Usage of Documents vs. Public Documents folders

Can someone please explain the usage of Documents vs. Public Documents folders in BOL?
I understand that if someone is registered in a Group, but not added as a participant to a specific Workspace, he/she will be able to access Team Collaboration but will not have access to any Workspace. Will they, however, be able to access documents in the Public Documents folder, is provided with the corresponding access URL?

SQL> select xdburitype('/xdbconfig.xml').getXML() from resource_view
2 where equals_path(res,'/xdbconfig.xml') = 1;
XDBURITYPE('/XDBCONFIG.XML').GETXML()
<xdbconfig xmlns="http://xmlns.oracle.com/xdb/xdbconfig.xsd" xmlns:xsi="http://w
SQL> /
XDBURITYPE('/XDBCONFIG.XML').GETXML()
<xdbconfig xmlns="http://xmlns.oracle.com/xdb/xdbconfig.xsd" xmlns:xsi="http://w
SQL> select xdburitype('/xdbconfig1.xml').getXML() from resource_view
2 where equals_path(res,'/xdbconfig1.xml') = 1;
no rows selected
SQL> select xdburitype('/xdbconfig1.xml').getXML() from dual;
ERROR:
ORA-31001: Invalid resource handle or path name "/xdbconfig1.xml"

Similar Messages

Urgent : Home - Documents - Overiview - Public Documents

Hi,
I want to make some modifications in the Public Documents iview which could be found here in the Portal:
Portal Content -> Content Provided by SAP -> End User Content -> Standard Portal USers -> iviews -> com.sap.km.iviews -> Public Documents.
Normally, when we click on Home -> Documents -> Overview -> Public Documents, i get the public documents iview in the content area. We can see Entry Points > Public Documents. Here if you right click on Public Documents, you get a context menu which has the following options:
1) New -> folder, upload, text file, HTML File, Link, External Link and Forms.
2) Add to portal favourites
3) Send To
4) Go to
5) Details for Link
6) Details
The modifications that i want to make:
1) Remove the options Link, External Links and Forms from Context Menu Item or Option "New"
2) Remove the options 'Send to', 'Go To' and 'Details for Link' from the context menu.
How can i achieve this ? Point would surely be awarded !!!
Thanks in advance.
Regards,
MA

You find more information on how to configure the Explorer interface here:
http://help.sap.com/saphelp_nw04/helpdata/en/87/41389793deac4f92696f38378e56fb/frameset.htm
Information on commands and command groups can be found here:
http://help.sap.com/saphelp_nw04/helpdata/en/4c/9d953fc405330ee10000000a114084/frameset.htm
As far as I know you have to modify the "DetailsGroup" command group (or assigned command groups).
The Public Documents iView has "ConsumerExplorer" set as Layout Set which itself has the "DetailsGroup" configured as "Commands for the details menu".
These settings can be modified at
System Administration > System Configuration > Knowledge Management > Content Management
> User Interface > Settings > Layout Set
and
> User Interface > Commands
But be careful, a modification of the DetailsGroup could also affect other iViews using this group! Maybe you should use copies and modify them instead of the original settings.
Regards, Alex

Documents in public documents could not be downloaded

Hi Guru:
I can upload document to the public documents folder, and also could see the download menu item, but when I tried to download it, I will get a portal runtime error.
I then check the KM content, and I can see my document is there.
Also all the icons in the public documents folder are display as 'X'.
Any suggestions?
Thanks.
Eric

check if there is any locked object, if so unlock it and then try.
is the document uploaded sucessfully?
Regards,
Yogesh...

To set permisson for folders within a folder in KM Public documents

I have lot of folders created in Public documents section and permission to add more folders are given only to few users.
I want all the users to upload or download documents within these main folders.
ISSUE:
I do want want all the users to create sub folders within the main folders.I want them only to add/download documents so that there will not be any unstructured mess of folders.
I'm unable to set permission as described above.When i give "Read/Write" permission for all users within the main folders then user will be allowed to create sub-folders which i want to avoid.
Is there any method i can solve the above issue.
Thanks and Regards,
Pradeep

Hi Pradeep:
There is also a work around solution for this problem (which is not a direct way).
For this you need to create TWO iViews to the folder path:
1. Navigation iView: you might've already create this iView. Now make Everyone or your UserGroup as 'Read' only in Details > Setting > Permissions. Remove Read/Write to them.
2. Upload iView: Now create an 'Upload iView' to the same path (same as Navigation View). This way users can only upload content (files) in to the said folders and can't create the Folders.
Hope this helps and solves your issue.
Tnx,
MS
points to useful answers

Folders under public documents not seen/accessed

hi,
hi,
I have folders under public documents
IT
|____IT1
|____IT2
Finance
I have carried out inital permissions setting as per the how to document and SAP note.
For public documents folder Everyone(group) are given read only permission.
for user 1 I have given full access to IT1
and for user 2 I have give full access to IT2.
But User 1 cant see or access IT1 folder and User 2 cant see or access IT2 folder. I dont know what wrong i'm doing.
I have created new user basic role. I'm not using standard eu_role. Is it a problem.
Just wondering why those users are not able to see the folders.
Do I have to attach anything to the Everyone(group).
Regards,
Maya
Kindly help me as what I'm missing.

