US per diem upload in PREP transaction

Dear All,
It appears that the PREP transaction uses an algorithm to convert the text into the Region Code:
First 2 digits = US State Code
3rd Digit = /
Next 2 digits = If County then First Digit of County Name followed by alphabet identifier (A, B, C, D,..)for each occurrence of the First Digit
If not County then first 2 digits of City name.
I got the regions to populate in T706O (3,861 entries) but the Per Diems fail. Any help will be appreciated.
Can any one suggest on this please
Regards,
Raziq

Hi,
kindly check this path, hope it will help you.
Got to -> Travel Management -> Travel Expenses -> Travel Expense Types -> Create Travel Expense Types for Per Diems/Flat Rates.
Regards.
LNB

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US Per Diem Upload File

Hi All,
I have some questions regarding the u201CUS Per Diem upload from the Internetu201D with which I hope you can assist:
1. Are you aware of any clients in the US that are currently using this functionality?
2. What is the maintenance effort when using this functionality? (I.e. on a yearly basis what needs to happen when uploading the new rates as per the Government?)
I have been trying to upload the file/s as per the SAP help instructions and have been unsuccessful to date. I believe some level of manual file manipulation is necessary in order to be able to complete the upload. Is this correct?
If you have any additional information besides the SAP Help documentation please let me know?
Thank you,
Kind Regards,
Anni_dt

Hi Sally,
Thank you very much for your answer. I have read this note before and I am sure that I am downloading the correct files from the Internet.
However I am struggling to understand how the file with entries in the following format: (e_conusallhist2012.txt)
"US" "CONUS" "C" "ALL PLACES NOT LISTED" "STANDARD CONUS RATE" 6 "" "" no 10/01/2011 12/31/2049 "01/01" "12/31" 77 46 41 26 5 "" "" 123
"AL" "ALABAMA" "C" "ABBEVILLE" "HENRY COUNTY" 7 "AL" "HENRY COUNTY" no 10/01/2011 12/31/2049 "01/01" "12/31" 77 46 41 26 5 "" "" 123
"AL" "ALABAMA" "C" "ABERFOIL" "BULLOCK COUNTY" 7 "AL" "BULLOCK COUNTY" no 10/01/2011 12/31/2049 "01/01" "12/31" 77 46 41 26 5 "" "" 123
Is going to match up to my table entries in V_T706O:
US AL/BI Birmingham
US AL/GS Gulf Shores
US AL/HU Huntsville etc.
Do I need to manipulate the file into an Excel File format similar to the SAP Service Marketplace formats for Austria, Germany, Denmark etc and upload this file in transaction PRUL? I have done this before and it has worked but it seems like an unusual amount of effort/workaround to maintain the per diem entries in future.
If anyone has any experience with this your assistance is much appreciated.
Thank you,
Anni

Error opening the file:8-Per diems upload

Hi Experts,
I am trying to upload the perdiems for the year 2013. I got the error "Error opening the file:8" while doing so. I tried uploading in both .txt as well .xls. Resulted with the same error. Kindly suggest to overome this.
Regards,
Anil Kumar P.

Hi Anil, I experienced the same issue when uploading the file. I resolved this by removing the " characters contained when pasting in the new values.

Import US Per Diems from Internet Travel Management

Dear all!
I hope someone can help me.
I have problems with the IMG Activity "Import US Per Diems/Flat Rates from Internet" (Transaction PREP)
Path is: Financial Accounting > Travel Management > Travel Expenses > Trip Reimbursement Amounts > Automatic Import of Travel Expense Per Diems
Does someone use this step and can give me a short flow how I can use it?
I guess that the help of this transaction is not actual. If I follow the description, i'm not able to upload the per diem rates.
Thanks!
Stefan

Hi,
Thank you for giving the quick reply.
1. I created the Create Assignement from menu file option at that time it was asked the path to save the text file.I stored that in desktop with "oconus.txt" and displayed the message 13 Bytes transferd.
2. I clciked the Import Assignment and it was asked the Trip Prov.Varint gave 81(US Accounting (M&IE))
asked the file to open i opened the last save the text file "oconus.txt" file .
3. Then i clicked the Create Entries 706O. it was displayed Test Run: No changes in database.
4. I clicked the Import Diems and chosed the "oconus.txt" file which was stored in desktop.
5. Then i clicked Create Entries Accom / Meals in that pop up i choosed the method Meals and IncidentExpences(M&IE) and Reimbursment amunt as Transfer tax free account.and clicked the enter it was displayed the Test Run: No changes in database
6. I checked in the table V_T706U table and gave the Trip Prov.Varint gave 81(US Accounting (M&IE))
and executed and no single values were displaying.
Can you please tell me how to solve this.It's imp for me.
Thank you in advacne.
Thanks.

IExpense Per Diem Set Up

Does anyone have any guides on setting up per diem for iExpense? The Oracle doucmentation is not what it needs to be in regards to set up.
I have a per diem tab set up on the Cash and Other Expenses, however
I don't see how to set up a per diem tab for Credit Cards.
I need per diem options on Credit Card transactions.
Is this even possible?

