Use of special periods if SAP

Dear guruz,
Please help to get more information about posting in special periods (13-16) in SAP.
We have following situation:
After year end closing we need to audit our financial statements for external use (IFRS). As audit lasts several months I cannot afford to leave the balances of new year unuploaded. So I perform the balance carry forward procedure before the audit starts.
Now I'd like to add some corrections in audited reporting by use of special posting periods.
My questions are:
-does these postings, performed after balance carry forward procedure affect on accounts in future (is this possible to face with problems in the future); Do I have to repeat the balance carry forward procedure?
-is this possible to divide all the postings (for internal reporting and for audited reporting) to be able to see these balances in standard SAP reports (such as S_ALR_87012300 "GL account balances" and so on) with and without postings made by use of special periods in previous years.
respect,
Oleg.

1. I don't think that assumption is correct. Bal. c/f program can be run multiple times. Also, once bal. c/f program is run, if you make any postings in the previous year they are automatically carried forward to the current fiscal year. Here is the bal. c/f program documentaton.
This program is used to carry forward the balances of the general ledger or another ledger to the new fiscal year.
The program can be run multiple times.
Normally, the program does not need to be run more than once, since postings to the previous fiscal year are automatically carried forward to the current fiscal year, if the balance carry forward program has already been run.
Generally, the balance is carried forward as follows:
Balance sheet accounts are transferred with all additional account assignments.
P&L accounts are carried forward to the retained earnings account. Additional account assignments are not transferred. The transaction currencies are not transferred and are totaled in the local currency.
2. In your case, if you are using new GL, you can create a non-leading ledger and post audit adjustments only to the non-leading ledger. You regular postings for the year hit both the leading (0L) and non-leading ledgers.
3. I am not good at asset accounting - so I can't answer your question on depreciation for audit adjustment postings.

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Inversion documents when using the special Periods with FYV K4

Hello All,
            I have posted some documents in Period 12 and they are not inverting in period1. we are using the FYV as K4 which is 12 periods plus 4 special periods. My business requirement is whatever the documents posted in Period12 to Period 16, they need to be inverted in Period1.
            I have tried all different combinations and permitation by changing the consolidation frequency, Document types and tasks. But there is no use and SAP also replied back as per the below. So please help if you have any information regarding this issue.
25.11.2008 - 16:54:36 CET - Reply by SAP
Dear Jags,
There is no special handling of the 'special' periods regarding invers-
ion.
The period initialization task just considers the closing frequency,
which is assigned to the respective task.
According to this frequency, it inverts the previous closing period.
If you use the closing frequency monthly, which contains
also the special periods 13-16, then the following logic applies:
period of execution / inversion period of original document
01 16
02 01
03 02
04 03
05 04
06 05
07 06
08 07
09 08
10 09
11 10
12 11
13 12
14 13
15 14
16 15
If the closing frequency contains also the special periods, please
execute the period initialization task also in all special periods.
I hope this helps to answer your question. If so, please confirm this
message. For additional questions regarding that topic please turn to
to the information sources listed in note 83020)
Kind regards
ACTIVE GLOBAL SUPPORT - FINANCIALS
SAP AG

Hi Eugene,
                   Thank you so much for thinking about this issue and providing one more suggestion. This time also no use by trying in different way.
As you know I am using the FYV as K4(12 periods + 4 special Periods)
Created the Consolidation Frequencies.
1.     100 u2013 1-13 Periods
2.     200 u2013 only period 13
3.     300 u2013 1-12 Periods
Created the following Period Category groups and period categories.
1.     Period Group 100
Period Category 10 u2013 1-12 periods
2.     Period Group 200
                Period category 20 u2013 only Period 13
Assigned the Consolidation Frequency 100 (1-13 periods) to the Version combinations.
I have created 2 tasks with one method and one Flexible Upload
Task
           Task u2013 TEST1
           Cons Frequency u2013 300 (1-12 Periods)
           Period category - 10 (1-12 Periods)
           Flexible Upload Method TEST is assigned.
           Task u2013 TEST2
           Cons Frequency u2013 200 (Period 13)
           Period category - 20 (only Period 13
           Flexible Upload Method TEST (same as above) is assigned.
            Assigned these tasks to the task group within a task hierarchy
Method
          Method u2013 TEST
          Data Stream u2013 Documents
          Data Collection Procedure u2013 Manual Posting
         Doc type - 01
Doc Type
        Posting Level u2013 Adjustment to reported financial Data(01)
        Balance Check u2013 Error
        Application u2013 Other
        Posting u2013 Manual Posting
        Inversion u2013 Automatic Inversion in FY
       Key Figures
      TC u2013 Not checked
       LC u2013 Checked
       Translate into GC u2013 Checked
        GC - Checked
       Number Range - 01
      Cons Unit Clg Item u2013 Assigned
      Validation u2013 Assigned
Testing in the cons monitor
          TEST1 task is showing up in Period12 in the cons monitor
                   Posted one document with 2 lines in Period12.
                    It is not inverting in period1 part of the period initialization task, but it is inverting period 13.
          Issue: I am unable to invert the doc in period1.
         Even I tried with 2 different doc types and 2 different Flexible upload methods. But there is no use.
          TEST2 task is showing up in period13 only in the cons monitor
                   Posted one document with 2 lines in Period13.
                   It is inverting in period1 part of the period initialization task, so here there is no issue from the beginning.
Thanks,
Jags Devaram