Hi Maya,
please see my answer in your other thread in the KM Forum. One thread should be enough, I guess
Hope it helps,
Robert

File Permission Issues from Public Document Library In Workspace

Hello All,
I've scanned through the posts and have not seen this issue.
I've created a workspace for a customer. They are able to login to the workspace with no problem. They can browse the documents and folders under Public Documents no problem. The problem occurs when they try to open a document. They are prompted for windows login credentials. This occurs for anyone using IE, not for Firefox.
We did find one work around for accessing WebDAV via IE, but I'd like them to use the console if possible.
Anyone have any thoughts?
Thanks,
Ray Parente

Ray,
The issue with IE is that when a document is opened it tries to create a back channel via webDAV to allow the document to be edited in place. This is where the login request comes from and if the customer marks the login to be remembered it will only happen each time they access the document for the first time in a session.
IE uses webDAV but the others just download the doc and it must be resaved.
Phil

Install few files in Public Documents Directory

I am creating an installer in which I am installing the actual application in ProgramFiles folder. Few supporting files have to be added to the Public Documents directory. This directory would be in different locations based on the OS - Windows XP/Vista/7. But I don't find such a category in the Source Files page under "Destination View" list. There is a [PersonalFolder] but as per LV help, this directory pertains to the Windows user who is currently logged in. So, how do I install these supporting files directly into Public Documents folder?
Thanks,
Saranya

I might be wrong. The following link shows the mapping of the installer to OS folders
http://digital.ni.com/public.nsf/allkb/811FACF92E678065862576660077CE21
I often write to a public docs folder from an application but have not had to install from the installer directly into this folder.
Paul Falkenstein
Coleman Technologies Inc.
CLA, CPI, AIA-Vision
Labview 4.0- 2013, RT, Vision, FPGA

Can non-participants access the Public Documents in a Workspace?

i read this thread: Beehive Workspaces - Public Documents
but i'm still not clear if non-participants can access public documents in a workspace. i thought they should be able to but when i send the link to the public folder to non-participants they can not access.
please advise.
thanks!
kambiz

To my knowledge no. It's an all or nothing thing with public folders.
Please remember to click “Mark as Answer” on the post that helps you, and to click “Unmark as Answer” if a marked post does not actually answer your question. This can be beneficial to other community members reading the thread

I have text documents in my email folders which I can't open.They are PDF files and Open Office files.How do I open these documents or type additional text documents?

I have text documents in my email folders which I can't open. They are PDF files and Open Office documents. How do I open these documents?

These are the "out of the box" file formats that you can view on the iPad as mail attachments. If the file is not listed here, you cannot view it without a compatible third party app. What is the file extension?
Viewable document types: .jpg, .tiff, .gif (images); .doc and .docx (Microsoft Word); .htm and .html (web pages); .key (Keynote); .numbers (Numbers); .pages (Pages); .pdf (Preview and Adobe Acrobat); .ppt and .pptx (Microsoft PowerPoint); .txt (text); .rtf (rich text format); .vcf (contact information); .xls and .xlsx (Microsoft Excel)

Document types displayed as folders when arranged by set to type

Hello everyone,
I have an issue with the finder since upgraded to Lion.
I use to open finder in column view with "Arranged by" set to "Type" and "Sort by" set to name. But the thing is that the titles/names of the document types are sometimes diplayed or behave as ordinary folders.
Look at the snapshot below (sorry it's a french one): in the left column, display is fine. But in the middle one, "Dossiers", "Contacts", "Documents PDF" and "Documents" are displayed as ordinary folders.
Note that the issue does not limit to the display. These non existing folders can be selected with my mouse.
Moreover, it happens randomly and I checked on a new Account: issue is still there.
So, as anyone observed that ?
Thanks a lot,
Nicolas.

Sorry for the late reply, but yes this happens to me quite often.
I have no solution to the problem, but it is rather annoying. Especially if you navigate from one column to another. The first file or folder does not get selected instead it is the "headline with the folder icon" that gets selected. Irritating and it looks terrible when highlighted.

