Uploading G/L opening balances.

Hi,
i need to upload the debtors and creditors balances in the sysytem. currently i am working on SAP B1 2005B PL: 40
ny way by which i can upload all the balances at the same time. also i have to upload the advances from customers and advanced to vendors to their respective accounts. Pls help.
Regards,
Pritesh

Hi...........
If you want to upload Bill wise balance then upload it through Service invoice for debtors and creditors.
For GL balances, use Journal Entry template.
For advances, use outgoing and incoming payment on account template.........
Hope this will solve your problem........
Regards,
Rahul

Similar Messages

Uploading Business Partner Opening Balances

Hi
All
I want upload business partner opening balance by DTW or Import data is it possiable????
Thanks & Regards
Amit

BEST PRACTICE:
Import all the open documents with Service Invoices/Credit Memos, with the same document number and date than in the legacy system. It does not matter what the client says - they ALWAYS have issues afterwards.
In this case DTW is the best option.
Kind regards
Carin
Edited by: Carin Botha on Aug 17, 2010 3:05 PM

Order of uploading Opening Balances and WIP

Hi Gurus,
In process of creating a fresh new system and have to upload the following Opening Balances and WIPs in SAP:
1. Stock Opening Balance
2. Trial Balance
3. Open POs
4. Open Sales Order
5. Business Partner Opening Balance
Can this data be uploaded in any order or there is priority required?
Thanks and Best Regards,
Kanu

Hi Kanu,
There is no fixed sequence. But my suggestion is to upload those which effect accounts.
1. Stock Opening Balance - Accounting Effect
2. Trial Balance - Accounting Effect
3. Open POs - No Accounting Effect
4. Open Sales Order - No Accounting Effect
5. Business Partner Opening Balance - Accounting Effect.
Usually from my experience it is found that Balancing accounts are not tallied i.e opening balance of accounts. Hence we upload those first and by the time it is tallied we upload the other balances.

Assets opening balance upload

hi,
dear experts,
i want to uploads assets opening balance.can you help me to know how to assets upload opening balance.
detail step to upload assets opening balance.
thanks
sn.noorie

Hi
Please go through the below mentioned link
OASV-Assets opening balance upload
Opening Balance uploading statage
Asset opening balances upload
Hope this will help you to solve the problem
Thanks & Regards
Praveen PC

AR opening Balances

Hi All,
We loaded up our custoemr opening balances and we we used a load GL A/c and went live .now in live production system, when we receive the customer payment,how do we make the load a/c zero? cuz customer payment should go into cash/bank a/c.the entries are as under
AR opening Balances
DR Customer $560
CR Load A/c $560 this is posted as custoemr invoice with doc type DR
Now we receive the check payment from customer ,if we hit the cash a/c ,how do we zero out this load a/c??
Regards
Shaun

Ming,
We have uploaded AR/AP open balances, we yet to load GL opening balances, but we went live on Ist of dec,2009, which is our period 1,2010( as per our fiscal calender). So we are planning to load our GL balances next week.So the customer load a/c will be zeroed out in GL load or we have to make seperate entry to revenu a/c and make it zero?
Thanks for your help.
I assigned you points.
Regards
Shaun

Opening Balance of Business Partners

Hi All,
I am uploading the Initial Opening Balances of Customer & vendors but the problem is when I upload the balance the customer receivable balance with negative sign. I have not check the option of display the credit balance with negative sign.
The result, in customer ledger the system show the debit with positive sign but the balance in negative sign. So, please help me if there is any setting to show the balance in positive (if debits are more than credits). Even the control account is show in negative.
Regards,
Abhishek
Edited by: Abhishek A on Dec 6, 2008 12:27 PM

Hi Abhishek
Based on B1 online help
Display Credit Balance with Negative Sign
Select to display credit balances with a negative sign. According to the default settings, debit balances are displayed with a negative sign. This option cannot be changed after postings have been created in SAP Business One.
This setting influences the entry of beginning balances for the G/L accounts and business partners. Depending on this setting, the opening balances must be entered as positive or negative numbers. We recommend accepting the default setting, as this reflects the local requirements.
You probably need to accept default setting. If the default setting is not checked, then you have to use negative sign for debit balance instead of credit balance.
Thanks,
Gordon

Upload opening balances for vendor and customer

Hi,
I am going live in 2 days. I want to upload opening balances. Please guide me how do i do it? not with LSMW.
Please give T code and guide me.
Its urgent!!!
Thank You
Pritam

you want to Uplode Transactional Data take care of that, beter to Prepare BDC,
for BDC you have to Record the Transaction Code and Tell ABAPer line items uplode process he will do the Technical Development,
Ex: F-22
01 - Customer A/C Dr 100
50 - Sales 100
you have to arrange data in your flat file like this,
Regards,
TML

