Purchases pane.

So, iDisk (great with MobileMe) is closed! Ok. I got the most expensive iCloud Plan and LOVED storing files online. Is that REALLY OVER??!! (besides Numbers', Pages', and Keynote's docs sync).. Will I REALLY have to downgrade to "free" on iCloud?!!

So, iDisk (great with MobileMe) is closed! Ok. I got the most expensive iCloud Plan and LOVED storing files online. Is that REALLY OVER??!! (besides Numbers', Pages', and Keynote's docs sync).. Will I REALLY have to downgrade to "free" on iCloud and PAY for "DropBox", "Google Drive" or "Microsft's Sky Whatever.."?!!
I could not log in to this Support Community with my UPDATED Apple ID (and this is another issue I can't believe Apple just says "NO, you CAN'T!" - deleting other (old) Apple IDs we've created by mistake or a long time ago and being able to have it all on ONE SINGLE UPDATED Apple ID - ALSO saving Apple's storage servers, etc.).
Anyway, my Apple ID for better communication is [email protected] (but I really couldn't log in here - it kept saying that the e-mail is already registered, etc. I know it, I'm trying to use it here, that's all...
So, really. Of course a lot of people don't care about the iDisk issue. That's fine, we all love and hate specific apps or software.. But why has Apple just shut it down, since it was so EASY to use (as DropBox) on all our Apple devices?!! So, we really can't upload/store any kind of files anymore and that's it?!
I used iDisk when MobileMe was still alive, and it was great to have my files from work, home, any backup (whatever we want) uploaded and synced and used in our Macs, iPhones and iPads. If we have the OPTION of an iCloud Plan (the top one, for example), but we just don't like the automatick backups for the iPhones and iPads, nor the Pictures' sync function.. Why can't we just have the SAME simple and efficient/great service of the iDisk installed in each device?!
Do we really have to go back and downgrade back to the free iCloud Option (just for keeping the e-mail) and paying extra for DropBox, Google, Microsoft, any other services?! I have nothing against them - I actually have DropBox and it works great because it REMINDS me of iDisk!! But WHY NOT just keep it simple and closed with 1 company/platform/option - Apple's iOS, OSX, etc.
That's why I decided to have a Macbook Pro, an iPhone 4S and an iPad 3rd. Generation (for example, along with other products and services such as Apple TV).. I know I'm CHOOSING to stay with 1 world, that's fine. And that's why I didn't (yet) go for a Samsung phone or another tablet.. I wanna stick with 1 pattern and I have chosen Apple's..
Just can't understand such an innovative company make such decisions (such as shutting down iDisk or not letting us just DELETE Apple IDs we do NOT use anymore).. Please, just some guidance or confirmation if that's correct: No way of uploading files others than Numbers', Pages' or Keynote's!!??
Thank you very much!!
Peace.

Thank you Roger.
That's exactly what I was afraid of...
During all the time I have been a loyal customer of Apple's products and services, these have been the only 2 issues that I really can't understand (specially when we look at Apple's strategies and management)...
1) Not being able to DELETE (simply delete or deactivate) old or duplicated Apple IDs... I have 3 different Apple IDs but only one is the real Apple ID I use for everything, with all my purchases and services (such as e-mail) related to it (Why won't Apple jus let people delet, deactivate or - at least - merge Apple IDs?! That would help everyone, including Apple when we think about costs, storage, database maintenance, etc.) - Actually, even when I gave up on trying to delete other Apple IDs, I tried to have the one I really use and have organized to use my @me.com address as the Apple ID itself (as Apple asks us to do - and makes sense, of course). But never worked. Just because I created that Apple ID with a @hotmail.com account (since it asks for a valid e-mail when you create an Apple ID, it NEVER lets me now change my Apple ID to my @me.com e-mail address - I mean JUST having my @me.com e-mail address as my primary e-mail and my Apple ID (for example, having that old @hotmail.com e-mail address out of it, cleaned..)!
2) The other issue was this one, about iDisk. Of course there must be reasons for having it shut down, maybe the apps used by iPhone and iPad, along with the folder on Mac OSX, is way too complicated, expensive, full of bugs, I don't know. But if we decide to pay for 50GB of online storage, why even THINK about different options for files we use?! I have Dropbox, I've read about Google Drive and Microsoft SkyDrive, etc. But I just wanted to STICK with a single ALL-APPLE solution.. That is.. Pay the annual fee for the 50GB and just still keep any file I want on the cloud with iDisk. So, what Apple tells me is that if I have other files than iWork or PDF (and some few exceptions), I should actually downgrade to "free" iCloud and decide to PAY for another solution (organization), such as DropBox, Google Disk or Drive (I don't really know), Micrsoft's SkyDrive..
Of course there's the strategy of getting more and more people to use Pages, Numbers and Keynote (buying them for iOS and Mac OSX, as I already have and love them). But "killing" iDisk and just telling users to look for other storage solutions doesn't really sound like Apple.
I have seen so many questions here about both issues (deleting or merging Apple IDS + iDisk back since we pay for storage) that I really believe Apple should reconsider these issues or, at least, open the issue and let us know what would be the best "partner solution" for iCloud...
Thanks a lot!
All the best...
Eduardo Rocha.
[email protected]