I am trg to open a PDF and I am getting a security warning that says allow cancel or block and then it says it needs a signature to open the document I have never had this problem before it is on a public document I am trying to view any help is apperciat

I am trying to open a PDF in and I am getting a security warning that says block , close , or allow and then it still will not open then it says it needs a signature it is a public document any help is appreciated thank you in advance sorry this is my first time on here

I have no idea what you're talking about. Are you sure it want a "signature" and not "password"? If it asks you for password then the document is encrypted and you need to know the password toopen it. The fact that it is a "public" PDF, whatever you mean by "public" does not mean anything. If it is not that then:
Which product are you using, which version (including minor), which platform (Win/Mac), which OS/version? Please, include screenshots of the alerts, warnings that you get.

Using Sharepoint as a Public Document Upload Form

Hello,
We have ran into an issue where an external part of our company needs an upload solution. Members have Powerpoint documents which need to be uploaded to internal users in the company.
We have been extensivly been researching the capabilities of Sharepoint Public Sites, but have not been able to find a straight answer. Does a Sharepoint public site have the capabilities to allow public users to upload Powerpoint documents into a document
library?
I know this is possible for internal Sharepoint sites but am wondering of the external. Also, we would prefer if users did not have to validate before logging in. If necessary would we be able to denote a simple username and password?
Thanks

Hi,
Based on your description, my understanding is that you want allow external users to upload PowerPoint documents into a document library of SharePoint public site.
You can Share you site/library with external user and grant them with edit permission.
We have two version of SharePoint, one the online version and the other on premise installation.
In online version, we can invite external users(liveID and google users) to have access to site and documents. This feature is provided by ADFS server already configured OOB in online version.
On premise version does not have by default the feature to share with external users or customers. we have to extend the site and provide different identity providers. The identity provider can be Active directory, SQL server, Claims, ADFS server which will
support liveID.
Here is a similar post, refer to it:
https://social.technet.microsoft.com/Forums/office/en-US/64952ea4-6639-4c49-8330-2ac80da42bc3/external-users-and-sharepoint-2013
Best Regards,
Lisa Chen
Lisa Chen
TechNet Community Support

Document count limit under folders

We are trying to figure out what the library file count restriction is for items under a folder.
We can see here:
http://technet.microsoft.com/en-us/library/cc262787(v=office.15).aspx#ListLibrary
Documents :: 30,000,000 per library >> You can create very large document libraries by nesting folders, or using standard views and site hierarchy. This value may vary depending on how documents and folders are organized, and by the type and size of
documents stored.
Does that mean there is a file count limit of some sort under folders for a library?
Thank you!

+1 on Paul's comments.
In the document you referenced,
http://technet.microsoft.com/en-us/library/cc262787(v=office.15).aspx#ListLibrary, you will see that the 30,000,000 is a "Supported" number. Microsoft defines three kinds of limits.
Boundaries: Static limits that cannot be exceeded by design
Thresholds: Configurable limits that can be exceeded to accommodate specific requirements
Supported limits: Configurable limits that have been set by default to a tested value
The actual limit on documents is based on restrictions in SQL Server, which is much larger than 30,000,000.
The guidance for number of items per view (or max displayed in a page or retrieved via code in a single batch) is 2000 for SharePoint 2007 and 5000 for SharePoint 2010 and 2013. The 2000 limit was based on "testing" and the 5000 is based on a SQL Server
restriction. Note that in the referenced page the 5000 is listed as a "Threshold" and that you can change this in Central Administration. But, SQL server escalates from row locks to a table lock at 5000 rows. As all documents in all libraries in all sites
in a site collection (and possibly in an entire web application) are stored in a single table, one user exceeding 5000 rows in a request would be locking all other users out for the duration of the request.
Folders, grouped views and the 5000 "Threshold" are all ways of limiting problem sized requests. Bottom line, the size of a library or a folder is practically unlimited, while the maximum number of items displayed in a single request should never exceed
5000.
http://technet.microsoft.com/en-us/library/cc262787(v=office.15).aspx#ListLibrary
Mike Smith TechTrainingNotes.blogspot.com
Books:
SharePoint 2007 2010 Customization for the Site Owner,
SharePoint 2010 Security for the Site Owner

Hello, all the documents in all the folders on the desktop have been disappeared. I did not do anything. I did not install or remove anything. Does anyone know the reason?

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In order to restore something from Time Machine, the backup must occur before the lose.
A backup after the lose is worthless.
The files are gone now.
Allan

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Usage of Documents vs. Public Documents folders

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