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Dear SAP Gurus,
one of my client closes the books every quaterly. they have to use the special periods in the end of each quater ie 13 for first quater, 14 for second quater, 15 for third quater and 16 for last quater. they are using a fiscal year starting from april 1st to march 31st. if u have any ideas or solutions regarding the problem please reply.

Hi,
As per your query you have to maintain calender quarterly as yearly close the problem will be solve. For ex. we are using books close in once in a year instead of year you can apply same method close in every quarter.
Anil

FI Special periods

Dear all,
Can you tell me what is the purpose of special posting periods in FI. I use variant K4 with 12 normal periods & 4 special periods. What is the avantages of using one special period & using whole 4 periods ?
Thank you,
Best regards,
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Hi Tweety,
Special posting periods in FI are used for posting all kinds of adjustment entries like audit or tax adjustments to a closed fiscal year. Only specific users as identified by the business must be given authorization to post in special periods. Normally you can use 4 special periods but the requirement again is business-based.
Hope this clarifies.
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Special periods in BCS

Hi All
Can anyone please explain me as to How BCS treats the Special posting period entries which are posted in ECC in period 13,.
Which configuration settings are required in BCS to support and use the special periods.
Thanks in Advance

Hi,
Actually, there is almost nothing special with special periods in BCS. They are almost the same as usual periods.
One need just to configure the proper Cons frequency and period categories.
Doing this one should take into account presence in the system of document types to be inverted in the next fiscal year. Because your settings for Cons frequency and period categories are to determine when the fisc year ends and when begins (=> and when the inversion should take place).
You may find several discussion in the forum on this regard.

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hi,
In Asset Accounting there are normal and special periods for a fiscal year,why do we use the special periods?
Vinay

The fiscal year version defines the number and relation to the calendar of the depreciation periods in the fiscal year in Asset Accounting. Asset Accounting generally uses the same fiscal year version as Financial Accounting (general ledger). In this case, the depreciation periods of Asset Accounting correspond to the posting periods of Financial Accounting (without special periods).
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Is there a standard purpose for each of the special periods in the K4 fiscal year variant (12 monthly periods plus 4 special periods)?
I understand that these can be used for ay purpose, eg year end adjustments, audit adjustments etc. but is there a standard guide from SAP as to what each of p13, 14 , 15 & 16 is for?

Hi
These special periods are available at the end of posting period 12. They are used for 1st close , 2nd close etc.
When they close the period 12 it is called rough cut. This is before passing adjustment entries in the books.
Then adjustment entries are passed and again the books will be closed for this special period. As saia Radha the authorization is available only people who are involved in closing process. Again except GL (S) all the other module will be closed for postings since most of the time special period postings are affected only in GL. Furtther these posting periods are available only at the end of the period 12. Special posting periods are optional.