I am unable to retrieve spreadsheets. Numbers displays the "Welcome To Numbers" page but does not allow saved spreadsheets to be opened. It offers the "Open Recent" choice and displays saved file names but does not allow these files to be accessed.

I recently upgraded to Numbers 3.5.2. I have an older Macbook Pro (2009) and I run Yosemite 10.10.2. I am unable to open any saved files that were created with earlier versions of Numbers. When I open the Numbers app, I am offered the Welcome To Numbers page. When I choose the 'Open Recent' option, I am offered the greyed names of files that I had recently used, however, I am unable to open any of these files (no error message is displayed). Welcome To Numbers stays on the screen. I tried opening the app by clicking on the file name but it produced the same results. I am having a similar problem with Pages.   I suspect a compatibility problem between the new OSX and the new iWork offerings.   Has anyone else encountered this problem? Does it require a setting change or is it a bug?

I managed to download and install the iWork '09 apps. However, when I attempt to open the app, I receive this error message:
Numbers cannot be opened because of a problem.
Check with the developer to make sure Numbers works with this version of OS X. You may need to reinstall the application. Be sure to install any available updates for the application and OS X.
Problem Details and Configuration:
Process:          Numbers [39838]
Path:               /Applications/iWork '09/Numbers.app/Contents/Mac OS/Numbers
Identifier:          com.apple.iWork.Numbers
Version          ???
Build Info:     Numbers-2990000~12
Code Type:     X86 (Native)
Parent Process: ??? [1]
Responsible:     Numbers [39838]
User ID:          501
Any thoughts as to what has to happen next? I am running the latest OS X available (Yosemite 10.10.2)

All Documents Numbers, Pages & Keynote missing after update Apps, What's the solutions for that problem?

Dear Apple Lovers,
I am using ipad 2 Wifi + 3G 64 GB, I had updated my ipad from ios 4.1.3 to ios 7.0.1 three week ago.
After that All aplication and all file can be opened properly well.
The problem came after I updated Keynote, Pages & Numbers, all files could not be opened & all file name is change from alphabetical to numerical. All file content 2 type of file, 1 BuildVersionHistory and the other one is index.
if i open the file ... spreadsheet can't be imported... the file format is invalid
or in Pages...
document can't be imported... the file format is invalid...
If I want to share that document via icloud ... Can't Send Spreadsheet.. To send this spreadsheet, open it in Numbers for iOS first.
In other case... I create a new file in Pages, Numbers or Keynote.. but all the new files can't view in Tab Apps when my ipad is connected to my mac pro via iTunes. If I create a file using other aplication (example using DocToGo), a new file that is created can be seen directly in iTunes Tab Apps DocToGo.
in this morning when i open Numbers all my files are disappear including new file without the reason at all, please give me the best solution. I need your help very very urgent.... since my working datas is very very important.
Thanks and Best Wishes,
Asdans

There may well be circumstances where documents in the cloud doesn't work for some people.
I myself have projects like you do, however our circumstances may be different or I may simply organise myself in a different way.
I tend to use documents in the cloud for working documents in progress, once they are completed they are then filed away in a more appropriate location. I do not try to use documents in the cloud for syncing my entire work history.

Recently I updated to Maverick -- I also updated Numbers, Pages and Keynote. NOW, I cannot open my pages documents. I get a message that I need a newer version of Pages. I have the newest version (5.2). How do I get around this to view my documents?