Upload Opening balance of G/L accounts from legacy system to SAP, and also

Hi Gurus,
How to upload Opening balance of G/L accounts from legacy system to SAP, and also Vendor and Customer balance.
My Doubt is when you upload the customer balance and vendor balance will it effect the sundry debtor account and sundry creditor account if not the how will the sundry debtor account and sundry creditor account will be posted with the balance. Please send me the general entry passed for posting the same.
What I understood is that when we are uploading the customer and vendor balances through LSMW, no entry will be passed and it will update the customer and vendor sub ledger in FBL1N and FBL5N but it will not affect the sundry debtor account and sundry creditor account.
To give effect to sundry debtor account and sundry creditor account we need to manually pass a journal entry as follows.
1) Sundry debtors account A/c -
DR
      TO clearing account A/c
2)     clearing account A/c -
dr
     Sundry creditor account A/c
Please let me know whether iam correct
Also please tell me what will be the scenario for uploading of the assets balances through LSMW.
THANKS AND REGARDS
MV

Hi,
     When you uploading any data from legacy system to sap normally we will be using LSMW or BDC,thru this we will be uploading master data like G/L,vendor,Customer and asset master these are the some examples and we will upload transaction data also that is P&L Account and Balance sheet.When we do uploading data thru LSMW system will update all the values of vendor,customer and asset values as well as subsidary ledger also.No need to do manully.
Regards,
satya,
FICO

How business transation data,opening balances are uploaded through lsmw?

hi,
please tel me hoe to upload the open balances,business transation data of the vendor,customer and gl account through lsmw? along with that please explain the uploading theough bdc.........
i am eagerly waiting for ur answer...............please let me know asap.
with regards,
prasad.

Hi,
As all the balances can be uploaded through FB01,Create a document type by for upload set all the transaction allowed in document type.
Firstly create a LSMW for FB01 posting a document so that we will know what all the fields need to be captured.
Then in the same format create a XL template with necessary required fields and fill the same with data.
Asset master data also can be uploaded through FB01 by removing the reconcilation field in OAMK change the reconcilation control and upload the balance in FB01 and again in OAMK change the control to reconcilation.
or through OASV also you can upload.
Edited by: santosh kumar on Feb 2, 2012 10:42 AM

Uploading Opening Balances for GL, Vendor & Customer Accounts

Hi Gurus,
We are currently on the verge of going live for a client and we need to upload the opening balances.
I am really not sure how to uploaded the opening balances...
Can anyone guide me in process/procedure to be followed... Request you to provide if you have some data template....

Hi,
The upload of GL Balances have to split into several steps:
1. Normal GL Accounts: In this case line items are not required and totals are to be updated in SAP. This can be done using GL fast entry if the number is not too high.
2. Open Item Managed GL Accounts: All the open line items are required to be uploaded in SAP from Legacy in order to clear them. Hence, a LSMW / BDC program has to be developed to upload the line items.
BAPI_ACC_DOCUMENT_POST - for GL/AP/AR
BAPI_ACC_INVOICE_RECEIPT_POST - for AP
BAPI_ACC_GL_POSTING_POST - for GL
GL Balance
F-02 or RFBIBL00 or BAPI
Dr GL a/c Credit Data migration Account or Clearing Account
3. Customer & Vendor Open Items: All open line items in Customer and Vendor Accounts have to be brought in into SAP. For this also a LSMW / BDC program needs to be developed and upload the line items.
Vendor Balances
F-02 or RFBIBL00 or BAPI
Credit Vendor a/c (individually) and Dr Data migration Account or Clearing Account
Customer balances
F-02 or RFBIBL00 or BAPI
Dr Customers a/c (individually) and Cr Data migration Account or Clearing Account
4. Asset Accounting: In case asset accounting is implemented the individual balances of each asset (Gross Value and Accumulated Depreciation) have to be uploaded using transaction AS91. For this also you need to develop a LSMW / BDC program. Further, you also need to update the GL Accounts related to Asset Accounts with totals for each asset class T.Code OASV.
For uploading the Assets
AS91 -> for uploading assets in AA
OSAV --> for uploading assets in GL entry Dr Asset (individually) Cr Data migration Account or Clearing Account
You can use LSMW for uploading all these things
After uploading all, your data migration account will become zero
Thanks,
Rau

Uploading Opening Balances

Dear Experts,
Is there a way we can upload opening balances for BP, GL and Inventory.
Where can we find the setup program for Data Transfer Workbench

Hello Ahmed,
1 . Request you to go through the below PDF document: Page No. 10 -16.
http://service.sap.com/~sapidb/011000358700002763252005E.pdf
2. The setup software for DTW will be avialable in SAP Business One installation CD/ Patch Download:
Check for Packages directory -> Data Transfer Workbench -> Setup.exe.
For more information browse the DTW landing page at the below URL:
http://service.sap.com/~sapidb/011000358700002916332005
Hope this helps you.
Best Regards
Satish

Account to be specifed while uploading inventory opening balance

What is the account to be specified when I upload inventory opening balance for inventory items for the first time in Apps using Misc. Receipt?The material account(specified in Costing tab of Organization parameters form) gets debited but which account gets credited?

