Urgent :Doubt on open Purchase orders

Question

Hi friends,
i will be more help full if anybody can help me on below issue how to find open PO and partially open PO.
Only “open” purchase orders will be extracted for conversion into Destination Server. An “open” purchase order is defined as any unshipped, non-cancelled with “open quantities”. In regards to, partially “open” purchase orders, we will only convert “open” units (i.e. Original ordered qty was 300; 70 have shipped, 230 remain open…Target Server sales order will have an original order qty of 230).
also where to find that Sub Contracting orders and Sample orders.
• Orders not considered for migration because they will have either shipped in full or deleted prior to data migration as a part of data clean-up: ALL subcontracting orders; sample orders
please help me on the above two issues.
thanks and Regards,
Gokul.

Answer 1

Hi
First take the ALL Po's from EKKO and EKPO tables and check for the different GR's and GI's qty's from MKPF and MSEG tables and you have to compare the PO qty with the total GR/GI qty's and to find the OPEN po's
see the sample report
*& Report  ZMM_PO_REPORT
REPORT  ZMM_PO_REPORT message-Id yb
       NO STANDARD PAGE HEADING
       LINE-COUNT 60(1)
       LINE-SIZE 230.
       D A T A B A S E  T A B L E S   D E C L A R A T I O N
TABLES: lfa1,           " Vendor Master
        t161,           " PO Doc Types
        t024,           " Purchase Groups
        ekko.           " PO Header
               T Y P E S  D E C L A R A T I O N S
Purchase Orders Main Structure
TYPES: BEGIN OF s_po,
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        bstyp TYPE bstyp,           " PO Category
        bukrs TYPE bukrs,           " Company Code
        bsart TYPE bbsrt,           " PO Type
        lifnr TYPE lifnr,           " Vendor No
        ekgrp TYPE bkgrp,           " Purchase Group
        waers TYPE waers,           " Currency
        bedat TYPE etbdt,           " PO Date
        txz01 TYPE txz01,           " Material Text
        werks TYPE ewerk,           " Plant
        lgort TYPE lgort_d,         " Storage Location
        matkl TYPE matkl,           " Material Group
        menge TYPE bamng,           " PR Quantity
        meins TYPE bamei,           " UOM
        bprme TYPE bbprm,           " Price Unit
        netpr TYPE netpr,           " Net price
        peinh TYPE peinh,           " Price Unit UOM
        pstyp TYPE pstyp,           " Item Category
        knttp TYPE knttp,           " Account Assignment Category
       END OF s_po.
Purchase Orders History Structure
TYPES: BEGIN OF s_account,
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        gjahr TYPE mjahr,           " Fiscal Year
        belnr TYPE mblnr,           " PO Invoice No
        menge TYPE menge_d,         " PR Quantity
        wrbtr TYPE wrbtr,           " Price in Local Currency
        dmbtr TYPE dmbtr,           " Price in Foreign Currency
        waers TYPE waers,           " Currency
        shkzg TYPE shkzg,           " Dr/Cr Indicator
       END OF s_account.
Purchase Orders History Structure(Item Sum)
TYPES: BEGIN OF s_inv_sum,
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        menge TYPE menge_d,         " PR Quantity
        wrbtr TYPE wrbtr,           " Price in Foreign Currency
        waers TYPE waers,           " Currency
       END OF s_inv_sum.
Purchase Orders Main Structure
TYPES: BEGIN OF s_rep,
        lifnr TYPE lifnr,           " Vendor No
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        bstyp TYPE bstyp,           " PO Category
        bsart TYPE bbsrt,           " PO Type
        ekgrp TYPE bkgrp,           " Purchase Group
        waers TYPE waers,           " Currency
        bedat TYPE etbdt,           " PO Date
        txz01 TYPE txz01,           " Material Text
        werks TYPE ewerk,           " Plant
        lgort TYPE lgort_d,         " Storage Location
        matkl TYPE matkl,           " Material Group
        menge TYPE bamng,           " PR Quantity
        meins TYPE bamei,           " UOM
        bprme TYPE bbprm,           " Price Unit
        netpr TYPE netpr,           " Net price
        peinh TYPE peinh,           " Price Unit UOM
        pstyp TYPE pstyp,           " Item Category
        knttp TYPE knttp,           " Account Assignment Category
        name1 TYPE name1,           " Plant
        orewr TYPE netpr,           " To be Invoiced Price
        curr  TYPE waers,           " Inv Doc Currency
       END OF s_rep.