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Hi,
Special Posting Periods are those time blocks which are used for closing entries. These 4 special posting periods can be used as follows. But there is no hard and fast rule that these periods should be used only for the following.
13 u2013 To be used from close of the year till the preparation of draft accounts for submission to auditors.
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How can i pool out financial report of just a period on sap

Dear Professionals in the house,
Please I have been trying to pool out Financial Reporting of a particular period on SAP but no good result till now.
At reporting period on: S_ALR_87012284, i used 06 to 06 ( Inicating the month of June 2011) but still coming with cummulative report of Jan 2011 to June 2011.
Whereas I need only report of june 2011.
Someone should help, plesea.
Tks alot.
Moderator: Please, search before posting

Hi,
This transaction code can be accessed by F.01. Go to 'Special Evaluations' tab. Select First option 'balance sheet type' and assign 3. Fill all required fields and execute F8.
Regards

Special Periods and Variable Offset

Our fiscal year variant includes 12 periods and one special period (Period 13). I created a rolling 12 month query which uses variable offsets to define each column. If the user enters 3/2006, I would expect to see the next columns to show 2/2006, 1/2006, 13/2005, 12/2005....
Instead the query ignores the special period and jumps directly from 1/2006 to 12/2005 - therefore the postings for Period 13, 2005 are not displayed. From what I've found so far this is standard SAP BW functionality, but has anybody had any luck getting around this?
Thank you.

Jeff,
If I enter 13/2005 into the leading column variable, I can see that there are transactions posted to Period 13 which are not included in the results of Period 12. We have another query where the user can enter a period range using an interval variable for 0FISCPER (i.e. from Period 10/2005 to Period 2/2006) and it brings back results for Period 13/2005. However this other query that uses the variable offset to define the rolling periods does not return the Period 13 results. I thought about adding Period 13/2005 to Table T009B, but I would prefer not to set this up in BW without doing the same in R/3, and I'm not quite sure about the implications of adding an extra (not special) period to the Fiscal Year variant in R/3.
Sven,
I use 0FISCPER for posting period, and I created a structure for the twelve periods. There is a variable (0P_FPER) for current posting period in the first column, and the rest of the columns use offsets to go back the 12 months. For example the second column is (0P_FPER - 1), the third column is (0P_FPER - 2), etc. It seems that my problem is related to the fact that the offset ignores the special periods, while the fiscal period interval variable recognizes these periods.
Thanks very much to both of you for your replies!
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Special period 13 to 16

Hi Guys
I have a doubt on special period available in SAP. We have special period 13 to 16 - i really have a doubt what is the purpose of this.
1] For eg - i am opening the special period in OB52.
Can i pass a entry for that period - When i passed an entry - the date i can give is only from jan to dec, otherwise the system will give an error as invalid date.
Now iam giving a date as lost date of my fiscal year and changing the period as 13, the period is automatically changed to the posting date period.
2] I have opened only one period in OB52 i.e the period 13. Now can i pass entry in any period i.e. from period 1 to 13
The live issue is i have some audit entries which are to be passed on 31st March, by using period 13. When we try this the above doubts came into picture
Thanks in advance
Warm Regards
Bala

Dear Bala,
We use special posting period to post make adjustment entries. This is how to post in "Special Period" in system :
1. Go to F-02
2. Enter desired dates in date field.
3. In period field enter " Special Period Number e.g 13"
4. And proceed with normal postings and save the document.
For posting in special period you have to enter special period explicitly, and your Posting Date should fall in Last Actual Period say March or December. In below example date is in March 2014.
Please find below screenshot for your help and reference.
FB03 :
FS10N :
I hope this will help you to understand functionality, and solve your issue as well. Just try F-02 in your system and see what happens - see results in FS10N as well.
Thank you.
Regards,
Pankaj Bhalerao.

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We require 2 set of FS reports:-
1.) FS as at 14/12/2007
2.) FS as at 31/12/2007
We have use the following period to derive the the reports
1.) Period 12 (Transactions 1st - 14th Dec 2007)
2.) Period 14 ( Transactions 15th - 31st Dec 2007)
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Q2.) If yes, will the depreciation run capture the depreciation from 1st - 31st Dec 2007?
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Dear Hari,
Thank you for the helpful points. Rewarded.
FYI, our cut off date is 14th Dec 2007. Any transactions after this date will go to period 14. In OB52, we set only period 14 open to block user from posting to other periods. Will this affect the depreciation run (given scenario where we run AFAB for period 12)?
When we run AFAB for period 12, this is the error we get:
Period 12 is not allowed
Message no. F5567
Diagnosis
The period entered (12) is different from the period calculated (14) and is also not in the interval for special periods (013 to 016).
System Response
Error.
Procedure
Correct the value entered for the posting period.
What shoud we do?

Use of special periods if SAP

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