Recently I updated to Maverick -- I also updated Numbers, Pages and Keynote. NOW, I cannot open my pages documents. I get a message that I need a newer version of Pages. I have the newest version (5.2). How do I get around this to view my documents?

You have 2 versions of Pages on your Mac.
Pages 5.2 is in your Applications folder.
Pages '09/'08 is in your Applications/iWork folder.
You are alternately opening the wrong versions.
Pages '09/'08 can not open Pages 5 files and you will get the warning that you need a newer version.
Pages 5.2 can open Pages '09 files but may damage/alter them. It can not open Pages '08 files at all.
Older versions of Pages 5 can not open files from later versions of Pages 5.
Once opened and saved in Pages 5 the Pages '09 files can not be opened in Pages '09.
Anything that is saved to iCloud and opened in a newer version of Pages is also converted to Pages 5 files.
All Pages files no matter what version and incompatibility have the same extension .pages.
Pages 5 files are now only compatible with themselves on a very restricted set of hardware, software and Operating Systems and will not transfer correctly on any other server software than iCloud.
Apple has removed almost 100 features from Pages 5 and added many bugs:
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=22&sid=3527487677f0c 6fa05b6297cd00f8eb9&mforum=iworktipsntrick
Peter

The file ... couldn't be opened error (numbers, pages, keynote)

this just started happening today.
appears i can no longer open or save numbers / pages / keynote files. i get the following message:
additionally, when i try to save a file, i get this message:
wondering if anyone else is / has encountered this.
there are no updates available in the app store, and files open fine in icloud.

This actually worked for me too, just note that "Documents & Data" is now called "iCloud Drive". Everything else stays as you described it. Thanks!
Message to Apple: it's a real shame that this problem still exists after a year and a half. It's not the Apple anymore that we used to know. And so you know, after seeing more and more glitches appearing in Mac OS I actually start to doubt my eventually upcoming purchases of my new phones and watches. Please try to come out of your marketing strategies once in a while and just make sure that the stuff you're creating is actually working. Back in the days that was the top priority.

HT202879 I am stumped - trying to open a recent Pages file but error message says that I need a "newer version" of Pages. My software updates show that there are no updates available. I recently updated Pages but it is not consistent.

I am stumped - I am trying to open a recent Pages file (created with a newer software that I thought was correctly installed recently) but error message says that I need a "newer version" of Pages. My software updates show that there are no updates available. Pages 09 version 4.3 shows as my current version.

You have 2 versions of Pages on your Mac.
Pages 5 is in your Applications folder.
Pages '09/'08 is in your Applications/iWork folder.
You are alternately opening the wrong versions.
Pages '09/'08 can not open Pages 5 files and you will get the warning that you need a newer version.
Pages 5/5.01 can not open Pages 5.1 files and you will get the warning that you need a newer version.
Pages 5.1 sometimes can not open its own files and you will get the warning that you need a newer version.
Pages 5 can open Pages '09 files but may damage/alter them. It can not open Pages '08 files at all.
Once opened and saved in Pages 5 the Pages '09 files can not be opened in Pages '09.
Anything that is saved to iCloud is also converted to Pages 5 files.
All Pages files no matter what version and incompatibility have the same extension .pages.
Pages 5 files are now only compatible with themselves on a very restricted set of hardware, software and Operating Systems and will not transfer correctly on any other server software than iCloud.
Apple has not only managed to confuse all its users, but also itself.
Note: Apple has removed over 95 features from Pages 5 and added many bugs:
http://www.freeforum101.com/iworktipsntrick/viewforum.php?f=22&sid=3527487677f0c 6fa05b6297cd00f8eb9&mforum=iworktipsntrick
Archive/trash Pages 5, after exporting all Pages 5 files to Pages '09 or Word .docx, and rate/review it in the App Store, then get back to work.
Peter

Is it possible to link and update external files in a Indesign document when sharing the Indesign file in Creative Cloud with multiple users?