           D A T A  D E C L A R A T I O N S
DATA: gv_title1 TYPE sylisel,            " Report title
      gv_dial.                           " Color flag
            C O N S T A N T S  D E C L A R A T I O N S
CONSTANTS: c_x                VALUE 'X',   " Flag X
           c_h                VALUE 'H',   " Debit
           c_vgabe TYPE vgabe VALUE '2'.   " Transaction Type
     I N T E R N A L  T A B L E S  D E C L A R A T I O N S
DATA: i_po    TYPE STANDARD TABLE OF s_po WITH HEADER LINE,
                             " Purchase Order
      i_inv   TYPE STANDARD TABLE OF s_inv_sum WITH HEADER LINE,
                                     " PO Invoice Values
      i_rep   TYPE STANDARD TABLE OF s_rep WITH HEADER LINE,
                                 " PO Invoice Values
      i_ekbe  TYPE STANDARD TABLE OF s_account WITH HEADER LINE.
                           " PO Invoice Values
                 S E L E C T I O N  S C R E E N                      *
SELECTION-SCREEN BEGIN OF BLOCK b1 WITH FRAME TITLE text-001.
SELECT-OPTIONS: s_lifnr FOR lfa1-lifnr MATCHCODE OBJECT kred,
                s_ebeln FOR ekko-ebeln MATCHCODE OBJECT mekk,
                s_bsart FOR t161-bsart,
                s_ekgrp FOR t024-ekgrp,
                s_bedat FOR ekko-bedat.
SELECTION-SCREEN END OF BLOCK b1.
                  I N I T I A L I Z A T I O N                        *
INITIALIZATION.
              A T  S E L E C T I O N - S C R E E N                   *
AT SELECTION-SCREEN.
Validate the screen fields
  PERFORM validate_screen.
               S T A R T - O F - S E L E C T I O N                   *
START-OF-SELECTION.
Fetch main data
  PERFORM fetch_data.
               T O P - O F - P A G E                                 *
TOP-OF-PAGE.
Header of the List
  PERFORM header.
               E N D - O F - P A G E                                 *
Footer
END-OF-PAGE.
  ULINE.
               E N D - O F - S E L E C T I O N                       *
END-OF-SELECTION.
Display the Report Output data
  PERFORM display_data.
At Line-Selection
AT LINE-SELECTION.
When double clicked on EBELN display the details of Purchase Doc
  PERFORM line_sel.
*&      Form  validate_screen
Validation of Selection Screen fields
FORM validate_screen .
Validation of Vendor Number
  CLEAR lfa1-lifnr.
  IF NOT s_lifnr[] IS INITIAL.
    SELECT lifnr UP TO 1 ROWS
        INTO lfa1-lifnr
        FROM lfa1
        WHERE lifnr IN s_lifnr.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Vendor'(002).
    ENDIF.
  ENDIF.
Validation of PO Number
  CLEAR ekko-ebeln.
  IF NOT s_ebeln[] IS INITIAL.
    SELECT ebeln UP TO 1 ROWS
        INTO ekko-ebeln
        FROM ekko
        WHERE ebeln IN s_ebeln.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Document Number'(003).
    ENDIF.
  ENDIF.
Validation of PO Document Type
  CLEAR t161-bsart.
  IF NOT s_bsart[] IS INITIAL.
    SELECT bsart UP TO 1 ROWS
        INTO t161-bsart
        FROM t161
        WHERE bsart IN s_bsart.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Purchase Document Type'(004).
    ENDIF.
  ENDIF.
Validation of Purchasing Group
  CLEAR t024-ekgrp.
  IF NOT s_ekgrp[] IS INITIAL.
    SELECT ekgrp UP TO 1 ROWS
        INTO t024-ekgrp
        FROM t024
        WHERE ekgrp IN s_ekgrp.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Purchasing Group'(005).
    ENDIF.
  ENDIF.
ENDFORM.                    " validate_screen
*&      Form  fetch_data
Fetching the PO related data from Database Tables
FORM fetch_data .
  CLEAR i_po.
  REFRESH i_po.
  SELECT a~ebeln            " PO No.
         b~ebelp            " PO Item
         a~bstyp            " PO Category
         a~bukrs            " Company Code
         a~bsart            " PO Type
         a~lifnr            " Vendor No
         a~ekgrp            " Purchase Group
         a~waers            " Currency
         a~bedat            " PO Date
         b~txz01            " Material Text
         b~werks            " Plant
         b~lgort            " Storage Location
         b~matkl            " Material Group
         b~menge            " PR Quantity
         b~meins            " UOM
         b~bprme            " Price Unit
         b~netpr            " Net price
         b~peinh            " Price Unit UOM
         b~pstyp            " Item Category
         b~knttp            " Account Assignment Category
    INTO TABLE i_po
    FROM ekko AS a JOIN ekpo AS b
    ON a~ebeln = b~ebeln
    WHERE a~ebeln IN s_ebeln AND
          a~lifnr IN s_lifnr AND
          a~ekgrp IN s_ekgrp AND
          a~bsart IN s_bsart AND
          a~bedat IN s_bedat.
