User Authorizations to trigger Workflow

Hi Experts,
We have a User-Authorisation Issue.
What Roles and Parameters should be assigned to Users who are working on Workflows in SU01.
We cannot provide them SAP-ALL Access.
Regards,
Kanika

SAP_BC_SRV_USER    user for wokflow , communication etc
SAP_BC_BMT_WFM_DEVELOPER     for workflow developer.
if you are working on old releases where authorization profiles are used
there are the primary profiles that you will need to work with
S_WF_USER    - workflow agent
S_WF_PROCORG - workflow developer
Regards ,
kiran.

Similar Messages

Variable value to be populated based on user authorization

Hi all,
I want to have a variable with single value on plant.
when the user executes the report, value of the variable has to be populated automatically based on the authorization of the login user and it has to show the output without displaying the selection screen.
Kindly guide me of, what type of variable to create and to proceed.
Thanks.
I

Hi
Restriction Plant from user authorization can be achieved by the following steps
1. Plant infoobject should be authorization relevant.
2. make authorization object including plant and restrict to the plant u needed and assign the profile to the user
3. in BEX create variable of authorization type on plant. this variable will get the default values for the plant from the user authorization on the selection screen of the query.
4. if you dont want to display the variable on the selection screen then remove the chek box in variable that " variable is not ready for input"
thanks
radhika

Substituting WF-BATCH user in PO creation Workflow

Experts,
Looking for a bit of guidance on an issue that has been hanging around a while, and no one seems to be able to assist.
Here is the scenario: Purchasing P Req's are created, and workflow routes them to the appropriate releaser(s) for approval. The approver releases the P Req to be converted to a PO. This is where things start going wrong. We are looking to output the PO in an email (PDF) format to SCOT. This in itself isn't a problem, except that the workflow user WF-BATCH also creates emails for IS-U customers in a RAW format with the text in the body of the email. Including a PDF format within the node then converts the IS-U emails to PDF, which is out of the question. We have tried every(?) conceivable option within the INT node to accommodate both options within the same node.
Trying a different approach I have created another node under INT called 'SMTP', with the thought of routing the PO outputs to this using a user substitution in the workflow in association with OSS Note 311633, which effectively points the users output to the appropriate node via a PID.
I guess the 2 questions I have are:
1. Have I missed anything in the standard SCOT setup that could be utilised, and;
2. If the answer to 1 is 'No', whether my proposed 'solution' is achievable.
Many thanks in advance,
Paul...
Message was edited by: Paul Brown

Hi Sudhir,
the release is done with the BAPI function
BAPI_REQUISITION_RELEASE_GEN
Some of these BAPI's do offer an import element, saying "USER", where you can overwrite the current user with another one's ID, to avoid having the background user as the last change of the object.
In this case, this option is not available, so to say, there's nothing that can be fixed.
The solution to set and overwrite the release step with another user id, is exactly to change the change documents. So you've already found what you were looking for.
Best wishes,
Florin

How to trigger workflow for already created purchase order ?

HELLO EXPERTS
let me clear my scenario first . i have 1 purchase order whose workflow is not triggered . means it is showing me message no workflow that have already worked for this object.i have created 1 more purchase order taking reference of this purchase order means both are same same message for this po also. it was happening because event linkage for the business object bus2012 is not activated but now it is enabled and i have created third purchase order with reference to above po means this third po is also same as above 2 no change other than po number but for this workdflow is getting triggered . now i want to trigger workflow for orignal first po but for my first po it is showing me same message that no workflow that have already worked for this object. what i have to do to trigger workflow for this po. i have performed this steps in test system. i have workflow number

Hello !
      You can trigger the workflow from SWUE.Enter bus2012 and created for object type and event respectively.
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S.Suresh

How can I add a User to the transport workflow

Hi all,
I want to add one user to the transport workflow in BW Dev system? How can I do it, PLEASE.
Thanks.

Hi,
Check this if you can reset the workflow if the configuration of old user get damaged instead of creating a new one.
http://help.sap.com/saphelp_erp2005/helpdata/en/06/1c3737f0e64142e10000009b38f839/frameset.htm
Please reward if it helps.