Reset it to factory and redo the setup.. this happens a lot now if you have moved on the Mavericks..
Make sure ipv6 is set to link-local for your wireless.
Otherwise use an iOS device with the latest firmware and use the airport utility for iOS.. it is much more reliable than the computer version.

Problem with Per diem calculation in Travel Management module

Dear ALL,
We have configured Travel Management module in SAP and we have an issue with per diem calculation, viz., whenever we add an additional destination in the trip (T.code TRIP).
Ex: Employee's travel plan from 10/8/2011 (06.00 hrs) to 13/8/2011 (06:00 hrs)... in 24 hrs format. When the employee goes directly to one destination and coming back, the per diem calc is coming right. i.e., per diem amount for 3 days.
But when we add additional destination between the trip period- viz., either 10th eve (18.00 hrs) or on 11th Aug- the per diem calc is being done by system for 4 days instead of 3 days only.
In otherwords, for every additional destination in the itinerary, one extra per diem is being calculated (when we simulate in T.Code: PR05)
Would appreciate guidance ASAP.
Regards,
Santosh

hello,
I am having similar kind of problem can you please share your solution
Regards
Sarthak Arora

FI - TV posting per Diems in travel to different G/L accounts in travel

Hallo everybody,
I have one question:
I need to post per Diems for Meals in Travel Management FI-TV and other flat rates {VERP, FAK, KAP} to different G/L accounts depending on the choice of travel expense admin (once to G/L account 512100 -Education, another time to 512 101 -Foreign trip). No fix rules.I ne Can anybody help me?
Thanx in advance

Have you considered defining Wage types for each of these expenses and assigning them to Symbolic expenses. The Symbolic expenses can then be assigned to GL Accounts in PRT3.
When the users create the expense, they will assign a Wage type to it and it should then determine the account...
Cheers.

Daily per diem handling

Hi friends,
My per diem requirements are as below:
Example scenario:
Travel from Singapore >Bangkok>Japan>Singapore
Employee travels from Singapore on 17.12.2009 and arrives in Bangkok on the same day.
Flies from Bangkok on 18.12.2009 and arrives in Japan on the same day.
Flies from Japan on 20.12.2009 and arrives in Singapore on the same day
Singapore is home country.
The per diem requirement is that each country travelled will have their own per diem value:
Bangkok= $60
Japan= $80
The total per diem claim is $60(17.12.2009) + $60(18.12.2009) + $80(19.12.2009) + $80(20.12.2009) = $280
On 18.12.2009, the per diem taken into account is the point of departure for multi destination scenarios.
Time of travel is not taken into account.
In Travel Management, I see that there are only 2 types of per diems, meals and accomodation. Is it possible to handle the above requirements with any of them? My requirement requires auto calculation of per diems by keying in the from and to dates. Any other proposed solutions are welcomed too.
Please help if possible. Thanks everyone.
Regards,
Eric

Eric
We had the same problem and sent a note to SAP. They replied the system is working as designed. If we wanted it to work this way we would need to put in a dev request for a future release.
I know that doesn't help. We had people in Europe that create a monthly report but put in for daily per diems but they don't travel daily. We had to have them put in expense reports for each day of travel.
We were also trying to use times as well as dates for the calculation.
Hope that helps.
Edited by: RWW on Dec 18, 2009 4:43 PM

TRAVEL MGMNT -Calculn of Per Diem allowance for trip with Additional Destns

Hello,
I am facing this issue. Please help me.
Details of Trip.
Duration: 2 days exact
Nature: Domestic.
Additonal Destinations: 2
Per diem allowance rate is 50 per day. So it should calculate 100(50 * 2 days). But it calculating 50*4 = 200.
4 line items i.e. calculating per diem for additional destination. I have checked the config but without success.
Pls help.
Regards,
Vijay

Hi,
The system tries to settle per diem allowance for each trip destination.You might have defined per deim allowance for 24 hrs. So it is calculating allowance for 4 days. To get allowance for 2 days, you have to define per deim allowance sclaed by hours.
To configure per deim allowance scaled by hours,
TM>Travel expenses>Trip reimbursement amounts>Reimbursement amounts for meals>Reimbursement amounts for meals/hours>perdeims for meals>Calculation guidelines:define meals per deim scaled by hours.
regards
Vani

Travel Management Employee Grouping for Domestic Travel per diems

Dear All,
I have a scenario in Travel management
Scenario
Client has Domestic Travel, only in India under India they have Class A cities, Class B Cities and Class C, For Class A different Per diems rate with respect to the Employees Grade Eg i have created the EG for Travel Expense type like 1 Manager 2 for Senior MGR and so on For Manager for Class A cities will have different Per diems Class B Cities will have Diff Per diems and so on
I have Created Z1 as the Trip Country
under Z1 ClassA
Z1 Class B
Z1 Class C like this and under Define Accomodation per diems for my trip provison variant under that for my trip country z1 and trip region Class A for employee grade wise i have given the Max amount and finally this trip country Z1 i have assigned it to the Domestic Schema but i cannot assign the Trip region there since i have Class Aand B and C My question is will it work for all my Class A and B and C cites too when i am doing PR05 system shlould restrict if any employee is claiming more than his eligliblity Please let me Know wheather my setting is enough for this or not if not let me know the best solution
Regards,
Raghu Kumar R