  SORT i_po BY ebeln ebelp.
  break-point.
  IF NOT i_po[] IS INITIAL.
Fetch the PO History/Invoice Details from EKBE Table
    CLEAR i_ekbe.
    REFRESH i_ekbe.
    SELECT ebeln           " PO No.
           ebelp           " PO Item
           gjahr           " Fiscal Year
           belnr           " PO Invoice No
           menge           " PR Quantity
           wrbtr           " Price in Local Currency
           dmbtr           " Price in Foreign Currency
           waers           " Currency
           shkzg           " Dr/Cr Indicator
     INTO TABLE i_ekbe
     FROM ekbe
     FOR ALL ENTRIES IN i_po
     WHERE ebeln = i_po-ebeln AND
           ebelp = i_po-ebelp AND
           vgabe = c_vgabe.
  break-point.
    IF sy-subrc = 0.
      SORT i_ekbe BY ebeln ebelp.
      LOOP AT i_ekbe.
        IF i_ekbe-shkzg = c_h.
          i_ekbe-wrbtr = i_ekbe-wrbtr * -1.
        ENDIF.
        MODIFY i_ekbe.
      ENDLOOP.
  break-point.
Sum up the Item wise Invoice totals
      LOOP AT i_ekbe.
        AT END OF ebelp.
          READ TABLE i_ekbe INDEX sy-tabix.
          SUM.
          MOVE-CORRESPONDING i_ekbe TO i_inv.
          APPEND i_inv.
        ENDAT.
        CLEAR i_inv.
      ENDLOOP.
      SORT i_inv BY ebeln ebelp.
        break-point.
    ENDIF.
  ENDIF.
Move the Vendor Name and Invoice Values to I_rep Internal Table
  LOOP AT i_po.
    MOVE-CORRESPONDING i_po TO i_rep.
    CLEAR i_inv.
    READ TABLE i_inv WITH KEY ebeln = i_po-ebeln
                              ebelp = i_po-ebelp.
    IF sy-subrc = 0.
      i_rep-orewr = ( i_po-menge - i_inv-menge ) * i_po-netpr.
      i_rep-curr  = i_inv-waers.
    ELSE.
      i_rep-orewr = i_po-menge * i_po-netpr.
      i_rep-curr  = i_po-waers.
    ENDIF.
  break-point.
Get the Vendor Name
    CLEAR lfa1-name1.
    SELECT SINGLE name1 FROM lfa1 INTO lfa1-name1
      WHERE lifnr = i_po-lifnr.
    IF sy-subrc = 0.
      i_rep-name1  = lfa1-name1.
    ENDIF.
    APPEND i_rep.
    CLEAR  i_rep.
      break-point.
  ENDLOOP.
  SORT i_rep BY lifnr ebeln ebelp.
  DELETE i_rep WHERE orewr LE 0.
  break-point.
ENDFORM.                    " fetch_data
*&      Form  display_data
Display the Report Output data
FORM display_data .
  DATA: lv_flag,               " New Flag
        lv_rec TYPE i.         " No of Records
  CLEAR lv_rec.
  IF i_rep[] IS INITIAL.
    MESSAGE e000 WITH 'No Data found'(022).
  ELSE.
    LOOP AT i_rep.
Toggle Color
      PERFORM toggle_color.
      IF lv_flag <> space.
        NEW-LINE.
      ENDIF.
At New Purchase Document
      AT NEW ebeln.
        WRITE:/1 sy-vline, 2(10) i_rep-ebeln INTENSIFIED OFF.
        lv_flag = c_x.
        lv_rec = lv_rec + 1.
      ENDAT.
      WRITE: 1 sy-vline,
            12 sy-vline,13(4)   i_rep-bsart,
            17 sy-vline,18(10)  i_rep-lifnr,
            28 sy-vline,29(35)  i_rep-name1,
            64 sy-vline,65(4)   i_rep-ekgrp,
            69 sy-vline,70(10)  i_rep-bedat,
            80 sy-vline,81(5)   i_rep-ebelp,
            86 sy-vline,87(40)  i_rep-txz01,
           127 sy-vline,128(9)  i_rep-matkl,
           137 sy-vline,138(1)  i_rep-pstyp,
           139 sy-vline,140(1)  i_rep-knttp,
           141 sy-vline,142(4)  i_rep-werks,
           146 sy-vline,147(4)  i_rep-lgort,
           151 sy-vline,152(13) i_rep-menge UNIT i_rep-meins,
           165 sy-vline,166(3)  i_rep-meins,
           169 sy-vline,170(15) i_rep-netpr CURRENCY i_rep-waers,
           185 sy-vline,186(4)  i_rep-waers,
           190 sy-vline,191(5)  i_rep-peinh,
           196 sy-vline,197(4)  i_rep-bprme,
           201 sy-vline,202(15) i_rep-orewr CURRENCY i_rep-curr,
           217 sy-vline,218(4)  i_rep-curr,
           222 sy-vline,223(7)  i_rep-bstyp centered,
           230 sy-vline.