Calling Transaction through User Decision step in workflow

Hi all,
Pls help me calling a transaction through User Decision step in workflow. I have attached two buttons to my User decision and the one of the outcomes to a task where I am calling the transaction through a method of BOR. But the problem is I am unable to see the transaction when I press the button on my User Decision at test run.
Can you ppl let me know how can I achieve this?
Pls reply ASAP...
Thanks
Sangharsh

Hello Sangharsh ,
Please Check the paramater of of the method which you define.
e.g. I define CALL_TCODE_CJ03 method
      which have the parameters FLAG,ProjectDefinition,WBSElement2,User
      with export, import checkbox.
Pass the paratmeres in programs
e.g.
BEGIN_METHOD CALL_TCODE_CJ03 CHANGING CONTAINER.
DATA:
      FLAG(1),
      PROJECTDEFINITION TYPE PROJ-PSPID,
      WBSELEMENT2 TYPE PRPS-POSID,
      USER TYPE USR21-BNAME.
SWC_GET_ELEMENT CONTAINER 'FLAG' FLAG.
SWC_GET_ELEMENT CONTAINER 'ProjectDefinition' PROJECTDEFINITION.
SWC_GET_ELEMENT CONTAINER 'WBSElement2' WBSELEMENT2.
SWC_GET_ELEMENT CONTAINER 'User' USER.
GET PARAMETER ID 'PSP' FIELD PROJECTDEFINITION.
GET PARAMETER ID 'PRO' FIELD WBSELEMENT2.
SET PARAMETER ID 'PSP' FIELD PROJECTDEFINITION.
SET PARAMETER ID 'PRO' FIELD WBSELEMENT2.
CALL TRANSACTION 'CJ03' AND SKIP FIRST SCREEN.
SWC_SET_ELEMENT CONTAINER 'FLAG' FLAG.
SWC_SET_ELEMENT CONTAINER 'ProjectDefinition' PROJECTDEFINITION.
SWC_SET_ELEMENT CONTAINER 'WBSElement2' WBSELEMENT2.    SWC_SET_ELEMENT CONTAINER 'User' USER.
END_METHOD.
I hope it will help you.
***Assigning points is the way to say thanks in SDN.***
Minaxi Shah

Ultiroute says "Check user authorization"

My Ultiroute has suddenly started giving me a "Please check your User Authorization" error message when I try to route a board. Ultiboard runs fine, the internal rip-up router seems to be OK, but Ultiroute won't run any more. I can't find any way of dealing with this. The software is Ultiboard 2001 SP2.
Thanks!

Hello,
You should be able to use the same Release Code if your hardware configuration hasn't changed; anyway if for some reason you have issues with this, just use the Online Release Code Generator to get a new code.
Ultiboard/Ultiroute 2001 are products that we don't support anymore, therefore I won't be able to tell you what caused this error.
Did the re-install work?
Are you using a hardware dongle?
Operating system?
Ultiboard version (Personal, Pro)?
Regards,
Fernando D.
National Instruments

Need a Query/User Authorization Report

Hello All,
I am looking for tables, function modules, programs etc that will aid in building a report that will show every query and which users have access to them.
This program I am wanting to build will serve as a periodic "reality check" on our authorizations.
I am not sure about the tables/programs etc involved in interpreting the user's roles/profiles.
My current thinking is that there may be a function module or program that is being by the BEx tools that comes up with the list of queries that the user has access to when they first select the query they want to run. Getting a hold of that would be very beneficial.
Any ideas?