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

Meals per diem error in Travel Expense Report

Hi All,
I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

Hi,
As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
And here you are missing the entry for trop provision variant "ID" for the country "IN"
Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
Regards,
Christophe

Travel Management Per Diems

Hello,
We are having some difficulties configuring a per diem rate for a one day trip.
The scenario is as follows:
Travel begins at or before 6am and ends at or after 9am - Breakfast can be claimed.
Travel begins at or after 4pm and ends at or after 7pm - Dinner can be claimed.
No lunch can be claimed on a trip of less than 24 hours.
We have set up the following for the one day trip in table V_T706H (Trip Provision: Per Diem for Meals Scaled by Time)
*Entry one:
Number of days = 1
Start time = 06:00
End time = 06:01
Tax Free Amount = $6.00
Reimbursement Amount = $6.00
*Entry two:
Number of days = 1
Start time = 17:00
End time = 17:01
Tax Free Amount = $18.00
Reimbursement Amount = $18.00
Our issue is, if the traveler inputs a start time of 6am and an end time of 8am, they are getting the per diem of $6.00, and they should not. The same goes for dinner, if we enter a start time of 16:01 (after 4:00) and a end time of 18:00 (6:00 pm) the traveler is getting the dinner per diem and should not. We have tried multiple other entries in table V_T706H, but have not found a combination that will work. How do we enter the trip end time in table V_T706H?
Regards,
Elaine

Hi Raghu Kumar,
First of all, if you have set warning message then system will not stop you and will give only warning message...
if you want to stop up to the max limit then you have to set the option Error message for exceeding maximum rate instead of warning message.
Secondly if even system is not giving you any warning message then check you influence control parameters (V_T702N_I)... (check it in detail)
Then again check your V_T706B2...
Also check the entries in travel expense sheet pr05, trip country and region shall also be entered in travel expense sheet...
Please let me if you still have problem...
Regards,
Muhammad Umer

Germany config: Trips with per diems created in express expense sheet

Hi
Im about to config Germany and we have alot of sales guys who creates many small trips so naturally they need to use the express expense sheet.
But is it possible to configure the schema so each line covers serveral days so it will calculate the correct per diem depending on the travel times?
Edited by: morten kristensen on Dec 5, 2011 10:34 AM

Hi,
Once the advance is approved by the approver, in table ptrv_perio, field antrg is becoming 4. Once the status becomes 4, by standard you will not be in a position to edit the trips further.
Now test the following, before approving the advance, try creating expense claim. The system will allow you to create.
If this is successful, you have to restrict the field antrg in ptrv_perio to still be @ 2 instead of changing it two 4.
Let me know, if you have any further issues.
Best Regards,
Raj

HCM - PER DIEM CONFIG IN EXPENSE MANAGEMENT

Hiii
I have configured Expense Type as " Acco PEr Diem and Meals Per Diem and have updated the tables V_T706V and V_T706B2 with a limit of CAD 500 but when I am creating an Expense Entry for CAD 2000 or any other amount it is not showing me any Error that it is beyond the permissible limit. I have assigned this error message in the config. Please let me know I I have missed out on something. I have only done things from SPRO / config.

For Mileage you have to do the following configuration....
Travel Management -> Travel Expenses -> Trip Reimbursement amounts -> reimbursement Amounts travel costs -> Miles/KM cumulation
Define Miles/Km cumulation
Assign cumulation procedure for Vehicle types/classes
Define period parameters
Define periods
Define Flate rates for travel costs (table V_T706F)
Apart from that you have to maintain table V_T702N_A ....travel cost settlement with miles cumulation or without miles cumulation based on your requirement.
Mohan

Trip/ PR05 -how to mark 'Per Diem' Tab display only by EE Subgroup

Hello,
In a Trip , how can I mark 'Per Diem' table as diaplay-only depends on Employee subgroup.
e.g., Managers won't be able to enter anything in this Tab, while Clerks can check-on / check-off meals for a day.
Thank you for any input,
Karen

Hi,
It would be done by your basis team.
Please make a two roles let suppose X for managers, Y for Clerks
Please restrict read only access (AUTHF) on employee sub group (PERSK) by using authorization object (P_TRAVL) and (F_TRAVL) (X for managers) ..
and restrict write / read only access (AUTHF) on employee sub group (PERSK) by using authorization object (P_TRAVL) and (F_TRAVL) (Y for Clerks) ..
Then assign these roles to the relement person..
I hope it would serve your purpose..
Regards,
Muhammad Umer

US per diem upload in PREP transaction

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