Hi,
It is based on the accounting entry which you provide during a misc Transaction. During a misc transaction (Receipt) system prompts for account.. and that a/c will be credited once the misc transaction is over.
when you do a misc transaction (receipt), Material A/c got debited and system ask for a/c entry for misc trx and that a/c will be credited, we normally use *"Receiving Inventory A/c"* for the same.
Hope this will help.
Regards,
S.P DASH

Opening balance upload in Leading and NOn leading ledger.

Hi All.
We are in the phase of opening balance upload. We are using Leading and Non leading ledger concept. Our Leading ledger starts on 29th of March 2009 as per UK reporting and Non leading ledger starts from 1st April to 31st of March as per India reporting.
We were going to upload the opening balance as on 22nd of Nov as per UK reporting. But here We stuck because as per India reporting our 2008 fiscal year has been closed on 31st of march 2009 also financial books has been closed. But due to UK reporting we are carrying 29th to 3st march 2009 P&L balances in Leading ledger which has been considered in the India Balance sheet ( has come in Profit and Loss Account).
Here I am not able to understand that how I should upload the 29th to 31st march P&L balances in leading ledger because if I will upload these through F-02 or FB50 BDC than these will effect the India balances also. If I am using the FB01l or FB50L to upload the Non leading ledger balances, than system is not allowed me to upload the balances in open item management accounts. System prompt me following message.
Postings to G/L accounts with open item management are not permitted
Message no. FAGL_POST_SERVICE012
Diagnosis
You use G/L account 213702 in company code 7041 with open item management. However, postings are not permitted to G/L accounts in individual ledgers with open item management.
Procedure
If you have not yet made any postings to this account and if the account is to be used for closing processes in non-leading ledgers, deactivate the Open Item Management indicator in the company code data for the G/L account.
Can any one tell me that how I can Achieve the same with correct P&L affect in Leading Ledger and correct effect in Non leading ledger Profit and loss account.
Appreciate your immediate response.
Many thanks

Hi
If your problem is solved, can you please let me know the solution for upload of customer, vendor and other open GL items in Non Leading Ledger.
Regards
Sourabh

Upload of opening balance in PLA & RG23A/C

Hi all,
I am trying to upload opening balances of RG23A & RG23C through Table J_2IACCBAL.
But system is not allowing me to upload the same, it gives following error
No table entries found for specified key
Message no. MO429
What can be the reason?
Is there anything in addition I have to do before uploading these opening balances through this table?
Please guide me.
Thanks
Sonal

Hi,
To upload balance you have to goto SE11, give database table "J_2IACCBAL", select Display, Menu "Utilities > Table Contents > Create Entires".

Opening balance upload for Excise groups

Dear All,
One of my client wants to upload excise balances of excise groups and corrosponding entry in FI.
Client is already go live on 01/04/2008. During cutover activities balances are uploaded for only 1 excise group.
Now he want to upload for remaining 5 excise groups.
Out of that for 2 excise groups already transactions are done in system and registers are extracted.
For 3 excise groups there are no transaction in system.
Please advice me what we can do in above 2 cases and what will be the procedure.
Regards,
Umesh

hi
Now he want to upload for remaining 5 excise groups.
>Out of that for 2 excise groups already transactions are done in system and registers are extracted.
for this initial balance upload will be dificult as syatem already have transactions
then also try following in dev server
do the initial upload on the date pirior to the transaction date
then again run j1i5 and j2i5
>For 3 excise groups there are no transaction in system.
for this u can directly have the initial upload on back date
The initial upload process is as follows
Use following
http://help.sap.com/bp_bblibrary/470/Documentation/J33_BPP_32_CHEM_EN_IN.doc
http://help.sap.com/saphelp_erp60_sp/helpdata/en/18/8e113999724854e10000000a11405a/content.htm
opening balance for 2 and 1 %
Go to SE11, give table: J_2IACCBAL and choose display F(7).
On Dictionary: Display Table screen, choose Utilities --> Table contents --> Create Entries, from menu bar and make the following entries
Client - Leave it blank
Enter your excise group,
Register: RG23AECS for Edu Cess 2% and
RG23AAT1 for SEC Cess 1%.
CL BAL: enter the closing balace here only and remaining follow the same procedure for entering RG23ABED .
This is only the direct table entry of opening Balance, so you need to make an FI entry thro F-02. For ex.
RG23A ECS Part II Account DR
To Initial balances clearing a/c
Only after this extract the balances thro J2I5 else you may encounter getting wrong extract.
follow the same procedure for RE23C cesses also.
regards
SAP Learner

Uploading G/L opening balances.

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