Hi,
Refer the below links
www.das.state.ne.us/nis/security/docs/authorized_agent_manual.pdf
script.wareseeker.com/PHP/uas-user-authorization-system.zip/18033
eda.ogden.disa.mil/users_guide/trainMaterial/GeneralAdminMaint.ppt
www.umaryland.edu/eumb/Documents/user_aff.pdf
www.mariewagener.de/node/98
https://wiki.sdn.sap.com/wiki/display/BI/AuthorizationinSAPNWBI?focusedCommentId=78053701
www.bi-expertonline.com/downloads/Smith.doc
https://aisweb.wustl.edu/hr/benefits.nsf/pages/files/$file/hrmssecurityauth07.pdf
www.sapdev.co.uk/sap-bw/queryexit.htm
naresh

Trigger workflow from web form

HI Experts,
I have a requirement to trigger workflow when a web form is completed through a portal and saved.I also need to perform certain validations on the fields in the web form before triggering the workflow.The web form would then go the proper approvers and then I need to send notification messages on Approval or Rejection.I am at loss of thoughts as to how I can achieve this functionality.
I also need to send reminders to the approver every 2 hours till he takes some action.
Any suggestions would be of great help and would be rewarded appropriately..
Regards,
Narsingh

Hi Narsingh,
the solution depends much on the web form you are implementing.
Is this a standard portal application you are working on? Or are you developing also the form from scratch?
The previous answers just tell how you can trigger a workflow if the application doesn't trigger it itself.
If the web form is a standard application or built with process frameworks like HCM Processes and Forms/ISR/PCR, then the event is often published by default without any customization.
No answers, just questions...
Kind regards,
Mikko

Remove open workitem from user inbox after the workflow starts again.

I have heard that there is a possibility to remove a open workitem from the user inbox, after the workflow starts again for the same object (data update), via a termiantion event. I have searched in the sap workflow dokumentation but i could not find out how to use this. Could somebody provide me some detailed documentation or examples how to use this for my problem?
Thanks,
Steve

Hi Sudhir,
the workitem which should terminate is a decision task with two results. The wolkflow looks as follows:
Activity: Read Data
Decision: Approval Check Decision
Activities: Approve or Reject
How should it look like in your opinion with the termination? How looks this option to terminate this workitem? The workitem should terminate automatically from the userinbox if the workflow starts again for the same object (with updated data).
Thanks,
Steve
Edited by: Steve Malack on Mar 13, 2008 10:20 AM

Creation of variable in BEx from user authorization

Hi gurus,
i want to create a variable with user authorization in BEx. Can any one please tell me the steps to create the variable for authorization.
Thanks in advance
sandy

Hi,
You will get a better and quicker answer if you post this in the BI forums.
Eddy
PS.
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Spread the wor(l)d!

CRM Analytics - User Authorization Not Suficient

Hi Guys,
We have implemented the CRM analytics report, however when I access the menu Sales Pro in CRM and try to open the report Closed Opportunities, I get the error : User Authorization not sufficient.
If I open the error I get the message :
Diagnosis
The user doesnot exist in the BI client or has insufficient authorizations
Procedure
Contact system administrator to verify the user is setup properly in both CRM and BI client
Procedure for System Administration
Verify that the user exist in BI client with the same user id, if not create it and assign proper authorizations as per the configuration guide.
When I run the query or the webtemplate in BW I don't have authorization problems, but I can't run from CRM.
Any suggestion about how to fix it?
Thanks in advance,
Fernando

Hi Fernando,
The report which you have implemented is doing a RFC call to BI system where some other system program is getting called which have authorization logic check for the RFC user ( or the person who is running the report). here report is terminating with error. I have face the similar issue.
generally such reports we use to schedule as a background job with batch user which have SAP ALL access but I feel in your case user who runs the report have not sufficent authorization in BI system and also you are not running report as an background job.
There aretwo tricks to findout the missing authorization which I also have used.
First option : close all the session except one in CRM and than run the report as soon as the error comes open transaction code SU53 to know the missing authorization - may be you can fail here as the authorization check fail in BI.
Second option definitely will work. Whenerror is coming double click on the mmessage to know the message detail(class and number) than again run the report in debugging mode (/H- type in address bar to activate debugging) than set breakpoint in the message and press f8( may be system will not set the break point immediately than you need to debug till the RFC calls BI system) . system will take you to the exact authorization code check where the error is coming. there you can find out the missing authorization object which is not included in the user assigned role. than can ask access team to add in the user role.
I hope this will solve your issue. Please revert with your finding.
Thanks,
Prem