      NEW-LINE.
      hide: i_rep-ebeln.
    ENDLOOP.
    ULINE.
    FORMAT COLOR OFF.
    WRITE : /2 'Total Number of Purchasing Documents:'(025) COLOR 3,
                lv_rec COLOR 3.
  ENDIF.
ENDFORM.                    " display_data
*&      Form  header
Write the Report Header
FORM header .
  FORMAT RESET.
header
  WRITE:/1(230) 'LIST OF PURCHASE DOCUMENTS PER VENDOR'(006) CENTERED.
  SKIP.
  FORMAT COLOR COL_HEADING.
  ULINE.
  WRITE:/1 sy-vline,2(10)   'Pur.Doc.No'(006) CENTERED,
        12 sy-vline,13(4)   'Type'(007),
        17 sy-vline,18(10)  'Vendor'(008) CENTERED,
        28 sy-vline,29(35)  'Name'(009) CENTERED,
        64 sy-vline,65(4)   'PGrp'(010) CENTERED,
        69 sy-vline,70(10)  'Doc.Date'(012) CENTERED,
        80 sy-vline,81(5)   'Item'(011),
        86 sy-vline,87(40)  'Material Short Text'(024) CENTERED,
       127 sy-vline,128(9)  'Mat.Group'(013),
       137 sy-vline,138(1)  'I',
       139 sy-vline,140(1)  'A',
       141 sy-vline,142(4)  'Plnt'(014),
       146 sy-vline,147(4)  'SLoc'(015),
       151 sy-vline,152(13) 'Quantity'(016) CENTERED,
       165 sy-vline,166(3)  'UoM'(017),
       169 sy-vline,170(15) 'Net Value'(018) CENTERED,
       185 sy-vline,186(4)  'Curr'(019),
       190 sy-vline,191(5)  'Per'(020),
       196 sy-vline,197(4)  'Unit'(021),
       201 sy-vline,202(15) 'To be Invoiced'(023) CENTERED,
       217 sy-vline,218(4)  'Curr'(019),
       222 sy-vline,223(7)  'Doc.Cat'(026),
       230 sy-vline.
  ULINE.
ENDFORM.                    " header
*&      Form  toggle_color
This routine alters the color of the records in the list
FORM toggle_color.
  IF gv_dial = space.
    FORMAT COLOR COL_NORMAL INTENSIFIED OFF.
    gv_dial = c_x.
  ELSE.
    FORMAT COLOR 1 INTENSIFIED OFF.
    CLEAR gv_dial.
  ENDIF.
ENDFORM.                    " toggle_color
*&      Form  LINE_SEL
*When double clicked on EBELN field display the details of Purchase Doc
FORM line_sel.
  CASE sy-lsind.
    WHEN '1'.
      DATA: lv_field(20),
            lv_value(10),
            lv_bstyp like i_rep-bstyp.
      clear: lv_bstyp,lv_value, lv_field.
      GET CURSOR FIELD lv_field VALUE lv_value.
      IF lv_field = 'I_REP-EBELN'.
        IF NOT lv_value IS INITIAL.
          READ LINE sy-index FIELD VALUE i_rep-bstyp
                                   INTO  lv_bstyp.
         READ CURRENT LINE FIELD VALUE i_rep-bstyp INTO lv_bstyp.
          if lv_bstyp = 'F'.
            SET PARAMETER ID 'BES' FIELD lv_value.
            CALL TRANSACTION 'ME23N' AND SKIP FIRST SCREEN.
          elseif ( lv_bstyp = 'K' or lv_bstyp = 'L' ).
            SET PARAMETER ID 'VRT' FIELD lv_value.
            CALL TRANSACTION 'ME33' AND SKIP FIRST SCREEN.
          elseif lv_bstyp = 'A'.
            SET PARAMETER ID 'ANF' FIELD lv_value.
            CALL TRANSACTION 'ME43' AND SKIP FIRST SCREEN.
          endif.
        ENDIF.
      ENDIF.
  ENDCASE.
ENDFORM.                    " line_sel
<b>Reward points for useful Answers</b>
Regards
Anji