I am new to Creative Cloud, but have been using Adobe software for many years.
Now we are considering sharing an Indesign file with my project group using CC.
The Indesign file contains links to external files (one Illustrator and multiple .txt files); and we export the approved version to an Hi-Res PDF.
These .txt files are currently hosted on our internal server but have not been linked directly: we first copy them over to local desktop and update the links in Indesign before creating a new PDF.
Since these file can be update by different people we would like to keep them outside the Indesign and Illustrator files.
Is it still possible with CC to link directly to the files on our server in Indesign and see if there have been updated?
Or can they also be stored in the CC cloud? Or is there another method?
Thanks in advance for any help or suggestions
Ronald

This will work if you all use the file syncing of the Creative Cloud desktop application and then you use the Collaborate option for the folder containing all the files. Then it will work on each of your desktops.
Links to files will not work in the browser when viewing the InDesign document from https://creative.adobe.com/files.

I have a Pages file that I created on my iPad that I used iCloud to store. There are no backups anywhere of this file. The file is stuck on updating on iCloud and on the iPad the file is inaccessible. There is a black bar over it which greys the file out.

I have a Pages file that I used my iPad to create. iCloud backed this file up to its server. The problem is that my iPad somehow locked itself. I had to restore it, the file was lost on the iPad, and when I went back to iCloud to retrieve the file it said it was Updating. The file is showing on my iPad, but it is greyed out with a black bar across the bottom of it. I have been working on this file for months, and I am not about to lose it! Please can someone tell me how I can get my file to download at least to my iMac.
This file has worked perfectly in the past, and what I didn't realise when the iPad was locked down was that the Airplane Mode was on, to save battery. If that had been on it would have synced it again.
Can anyone help me? I'm supposed to be sending this file (completed) off to a company in three days.
Thanks

On the iPad tap Settings > iCloud
Toggle Documents & Data off then back on then restart your iPad.
Hold the On/Off Sleep/Wake button down until the red slider appears. Slide your finger across the slider to turn off iPhone. To turn iPhone back on, press and hold the On/Off Sleep/Wake button until the Apple logo appears.
On the iMac open System Preferences > iCloud
Deselect the box next to Documents & Data then reselect it then restart your iMac.

I have file with 500 pages created from AutoCad file. In all pages, I have different document numbers.The file is not editable in pdf. How to change all the document numbers using "Comment" feature? Any alternate method? alternate method? I have Adobe Ac

I have pdf file with 500 pages created from AutoCad file. In all pages, I have different document numbers.The file is not editable in pdf. How to change all the document numbers using "Comment" feature? Any alternate method? alternate method? I have Adobe Acrobat X Pro and Windows -7 platform.

Yes, I just want to cover up all the pages for those particular area of document numbers.
Nothing sensitive about it. I just want to show the correct document numbers on all pages in print out.
So, I wanted to cover up by comments, but commenting on each page will be difficult. So, I wanted to comment the same on all pages.

How do I update only the page numbers of a table of contents in Indesign CS6?

Hi there!
Please help! I'm making a medical book with more then 1300 pages and about 40 different table of contents.
I want to update only the page numbers on all the table of contents. But I only see the option to update the complete table of contents.
I saw on other forums that this is a familiar and very old problem. Did Adobe already fixed this?

hahaha thanks no I won't Using cross-references in the future! but sending the request anyway; nothing ventured, nothing gained!
Thanks again!

I understand that when using Numbers/Pages - an up-arrow on a document means that the file is still to be uploaded to the cloud, what does a down arrow mean? It seems the document can't be accessed until the arrow clears.

I understand that when using Numbers/Pages - an up-arrow on a document means that the file is still to be uploaded to the cloud, what does a down arrow mean? It seems the document can't be accessed until the arrow clears.

I believe what it's supposed to mean is that some changes were made to the document on another device, and those changes were saved back to the cloud. Now you've opened iWork on a different device to access that document - it compares the document you've got locally with the one in the could, sees some recent changes and downloads them.
What gets me is why this sometimes happens even when I've not made any changes to a document from another device.

When printing a PDF file I would like to ensure that all 'chapters' print on the odd numbered pages.

I need a way to set up a PDF file so that when I print it all new chapters (and single sided forms) print on the odd pages. These PDFs are available for viewing on the network but occasionally there is a demand to print one of them. Is there a 'chapter start' (or similar command) which will allow the PDF to more properly format when printing.

There's no automated process because I don't think Acrobat could determine what was the beginning of a chapter. However, you can insert blank pages that start the first page of chapters to an odd-numbered page.
In Acrobat XI, that is Tools > Pages > More Insert Options > Insert Blank Page

Updating shared numbers/pages files

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