Best practice to set up the user authorization

Dear expert,
I have a question regarding the user authorization access. I've attend the BOE training but I'm still blur in term of user authorization planning. Currently, I have around 50 named users that need to access the BOE server. But the certain user will be restricted to access to certain folders or reports. May I know what is the best practice to set up the user authorization access? Should I set up first in the development machine and once its firm, then I migrate it to production machine..or is there any steps that I need to follow...?
Really appreciate if you can let me know on what should I look into first before set up the authorization. Is there any doccument that I can referring to..?
Thanks & Regards,
-Syahida-

Create User Group for each folder (for eg. Sales/Marketing etc) and also based on the type of access you want to provide.
Like Sales VOD/ Sales View/Sales Schedule, and add users to the User Group based on the type of rights you want to provide them. Then add the User Group to respective report folders.
First deploy it in the Development environment, once you have everything finalized then you can replicate the same to QA and Prod environment by migration. Also make sure that in Development environment developers will have full control to develop/add reports to folders, you have to restrict that in QA & Prod environment.

What User authorization objects needed for connecting to SAP from xMII?

We eneter a SAP user and password for connecting to SAP from xMII to retrieve the metadata of the incoming IDocs.
When I specify a user with SAP_ALL user profiles, the IDocs are received properly in xMII. If I specify a user with privileges to run only certain transactions, IDocs are not received in xMII.
What user authorization objects are needed for this user to connect to SAP from xMII?
Thanks,
Sara

Sam,
I turned on the SAP System trace for this user and figured out the following auth. objects are required for receiving IDocs in xMII:
C_TCLA_BKA
S_RFC
S_CTS_ADMI
B_ALE_MAST
S_IDOCDEFT
The following auth. object is required for making JCO call to SAP from xMII:
C_AFRU_AWK
Thanks,
Sara

After deleting mozilla as part of migration to windows 7 from xp, can't reinstall as it hangs up after user authorization( flashes a message that disappears)

Tried to make some room on the hard drive by erasing the windows old folder on this computer that was created when I upgraded to windows 7 from XP. After erasing that folder Firefox no longer worked so I went to Mozilla and downloaded it again- at least the stub installer, but after running that file some message quickly pops up (too fast to read) then the user authorization comes up and I choose yes, make the changes to the system and it never gets anywhere from there. It doesn't go to the downloading screen or anything else. I have tried turning off all anti-virus and anti-malware software (Norton 360). I have removed all references in the registry and rebooting several times. I have also gone directly to the downloads folder and ran the installer as administrator and that doesn't work either. I don't know what else to try. The other browsers don't compare to Firefox. I am an ED of a nonprofit and want to support Mozilla and really need my productivity back! Please help!

Do a clean reinstall and delete the Firefox program folder before (re)installing a fresh copy of the current Firefox release.
Download a fresh Firefox copy and save the file to the desktop.
*Firefox 26: http://www.mozilla.org/en-US/firefox/all.html
if possible uninstall your current Firefox version to cleanup the Windows registry and settings in security software.
*Do NOT remove personal data when you uninstall your current Firefox version, because all profile folders will be removed and you lose personal data like bookmarks and passwords from profiles of other Firefox versions.
Remove the Firefox program folder before installing that newly downloaded copy of the Firefox installer.
*(32 bit Windows) "C:\Program Files\Mozilla Firefox\"
*(64 bit Windows) "C:\Program Files (x86)\Mozilla Firefox\"
*It is important to delete the Firefox program folder to remove all the files and make sure that there are no problems with files that were leftover after uninstalling.
*http://kb.mozillazine.org/Uninstalling_Firefox
Your bookmarks and other personal data are stored in the Firefox profile folder and won't be affected by an uninstall and (re)install, but make sure that "remove personal data" is NOT selected when you uninstall Firefox.
If you keep having problems then also create a new profile.
*http://kb.mozillazine.org/Profile_folder_-_Firefox
*http://kb.mozillazine.org/Profile_backup
*http://kb.mozillazine.org/Transferring_data_to_a_new_profile_-_Firefox
*http://kb.mozillazine.org/Standard_diagnostic_-_Firefox#Clean_reinstall

User Authorizations to trigger Workflow

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